Trustees’ Annual Report for the period 1[st] Jan 2024 – 31[st] Dec 2024
From 1[st] January 2024 To 31[st] December 2024
Charity name: Boughton Monchelsea Village Hall & Recreation Ground Charity registration number: 1188925
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance and further the objects of Boughton Monchelsea Village Hall (BMVH) and Recreation Ground through the maintenance and repair of the recreational ground and its building, together with the maintenance and repair of the village hall to the benefit of the communityof Boughton Monchelsea |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
To ensure BMVH is run and maintained in the most efficient manor including energy supply and maintenance projects |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The BMVH Trustees fully support existing community groups and clubs that use the hall and promote the use of the BMVH to as many residents as possible |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | Trustees review any possible grants that are available and apply when required and timings allow |
| Policy on social investment including program related investment |
Para 1.38 | Trustees have and will continue to explore social investment and activities relating to program investment |
Achievements and Performance
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SORP reference
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| Achievements and Performance | Achievements and Performance | Achievements and Performance |
|---|---|---|
| SORP reference | ||
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society. |
Para 1.20 | There are many local groups that use BMVH: BM Playgroup BM WI BM Bowls Club BM Choir BM Messy Church BM Parish Council Big Bear Junior Football Teams Army Cadets Slimming World BM Junction Meetings Football Clubs Children’s & adults Birthday Parties We also have a Village Café which is used on a regular basis by the local community |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | Our energy bills increased significantly over the last 3 years, the trustees reviewed our existing systems and replaced with all solar generated power and battery storage. We have since decommissioned and removed the gas heating system |
| Performance of fundraising activities against objectives set |
Para 1.41 | When the Village Café was opened the trustees raised money through sponsorship of external seating |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
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Review of the charity’s Para 1.21 We strive to break even at the end of the
financial position at the end of period, this period we have had a lot of
the period maintenance expenses, energy system,
painting, new roof, main hall blinds
Statement explaining the Para 1.22 We strive to hold £10k in the Working Account
policy for holding reserves which is used for hire fees, deposits and
stating why they are held deposit returns, the remainder is held in a
Maintenance Account to cover repairs,
improvements, and maintenance
Amount of reserves held Para 1.22 £10k in the working account and remainder in
the Maintenance Account
Reasons for holding zero Para 1.22
reserves
Details of fund materially in Para 1.24
deficit
Explanation of any Para 1.23
uncertainties about the charity
continuing as a going concern
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Additional information (optional)
You may choose to include further statements where relevant about:
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The charity’s principal sources Hire fees
of funds (including any
fundraising)
Para 1.47
Investment policy and
objectives including any social
investment policy adopted
Para 1.46
A description of the principal Increasing energy costs
risks facing the charity
Para 1.46
Other
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Structure, Governance and Management
| Description of charity’s trusts: | ||
|---|---|---|
| Type of governing document | Para 1.25 | Trust Deed |
| How is the charity constituted | Para 1.25 | Unincorporated Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees names are put forward to existing Trustees to review and select |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity’s organisational structure and any wider network with which the charity Para 1.51 works Relationship with any related parties Para 1.51 Other
Reference and Administrative details
| Charityname | Boughton Monchelsea Village Hall & Recreation Ground |
|---|---|
| Other name the charityuses | |
| Registered charitynumber | 1188925 |
| Charity’s principal address | Boughton Monchelsea Village Hall & Recreation Ground 88 Church Street Boughton Monchelsea Maidstone Kent ME17 4HN |
Names of the charity trustees who manage the charity
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Andy Humphryes Chairman
2 Doug Smith Trustee
3 Sarah Skinner Trustee
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Corporate trustees – names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Andrew Humphryes Position (eg Secretary, Chairman Chair, etc) Date 1st October 2025
The Village Hall and Recreation Ground Fund REGISTERED CHARITY NO. 1188925
UNIFYING FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] DECEMBER 2024
The Village Hall and Recreation Ground Fund
STATEMENT AS AT 31[ST] DECEMBER 2024
| Accumlated Funds as at 1st January 2024 Net Surplus for year Investment Revaluation Reserve Accumulated Funds as at 31st December 2024 Playground Cyclical Maintenance Provision Total Funds as at 31st December 2024 Represented By : Investments : COIF Fund (Permanent Fund) Cash : Nat West reserve account Recreation Ground Lloyds Playground Maintenance Provision Lloyds Working Current Account Nat West Current Account Recreation Ground Lloyds Maintenance Current Account Total Liquid Balances Debtors Including transfer to BMPC rec ground endow. fund |
Notes 5 2 5 2 4 |
2023 £ 537,898 (7,203) 43,238 573,918 1,828 £575,761 513,773 0 1,828 10,703 0 41,772 568,076 0 7,685 £575,761 |
2024 £ 513,773 13,059 43,238 525,379 1,828 £527,207 |
2024 |
|---|---|---|---|---|
| 525,379 0 1,828 10,666 0 67,076 604,949 0 7,685 £604,949 |
The Village Hall and Recreation Ground Fund
INCOME AND EXPENDITURE ACCOUNT
YEAR ENDED 31[ST] DECEMBER 2024
| INCOME Rent : Village Hall & Recreation Ground Transfer from Upkeep & Maintenance A/C Interest / Dividend from Reserve Account Dividends received on Investments – Maintenance Account Other income Grant Rent from Parish Council for Parish Office Café income Interest from Recreation Current Account (302692) TOTAL INCOME FOR YEAR EXPENDITURE Boughton Monchelsea Village Hall & Recreation Ground TOTAL EXPENDITURE FOR YEAR NET SURPLUS FOR YEAR |
Notes 1 3 1 |
2023 2024 £ £ 45,137 51,660 0 0 0 0 0 0 3,223 0 0 0 636 703 1,447 5,458 49,699 58,565 15 0 £49,714 £58,565 56,917 45,506 £56,917 £45,506 (£7,203) £13,059 |
2024 £ 51,660 0 0 0 0 0 1,447 5,458 58,565 |
2024 |
|---|---|---|---|---|
The Village Hall and Recreation Ground Fund
NOTES
1. ACCOUNTING POLICIES
Income
All income received or earned during the year is included in the Income and Expenditure Account.
