## **Trustees’ Annual Report for the period 1[st] Jan 2024 – 31[st] Dec 2024** ## **From 1[st] January 2024 To 31[st] December 2024** ## **Charity name: Boughton Monchelsea Village Hall & Recreation Ground Charity registration number: 1188925** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To advance and further the objects of
Boughton Monchelsea Village Hall (BMVH) and
Recreation Ground through the maintenance
and repair of the recreational ground and its
building, together with the maintenance and
repair of the village hall to the benefit of the
communityof Boughton Monchelsea| |Summary of the main activities
in relation to those purposes
for the public benefit, in
particular, the activities,
projects or services identified
in the accounts.|Para 1.17 and
1.19|To ensure BMVH is run and maintained in the
most efficient manor including energy supply
and maintenance projects| |Statement confirming whether
the trustees have had regard
to the guidance issued by the
Charity Commission on public
benefit|Para 1.18|The BMVH Trustees fully support existing
community groups and clubs that use the hall
and promote the use of the BMVH to as many
residents as possible| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|Trustees review any possible grants that are
available and apply when required and timings
allow| |Policy on social investment
including program related
investment|Para 1.38|Trustees have and will continue to explore
social investment and activities relating to
program investment| ## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
**----- End of picture text -----**
|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**| |---|---|---| |SORP reference||| |||| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to the
circumstances of its
beneficiaries and any wider
benefits to society.|Para 1.20|There are many local groups that use BMVH:

BM Playgroup

BM WI

BM Bowls Club

BM Choir

BM Messy Church

BM Parish Council

Big Bear Junior Football Teams

Army Cadets

Slimming World

BM Junction Meetings

Football Clubs

Children’s & adults Birthday Parties
We also have a Village Café which is used on a
regular basis by the local community| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|Our energy bills increased significantly over the
last 3 years, the trustees reviewed our existing
systems and replaced with all solar generated
power and battery storage.
We have since decommissioned and removed
the gas heating system| |Performance of fundraising
activities against objectives set|Para 1.41|When the Village Café was opened the trustees
raised money through sponsorship of external
seating| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 We strive to break even at the end of the
financial position at the end of period, this period we have had a lot of
the period maintenance expenses, energy system,
painting, new roof, main hall blinds
Statement explaining the Para 1.22 We strive to hold £10k in the Working Account
policy for holding reserves which is used for hire fees, deposits and
stating why they are held deposit returns, the remainder is held in a
Maintenance Account to cover repairs,
improvements, and maintenance
Amount of reserves held Para 1.22 £10k in the working account and remainder in
the Maintenance Account
Reasons for holding zero Para 1.22
reserves
Details of fund materially in Para 1.24
deficit
Explanation of any Para 1.23
uncertainties about the charity
continuing as a going concern
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
The charity’s principal sources Hire fees
of funds (including any
fundraising)
Para 1.47
Investment policy and
objectives including any social
investment policy adopted
Para 1.46
A description of the principal Increasing energy costs
risks facing the charity
Para 1.46
Other
**----- End of picture text -----**
## **Structure, Governance and Management** |Description of charity’s trusts:||| |---|---|---| |Type of governing document|Para 1.25|Trust Deed| |How is the charity constituted|Para 1.25|Unincorporated Association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled to
appoint one or more trustees|Para 1.25|Trustees names are put forward to existing
Trustees to review and select| ## **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity’s organisational structure and any wider network with which the charity Para 1.51 works Relationship with any related parties Para 1.51 Other ## **Reference and Administrative details** |Charityname|Boughton Monchelsea Village Hall & Recreation Ground| |---|---| |Other name the charityuses|| |Registered charitynumber|1188925| |Charity’s principal address|Boughton Monchelsea Village Hall & Recreation Ground
88 Church Street
Boughton Monchelsea
Maidstone
Kent
ME17 4HN| ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Andy Humphryes Chairman
2 Doug Smith Trustee
3 Sarah Skinner Trustee
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Andrew Humphryes **Position (eg Secretary,** Chairman **Chair, etc) Date** 1st October 2025 # **The Village Hall and Recreation Ground Fund REGISTERED CHARITY NO. 1188925** ## **UNIFYING FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] DECEMBER 2024** ## **The Village Hall and Recreation Ground Fund** ## **STATEMENT AS AT 31[ST] DECEMBER 2024** |**Accumlated Funds as at 1st January 2024**
Net Surplus for year
Investment Revaluation Reserve
**Accumulated Funds as at 31st December 2024**
Playground Cyclical Maintenance Provision
**Total Funds as at 31st December 2024**
**Represented By :**
Investments :
COIF Fund (Permanent Fund)
Cash :
Nat West reserve account Recreation Ground
Lloyds Playground Maintenance Provision
Lloyds Working Current Account
Nat West Current Account Recreation Ground
Lloyds Maintenance Current Account
Total Liquid Balances
Debtors
Including transfer to BMPC rec ground endow. fund|Notes
5
2
5
2
4|2023
£
537,898
(7,203)
43,238
573,918
1,828
**£575,761**
513,773
0
1,828
10,703
0
41,772
568,076
0
7,685
**£575,761**|2024
£
513,773
13,059
43,238
525,379
1,828
**£527,207**|2024| |---|---|---|---|---| ||||525,379
0
1,828
10,666
0
67,076
604,949
0
7,685
**£604,949**|| ## **The Village Hall and Recreation Ground Fund** ## **INCOME AND EXPENDITURE ACCOUNT** ## **YEAR ENDED 31[ST] DECEMBER 2024** |**INCOME**
Rent : Village Hall & Recreation Ground
Transfer from Upkeep & Maintenance A/C
Interest / Dividend from Reserve Account
Dividends received on Investments – Maintenance
Account
Other income
Grant
Rent from Parish Council for Parish Office
Café income
Interest from Recreation Current Account (302692)
**TOTAL INCOME FOR YEAR**
**EXPENDITURE**
Boughton Monchelsea Village Hall & Recreation
Ground
**TOTAL EXPENDITURE FOR YEAR**
**NET SURPLUS FOR YEAR**|Notes
1
3
1|2023
2024
£
£
45,137
51,660
0
0
0
0
0
0
3,223
0
0
0
636
703
1,447
5,458
49,699
58,565
15
0
£49,714
£58,565
56,917
45,506
£56,917
£45,506
(£7,203)
£13,059|2024
£
51,660
0
0
0
0
0
1,447
5,458
