## **Trustees’ Annual Report for the period**
**From 01/07/2021 Period start date To 30/06/2022 Period end date**
**Charity name: Helping Caring Team**
**Charity registration number: 1189021**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**For the public benefit for the relief of the**
**suffering of vulnerable and homeless**
**people of Newport and South East**
**Wales. By providing an outreach service**
**and a food bank that supplies food,**
**essential items, funding for emergency**
**accommodation and an advocacy**
**service to help with access to services**
**and agencies that can improve their**
|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|~~**lives**~~
**Providing humanitarian aid in the form of**
**food, food bank, baby bank,**
**clothes, tents and sleeping bags,**
**toiletries and items required when**
**transitioning to accommodation.**
**Providing food parcels by delivery to**
**those in need. Providing an advocacy**
**service to help to improve lives.**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**HCT work with regard to the guidance**
**published by the Charity Commission on**
**public benefit.**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
SORP reference **N/A** Para 1.38 Policy on grant making **N/A** Para 1.38 Policy on social investment including program related investment
|Contribution made by
volunteers|Para 1.38|**All the activities of HCT are carried out**
**by 15 volunteers who commit between**
**4-30 hours a week. These activities**
**include collecting and redistributing**
**food from our food bank and other**
**essential items to vulnerable people**
**across Gwent. Running an outreach**
**service to street homeless and those**
**housed in temporary accommodation in**
**Newport City centre and CCBC area.**
**Collaborating without partners and**
**sponsors. Co-ordinating fundraising**
**activities, including grant applications.**
**Managing the charity’s social media and**
**website interests. All governance,**
**compliance and accounting functions.**|
|---|---|---|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**HCT has provided 50-80 hot meals to**
**the vulnerable on a weekly basis, 25-50**
**food parcels weekly, dozens of sleeping**
**bags, tents, clothes, shoes and other**
**items.**
**HCT has funded microwaves, kettles,**
**toasters and items of bedding to those**
**moving into more permanent**
**accommodation. HCT has advocated for**
**numerous people to help them secure**
**the medical, housing and benefit help**
**they require. We have established food**
**and baby bank, that opens in the**
**evening as well as day time to meet the**
**needs of working people in poverty. We**
**have delivered food parcels to those to**
**whom a food bank is not accessible. We**
**have funded and organised cookery**
**classes on a budget. Run a “Pop up**
**prom” shop to make the school prom**
**affordable. We have held coffee**
**mornings at our food bank for various**
**community groups. We collaborate with**
**the local council, social services,**
**housing authorities and other charities**
**to advocate and help to improve the**
**lives of our beneficiaries. We have**
**organised a Xmas present scheme and**
**made sure the children of 100 families in**
**poverty had new presents for Christmas.**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
||Achievements against
objectives set
Para 1.41
**Apart from our standard objective of**
**delivering humanitarian aid to those in**
**need in South East Wales, HCT has**
**moved to a new more accessible and**
**visible base to run our operations and**
**opened a new food bank. We have**
**purchased a second van to enable the**
**expansion of our activities.**
Performance of fundraising
