2023-03-31-accounts

Xenia	Xenia	Charity No	1188924	1188924
		Company No
Annual accounts for the period
Period start date	01-Apr-22	To	Period end date	31-Mar-23

Section A Statement of financial activities (including summary income and expenditure account)

Guidance Note S01 S02 S03 S04 S05 S06 S07 Expenditure (Notes 6) Expenditure on: S08 S09 S10 S11 S12 S13 Tax payable S14 S15 Net gains/(losses) on investments S16 S17 Extraordinary items S18 S19 S20 Other gains/(losses) S21 S22 Reconciliation of funds: S23 S24 Recommended categories by activity Income (Note 3) Income and endowments from: Donations and legacies Charitable activities Other trading activities Investments Separate material item of income Other Total Raising funds Charitable activities Separate material expense item Other Total Net income/(expenditure) before tax for the reporting period Net income/(expenditure) after tax before investment gains/(losses) Net income/(expenditure) Transfers between funds Other recognised gains/(losses): Gains and losses on revaluation of fixed assets for the charity’s own use Net movement in funds Total funds brought forward Total funds carried forward	Unrestricted funds Restricted income funds Endowment funds Total funds £ £ £ £ F01 F02 F03 F04	Unrestricted funds Restricted income funds Endowment funds Total funds £ £ £ £ F01 F02 F03 F04	Unrestricted funds Restricted income funds Endowment funds Total funds £ £ £ £ F01 F02 F03 F04	Unrestricted funds Restricted income funds Endowment funds Total funds £ £ £ £ F01 F02 F03 F04	Prior year funds £ F05
	20,717	-	-	20,717	21,616
	24,184	56,718	-	80,902	61,637
	373	-	-	373	110
	215	-	-	215	-
	-	-	-	-	-
	-	-	-	-	-
	45,489	56,718	-	102,207	83,363
	2,628	27,996	-	30,624	21,194
	30,805	6,488	-	37,293	40,195
	2,048	483		2,531	2,115
	1,000	-	-	1,000	300
	36,481	34,967	-	71,448	63,804
	9,008	21,751	-	30,759	19,559
	-	-	-	-	-
	9,008	21,751	-	30,759	19,559
	-	-	-	-	-
	9,008	21,751	-	30,759	19,559
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	9,008	21,751	-	30,759	19,559
	1,964	35,517	-	37,481	17,922
	10,972	57,268	-	68,240	37,481

Charity	Charity No Company No Name	Charity No Company No Name	Charity No Company No Name	Charity No Company No Name	Charity No Company No Name
Section B Balance	sheet
Guidance Note Fixed assets Intangible assets (Note 15) B01 Tangible assets (Note 14) B02 Heritage assets (Note 16) B03 Investments (Note 17) B04 Total fixed assets B05 Current assets Stocks (Note 18) B06 Debtors (Note 19) B07 Investments (Note 17.4) B08 Cash at bank and in hand (Note 24) B09 Total current assets B10 Creditors: amounts falling due within one year (Note 20) B11 Net current assets/(liabilities) B12 Total assets less current liabilities B13 Creditors: amounts falling due after one year (Note 20) B14 Provisions for liabilities B15 Total net assets or liabilities B16 Funds of the Charity Endowment funds (Note 27) B17 Restricted income funds (Note 27) B18 Unrestricted funds B19 Revaluation reserve B20 Fair value reserve B21 Total funds B22	Unrestricted funds Restricted income funds Endowment funds Total this year Total last year £ £ £ £ £ F01 F02 F03 F04 F05
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	215	-	-	215	-
	-	-	-	-	-
	76,118	45,151	-	121,269	83,596
	76,333	45,151	-	121,484	83,596
	10,683	42,562	-	53,245	46,115
	65,650	2,589	-	68,239	37,481
	65,650	2,589	-	68,239	37,481
	-	-	-	-	-
	-	-	-	-	-
	65,650	2,589	-	68,239	37,481
	-			-	-
		-		-	-
			-	-	-
				-
	-	-	-	-	-

The company was entitled to exemption from audit under s477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS102 SORP.

ect to the small companies regime and in accordance	with FRS102 SORP.
Signed by one or two trustees/directors on behalf of all the trustees/directors Signature of director authenticating accounts being sent to Companies House	Print Name	Date of approval dd/mm/yyyy
	Charlene Berthe Kwemo Yengue
	Signature	Date dd/mm/yyyy
		Print name

CC17a (Excel)

13/01/2024

2

Section C Notes to the accounts

Note 1 Basis of preparation

This section should be completed by all charities .

1.1 Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with:

				the Statement of Recommended Practice: Accounting and Reporting by Charities
•	and	with*		preparing their accounts in accordance with the Financial Reporting Standard applicable
				in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014
•	and	with*		the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102)
•	and	with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102.*

• -Tick as appropriate

1.2 Going concern

If there are material uncertainties related to events or conditions that cast significant doubt on the charity's ability to continue as a going concern, please provide the following details or state "Not applicable", if appropriate:

An explanation as to those factors that support Not applicable the conclusion that the charity is a going concern; Disclosure of any uncertainties that make the Not applicable going concern assumption doubtful; Where accounts are not prepared on a going Not applicable concern basis, please disclose this fact together with the basis on which the trustees prepared the accounts and the reason why the charity is not regarded as a going concern.

