|Xenia|Xenia|Charity No|1188924|1188924|| |---|---|---|---|---|---| |||Company No|||| |Annual accounts for the period|||||| |Period start date|**01-Apr-22**|**To**|Period end
date|**31-Mar-23**|| ## **Section A Statement of financial activities (including summary income and expenditure account)** |Guidance Note
S01
S02
S03
S04
S05
S06
S07
**Expenditure (Notes 6)**
**Expenditure on:**
S08
S09
S10
S11
S12
S13
Tax payable
S14
S15
Net gains/(losses) on investments
S16
S17
**Extraordinary items**
S18
S19
S20
Other gains/(losses)
S21
S22
**_Reconciliation of_**
**_funds:_**
S23
S24
**Recommended categories by activity**
**Income (Note 3)**
**Income and endowments from:**
Donations and legacies
Charitable activities
Other trading activities
Investments
Separate material item of income
Other
**_Total_**
Raising funds
Charitable activities
Separate material expense item
Other
**_Total_**
**Net income/(expenditure) before tax for**
**the reporting period**
**Net income/(expenditure) after tax before**
**investment gains/(losses)**
**Net income/(expenditure)**
**Transfers between funds**
**Other recognised** **gains/(losses):**
Gains and losses on revaluation of fixed assets for the
charity’s own use
**_Net movement in funds_**
Total funds brought forward
**_Total funds carried forward_**|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**£**
**£**
**£**
**£**
F01
F02
F03
F04|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**£**
**£**
**£**
**£**
F01
F02
F03
F04|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**£**
**£**
**£**
**£**
F01
F02
F03
F04|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**£**
**£**
**£**
**£**
F01
F02
F03
F04|**Prior year funds**
**£**
F05| |---|---|---|---|---|---| ||20,717|-|-|20,717|21,616| ||24,184|56,718|-|80,902|61,637| ||373|-|-|373|110| ||215|-|-|215|-| ||-|-|-|-|-
| ||-|-|-
|-
|-| ||45,489|56,718|-|102,207|83,363| ||||||| ||2,628|27,996|-
|30,624|21,194| ||30,805|6,488|-|37,293|40,195| ||2,048|483||2,531|2,115
| ||1,000|-|-
|1,000|300| ||36,481|34,967|-|71,448|63,804| ||||||| ||9,008|21,751|-|30,759|19,559| ||-|-|-|-|-| ||9,008|21,751|-|30,759|19,559| ||-
|-|-|-|-| ||9,008|21,751|-|30,759|19,559| ||-|-|-|-|-| ||-|-|-|-|-| ||||||| ||-|-|-|-
|-| ||-|-|-|-|-| ||9,008|21,751|-|30,759|19,559| ||||||| ||1,964|35,517|-|37,481|17,922| ||10,972|57,268|-|68,240|37,481| |Charity|Charity No
Company No
Name|Charity No
Company No
Name|Charity No
Company No
Name|Charity No
Company No
Name|Charity No
Company No
Name| |---|---|---|---|---|---| |**Section B Balance**|**sheet**||||| |Guidance Note
**Fixed assets**
**Intangible assets (Note 15)**
B01
**Tangible assets (Note 14)**
B02
**Heritage assets (Note 16)**
B03
**Investments (Note 17)**
B04
**_Total fixed assets_**
B05
**Current assets**
**Stocks (Note 18)**
B06
**Debtors (Note 19)**
B07
**Investments (Note 17.4)**
B08
**Cash at bank and in hand (Note 24)**
B09
**_Total current assets_**
B10
**Creditors: amounts falling due within**
**one year (Note 20)**
B11
**_Net current assets/(liabilities)_**
B12
**_Total assets less current liabilities_**
B13
**Creditors: amounts falling due after**
**one year (Note 20)**
B14
**Provisions for liabilities**
B15
**_Total net assets or liabilities_**
B16
**Funds of the Charity**
**Endowment funds (Note 27)**
B17
**Restricted income funds (Note 27)**
B18
**Unrestricted funds**
B19
**Revaluation reserve**
B20
**Fair value reserve**
B21
**_Total funds_**
B22|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total this**
**year**
**Total last**
**year**
**£**
**£**
**£**
**£**
**£**
F01
F02
F03
F04
F05||||| ||-|-|-|-|-| ||-|-|-|-|-| ||-|-|-|-|-| ||-|-|-|-|-| ||-|-|-|-|-| ||||||| ||-|-|-|-|-| ||215|-|-|215|-| ||-|-|-|-|-| ||76,118|45,151|-|121,269|83,596| ||76,333|45,151|-|121,484|83,596| ||||||| ||10,683|42,562|-|53,245|46,115| ||||||| ||65,650|2,589|-|68,239|37,481| ||||||| ||65,650|2,589|**-**|68,239|37,481| ||||||| ||-|-|-|-|-| ||-|-|-|-|-| ||||||| ||65,650|2,589|-|68,239|37,481| ||||||| ||-|||-|-| |||-||-|-| ||||-|-|-| |||||-|| ||||||| ||-|-|-|-|-| _**The company was entitled to exemption from audit under s477 of the Companies Act 2006 relating to small companies.**_ _**The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.**_ _**The directors acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts.**_ _**These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS102 SORP.**_ |**_ect to the small companies regime and in accordance_**|**_with FRS102 SORP._**|| |---|---|---| |Signed by one or two trustees/directors on behalf of all the
trustees/directors
Signature of director authenticating accounts being sent to
Companies House|Print Name|Date of
approval
dd/mm/yyyy| ||Charlene Berthe Kwemo Yengue|| |||| |||| ||Signature|Date