activities against objectives
set
Para 1.41
**Post pandemic, fundraising is starting to**
**get going again and we have held s**
**small number of events. HCT has**
**continued with clothes recycling and**
**operating a small society lottery. HCT**
**continues to attract private donations**
**and grant funding.**
Investment performance
against objectives
Para 1.41
**N/A**
Other|
|---|---|
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**Cash funds amount to £22,494 HCT has**
**no assets. Which includes £12,563 of**
**unrestricted funds.**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The only reserves held are those that are**
**restricted and pertain to grant funding**
**received and private donations with a**
**restricted purpose.**|
|Amount of reserves held|Para 1.22|**£9,931**|
|Reasons for holding zero
reserves|Para 1.22|**N/A**|
|Details of fund materially in
deficit|Para 1.24|**N/A**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**HCT has four principles sources of**
**funding, Grant funding (£21,982), private**
**donations (£20,691), weekly small**
**society lottery (3,163) and clothes**
**recycling (£5,780).**|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**HCT does not have an investment policy.**|
|A description of the principal
risks facing the charity|Para 1.46|**Inability to attract funding to fund**
**everyday running costs. Most grant**
**funding bodies fund capital costs and**
**not everyday revenue costs.**|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:||**N/A**|
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated association**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Election to post annually.**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**HCT follow the Charity Commission**
**guidance (CC3).**|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**Trustees undertake strategic and key**
**accounting decisions along with**
**personnel decisions. With respect to**
**policies and procedures held by the**
**charity.**
**Day to day operational decisions are**
**undertaken by key volunteers under the**
**guidance of the trustees.**|
|Relationship with any related
parties|Para 1.51|**HCT has working relationships with local**
**authorities with respect to improving the**
**lives of our beneficiaries. With local**
**businesses such as supermarkets and**
**other food outlets and with other local**
**charities to ensure efficiency in our**
**objectives.**|
|Other|||
## **Reference and Administrative details**
|Charity name|Helping Caring Team|
|---|---|
|Other name the charity uses|HCT|
|Registered charity number|1189021|
Charity’s principal address 28 Bridge Street, Blackwood, Caerphilly, NP12 1AX.
## **Names of the charity trustees who manage the charity**
||**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**|
|---|---|---|---|---|
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|Hayley
Thomas|Chair|||
||Rhian Rogers||Jul 21-Feb 22||
||Adele Delaney|Secretary|||
||Ceri Waters||||
||Louise
Woodgate|Treasurer|||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
Corporate trustees – names of the directors at the date the report was approved
**Director name N/A**
Name of trustees holding title to property belonging to the charity
||**Trustee name**
**Dates acted if not for whole year**
**N/A**|
|---|---|
## **Funds held as custodian trustees on behalf of others**
|Description of the assets
held in this capacity|N/A|
|---|---|
|Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A|
|Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|N/A|
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**N/A**