1.3 Change of accounting policy

1.3 Change of accounting policy	1.3 Change of accounting policy	1.3 Change of accounting policy	1.3 Change of accounting policy
The accounts present a true and fair view and no changes have been made to the accounting policies adopted in note { }.
Yes  No  Please disclose:		* -Tick as appropriate
	
(i) the nature of the change in accounting policy;			Not applicable
(ii) the reasons why applying the new accounting policy provides more reliable and more relevant information; and			Not applicable
(iii) the amount of the adjustment for each line affected in the current period, each prior period presented and the aggregate amount of the adjustment relating to periods before those presented, 3.44 FRS102 SORP.			Not applicable

1.4 Changes to accounting estimates

No changes to accounting estimates have occurred in the reporting period (3.46 FRS102 SORP).

Yes No		* -Tick as appropriate	* -Tick as appropriate
	
Please disclose:
(i) the nature of any changes;			Not applicable
(ii) the effect of the change on income and expense or assets and liabilities for the current period; and			Not applicable
(iii) where practicable, the effect of the change in one or more future periods.			Not applicable

1.5 Material prior year errors

No material prior year error have been identified in the reporting period (3.47 FRS102 SORP).

Yes No		* -Tick as appropriate	* -Tick as appropriate
	
Please disclose:
(i) the nature of the prior		period error;	None
(ii) for each prior period presented in the accounts, the amount of the correction for each account line item affected; and			None
(iii) the amount of the correction at the beginning of the earliest prior period presented in the accounts.			None

CC17a (Excel)

13/01/2024

3

Section C Notes to the accounts (cont)

Note 2 Accounting policies

This standard list of accounting policies has been applied by the charity except for those deleted. Where a different or additional policy has been adopted then this is detailed in the box below.

2.1 RECONCILIATION WITH PREVIOUS GENERALLY ACCEPTED ACCOUNTING PRACTICE

Please provide a description of the nature of each change No change in accounting policy

Reconciliation of funds per previous GAAP to funds determined under FRS 102

Start of End of period period £ £

Fund balances as previously stated Adjustments:

Fund balance as restated

Reconciliation of net income/(net expenditure) per previous GAAP to net income/(net expenditure) under FRS 102

End of £

Net income/(expenditure) as previously stated Adjustments:

Previous period net income/(expenditure) as restated

CC17a (Excel)

13/01/2024

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Section C Notes to the accounts	Section C Notes to the accounts	(cont)	(cont)	(cont)
Recognition of income Grants with performance conditions 2.4 ASSETS POLICIES ADOPTED ADDITIONAL TO OR DIFFERENT FROM THOSE ABOVE Note 2 Accounting policies 2.2 INCOME These are included in the Statement of Financial Activities (SoFA) when: • the charity becomes entitled to the resources; • it is more likely than not that the trustees will receive the resources; • the monetary value can be measured with sufficient reliability. Offsetting There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP or FRS 102. Grants and donations Grants and donations are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS102 SORP). In the case of performance related grants, income must only be recognised to the extent that the charity has provided the specified goods or services as entitlement to the grant only occurs when the performance related conditions are met (5.16 FRS 102 SORP). Legacies Legacies are included in the SOFA when receipt is probable, that is, when there has been grant of probate, the executors have established that there are sufficient assets in the estate and any conditions attached to the legacy are either within the control of the charity or have been met. Government grants The charity has received government grants in the reporting period Tax reclaims on donations and gifts Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise. Contractual income and performance related grants This is only included in the SoFA once the charity has provided the related goods or services or met the performance related conditions. Donated goods Donated goods are measured at fair value (the amount for which the asset could be exchanged) unless impractical to do so. The cost of any stock of goods donated for distribution to beneficiaries is deemed to be the fair value of those gifts at the time of their receipt and they are recognised on receipt. In the reporting period in which the stocks are distributed, they are recognised as an expense at the carrying amount of the stocks at distribution. Donated goods for resale are measured at fair value on initial recognition, which is the expected proceeds from sale less the expected costs of sale, and recognised in 'Income from other trading activities' with the corresponding stock recognised in the balance sheet. On its sale the value of stock is charged against 'Income from other trading activities' and the proceeds from sale are also recognised as 'Income from other trading activities'. Goods donated for on-going use by the charity are recognised as tangible fixed assets and included in the SoFA as incoming resources when receivable. Gifts in kind for use by the charity are included in the SoFA as income from donations when receivable. Donated services and facilities Donated services and facilities are included in the SOFA when received at the value of the gift to the charity provided the value of the gift can be measured reliably. Donated services and facilities that are consumed immediately are recognised as income with an equivalent amount recognised as an expense under the appropriate heading in the SOFA. Support costs The charity has incurred expenditure on support costs. Volunteer help The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report. Income from interest, royalties and dividends This is included in the accounts when receipt is probable and the amount receivable can be measured reliably. Income from membership subscriptions Membership subscriptions received in the nature of a gift are recognised in Donations and Legacies. Membership subscriptions which gives a member the right to buy services or other benefits are recognised as income earned from the provision of goods and services as income from charitable activities. Settlement of insurance claims Insurance claims are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS102 SORP) and are included as an item of other income in the SoFA. Investment gains and losses This includes any realised or unrealised gains or losses on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year. 2.3 EXPENDITURE AND LIABILITIES Liability recognition Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty. Governance and support costs Support costs have been allocated between governance costs and other support. Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice. Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, eg allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage. Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SoFA once the recipient of the grant has provided the specified service or output. Grants payable without performance conditions Where there are no conditions attaching to the grant that enables the donor charity to realistically avoid the commitment, a liability for the full funding obligation must be recognised. Redundancy cost The charity made no redundancy payments during the reporting period. Deferred income No material item of deferred income has been included in the accounts. Creditors The charity has creditors which are measured at settlement amounts less any trade discounts Provisions for liabilities A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the amount required to settle the obligation at the reporting date Basic financial instruments The charity accounts for basic financial instruments on initial recognition as per paragraph 10.7 FRS102 SORP. Subsequent measurement is as per paragraphs 11.17 to 11.19, FRS102 SORP. Tangible fixed assets for use by charity These are capitalised if they can be used for more than one year, and cost at least They are valued at cost. The depreciation rates and methods used are disclosed in note 14. Intangible fixed assets The charity has intangible fixed assets, that is, non-monetary assets that do not have physical substance but are identifiable and are controlled by the charity through custody or legal rights. The amortisation rates and methods used are disclosed in note 15. They are valued at cost. Heritage assets The charity has heritage assets, that is, non-monetary assets with historic, artistic, scientific, technological, geophysical or environmental qualities that are held and maintained principally for their contribution to knowledge and culture. The depreciation rates and methods used as disclosed in note 16. They are valued at cost. Investments Fixed asset investments in quoted shares, traded bonds and similar investments are valued at initially at cost and subsequently at fair value (their market value) at the year end. The same treatment is applied to unlisted investments unless fair value cannot be measured reliably in which case it is measured at cost less impairment. Investments held for resale or pending their sale and cash and cash equivalents with a maturity date of less than 1 year are treated as current asset investments Stocks and work in progress Stocks held for sale as part of non-charitable trade are measured at the lower or cost or net realisable value. Goods or services provided as part of a charitable activity are measured at net realisable value based on the service potential provided by items of stock. Work in progress is valued at cost less any foreseeable loss that is likely to occur on the contract. Debtors Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received. Current asset investments The charity has investments which it holds for resale or pending their sale and cash and cash equivalents with a maturity date less than one year. These include cash on deposit and cash equivalents with a maturity of loss than one year held for investment purposes rather than to meet short-term cash commitments as they fall due. They are valued at fair value except where they qualify as basic financial instruments.		Yes No N/a*
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CC17 FRS 102 SORP 5

