2021-12-31-accounts - Fleet & District Beekeepers' Association

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Trustees’ Annual Report for the period

From 01/01/2021 To 31/12/2021

Charity name: Fleet & District Beekeepers’ Association

Charity registration number: 1188934

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To promote and further the craft and science of beekeeping and to advance the education of the public in the importance of honey bees to the environment.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Supporting, educating and mentoring beekeepers, and the general public in beekeeping through online forums, meetings, email exchanges and formal training.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Confirmed

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	We completed our first full year as a CIO. . At the end of 2021 we had a total of 206 members. Fleet and District Beekeepers’ Association continued to fulfil its objectives throughout 2021 and as Covid restrictions started to ease we resumed our support to community engagement events (chiefly community fetes and talks to local interest groups, schools, scouts, cubs, etc.), We supported around 10 such events during the year and look forward to participating in many more during 2022. 2021 also saw the resumption of beginners’ training, which was not possible during 2020 due to Covid restrictions. Extant regulations allowed us to train a total of 30 new beekeepers in two batches of 15. We also provided further training to existing beekeepers; six members passed the BBKA Basic assessment and seven passed the Bee Health Certificate. One of our members qualified as a Master Beekeeper in 2021, This allows us to provide assured additional training at advanced level to help members become better beekeepers. Our members’ shop re-opened re- opened in 2021, Covid meant that many members stayed away during the earlier part of the year but more returned later in the season. Our shop, which opens on Friday evenings supplies beekeeping consumables to members and provides a weekly informal meeting opportunity throughout the active beekeeping season for members to exchange ideas and to seek and give advice to other members. Five more members became BBKA qualified Asian hornet identifiers,

bringing our total to 10. Many of these have volunteered to take calls from the public to help filter and confirm sightings to improve the efficiency of official bodies when tackling an incursion. The Association Apiary Management team has maintained our apiary as a valuable facility for training beekeepers at beginner and post-basic level as well as being the venue for Basic and Bee Health assessments. We have facilitated assessments of Beekeepers from both Hampshire and Surrey. The swarm list ran as normal, serving the public by removing bees and providing bees for members. We’ve answered lots of members’ questions, as usual –by social media, email and phone as well as on Friday evenings at the shop. We’ve given advice and information to members of the public about bees and beekeeping. Our Facebook group has 170 members who ask for and give advice. We’ve sent out emails giving advice and highlighting important issues including material from BBKA and the Bee Inspectorate. We have provided a number of apiaries for members to keep their bees and we continue to facilitate beekeeping by providing space for members whose own premises are unsuitable. Our monthly in-person meetings resumed for the Winter season in September; these were well attended and almost back to pre-pandemic attendance levels. We’ve found and recommended a wealth of online resources, lectures and seminars to give members at all stages in their beekeeping ‘career’ the opportunity and encouragement to become better beekeepers.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Sufficient – our reserves have increased mainly through grants rec’d over the years, rather than income being > expenditure. So, with the aim of securing our future training aspirations the reserves seem reasonable in reality but a small step to achieving this goal
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The CIO aspires to establish a permanent home for its training facility and reserves are being accumulated, over and above the prudent need to hold sufficient to cover contingencies that may arise in the short to medium term, achieve that end.
Amount of reserves held	Para 1.22	£25,773
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution document
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Founding trustees appointed by committee of previous Unincorporated Association; future trustees to be appointed by incumbent trustees.

Additional information (optional) You may choose to include further statements where relevant about:


Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Fleet & District Beekeepers’Association
Other name the charity uses	FBKA
Registered charity number	1188934
Charity’s principal address	c/o 10 Chinnock Close Fleet GU52 7SN

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
Andrew May-Miller	Chair	None
James Donaldson	Secretary	None
Geoff Galliver		None
Graham Read		None
Chris Semprini	Treasurer	None

– Corporate trustees names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
N/A



Name of chief executive or names of senior staff members (Optional information)
N/A

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date	J Donaldson
	James Donaldson
	Secretary
	24thOctober 2022
	24thOctober 2022

Fleet & District Beekeepers' Association 1188934 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/01/2021 31/12/2021

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ 6,096 233 5,004 3,450 3,320 95 0 0 18,198 -1,946 0 -1,946 16,252 5,891 378 568 4,418 105 317 449 187 2,650 14,964 -169 -169 14,795 1,457 0 18,260 19,717	Restricted funds to the nearest £ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0	Endowment funds to the nearest £ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0	Total funds to the nearest £ 6,096 233 5,004 3,450 3,320 95 0 0 18,198 -1,946 0 -1,946 16,252 5,891 378 568 4,418 105 317 449 187 2,650 14,964 -169 0 -169 14,795 1,457	Last year to the nearest £
ShopSales	6,096				5,561
Equipment hire	233				340
Capitation - Gross	5,004				4,660
Course Fees	3,450				30
Donations & Grants	3,320				241
Sundryother	95				0
	0				0
	0				0
*Sub total*(Gross income for AR)	18,198				10,831

A2 Asset and investment sales, (see table).
Pre-paidfees	-1,946				1,862
	0				0
*Sub total*	-1,946				1,862
*Total receipts* A3 Payments
					12,693

Shop Costs Training costs Apiary Costs Capitation - onward payments Insurance Meetings IT Costs	5,891				5,458
	378				172
	568				696
	4,418				3,984
	105				101
	317				383
	449				557
SundryOther	187				150
ApiaryImprovements	2,650				0
*Sub total*	14,964				11,501

A4 Asset and investment purchases, (see table)
Stock	-169				2,560

*Sub total*	-169				2,560
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					14,061

	1,457	0	0	1,457	-1,368
	0	0	0	0	0
	18,260	0	0	18,260	19,629
	19,717	0	0	19,717	18,260

CCXX R1 accounts (SS)

24/10/2022

Section B Statement of assets and liabilities at the end of the period

(agree balances with receipts and payments account(s)) Details Bank Cash float *Total cash funds* Details Details Details Details Stock Pre paid Course fees Signature J Donaldson	Unrestricted funds Restricted funds to nearest £ to nearest £ 19,591 0 126 0 0 0 19,717 0 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ 0 0 0 0 0 0 0 0 0 0 0 0 Fund to which asset belongs Cost (optional) 0 0 0 0 0 Fund to which asset belongs Cost (optional) 6,160 0 0 0 0 0 0 0 0 0 Fund to which liability relates Amount due (optional) 105 0 0 0 0 0 Print Name James Donaldson	Endowment funds to nearest £
		0
		0
		0
		0
		OK
		Endowment funds to nearest £
		0
		0
		0
		0
		0
		0
		Current value (optional)
		0
		0
		0
		0
		0
		Current value (optional)
		0
		0
		0
		0
		0
		0
		0
		0
		0
		When due (optional)






		Date of approval
J Donaldson	James Donaldson	24/10/2022

CCXX R2 accounts (SS)

24/10/2022