dd/mm/yyyy| |||| |||**Print name**| CC17a (Excel) 13/01/2024 2 ## **Section C Notes to the accounts** ## Note 1 **Basis of preparation** ## _**This section should be completed by all charities** ._ ## **1.1 Basis of accounting** These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with: |||||the Statement of Recommended Practice: Accounting and Reporting by Charities| |---|---|---|---|---| |•|and|with*||preparing their accounts in accordance with the Financial Reporting Standard applicable| |||||in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014| |•|and|with*||the Financial Reporting Standard applicable in the United Kingdom and Republic of
Ireland (FRS 102)| |•|and|with the Charities Act 2011.||| The charity constitutes a public benefit entity as defined by FRS 102.* * -Tick as appropriate ## **1.2 Going concern** _**If there are material uncertainties related to events or conditions that cast significant doubt on the charity's ability to continue as a going concern, please provide the following details or state "Not applicable", if appropriate:**_ An explanation as to those factors that support _**Not applicable**_ the conclusion that the charity is a going concern; Disclosure of any uncertainties that make the _**Not applicable**_ going concern assumption doubtful; Where accounts are not prepared on a going _**Not applicable**_ concern basis, please disclose this fact together with the basis on which the trustees prepared the accounts and the reason why the charity is not regarded as a going concern. ## **1.3 Change of accounting policy** |**1.3 Change of accounting policy**|**1.3 Change of accounting policy**|**1.3 Change of accounting policy**|**1.3 Change of accounting policy**| |---|---|---|---| |The accounts present a true and fair view and no changes have been made to the accounting policies adopted in
note { }.|||| |Yes*

No*

**_Please disclose:_**||* -Tick as appropriate|| ||||| ||||| |**_(i) the nature of the change in accounting policy;_**|||Not applicable| |**_(ii) the reasons why applying the new accounting policy_**
**_provides more reliable and more relevant information;_**
**_and_**|||Not applicable| |**_(iii) the amount of the adjustment for each line affected_**
**_in the current period, each prior period presented and_**
**_the aggregate amount of the adjustment relating to_**
**_periods before those presented, 3.44 FRS102 SORP._**|||Not applicable| ## **1.4 Changes to accounting estimates** No changes to accounting estimates have occurred in the reporting period (3.46 FRS102 SORP). |Yes*
No*||* -Tick as appropriate|* -Tick as appropriate| |---|---|---|---| ||||| |**_Please disclose:_**|||| |**_(i) the nature of any changes;_**|||Not applicable| |**_(ii) the effect of the change on income and expense or_**
**_assets and liabilities for the current period; and_**|||Not applicable| |**_(iii) where practicable, the effect of the change in one or_**
**_more future periods._**|||Not applicable| ## **1.5 Material prior year errors** No material prior year error have been identified in the reporting period (3.47 FRS102 SORP). |Yes*
No*||* -Tick as appropriate|* -Tick as appropriate| |---|---|---|---| ||||| |**_Please disclose:_**|||| |**_(i) the nature of the prior_**||**_period error;_**|None| |**_(ii) for each prior period presented in the accounts, the_**
**_amount of the correction for each account line item_**
**_affected; and_**|||None| |**_(iii) the amount of the correction at the beginning of the_**
**_earliest prior period presented in the accounts._**|||None| CC17a (Excel) 13/01/2024 3 ## **Section C Notes to the accounts (cont)** ## **Note 2 Accounting policies** _**This standard list of accounting policies has been applied by the charity except for those deleted. Where a different or additional policy has been adopted then this is detailed in the box below.**_ ## **2.1 RECONCILIATION WITH PREVIOUS GENERALLY ACCEPTED ACCOUNTING PRACTICE** **Please provide a description of the nature of each change No change in accounting policy** ## _**Reconciliation of funds per previous GAAP to funds determined under FRS 102**_ **Start of End of period period £ £** **Fund balances as previously stated** _**Adjustments:**_ ## **Fund balance as restated** _**Reconciliation of net income/(net expenditure) per previous GAAP to net income/(net expenditure) under FRS 102**_ **End of £** **Net income/(expenditure) as previously stated** _**Adjustments:**_ **Previous period net income/(expenditure) as restated** CC17a (Excel) 13/01/2024 4 |**Section C Notes to the accounts**|**Section C Notes to the accounts**|**(cont)**|**(cont)**|**(cont)**| |---|---|---|---|---| |**Recognition of income**
**Grants with performance**
**conditions**
**2.4 ASSETS**
**POLICIES ADOPTED**
**ADDITIONAL TO OR**
**DIFFERENT FROM**
**THOSE ABOVE**
**Note 2 Accounting policies**
**2.2 INCOME**
These are included in the Statement of Financial Activities (SoFA) when:
• the charity becomes entitled to the resources;
• it is more likely than not that the trustees will receive the resources;
• the monetary value can be measured with sufficient reliability.