58,565|2024| |---|---|---|---|---| ## **The Village Hall and Recreation Ground Fund** ## **NOTES** ## **1. ACCOUNTING POLICIES** ## **Income** All income received or earned during the year is included in the Income and Expenditure Account. ## **Expenses** All expenditure incurred during the year and some outstanding items at the end of the year are included in the Income and Expenditure Account. ## **Repairs** Repairs and maintenance costs are met during the financial year when incurred, with the exception of playground equipment repairs which relate to maintenance work undertaken at intervals over a long time span and are therefore borne from a provision for future playground maintenance built up for this purpose. ## **2. PLAYGROUND CYCLICAL MAINTENANCE PROVISION** |Balance as at 1stJanuary 2024
Balance as at 31stDecember 2024|2023
£1,828
£1,828|2024
£1,828
£1,828| |---|---|---| The Village Hall Committee have agreed to transfer funds into the playground provision fund when funds are available. ## 3. **BOUGHTON MONCHELSEA VILLAGE HALL & RECREATION GROUND REPAIR FUND** (Charity No. 290872) The village hall and recreation ground repair fund charity is now managed by Boughton Monchelsea Parish Council, the sole corporate trustee. During 2024 all investment income funds were transferred to a new bank account in the name of the Parish Council. These funds can only be spent with the authorisation of the village hall committee and used for maintenance of the hall and recreation ground only. ## **4. DEBTORS** |Debtors consisted of the following:|2023
£0|2024
£0| |---|---|---| ## **5. INVESTMENTS** Investments represent funds invested in the Charities Official Investment Fund in respect of the Permanent Endowment. At 31[st] December 2024, the market value of the investment was £525,379. An increase of £11,606 during the year. **----- Start of picture text -----**
2023 2024
Balance as at 1 [st] January 2024 £470,535 £513,773
Increase / Decrease in value of investment £43,238 £43,238
Balance as at 31 [st] December 2024 £513,773 £525,379
**----- End of picture text -----**
## YEAR ENDED 31[ST] DECEMBER 2024 |**INCOME**
Recreation Ground Current A/C Div/Int
Dividends from Upkeep and Maintenance A/C
Village Hall & Rec – Rent
Rent from PC for Parish Office
Recreation Ground Reserve A/C Div/Int
Grant
Other Income
Bocton café income
**Total Income**
**EXPENDITURE**
Deposit refunds / cancellation returns
Wages
Water
Gas
Electricity (hall and pavilion)
Internet
Waste Disposal
Cleaning / Consumables
Upkeep and maintenance (hall and rec)
Licences and subscriptions
Insurance
Window cleaning
Redevelopment
Other
Accounts audit
**Total expenditure**
Income / Expenditure (Net Surplus for the
year)|2023
15
0
45,137
636
0
0
3,223
703
**£49,714**
5,555
10,711
4,452
5,845
8,323
242
2,140
11,415
3,755
110
1,448
0
1,074
1,846
0
**£56,917**
**£(7,203)**|2024
0
0
51,660
1,447
0
0
0
5,458
**£58,565**| |---|---|---| |||5,173
14,128
3,277
1,287
10,116
443
2,235
11,809
10,840
180
1,500
263
2,400
0
0
**£63,651**| |||**(£5,086)**| |||| Independent examinerfs report on the accounts CHARITY COMMISSION FOR ENGLAND AND WALES Section A Independènt Examinees Report Report to the trusteesl members of Boughton MOnd￿lSea Village Hall and Recreation Ground On accounts for thè year ended 31 De￿rnber 2024 Charity no {if any) 1188925 Set out on pagès Unifying Financial Statements (pages 1-5) Respective responsibllllles of trustees and examlnar The chartvs trustees are responsible for the preparation of the accounts. The Charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (￿he Charities Act.) and that an independent examination is needed. 11 is my resF)onsibilty to.. examine the accounts under section 145 of th8 Charttles Act. to follow the procedures laid down in the general Directions given by the Charity Cornmission (under section 145151{bl of the Charities Act, and to state whether particular matters have Come to my attention. 8asis of independent My examination was carried out in accordance with general Directions given examlner's Statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. 11 also in¢ludes ￿nSIderatIon of any unusual items or disclosures in the accounts and seeking explanations from the trustees concèrning any such matters. Thè procedures undertaken do not provide all the eviden￿ that would be required in an audrt, and consequently no opinion is given as to whether the a¢¢ounts present a Irue and fairf view and the report is limited to thosè Matters set out in the statement below. Independent In connection viith my examination, no matter has com8 to my attention examiner's 8tatsment 1. which gives me reasonable rAuse to believe that in, any material respect, the requirementS'. to keep accounting records in accordance with section 130 of the Charities Act., and to prepare accounts whith accord with the accounting records and comply wrth the accounting requirements of the Charities Act have not been met,. or 2. to which, in my o proper underst attention should be drawn in order to enable the accounts to be reached. Slgn6d: Date: 7 October 2025 Name: Lionel Robbins Relevant professlonal qualifi¢ationls) or body (if any): Address: 24 Regency Court, Sittingboume, Kent, ME10 1BZ IER