Expenses
All expenditure incurred during the year and some outstanding items at the end of the year are included in the Income and Expenditure Account.
Repairs
Repairs and maintenance costs are met during the financial year when incurred, with the exception of playground equipment repairs which relate to maintenance work undertaken at intervals over a long time span and are therefore borne from a provision for future playground maintenance built up for this purpose.
2. PLAYGROUND CYCLICAL MAINTENANCE PROVISION
| Balance as at 1stJanuary 2024 Balance as at 31stDecember 2024 |
2023 £1,828 £1,828 |
2024 £1,828 £1,828 |
|---|---|---|
The Village Hall Committee have agreed to transfer funds into the playground provision fund when funds are available.
3. BOUGHTON MONCHELSEA VILLAGE HALL & RECREATION GROUND REPAIR FUND (Charity No. 290872)
The village hall and recreation ground repair fund charity is now managed by Boughton Monchelsea Parish Council, the sole corporate trustee. During 2024 all investment income funds were transferred to a new bank account in the name of the Parish Council.
These funds can only be spent with the authorisation of the village hall committee and used for maintenance of the hall and recreation ground only.
4. DEBTORS
| Debtors consisted of the following: | 2023 £0 |
2024 £0 |
|---|---|---|
5. INVESTMENTS
Investments represent funds invested in the Charities Official Investment Fund in respect of the Permanent Endowment. At 31[st] December 2024, the market value of the investment was £525,379. An increase of £11,606 during the year.
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2023 2024
Balance as at 1 [st] January 2024 £470,535 £513,773
Increase / Decrease in value of investment £43,238 £43,238
Balance as at 31 [st] December 2024 £513,773 £525,379
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YEAR ENDED 31[ST] DECEMBER 2024
| INCOME Recreation Ground Current A/C Div/Int Dividends from Upkeep and Maintenance A/C Village Hall & Rec – Rent Rent from PC for Parish Office Recreation Ground Reserve A/C Div/Int Grant Other Income Bocton café income Total Income EXPENDITURE Deposit refunds / cancellation returns Wages Water Gas Electricity (hall and pavilion) Internet Waste Disposal Cleaning / Consumables Upkeep and maintenance (hall and rec) Licences and subscriptions Insurance Window cleaning Redevelopment Other Accounts audit Total expenditure Income / Expenditure (Net Surplus for the year) |
2023 15 0 45,137 636 0 0 3,223 703 £49,714 5,555 10,711 4,452 5,845 8,323 242 2,140 11,415 3,755 110 1,448 0 1,074 1,846 0 £56,917 £(7,203) |
2024 0 0 51,660 1,447 0 0 0 5,458 £58,565 |
|---|---|---|
| 5,173 14,128 3,277 1,287 10,116 443 2,235 11,809 10,840 180 1,500 263 2,400 0 0 £63,651 |
||
| (£5,086) | ||
Independent examinerfs report on the accounts CHARITY COMMISSION FOR ENGLAND AND WALES Section A Independènt Examinees Report Report to the trusteesl members of Boughton MOndlSea Village Hall and Recreation Ground On accounts for thè year ended 31 Dernber 2024 Charity no {if any) 1188925 Set out on pagès Unifying Financial Statements (pages 1-5) Respective responsibllllles of trustees and examlnar The chartvs trustees are responsible for the preparation of the accounts. The Charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (he Charities Act.) and that an independent examination is needed. 11 is my resF)onsibilty to.. examine the accounts under section 145 of th8 Charttles Act. to follow the procedures laid down in the general Directions given by the Charity Cornmission (under section 145151{bl of the Charities Act, and to state whether particular matters have Come to my attention. 8asis of independent My examination was carried out in accordance with general Directions given examlner's Statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. 11 also in¢ludes nSIderatIon of any unusual items or disclosures in the accounts and seeking explanations from the trustees concèrning any such matters. Thè procedures undertaken do not provide all the eviden that would be required in an audrt, and consequently no opinion is given as to whether the a¢¢ounts present a Irue and fairf view and the report is limited to thosè Matters set out in the statement below. Independent In connection viith my examination, no matter has com8 to my attention examiner's 8tatsment 1. which gives me reasonable rAuse to believe that in, any material respect, the requirementS'. to keep accounting records in accordance with section 130 of the Charities Act., and to prepare accounts whith accord with the accounting records and comply wrth the accounting requirements of the Charities Act have not been met,. or 2. to which, in my o proper underst attention should be drawn in order to enable the accounts to be reached. Slgn6d: Date: 7 October 2025 Name: Lionel Robbins Relevant professlonal qualifi¢ationls) or body (if any): Address: 24 Regency Court, Sittingboume, Kent, ME10 1BZ IER