13/01/2024

Section C Notes to the accounts (cont)

Note 3 Income

Note 3 Income	Income
Donations and gifts Gift Aid Legacies General grants provided by government/other charities Membership subscriptions and sponsorships which are in substance donations Donated goods, facilities and services Other Total Grants provided by government/other charities Other Total Other Total Interest income Dividend income Rental and leasing income Other Total Total Conversion of endowment funds into income Gain on disposal of a tangible fixed asset held for charity's own use Gain on disposal of a programme related investment Royalties from the exploitation of intellectual property rights Other Total Other information: Analysis of income Donations and legacies: Charitable activities: Other trading activities: Income from investments: Separate material item of income Other: TOTAL INCOME	Analysis of income	Unrestricted funds Restricted income funds Endowment funds Total funds Prior year £ £
	Donations and gifts	17,905	-	-	17,905	13,173
	Gift Aid	2,813	-	-	2,813	8,443
	Legacies	-	-	-	-	-
	General grants provided by government/other charities	-	-	-	-	-
	Membership subscriptions and sponsorships which are in substance donations	-	-	-	-	-
	Donated goods, facilities and services	-	-	-	-	-
	Other	-	-	-	-	-
	Total	20,717	-	-	20,717	21,616
	Grants provided by government/other charities	24,184	56,718	-	80,902	61,637
		-	-	-	-	-
		-	-	-	-	-
	Other	-	-	-	-	-
	Total	24,184	56,718	-	80,902	61,637
		373	-	-	373	110
		-	-	-	-	-
		-	-	-	-	-
	Other	-	-	-	-	-
	Total	373	-	-	373	110
	Interest income	215	-	-	215	-
	Dividend income	-	-	-	-	-
	Rental and leasing income	-	-	-	-	-
	Other	-	-	-	-	-
	Total	215	-	-	215	-
		-	-	-	-	-
		-	-	-	-	-
		-	-	-	-	-
		-	-	-	-	-
	Total	-	-	-	-	-
	Conversion of endowment funds into income	-	-	-	-	-
	Gain on disposal of a tangible fixed asset held for charity's own use	-	-	-	-	-
	Gain on disposal of a programme related investment	-	-	-	-	-
	Royalties from the exploitation of intellectual property rights	-	-	-	-	-
	Other	-	-	-	-	-
	Total	-	-	-	-	-
		45,489	56,718	-	102,207	83,363
All income in the prior year was unrestricted except for: (please provide description and amounts)		GLA, Untold Stories, £5,299 Network for Social Change, £19,780 Merchant Taylors, £5,000 Groundwork Walking & Cycling, Year 2, £3,000 Workers’ Educational Association - Mayor’s Skills for Londoners Outreach Grant, first instalment, £3,083 Hackney Small Grants, £4,983 Awards 4 All, £910 CS French, £5,000 Maingot Trust, £10,000, Year 1
Where any endowment fund is converted into income in the reporting period, please give the reason for the conversion. Where any endowment fund is converted into income in the prior period, please give the reason for the conversion.
		N/A
		N/A
Within the income items above the following items are material: (please disclose the nature, amount and any prior year amounts)		N/A
This year: Where sums originally denominated in foreign currency have been included in income, explain the basis on which those sums have been translated into sterling (or the currency in which the accounts are drawn up).		None
Last year: Where sums originally denominated in foreign currency have been included in income, explain the basis on which those sums have been translated into sterling (or the currency in which the accounts are drawn up).		None

CC17a (Excel)

13/01/2024

6

Section C Notes to the accounts (cont)

