## **Trustees’ Annual Report for the period** ## **From 01/01/2021 To 31/12/2021** ## **Charity name: Fleet & District Beekeepers’ Association** ## **Charity registration number: 1188934** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To promote and further the craft and**
**science of beekeeping and to advance**
**the education of the public in the**
**importance of honey bees to the**
**environment.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Supporting, educating and mentoring**
**beekeepers, and the general public in**
**beekeeping through online forums,**
**meetings, email exchanges and formal**
**training.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Confirmed**| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**We completed our first full year as a**
**CIO. .**
**At the end of 2021 we had a total of 206**
**members.**
**Fleet and District Beekeepers’**
**Association continued to fulfil its**
**objectives throughout 2021 and as**
**Covid restrictions started to ease we**
**resumed our support to community**
**engagement events (chiefly community**
**fetes and talks to local interest groups,**
**schools, scouts, cubs, etc.), We**
**supported around 10 such events**
**during the year and look forward to**
**participating in many more during 2022.**
**2021 also saw the resumption of**
**beginners’ training, which was not**
**possible during 2020 due to Covid**
**restrictions. Extant regulations allowed**
**us to train a total of 30 new beekeepers**
**in two batches of 15.**
**We also provided further training to**
**existing beekeepers; six members**
**passed the BBKA Basic assessment**
**and seven passed the Bee Health**
**Certificate.**
**One of our members qualified as a**
**Master Beekeeper in 2021, This allows**
**us to provide assured additional training**
**at advanced level to help members**
**become better beekeepers.**
**Our members’ shop re-opened re-**
**opened in 2021, Covid meant that many**
**members stayed away during the earlier**
**part of the year but more returned later**
**in the season. Our shop, which opens**
**on Friday evenings supplies beekeeping**
**consumables to members and provides**
**a weekly informal meeting opportunity**
**throughout the active beekeeping**
**season for members to exchange ideas**
**and to seek and give advice to other**
**members.**
**Five more members became BBKA**
**qualified Asian hornet identifiers,**| **bringing our total to 10. Many of these have volunteered to take calls from the public to help filter and confirm sightings to improve the efficiency of official bodies when tackling an incursion. The Association Apiary Management team has maintained our apiary as a valuable facility for training beekeepers at beginner and post-basic level as well as being the venue for Basic and Bee Health assessments. We have facilitated assessments of Beekeepers from both Hampshire and Surrey. The swarm list ran as normal, serving the public by removing bees and providing bees for members. We’ve answered lots of members’ questions, as usual –by social media, email and phone as well as on Friday evenings at the shop. We’ve given advice and information to members of the public about bees and beekeeping. Our Facebook group has 170 members who ask for and give advice. We’ve sent out emails giving advice and highlighting important issues including material from BBKA and the Bee Inspectorate. We have provided a number of apiaries for members to keep their bees and we continue to facilitate beekeeping by providing space for members whose own premises are unsuitable. Our monthly in-person meetings resumed for the Winter season in September; these were well attended and almost back to pre-pandemic attendance levels. We’ve found and recommended a wealth of online resources, lectures and seminars to give members at all stages in their beekeeping ‘career’ the opportunity and encouragement to become better beekeepers.** **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Sufficient – our reserves have increased**
**mainly through grants rec’d over the**
**years, rather than income being >**
**expenditure. So, with the aim of**
**securing our future training aspirations**
**the reserves seem reasonable in reality**
**but a small step to achieving this goal**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The CIO aspires to establish a**
**permanent home for its training facility**
**and reserves are being accumulated,**
**over and above the prudent need to hold**
**sufficient to cover contingencies that**
**may arise in the short to medium term,**
**achieve that end.**| |Amount of reserves held|Para 1.22|**£25,773**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution document**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Founding trustees appointed by**
**committee of previous Unincorporated**
**Association; future trustees to be**
**appointed by incumbent trustees.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Fleet & District Beekeepers’Association| |---|---| |Other name the charity uses|FBKA| |Registered charity number|1188934| |Charity’s principal address|c/o 10 Chinnock Close
Fleet