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees Signature(s)**
**Full name(s)** Louise Woodgate
**Position (eg** Treasurer **Secretary, Chair, etc)**
**Date**
Table 1
||||||||||
|---|---|---|---|---|---|---|---|---|
||**HCT (Helping Caring Team)**|||||**1189021**|||
||||||||||
||**Receipts andpayments accounts**||||||||
||**For the period from**||Period start date||**To**|Period end date|||
||||1st July 2021|||30th June 2022|||
||||||||||
|**Section A Receipts and payments**|||||||||
||**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**||**Total funds**||
||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||
|**A1 Receipts**|||||||||
|**Donations**|**16,839**||**3,852**||**-**||**20,691**||
|**Bonus ball**|**4,821**||**-**||**-**||**4,821**||
|**Equipment**|**50**||**442**||**-**||**492**||
|**Stationary**|**- 0**||**-**||**-**||**-**||
|**Fuel**|**- 0**||**-**||**-**||**-**||
|**Transport**|**62**||**-**||**-**||**62**||
|**Misc**|**317**||**-**||**-**||**317**||
|**Food**|**- 0**||**-**||**-**||**-**||
|**Events/**
**Fundraisers**|**2,348**||**-**||**-**||**2,348**||
|**Clothes**|**5,780**||**-**||**-**||**5,780**||
|**Rafes**|**1,217**||**-**||**-**||**1,217**||
|**Grants**|**2,440**||**19,542**||**-**||**21,982**||
|**Accommodation**|**- 0**||**-**||**-**||**-**||
|**Training**|**- 0**||**-**||**-**||**-**||
|**Storage**|**- 0**||**-**||**-**||**-**||
|**Insurance**|**- 0**||**-**||**-**||**-**||
|**Household/**
**electrical**|**- 0**||**-**||**-**||**-**||
|**Household/**
**furnishing**|**- 0**||**-**||**-**||**-**||
|**Household/soft**
**furnishing**|**- 0**||**-**||**-**||**-**||
|**Mobile phone**|**- 0**||**-**||**-**||**-**||
|**Donations for**
**sleeping bags**|**6**||**-**||**-**||**6**||
|**Toiletries**|**- 0**||**-**||**-**||**-**||
|**Pink Hub**|**150**||**-**||**-**||**150**||
|**Computer**
**equipment**|**85**||**-**||**-**||**85**||
|**Pink pantry rent**|**- 0**||**-**||||**-**||
|**Pink pantry utilities **|
**- 0**||**-**||||**-**||
||||||**-**||**-**||
|**_Sub total_**_(Gross_
_income for AR)_|
**34,114**||**23,836**||**- 0**||**57,950**||
||||||||||
|**A2 Asset and**
**investment sales,**
**(see table).**|||||||||
||**- 0**||**- 0**||**- 0**||**-**||
||**- 0**||**- 0**||**- 0**||**-**||
|**_Sub total_**|
**- 0**||**- 0**||**- 0**||**-**||
||||||||||
|**_Total receipts_ **|
**34,114**||**23,836**||**- 0**||**57,950**||
||||||||||
|**A3 Payments**|||||||||
|**Donations**|**- 0**||**-**||**-**||**-**||
|**Bonus ball**|**1,658**||**-**||**-**||**1,658**||
|**Equipment**|**108**||**2,869**||**-**||**2,976**||
|**Stationary**|**26**||**-**||**-**||**26**||
|**Fuel**|**1,733**||**2,417**||**-**||**4,150**||
1
||||||||||
|---|---|---|---|---|---|---|---|---|
|**Transport**|**8,397**||**14,388**||**-**||**22,785**||
|**Misc**|**2,057**||**1,128**||**-**||**3,185**||
|**Food**|**3,156**||**2,405**||**-**||**5,561**||
|**Events/**
**Fundraisers**|**622**||**-**||**-**||**622**||
|**Clothes**|**674**||**220**||**-**||**894**||
|**Rafes**|**183**||**-**||**-**||**183**||
|**Grants**|**- 0**||**-**||**-**||**-**||
|**Accommodation**|**364**||**276**||**-**||**640**||
|**Training**|**- 0**||**504**||**-**||**504**||
|**Storage**|**- 0**||**-**||**-**||**-**||
|**Insurance**|**53**||**438**||**-**||**491**||
|**Household/**
**electrical**|**31**||**450**||**-**||**481**||
|**Household/**
**furnishing**|**- 0**||**1,279**||**-**||**1,279**||
|**Household/soft**
**furnishing**|**- 0**||**2,311**||**-**||**2,311**||
|**Mobile phone**|**215**||**140**||**-**||**355**||
|**Donations for**
**sleeping bags**|**- 0**||**-**||**-**||**-**||
|**Toiletries**|**152**||**270**||**-**||**422**||
|**Pink Hub**|**1,639**||**1,355**||**-**||**2,994**||
|**Computer**