Note 4 Analysis of receipts of government grants

Government grant 1 Government grant 2 Government grant 3 Other Government grant 1 Government grant 2 Government grant 3 Other Please provide details of any unfulfilled conditions and other contingencies attaching to grants that have been recognised in income. Please give details of other forms of government assistance from which the charity has directly benefited.	Description	Description	This year £
	Greater London Authority		14,962
	Hackney Smallgrant		4,983
	Mayor’s Skillsfor Londoners Community OutreachGrant		3,083
	Total Description		23,028
			Last year £
	CityBridgeTrust - LondonCommunityResponseFund		13,444
	City &Hackney-CovidInformationGrant		6,998
			-
	Total 20,442 This year Last year		20,442
	N/A	N/A
	This year Last year
	N/A	N/A

CC17a (Excel)

13/01/2024

7

Section C Notes to the accounts (cont)

Note 5 Donated goods, facilities and services

Seconded staff Use of property Other	This year	This year Last year £ £	This year Last year £ £
		-	-
		-	-
		-	-
		-	-
		Last year
Please provide details of the accounting policy for the recognition and valuation of donated goods, facilities and services.	N/A	N/A
Please provide details of any unfulfilled conditions and other contingencies attaching to resources from donated goods and services not recognised in income.
	N/A	N/A
	Over this year we worked with 14 volunteers who were part of our “Organising Team” and who had specific roles in aiding the charity which include: communications and marketing, facilitating workshops, child care and supporting with other elements of project delivery. Our volunteers included: • A group of committed volunteers in our facilitators’ team who helped run a total of 50 sessions in Hackney. In total, our volunteers offered 350 hours to session delivery, of which 4 were for sessions delivered online (2 sessions), 288 hours were for sessions delivered in-person (48 sessions). Volunteers also committed time to attend organising and coordinating meetings that total an average of 58 hours. • A group of committed Communications Volunteers who have managed our social media, spending an average of 2 hours per week, and a total of 102 hours over the course of the year. • Additionally, English speaking participants at our sessions are not counted as volunteers so are not included in this calculation, but give supportive help to our group for approximately 2 hours per week. We estimate the financial value of the voluntary time given to the organisation to be approximately £6,742 (excluding time given by English speaking participants).	Volunteers are an important part of Xenia’s work. Over this year we worked with 8 volunteers who were part of our “Organising Team” and who had specific roles in aiding the charity which include: communications and marketing, facilitating workshops, writing blogs, supporting with organisational work. Our volunteers included: • A group of committed volunteers in our facilitators’ team who helped run a total of 56 sessions, online and in person. In total, our volunteers offered 298 hours to session delivery, of which 190 were for sessions delivered online (38 sessions), and 108 hours were for sessions delivered in-person (18 sessions). • A group of committed Communications Volunteers who have managed our social media and blogs, spending an average of 2 hours per week, and a total of 104 hours over the course of the year • Two Outreach volunteers, one of which also acted as a Covid Community champion for part of the year and together committed approximately 2hrs per week (52 x 2 =104 hours) • Additionally, English speaking participants at our sessions are not counted as volunteers so are not included in this calculation but give supportive help to our group for approximately 1.5-2 hours per week (1.5 hours/online session, 2 hours/in-personsession).

CC17a (Excel)

13/01/2024

8

Section C Notes to the accounts	Section C Notes to the accounts	Section C Notes to the accounts	Section C Notes to the accounts	Section C Notes to the accounts	Unrestricted funds Restricted income funds Endowment funds (cont) Last year	Unrestricted funds Restricted income funds Endowment funds (cont) Last year	Unrestricted funds Restricted income funds Endowment funds (cont) Last year	Total funds £
Unrestricted funds Restricted income funds Endowment funds Total funds £ Note 6 Expenditure This year Analysis Expenditure on raising funds:					Unrestricted funds
Incurred seeking donations	526	5,599	-	6,125	-	3,134	-	3,134
Incurred seeking legacies	-	-	-	-	-	-	-	-
Incurred seeking grants	2,102	22,397	-	24,499	-	17,761	-	17,761
Operating membership schemes and social lotteries	-	-	-	-	-	-	-	-
Staging fundraising events	-	-	-	-	-	-	-	-
Fudraising agents	-	-	-	-	-	-	-	-
Operating charity shops	-	-	-	-	-	-	-	-
Operating a trading company undertaking non charitable trading activity	- -	-	-	-	-	-	-	-
Advertising, marketing, direct mail and publicity		-	-	-	-	-	-	-
Start up costs incurred in generating new source of futureincome	-	-	-	-	-	-	-	-
Database development costs		-	-	-	242	-	-	242
Other trading activities	-	-	-	-	-	-	-	-
Investment management costs:	-	-	-	-	-	-	-	-
Portfolio management costs	-	-	-	-	-	-	-	-
Cost of obtaining investment advice	-	-	-	-	-	-	-	-
Investment administration costs	-	-	-	-	-	-	-	-
Intellectual property licencing costs	-	-	-	-	-	-	-	-
Rent collection, property repairs and maintenance charges		-	-	-	56	-	-	56
	-	-	-	-	-	-	-	-
Total expenditure on raising funds	2,628	27,996	-	30,624	299	20,895	-	21,194
Expenditure on charitable activities:
Consultancy	-	2,120	-	2,120	-	-	-	-
Delivery Coordination	15,900	-		15,900	13,311	-		13,311
Community Outreach	13,073	-		13,073	6,091	5,447		11,539
Development & Growth	1,833	-		1,833	10,408	-		10,408
Project expenditure	-	1,983		1,983	-	1,666		1,666
Operations	-	2,385		2,385	3,273	-		3,273
Total expenditure on charitable activities	30,806	6,488	-	37,294	33,082	7,113	-	40,195
Separate material item of expense
Advertising provision	-	483	-	483	210	-	-	210
Operational costs	2,048	-	-	2,048	1,812	93	-	1,905
	-	-	-	-	-	-	-	-
Total	2,048	483	-	2,531	2,022	93	-	2,115
Other
Provision for independent examiner	1,000	-	-	1,000	300	-	-	300
	-	-	-	-	-	-	-	-
	-	-	-	-	-	-	-	-
	-	-	-	-	-	-	-	-
Total other expenditure TOTAL EXPENDITURE	1,000	-	-	1,000	300	-	-	300
	36,482	34,967	-	71,449	35,703	28,101	-	63,804
Analysis of expenditure on charitable activities Other information:
	Thisyear					Lastyear
Activity or programme	Activities undertaken directly	Grant funding of activities	Support Costs	Total this year	Activities undertaken directly	Grant funding of activities	Support Costs	Total last year
	£	£	£	£	£	£	£	£
● 50 workshops to 83 women who are either learning English or who can speak fluent English (sometimes called speakers and learners).	21,196	246		21,442	12,799	737		13,536
● 9 workshops to 31 women in Sheffield as part of a pilot programme. Women attending were a mix of fluent English speakers and English learners.	1,833	-		1,833	13,311	88		13,399
~~We have supported our participants to practise~~ English, meet new people and learn about other cultures. During a year which has seen many people struggling with social isolation & the cost of living crisis, Xenia has also provided a welcome social occasion for many. Additionally,we have	110	-	-	110	-	840	-	840
Total	23,139	246	-	23,385	26,109	1,666	-	27,775
This year: Where sums originally denominated in foreign currency have been included in expenditure, explain the basis on which those sums have been translated into sterling (or the currency in which the accounts are drawn up).					None
Last year: Where sums originally denominated in foreign currency have been included in expenditure, explain the basis on which those sums have been translated into sterling (or the currency in which the accounts are drawn up).					None

