## **Trustees’ Annual Report for the period** ## **From 06/04/2020 To 31/12/2020** ## **Charity name: Fleet & District Beekeepers’ Association** ## **Charity registration number: 1188934** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To promote and further the craft and**
**science of beekeeping and to advance**
**the education of the public in the**
**importance of honey bees to the**
**environment.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Supporting, educating and mentoring**
**beekeepers, and the general public in**
**beekeeping through online forums,**
**meetings, email exchanges and formal**
**training.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Confirmed**| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**We became a charity on the 6th April**
**2020.**
**At the end of 2020 we had a total of 206**
**members.**
**Fleet and District Beekeepers’**
**Association continued to work towards**
**its objectives through 2020 and we look**
**forward to flourishing in 2021 as we all**
**escape from the Pandemic. Although**
**some of our activities have been**
**cancelled because of Covid restrictions,**
**much of our activity has continued.**
**2020 saw no beginners’ training due to**
**Covid restrictions. We did manage to**
**complete the training for class 2019 with**
**their three "advanced" sessions in**
**February 2020.**
**Five members became BBKA qualified**
**Asian hornet identifiers.**
**The Association Apiary team did not**
**deal with trainees this year, but did**
**develop Covid secure working practices**
**and worked with these restrictions to**
**look after the bees.**
**Following a Risk Assessment, the shop**
**functioned in a socially distanced**
**fashion to follow Covid legislation and**
**guidelines.**
**The swarm list ran largely as usual,**
**serving the public by removing bees**
**and providing bees for members.**
**We’ve answered lots of members’**
**questions, as usual – more of them by**
**email and phone this year, rather than**
**on a Friday evening at the shop.**
**We’ve given advice and information to**
**members of the public about bees and**
**beekeeping.**
**Our Facebook group has 144 members**
**who ask for and give advice.**| **We’ve sent out emails giving advice and highlighting important issues including material from BBKA and the Bee Inspectorate. We have provided a number of apiaries for members to keep their bees and we may be adding a few more in the near future. Covid restrictions cancelled two of our monthly meetings in spring 2020 but Zoom was used to great effect to enable us to reinstate the monthly meetings. In addition to our local online meetings we’ve found and recommended a wealth of online lectures and seminars such as the online National Honey Show and the virtual Hampshire Beekeepers’ Convention as well as organisations including BBKA and BIBBA. They are delivering lectures and seminars for people at all stages in their beekeeping helping everyone to become a better beekeeper.** **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Sufficient – our reserves have increased**
**mainly through grants rec’d over the**
**years, rather than income being >**
**expenditure. So, with the aim of**
**securing our future training aspirations**
**the reserves seem reasonable in reality**
**but a small step to achieving this goal**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The CIO aspires to establish a**
**permanent home for its training facility**
**and reserves are being accumulated,**
**over and above the prudent need to hold**
**sufficient to cover contingencies that**
**may arise in the short to medium term,**
**achieve that end.**| |Amount of reserves held|Para 1.22|**£22,539**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution document**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Founding trustees appointed by**
**committee of previous Unincorporated**
**Association; future trustees to be**
**appointed by incumbent trustees.**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Fleet & District Beekeepers’Association| |---|---| |Other name the charity uses|FBKA| |Registered charity number|1188934| |Charity’s principal address|10 Chinnock Close
Fleet
GU52 7SN| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Andrew May-Miller|Chair||None| ||James Donaldson|Secretary||None| ||Geoff Galliver|||None| ||Graham Read|||None| ||Chris Semprini|Treasurer||None| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** N/A Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |N/A||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |N/A||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |N/A||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details N/A ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** James Donaldson **Position (eg Secretary,** Secretary **Chair, etc) Date** 26th October 2021 **Fleet & District Beekeepers' Association** **Fleet & District Beekeepers' Association 1188934 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 01/01/2020 31/12/2020 ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**5,561**
**340**
**4,660**
**30**
**241**
**0**
**0**
**0**