GU52 7SN| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Andrew May-Miller|Chair||None| ||James Donaldson|Secretary||None| ||Geoff Galliver|||None| ||Graham Read|||None| ||Chris Semprini|Treasurer||None| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** N/A Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |N/A||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |N/A||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |N/A||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details N/A ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|J Donaldson|| |---|---|---| ||James Donaldson|| ||
Secretary|| ||24thOctober 2022|| ||24thOctober 2022|| **Fleet & District Beekeepers' Association 1188934 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 01/01/2021 31/12/2021 ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**6,096**
**233**
**5,004**
**3,450**
**3,320**
**95**
**0**
**0**
**18,198**
**-1,946**
**0**
**-1,946**
**16,252**
**5,891**
**378**
**568**
**4,418**
**105**
**317**
**449**
**187**
**2,650**
**14,964**
**-169**
**-169**
**14,795**
**1,457**
**0**
**18,260**
**19,717**|**Restricted**
**funds**
**to the nearest £**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**|**Endowment**
**funds**
**to the nearest £**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**|**Total funds**
**to the nearest £**
**6,096**
**233**
**5,004**
**3,450**
**3,320**
**95**
**0**
**0**
**18,198**
**-1,946**
**0**
**-1,946**
**16,252**
**5,891**
**378**
**568**
**4,418**
**105**
**317**
**449**
**187**
**2,650**
**14,964**
**-169**
**0**
**-169**
**14,795**
**1,457**|**Total funds**
**to the nearest £**
**6,096**
**233**
**5,004**
**3,450**
**3,320**
**95**
**0**
**0**
**18,198**
**-1,946**
**0**
**-1,946**
**16,252**
**5,891**
**378**
**568**
**4,418**
**105**
**317**
**449**
**187**
**2,650**
**14,964**
**-169**
**0**
**-169**
**14,795**
**1,457**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---| |ShopSales|**6,096**|||||**5,561**| |Equipment hire|**233**|||||**340**| |Capitation - Gross|**5,004**|||||**4,660**| |Course Fees|**3,450**|||||**30**| |Donations & Grants|**3,320**|||||**241**| |Sundryother|**95**|||||**0**| ||**0**|||||**0**| ||**0**|||||**0**| |**_Sub total_**_(Gross income for_
_AR)_|**18,198**|||||**10,831**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| |Pre-paidfees|**-1,946**|||||**1,862**| ||**0**|||||**0**| |**_Sub total_**|**-1,946**|||||**1,862**| |**_Total receipts_**
**A3 Payments**||||||| |||||||**12,693**| |||||||| |Shop Costs
Training costs
Apiary Costs
Capitation - onward payments
Insurance
Meetings
IT Costs|**5,891**|||||**5,458**| ||**378**|||||**172**| ||**568**|||||**696**| ||**4,418**|||||**3,984**| ||**105**|||||**101**| ||**317**|||||**383**| ||**449**|||||**557**| |SundryOther|**187**|||||**150**| |ApiaryImprovements|**2,650**|||||**0**| |**_Sub total_**|**14,964**|||||**11,501**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| |Stock|**-169**|||||**2,560**| |||||||| |**_Sub total_**|**-169**|||||**2,560**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**14,061**| |||||||| ||**1,457**|**0**|**0**|**1,457**||**-1,368**| ||**0**|**0**|**0**|**0**||**0**| ||**18,260**|**0**|**0**|**18,260**||**19,629**| ||**19,717**|**0**|**0**|**19,717**||**18,260**| CCXX R1 accounts (SS) 24/10/2022 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**|(agree balances with receipts and payments
account(s))
**Details**
Bank
Cash float
**_Total cash funds_**
**Details**
**Details**
**Details**
**Details**
Stock
Pre paid Course fees
Signature
J Donaldson|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**19,591**
**0**
**126**
**0**
**0**
**0**
**19,717**
**0**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**Fund to which**
**asset belongs**
**Cost (optional)**
**0**
**0**
**0**
**0**
**0**
**Fund to which**
**asset belongs**
**Cost (optional)**
**6,160**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**105**
**0**
**0**
**0**
**0**
**0**
Print Name
James Donaldson|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**0**| ||||**0**| ||||**0**| ||||**0**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**0**| ||||**0**| ||||**0**| ||||**0**| ||||**0**| ||||**0**| ||||**Current value**
**(optional)**| ||||**0**| ||||**0**| ||||**0**| ||||**0**| ||||**0**| ||||**Current value**
**(optional)**| ||||**0**| ||||**0**| ||||**0**| ||||**0**| ||||**0**| ||||**0**| ||||**0**| ||||**0**| ||||**0**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||J Donaldson|James Donaldson|24/10/2022| ||||| CCXX R2 accounts (SS) 24/10/2022 2