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Section C Notes to the accounts

Note 10 Details of certain types of expenditure

Note 10.1 Fees for examination of the accounts

Please provide details of the amount paid for any statutory external scrutiny of accounts and other services provided by your independent examiner. If nothing was paid please enter '0' in the appropriate box(es).

Independent examiner’s fees Assurance services other than independent examination Tax advisory fees Other fees (for example: financial advice, consultancy, accountancy services) paid to the independent examiner	This year £	Last year £
	1,000	300
	-	-
	-	-
	-	-

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Section C Notes to the accounts (cont)

Note 11 Paid employees

Please complete this note if the charity has any employees (transactions with Trustees dealt with in Note 28)

This year: Last year: 11.1 Staff Costs Salaries and wages Social security costs Pension costs (defined contribution scheme) Other employee benefits Total staff costs Please provide details of expenditure on staff working for the charity whose contracts are with and are paid by a related party Please provide details of expenditure on staff working for the charity whose contracts are with and are paid by a related party
	This year £	Last year £
	62,323	58,701
	-	-
	-	-
	62,323	58,701
	N/A
	N/A

Please give details of the number of employees whose total employee benefits (excluding employer pension costs) fell within each band of £10,000 from £60,000 upwards. If there are no such transactions, please enter 'true' in the box provided.

'true' in the box provided.	'true' in the box provided.
No employees received employee benefits (excluding employer pension costs) for the reporting period of more than £60,000		
Band		Number of employees
		Thisyear	Lastyear
£60,000 to £69,999		n/a	n/a
£70,000 to £79,999		-	-
£80,000 to £89,999		-	-
£90,000 to £99,999		-	-
£100,000 to £109,999		-	-
Thisyear Lastyear £ £ n/a - This year Last year Number Number Delivery Coordination 0.25 0.24 Outreach & Partnerships 0.21 0.23 Development & Growth 0.30 0.30 Other(operations) 0.24 0.23 Total1.00 1.00 This year Last year This year Last year Thisyear Lastyear £ £ N/A N/A Thisyear Lastyear £ £ None None None None Thisyear Lastyear £ £ None None None None Please provide the total amount paid to key management 11.2 Average head count in the year The parts of the charity in which the employees work 11.3 Ex-gratia payments to employees and others (excluding trustees) Please complete if an ex-gratia payment is made. Please explain the nature of the payment None None Please state the legal authority or reason for making the payment None None The extent of redundancy funding at the balance sheet date Please state the accounting policy for any redundancy or termination payments Please state the amount of the payment (or value of any waiver of a right to an asset) 11.4 Redundancy payments Please complete if any redundancy or termination payment is made in the period. Total amount of payment The nature of the payment (cash, asset etc.)
		Thisyear	Lastyear
		£	£
		n/a	-
		This year Number	Last year Number
	Delivery Coordination	0.25	0.24
	Outreach & Partnerships	0.21	0.23
	Development & Growth	0.30	0.30
	Other(operations)	0.24	0.23
	Total	1.00	1.00
	This year	None
	Last year	None
	This year	None
	Last year	None
		Thisyear	Lastyear
		£	£
		N/A	N/A
		in the period.
		Thisyear	Lastyear
		£	£
		None	None
		None	None
		Thisyear	Lastyear
		£	£
		None	None
		None	None

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Section C Notes to the accounts (cont)

Note 19 Debtors and prepayments

Please complete this note if the charity has any debtors or prepayments.

19.1 Analysis of debtors

Trade debtors Prepayments and accrued income Other debtors Total	This year £	Last year £
	214.8	-
	-	-
	-	-
	214.8	-

Complete 19.2 where a material debtor is recoverable more than a year after the reporting date.

