2020-12-31-accounts - Fleet & District Beekeepers' Association

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Trustees’ Annual Report for the period

From 06/04/2020 To 31/12/2020

Charity name: Fleet & District Beekeepers’ Association

Charity registration number: 1188934

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To promote and further the craft and science of beekeeping and to advance the education of the public in the importance of honey bees to the environment.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Supporting, educating and mentoring beekeepers, and the general public in beekeeping through online forums, meetings, email exchanges and formal training.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Confirmed

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	We became a charity on the 6th April 2020. At the end of 2020 we had a total of 206 members. Fleet and District Beekeepers’ Association continued to work towards its objectives through 2020 and we look forward to flourishing in 2021 as we all escape from the Pandemic. Although some of our activities have been cancelled because of Covid restrictions, much of our activity has continued. 2020 saw no beginners’ training due to Covid restrictions. We did manage to complete the training for class 2019 with their three "advanced" sessions in February 2020. Five members became BBKA qualified Asian hornet identifiers. The Association Apiary team did not deal with trainees this year, but did develop Covid secure working practices and worked with these restrictions to look after the bees. Following a Risk Assessment, the shop functioned in a socially distanced fashion to follow Covid legislation and guidelines. The swarm list ran largely as usual, serving the public by removing bees and providing bees for members. We’ve answered lots of members’ questions, as usual – more of them by email and phone this year, rather than on a Friday evening at the shop. We’ve given advice and information to members of the public about bees and beekeeping. Our Facebook group has 144 members who ask for and give advice.

We’ve sent out emails giving advice and highlighting important issues including material from BBKA and the Bee Inspectorate. We have provided a number of apiaries for members to keep their bees and we may be adding a few more in the near future. Covid restrictions cancelled two of our monthly meetings in spring 2020 but Zoom was used to great effect to enable us to reinstate the monthly meetings. In addition to our local online meetings we’ve found and recommended a wealth of online lectures and seminars such as the online National Honey Show and the virtual Hampshire Beekeepers’ Convention as well as organisations including BBKA and BIBBA. They are delivering lectures and seminars for people at all stages in their beekeeping helping everyone to become a better beekeeper.

Additional information (optional) You may choose to include further statements where relevant about:


Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Sufficient – our reserves have increased mainly through grants rec’d over the years, rather than income being > expenditure. So, with the aim of securing our future training aspirations the reserves seem reasonable in reality but a small step to achieving this goal
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The CIO aspires to establish a permanent home for its training facility and reserves are being accumulated, over and above the prudent need to hold sufficient to cover contingencies that may arise in the short to medium term, achieve that end.
Amount of reserves held	Para 1.22	£22,539
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution document
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Founding trustees appointed by committee of previous Unincorporated Association; future trustees to be appointed by incumbent trustees.

Additional information (optional)

You may choose to include further statements where relevant about:


Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Fleet & District Beekeepers’Association
Other name the charity uses	FBKA
Registered charity number	1188934
Charity’s principal address	10 Chinnock Close Fleet GU52 7SN

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
Andrew May-Miller	Chair	None
James Donaldson	Secretary	None
Geoff Galliver		None
Graham Read		None
Chris Semprini	Treasurer	None

– Corporate trustees names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
N/A



Name of chief executive or names of senior staff members (Optional information)
N/A

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) James Donaldson Position (eg Secretary, Secretary Chair, etc) Date 26th October 2021

Fleet & District Beekeepers' Association

Fleet & District Beekeepers' Association 1188934 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/01/2020 31/12/2020

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ 5,561 340 4,660 30 241 0 0 0 10,831 1,862 0 1,862 12,693 5,458 172 696 3,984 101 383 557 150 0 11,501 2,560 2,560 14,061 -1,368 0 19,629 18,260	Restricted funds to the nearest £ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0	Endowment funds to the nearest £	Total funds to the nearest £ 5,561 340 4,660 30 241 0 0 0 10,831 1,862 0 1,862 12,693 5,458 172 696 3,984 101 383 557 150 0 11,501 2,560 0 2,560 14,061 -1,368	Last year to the nearest £
ShopSales	5,561		0 0 0 0 0 0 0 0 0	5,561	0
Equipment hire	340			340	0
Capitation - Gross	4,660			4,660	0
Donations & Grants	30			30	0
Sundryother	241			241	0
	0			0	0
	0			0	0
	0			0	0
*Sub total*(Gross income for AR)	10,831			10,831	0

A2 Asset and investment sales, (see table).
Pre-paidfees	1,862		0 0 0	1,862
	0			0	0
*Sub total*	1,862			1,862	0
*Total receipts* A3 Payments
			0	12,693	0

Shop Costs Training costs Apiary Costs Capitation - onward payments Insurance Meetings IT Costs	5,458		0 0 0 0 0 0 0 0 0 0	5,458	0
	172			172	0
	696			696	0
	3,984			3,984	0
	101			101	0
	383			383	0
	557			557	0
SundryOther	150			150	0
	0			0	0
*Sub total*	11,501			11,501	0

A4 Asset and investment purchases, (see table)
Stock	2,560		0 0 0	2,560
				0
*Sub total*	2,560			2,560	0
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
			0	14,061	0

	-1,368	0	0	-1,368	0
	0	0	0 0	0	0
	19,629	0		19,629	0
	18,260	0	0	18,260	0

CCXX R1 accounts (SS)

26/10/2021

Section B Statement of assets and liabilities at the end of the period

Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B4 Assets retained for the charity’s own use B3 Investment assets B2 Other monetary assets B1 Cash funds	Signature Pre paid Course fees Details Details Stock Details Details Bank Cash float *Total cash funds* (agree balances with receipts and payments account(s)) Details	Unrestricted funds Restricted funds to nearest £ to nearest £ 18,134 0 126 0 0 0 18,260 0 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ 0 0 0 0 0 0 0 0 0 0 0 0 Fund to which asset belongs Cost (optional) 0 0 0 0 0 Fund to which asset belongs Cost (optional) 6,330 0 0 0 0 0 0 0 0 0 Fund to which liability relates Amount due (optional) 2,051 0 0 0 0 0 Print Name James Donaldson	Endowment funds to nearest £
			0
			0
			0
			0
			OK
			Endowment funds to nearest £
			0
			0
			0
			0
			0
			0
			Current value (optional)
			0
			0
			0
			0
			0
			Current value (optional)
			0
			0
			0
			0
			0
			0
			0
			0
			0
			When due (optional)






			Date of approval
		James Donaldson	26 October 2021

CCXX R2 accounts (SS)

26/10/2021