**equipment**|**207**||**534**||**-**||**741**||
|**Pink pantry rent**|**- 0**||**2,177**||**-**||**2,177**||
|**Pink pantry utilities **|
**276**||**606**||**-**||**883**||
||||||||||
|**_Sub total_ **|
**21,551**||**33,768**||**-**||**55,319**||
||||||||||
|**A4 Asset and**
**investment**
**purchases, (see**
**table)**|||||||||
||**- 0**||**- 0**||**- 0**||**-**||
||**- 0**||**- 0**||**- 0**||**-**||
|**_Sub total_ **|
**- 0**||**- 0**||**- 0**||**-**||
||||||||||
|**_Total payments_ **|
**21,551**||**33,768**||**- 0**||**55,319**||
||||||||||
|**_eipts/(payments)_ **|
**12,563**||**-**
**9,931**||**-**||**2,631**||
|**A5 Transfers betw**|**e**
**- 0**||**-**||**-**||**-**||
|**A6 Cash funds las**|
**- 0**||**-**||**-**||**-**||
|**_nds this year end_ **|
**12,563**||**-**
**9,931**||**-**||**22,165**||
||||||||||
||||||||||
|**Section B Statement of assets and liabilities at the end of the period**|||||||||
|**Categories**|**Details**||||**Unrestricted**
**funds**||**Restricted funds**||
||||||**to nearest £**||**to nearest £**||
|**B1 Cash funds**|||||**12,563**||**-**
**9,931**||
||||||**-**||**-**||
||||||**-**||**-**||
||**_Total cash funds_**||||**12,563**||**-**
**9,931**||
||(agree balances with receipts and payments account(s))|||OK|||OK||
||||||**Unrestricted**
**funds**||**Restricted funds**||
||**Details**||||**to nearest £**||**to nearest £**||
|**B2 Other**
**monetary**
**assets**|||||**-**||**-**||
||||||**-**||**-**||
||||||**-**||**-**||
||||||**-**||**-**||
||||||**-**||**-**||
||||||**-**||**-**||
||||||||||
2
||||||||||
|---|---|---|---|---|---|---|---|---|
||**Details**||||**Fund to which asset**
**belongs**||**Cost (optional)**||
|**B3 Investment**
**assets**|||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||||
||**Details**||||**Fund to which asset**
**belongs**||**Cost (optional)**||
|**B4 Assets**
**retained for the**
**charity’s own**
**use**|||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||||
||**Details**||||**Fund to which**
**liability relates**||**Amount due**
**(optional)**||
|**B5 Liabilities**|||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||||
|Signed by one or
two trustees on
behalf of all the
trustees|Signature||||Print Name||||
||||||LOUISE WOODGATE||||
||||||||||
3
|||
|---|---|
||**CC16a**|
|||
|||
|||
|||
|||
|**Section A Re**||
||**Last year**|
||**to the nearest £**|
|**A1 Receipts**||
|**Donations**|**11,878**|
|**Bonus ball**|**3,919**|
|**Equipment**|**-**|
|**Stationary**|**-**|
|**Fuel**|**-**|
|**Transport**|**-**|
|**Misc**|**112**|
|**Food**|**10**|
|**Events/**
**Fundraisers**|**-**|
|**Clothes**|**5,501**|
|**Rafes**|**447**|
|**Grants**|**19,749**|
|**Accommodation**|**-**|
|**Training**|**-**|
|**Storage**|**175**|
|**Insurance**|**-**|
|**Household/**
**electrical**|**-**|
|**Household/**
**furnishing**|**80**|
|**Household/soft**
**furnishing**|**-**|
|**Mobile phone**|**-**|
|**Donations for**
**sleeping bags**|**50**|
|**Toiletries**|**-**|
|**Pink Hub**|**-**|
|**Computer**
**equipment**|**-**|
|**Pink pantry rent**||
|**Pink pantry utilities**||
||**-**|
|**_Sub total_**_(Gross_
_income for AR)_|**41,922**
|
|||
|**A2 Asset and**
**investment sales,**
**(see table).**||
|||
||**- 0**|
|**_Sub total_**|**- 0**
|
|||
|**_Total receipts_**|**41,922**|
|||
|**A3 Payments**|**-**|
|**Donations**|**37**|
|**Bonus ball**|**2,006**|
|**Equipment**|**225**|
|**Stationary**|**854**|
|**Fuel**|**2,431**|
4
|||
|---|---|
|**Transport**|**4,926**|
|**Misc**|**9,366**|
|**Food**|**2,968**|
|**Events/**
**Fundraisers**|**-**|
|**Clothes**|**966**|
|**Rafes**|**-**|
|**Grants**|**2,224**|
|**Accommodation**|**439**|
|**Training**|**628**|
|**Storage**|**230**|
|**Insurance**|**743**|