19.2 Disclosure of debtors recoverable in more than 1 year (included in debtors above)

Trade debtors Prepayments and accrued income Other debtors Total	This year £	Last year £
	-	-
	-	-
	-	-
	-	-

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Section C Notes to the accounts (cont)

Note 20 Creditors and accruals

Please complete this note if the charity has any creditors or accruals.

20.1 Analysis of creditors

Accruals for grants payable Bank loans and overdrafts Trade creditors Payments received on account for contra or performance-related grants Accruals and deferred income Taxation and social security Other creditors	cts	**Amounts falling due within one year **		Amounts falling due after more than one year
		This year £	Last year £	This year £	Last year £
		-	-	-	-
		-	-	-	-
		-	5,199	-	-
				-	-
		1,000	960	-	-
		-	-	-	-
		-	-	-	-
	Total	1,000	6,159	-	-

Accruals for grants payable Bank loans and overdrafts Trade creditors Payments received on account for contra or performance-related grants Accruals and deferred income Taxation and social security Other creditors	cts	**Amounts falling due within one year **		Amounts falling due after more than one year
		This year £	Last year £	This year £	Last year £
		-	-	-	-
		-	-	-	-
		-	5,199	-	-
				-	-
		1,000	960	-	-
		-	-	-	-
		-	-	-	-
	Total	1,000	6,159	-	-

20.2 Deferred income

Please explain the reasons why income is deferred. Movement in deferred income account Balance at the start of the reporting period Amounts added in current period Amounts released to income from previous periods Balance at the end of the reporting period Please complete this note if the charity has deferred income This year The deferred income total is form th e GLA Untold Stories grant received in 22/23 but deferred to be spent in 23/24 with approval from the funders as the money was released late during the year	Please explain the reasons why income is deferred. Movement in deferred income account Balance at the start of the reporting period Amounts added in current period Amounts released to income from previous periods Balance at the end of the reporting period Please complete this note if the charity has deferred income This year The deferred income total is form th e GLA Untold Stories grant received in 22/23 but deferred to be spent in 23/24 with approval from the funders as the money was released late during the year
	This year	Last year
	The deferred income total is form th e GLA Untold Stories grant received in 22/23 but deferred to be spent in 23/24 with approval from the funders as the money was released late during the year	The deferred income being reported is funds received in our bank account from sucessful 21/22 grants applications ; Therefore these funds will be release to income in the financial year ~~22/23~~
		This year £	Last year £
		39,956
		53,062	39,956
		-39,956
		53,062	39,956

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Section C Notes to the accounts (cont)

Note 24 Cash at bank and in hand

Note 24 Cash at bank and in hand
Other Cash at bank and on hand Total Short term cash investments (less than 3 months maturity date) Short term deposits	This year £	Last year £
	-	-
	89,519	-
	31,750	59,584
	-	-
	121,269	59,584

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Section C Notes to the accounts (cont)

Note 27 Charity funds

27.2 Details of material funds held and movements during the PREVIOUS reporting period

Please give details of the movements of material individual funds in the reporting period together with a balancing figure for 'Other funds' (which should include revaluation reserve and fair value reserve, if applicable). The 'Total funds' figure below should reconcile to 'Total funds' in the balance sheet.

* Key: PE - permanent endowment funds; EE - expendable endowment funds; R - restricted income funds, including special trusts, of the charity; and U - unrestricted funds

funds
Fund names	Type PE, EE **R or UR ***	Purpose and Restrictions	Fund balances brought forward £	Income £	Expenditure £	Transfers £	Gains and losses £	Fund balances carried forward £
Hackney Small Grants	R	The funds were resticted to both project delivery and core operational costs.	4,983		- 4,983	-	-	-
Awards 4 All	R	The funds were resticted to delivery, salaries and core operational costs.	910		- 910	-	-	-
Maingot Trust	R	These funds were restricted to core activities. Some funds were carried across to the next FY.	10,000		- 10,000	-	-	-
CS French	R	The funds were resticted to both project delivery and core operational costs.		5,000	- 5,000	-	-	-
George Cadbury Trust	U	These funds were unrestricted and were used to cover some charitable activities and staff costs. Some funds were carried ~~across to the next FY~~	5,000		- 5,000	-	-	-
Greater London Auhtority, Untold Stories	R	The funds were resticted to both project delivery and core operational costs. First instalment. Some funds were carried ~~across to the next FY~~		14,962	- 5,229			9,733
Network for Social Change	R	These funds were restricted to salaries and core operational costs.		19,780	- 19,780			-
Groundwork Walking & Cycling	R	The funds were resticted to the delivery of participatory walks in the Borough of Hackney. The grant received for Year 3 was carried across to the next FY.		3,000	- 3,000			-
Workers’ Educational Association - Mayor’s Skills for Londoners Outreach Grant	R	The funds were resticted to both project delivery and core operational costs. First instalment.		3,083	- 3,083			-
Merchant Taylors	R	The funds were resticted to core operational costs. Some funds were carried across to the next FY.		5,000	- 5,000			-
Michael Francis	U	These funds were unrestricted and were used to cover some charitable activities and staff costs. Some funds were carried ~~across to the next FY~~	11,250		- 11,250			-
Other funds (balancing figure)	U	Various		1,654		-	-	1,654
Total Funds as per balance sheet			32,143	52,479	- 73,235	-	-	11,387
Fund balances carried forward include assets and liabilities denominated in a foreign currency				Yes No  
					