**10,831**
**1,862**
**0**

**1,862**
**12,693**
**5,458**
**172**
**696**
**3,984**
**101**
**383**
**557**
**150**
**0**
**11,501**
**2,560**
**2,560**
**14,061**
**-1,368**
**0**
**19,629**
**18,260**|**Restricted**
**funds**
**to the nearest £**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**
**5,561**
**340**
**4,660**
**30**
**241**
**0**
**0**
**0**
**10,831**
**1,862**
**0**
**1,862**
**12,693**
**5,458**
**172**
**696**
**3,984**
**101**
**383**
**557**
**150**
**0**
**11,501**
**2,560**
**0**
**2,560**
**14,061**
**-1,368**|**Total funds**
**to the nearest £**
**5,561**
**340**
**4,660**
**30**
**241**
**0**
**0**
**0**
**10,831**
**1,862**
**0**
**1,862**
**12,693**
**5,458**
**172**
**696**
**3,984**
**101**
**383**
**557**
**150**
**0**
**11,501**
**2,560**
**0**
**2,560**
**14,061**
**-1,368**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---| |ShopSales|**5,561**||**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**|**5,561**||**0**| |Equipment hire|**340**|||**340**||**0**| |Capitation - Gross|**4,660**|||**4,660**||**0**| |Donations & Grants|**30**|||**30**||**0**| |Sundryother|**241**|||**241**||**0**| ||**0**|||**0**||**0**| ||**0**|||**0**||**0**| ||**0**|||**0**||**0**| |**_Sub total_**_(Gross income for_
_AR)_|

**10,831**|||**10,831**||**0**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| |Pre-paidfees|**1,862**||**0**
**0**
**0**|**1,862**||| ||**0**|||**0**||**0**| |**_Sub total_**|
**1,862**|||**1,862**||**0**| |**_Total receipts_**
**A3 Payments**||||||| ||||**0**|**12,693**||**0**| |||||||| |Shop Costs
Training costs
Apiary Costs
Capitation - onward payments
Insurance
Meetings
IT Costs|**5,458**||**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**|**5,458**||**0**| ||**172**|||**172**||**0**| ||**696**|||**696**||**0**| ||**3,984**|||**3,984**||**0**| ||**101**|||**101**||**0**| ||**383**|||**383**||**0**| ||**557**|||**557**||**0**| |SundryOther|**150**|||**150**||**0**| ||**0**|||**0**||**0**| |**_Sub total_**|**11,501**|||**11,501**||**0**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| |Stock|**2,560**||**0**
**0**
**0**|**2,560**||| |||||**0**||| |**_Sub total_**|**2,560**|||**2,560**||**0**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| ||||**0**|**14,061**||**0**| |||||||| ||**-1,368**|**0**|**0**|**-1,368**||**0**| ||**0**|**0**|**0**
**0**|**0**||**0**| ||**19,629**|**0**||**19,629**||**0**| ||**18,260**|**0**|**0**|**18,260**||**0**| CCXX R1 accounts (SS) 26/10/2021 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**|Signature
Pre paid Course fees
**Details**
**Details**
Stock
**Details**
**Details**
Bank
Cash float
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**18,134**
**0**
**126**
**0**
**0**
**0**
**18,260**
**0**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**Fund to which**
**asset belongs**
**Cost (optional)**
**0**
**0**
**0**
**0**
**0**
**Fund to which**
**asset belongs**
**Cost (optional)**
**6,330**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**2,051**
**0**
**0**
**0**
**0**
**0**
Print Name
James Donaldson|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**0**| ||||**0**| ||||**0**| ||||**0**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**0**| ||||**0**| ||||**0**| ||||**0**| ||||**0**| ||||**0**| ||||**Current value**
**(optional)**| ||||**0**| ||||**0**| ||||**0**| ||||**0**| ||||**0**| ||||**Current value**
**(optional)**| ||||**0**| ||||**0**| ||||**0**| ||||**0**| ||||**0**| ||||**0**| ||||**0**| ||||**0**| ||||**0**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||James Donaldson|26 October 2021| ||||| CCXX R2 accounts (SS) 26/10/2021 2