|**Household/**
**electrical**|**265**|
|**Household/**
**furnishing**|**341**|
|**Household/soft**
**furnishing**|**608**|
|**Mobile phone**|**126**|
|**Donations for**
**sleeping bags**|**-**|
|**Toiletries**|**1,013**|
|**Pink Hub**|**1,352**|
|**Computer**
**equipment**|**102**|
|**Pink pantry rent**|**-**|
|**Pink pantry utilities**||
||**-**|
|**_Sub total_**|**31,851**|
|||
|**A4 Asset and**
**investment**
**purchases, (see**
**table)**||
|||
|||
|**_Sub total_**|**- 0**|
|||
|**_Total payments_**|**31,851**|
|||
|**_eipts/(payments)_**|**10,070**|
|**A5 Transfers betw**|**-**
**e**|
|**A6 Cash funds las**|**-**
|
|**_nds this year end_**|**10,070**|
|||
|||
|**Section B Sta**||
|**Categories**|**Endowment**
**funds**|
||**to nearest £**|
|**B1 Cash funds**|**-**|
||**-**|
||**-**|
||**-**|
||OK|
||**Endowment**
**funds**|
||**to nearest £**|
|**B2 Other**
**monetary**
**assets**|**-**|
||**-**|
||**-**|
||**-**|
||**-**|
||**-**|
|||
5
|||
|---|---|
||**Current value**
**(optional)**|
|**B3 Investment**
**assets**|**-**|
||**-**|
||**-**|
||**-**|
||**-**|
|||
||**Current value**
**(optional)**|
|**B4 Assets**
**retained for the**
**charity’s own**
**use**|**-**|
||**-**|
||**-**|
||**-**|
||**-**|
||**-**|
||**-**|
||**-**|
||**-**|
|||
||**When due (optional)**|
|**B5 Liabilities**||
|||
|||
|||
|||
|||
|Signed by one or
two trustees on
behalf of all the
trustees|Date of approval|
|||
|||
6
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/ members of**
Charity Name Help Caring Team
**On accounts for the year Charity no ended** 30 June 2022 **(if any)** 1189021 **Set out on pages** 1-2 (remember to include the page numbers of additional sheets)
||I report to the trustees on my examination of the accounts of the above|
|---|---|
||charity (“the Trust”) for the year ended**DD / MM / YYYY**.|
|**Responsibilities and**|As the charity's trustees, you are responsible for the preparation of the|
|**basis of report**|accounts in accordance with the requirements of the Charities Act 2011 (“the|
||Act”).|
||I report in respect of my examination of the Trust’s accounts carried out|
||under section 145 of the 2011 Act and in carrying out my examination, I have|
||followed all the applicable Directions given by the Charity Commission under|
||section 145(5)(b) of the Act.|
|**Independent**
**examiner's statement**|[The charity’s gross income exceeded £250,000 and I am qualified to
undertake the examination by being a qualified member of [insert name of|
||applicable listed body]]._Delete_[ ]_if not applicable._|
||I have completed my examination. I confirm that no material matters have|
||come to my attention in connection with the examination (other than that|
||disclosed below *) which gives me cause to believe that in, any material|
||respect:|
||•
the accounting records were not kept in accordance with section 130|
||of the Charities Act; or|
||•
the accounts did not accord with the accounting records; or|
||•
the accounts did not comply with the applicable requirements|
||concerning the form and content of accounts set out in the Charities|
||(Accounts and Reports) Regulations 2008 other than any requirement|
||that the accounts give a ‘true and fair’ view which is not a matter|
||considered as part of an independent examination.|
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
1
**Oct 2018**
**IER**
**Date:**
**Signed:**
26/03/2023
> **Name:** C. Hindley
**Relevant professional qualification(s) or body (if any):** N/A
> **Address:** 12 Kirby Close Swindon ~~SN3 2JE~~
**Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
2
**Oct 2018**
**IER**
**Give here brief details of any items that the examiner wishes to disclose** .
3
**Oct 2018**
**IER**