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CHARITY CO FOR ENGLAND Independent examiners report on the accounts Section A Independenl Examiner's Report Report to the trusteesl members of Xenia On accounts for the year ended 31 March 2023 Charfty no. 1188924 Set out on pages I reFMJrt to the trustees on my examination of the accolnts of the above Responslbllltles and basis of chatity {Ihe Trusf) for the year ended 3110312023. report As the charty trustees of ￿ TrusL you are responsible tOT the Fxeparalion of the accounts in accordance with the requirements of the Charities Act 2011 fthe Acr). I re￿rt in respect of my examinalion of the Trusfs accounts (wried out under section 145 of the 2011 Act and in carrying my examination. I have followed the applicable Directtons given by Charity Commission under section 1445)(b) of the ACL I have Corn￿eted my examination. I conffirm that no Materi￿ matters have come to my attention in connedion the examination which gives me cause to t￿lieVe thai in. ary materid respect: l. accounting records vRre not kept in accordance with section 130 of the Act or 2. the accwnts do not accord with the accounting record Independent examiners statement I have no concems and have come across rL) other matters in conneclion with the examination to ￿lch attention should be drawn in order to enable a propEr understanding of the accounts ￿ be reached. Slgned: Date: 18 October 2023 Howard Lane Relevant professlonal quallflcatlon{s) or body (If any): Fellow ot ts Institute of Financial Accountants Addre5S: Pro￿FIl1ng Ltd 68 CanIeT￿ry Grove LoThJon SE27 OPA IER

Trustees’ Annual Report for the period

From Period start date 01-Apr-22 To 31-Mar-23 Period end date

Charity name: Xenia

Charity registration number: 1188924

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	(1) Promote social inclusion for the public benefit amongst women who may be socially excluded on the grounds of their gender, ethnic origin, religion, belief or creed, educational or skills attainment, parental situation or marital status, immigration status or language ability. (2) Promote equality and diversity in particular equality between women and men for the benefit of the public.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Migrant women learning English (sometimes called learners) attend welcoming workshops alongside other fluent English speaking women (sometimes called speakers). These weekly workshops take place in community spaces in London (and virtually via Zoom during the pandemic), primarily delivered in partnership with the Hackney Museum. Travel expenses and childcare are provided for women in need of them. Xenia provides training to other small groups looking to develop the same Charity model, this is still under development.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	All Trustees have signed the following declaration on appointment: - Am willing to act as a charity trustee in respect of Xenia and am fully aware of the charity’s purposes; - Am not disqualified from acting as a trustee (it is an offence to act as a trustee while disqualified); and - Understand the responsibilities involved in running a charity and have read the Charity Commissioners' document: The Essential Trustee

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	Grant making does not form a part of our work.
Policy on social investment including program related investment	Para 1.38	Social investment does not form a part of our work.
Contribution made by volunteers	Para 1.38	Volunteers are an important part of Xenia’s work. Over this year we worked with 8 volunteers who were part of our “Organising Team” and who had specific roles in aiding the charity which include: communications and marketing, facilitating workshops, writing blogs, supporting with organisational work. Our volunteers included: • A group of committed volunteers in our facilitators’ team who helped run a total of 56 sessions, online and in person. In total, our volunteers offered 298 hours to session delivery, of which 190 were for sessions delivered online (38 sessions), and 108 hours were for sessions delivered in-person (18 sessions). • A group of committed Communications Volunteers who have managed our social media and blogs, spending an average of 2 hours per week, and a total of 104 hours over the course of the year • Two Outreach volunteers, one of which also acted as a Covid Community champion for part of the year and together committed approximately 2hrs per week (52 x 2 =104 hours) • Additionally, English speaking participants at our sessions are not counted as volunteers so are not included in this calculation but give supportive help to our group for approximately 1.5-2 hours per week (1.5 hours/online session, 2 hours/in-person session). We estimate the financial value of the voluntary time given to the organisation to be approximately £10,120 (excluding time given by English speaking participants).
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	This year we have delivered 56 workshops to 122 women who are either learning English or who can speak fluent English (sometimes called speakers and learners). Due to Covid 19 these took place in a combination of virtual online/on the phone sessions and in-person sessions. We provided expenses where appropriate - for example in place of travel expenses we provided data packages in agreement with our grant funders. Participants include refugees, migrants, asylum seekers and long term UK citizens. We have supported our participants to practice English, meet new people and learn about other cultures. During a year which has seen many people struggling with social isolation, Xenia has also provided a welcome social occasion for many. Additionally, we have signposted people to other services when their needs cannot be met by our charity.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	Delivery: Our objectives this year were to: - Deliver weekly workshops to women in Hackney - Support these women to connect, share and learn with each other - Support our staff, volunteers and participants to gradually transition back to in-person delivery - Deliver some training sessions to share our work more widely. We have been successful in achieving these aims. Despite Covid 19, we continued to run workshops, although they were online. We engaged 122 participants, many of whom come to our workshops regularly. Each week we welcome 10-15 participants to our sessions. We successfully managed to deliver a very gradual and carefully considered transition from online/over the phone sessions to in-person sessions, always keeping in mind the health and safety of our participants, volunteers and staff. Our projects delivered; ● 50 weekend workshops to women from a very wide range of backgrounds, many with low level English. ● 6 additional walking clubs with a focus on exploring Hackney and keeping active ● Our evaluation of the projects through case studies and surveys has shown that women who attend Xenia activities feel more connected and less isolated. Many also state that their English levels are improving and that they have a greater sense of belonging to the local community. Alongside our main delivery, our objectives for this year included improving our systems and processes. We have been successful in doing so with a number of new processes, including researching, selecting and using: ● A new system tracking time spent on tasks by staff ● A new CRM system Additionally, to support the learning and evaluation of our work we: ● ran 1 training course about our work for a partner organisation in Scotland. ● conducted a feasibility study that investigated how to grow the organisation and started making plans for this process to start next financial year.

Performance of fundraising activities against objectives set	Para 1.41	We raised unrestricted and restricted funds through grants from trusts & foundations and donations which enabled us to deliver our work this year supporting migrant women and long term residents in Hackney, London. Our funds this year came from: ● Hackney Council ● Groundwork Walking & Cycling Grant ● Covid Information Grant (Hackney Giving) ● Maingot Trust ● George Cadbury Trust ● London Community Response Fund (City Bridge) ● Westfield East Bank Creative Future grant ● National Lottery’s Awards for All grant ● A major individual donation ● Small online donations from individuals
Investment performance against objectives	Para 1.41	We did not have investment objectives as we have no material investments.
Other		N/A

Financial Review

inancial Review
Review of the charity’s financial position at the end of the period	Para 1.21	At year-end 22-23, Xenia realised a surplus of £30,759.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Reserves provide financial protection against drops in income. We intend to maintain the Xenia level of reserves, which is at least equivalent to 3 months’ worth of running costs (25% of total annual operating expenditure). However, we intend to build it up overtime to reach 50% of total annual operating expenditure based on any surplus realised at future financial year- ends. These funds should only be used in case of significant financial difficulties and funding shortfall, which could drastically affect operations. Trustees must authorise money out of these reserves in writing. This policy will be reviewed once a year
Amount of reserves held	Para 1.22	Xenia holds a total reserves of £43,973.28 as of 31stMarch 2023.
Reasons for holding zero reserves	Para 1.22	n/a
Details of fund materially in deficit	Para 1.24	n/a
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	Some uncertainty still resides around the current Covid-19 outbreak and rise in costs of living following a high inflation period, which could continue to affect funding opportunities, as well as individual donations and grants for future activities. However, Xenia is working towards diversifying its income streams and fundraising activities in order to mitigate this risk.

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	● Hackney Council ● Groundwork Walking & Cycling Grant ● Covid Information Grant (Hackney Giving) ● Maingot Trust ● George Cadbury Trust ● London Community Response Fund (City Bridge) ● Westfield East Bank Creative Future grant ● National Lottery’s Awards for All grant ● A major individual donation ● Small online donations from individuals These funds were used to cover staff costs working on delivering and coordinating workshops, fundraising activities, projects management, accounting and bookkeeping, volunteer costs, overheads.
Investment policy and objectives including any social investment policy adopted	Para 1.46	There is no investment to date; therefore, no investment policy has been established. We do not have any social investments.
A description of the principal risks facing the charity	Para 1.46	We have a full risk register, which is held by trustees and reviewed regularly. There are no significant risks facing the charity. Risks which we are actively mitigating are: - Staff change over - Lack of resources - Improvement of operational processes in order to increase productivity - Diversifying income streams / Not raising sufficient unrestricted income - Increased cost of living and inflation rates will increase our expenditure in the coming months - External changes such as Covid 19. This year we responded well and delivered our work remotely.
Other		n/a

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Charity Commission – Charitable Incorporated Organisation whose only voting members are its charity trustees Foundation’ model constitution.
How is the charity constituted? (e.g. unincorporated association, CIO)	Para 1.25	Charitable Incorporated Organisation
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Appointment of Trustees (a) Any person who is willing to act as a Trustee, and who would not be disqualified from acting under the provisions of clause 11, may be appointed to be a Trustee by a decision of the Trustees. (b) In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	The charity trustees will make available to each new charity trustee, on or before their first appointment: (a) a copy of this constitution and any amendments made to it; and (b) a copy of the CIO’s latest Trustees’ Annual Report and statement of accounts.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	Xenia has a non-hierarchical structure. There are 8Trustees and an Organising team as well as a team of volunteers. We have a close working relationship with Hackney Council, particularly the Communities and Heritage teams, while we have a long-standing partnership with Hackney Museum. In the last year we also established a close working relationship with the Newington Green Meeting House, where we currently host our in-person sessions. We are also part of Hackney CVS network as well as their Refugee and Migrant Forum.

Relationship with any related parties	Para 1.51	n/a
Other		n/a

Reference and Administrative details

Charity name	XENIA
Other name the charity uses	Xenia Women
Registered charity number	1188924
Charity’s principal address	c/o Hackney Museum 1 Reading Lane London E8 1GQ

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20
	1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
		Emma Jones	n/a	n/a	All other Trustees
		Natalie Brook	n/a	n/a	All other Trustees
		Mamataj Begum	n/a	n/a	All other Trustees
		Charlene Kwemo Yengue	n/a	n/a	All other Trustees
		Lois Simes	n/a	n/a	All other Trustees
		Samantha Shaw	n/a	n/a	All other Trustees
		Dawn Plimmer	n/a	n/a	All other Trustees
		Susannah Davies	n/a	04/10/2021	All other Trustees
	20

– Corporate trustees names of the directors at the date the report was approved

Director name None

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
None

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	None
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	Not applicable
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	Not applicable

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

	Accountant- Independent Examiner	Howard Lane	68 Canterbury Grove, London, SE27 0PA
	Name of chief executive or names of senior staff members (Optional information)
	None

Exemptions from disclosure

Reason for non-disclosure of key personnel details

None None

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

----- Start of picture text -----
Signature(s)
Full name(s) [Emma Jones / Samantha Shaw ] Charlene Berthe Kwemo Yengue
Position (eg Secretary, Co-Chairs Treasurer
Chair, etc)
Date 13.11.2023
----- End of picture text -----