**Offsetting**
There has been no offsetting of assets and liabilities, or income and expenses, unless
required or permitted by the FRS 102 SORP or FRS 102.
**Grants and donations**
Grants and donations are only included in the SoFA when the general income recognition
criteria are met (5.10 to 5.12 FRS102 SORP).
In the case of performance related grants, income must only be recognised to the extent
that the charity has provided the specified goods or services as entitlement to the grant only
occurs when the performance related conditions are met (5.16 FRS 102 SORP).
**Legacies**
Legacies are included in the SOFA when receipt is probable, that is, when there has been
grant of probate, the executors have established that there are sufficient assets in the
estate and any conditions attached to the legacy are either within the control of the charity or
have been met.
**Government grants**
The charity has received government grants in the reporting period
**Tax reclaims on**
**donations and gifts**
Gift Aid receivable is included in income when there is a valid declaration from the donor.
Any Gift Aid amount recovered on a donation is considered to be part of that gift and is
treated as an addition to the same fund as the initial donation unless the donor or the terms
of the appeal have specified otherwise.
**Contractual income and**
**performance related**
**grants**
This is only included in the SoFA once the charity has provided the related goods or
services or met the performance related conditions.
**Donated goods**
Donated goods are measured at fair value (the amount for which the asset could be
exchanged) unless impractical to do so.
The cost of any stock of goods donated for distribution to beneficiaries is deemed to be the
fair value of those gifts at the time of their receipt and they are recognised on receipt. In the
reporting period in which the stocks are distributed, they are recognised as an expense at
the carrying amount of the stocks at distribution.
Donated goods for resale are measured at fair value on initial recognition, which is the
expected proceeds from sale less the expected costs of sale, and recognised in 'Income
from other trading activities' with the corresponding stock recognised in the balance sheet.
On its sale the value of stock is charged against 'Income from other trading activities' and
the proceeds from sale are also recognised as 'Income from other trading activities'.
Goods donated for on-going use by the charity are recognised as tangible fixed assets and
included in the SoFA as incoming resources when receivable.
Gifts in kind for use by the charity are included in the SoFA as income from donations when
receivable.
**Donated services and**
**facilities**
Donated services and facilities are included in the SOFA when received at the value of the
gift to the charity provided the value of the gift can be measured reliably.
Donated services and facilities that are consumed immediately are recognised as income
with an equivalent amount recognised as an expense under the appropriate heading in the
SOFA.
**Support costs**
The charity has incurred expenditure on support costs.
**Volunteer help**
The value of any voluntary help received is not included in the accounts but is described in
the trustees’ annual report.
**Income from interest,**
**royalties and dividends**
This is included in the accounts when receipt is probable and the amount receivable can be
measured reliably.
**Income from membership**
**subscriptions**
Membership subscriptions received in the nature of a gift are recognised in Donations and
Legacies.
Membership subscriptions which gives a member the right to buy services or other benefits
are recognised as income earned from the provision of goods and services as income from
charitable activities.
**Settlement of insurance**
**claims**
Insurance claims are only included in the SoFA when the general income recognition criteria
are met (5.10 to 5.12 FRS102 SORP) and are included as an item of other income in the
SoFA.
**Investment gains and**
**losses**
This includes any realised or unrealised gains or losses on the sale of investments and any
gain or loss resulting from revaluing investments to market value at the end of the year.
**2.3 EXPENDITURE AND LIABILITIES**
**Liability recognition**
Liabilities are recognised where it is more likely than not that there is a legal or constructive
obligation committing the charity to pay out resources and the amount of the obligation can
be measured with reasonable certainty.
**Governance and support**
**costs**
Support costs have been allocated between governance costs and other support.
Governance costs comprise all costs involving public accountability of the charity and its
compliance with regulation and good practice.
Support costs include central functions and have been allocated to activity cost categories
on a basis consistent with the use of resources, eg allocating property costs by floor areas,
or per capita, staff costs by the time spent and other costs by their usage.
Where the charity gives a grant with conditions for its payment being a specific level of
service or output to be provided, such grants are only recognised in the SoFA once the
recipient of the grant has provided the specified service or output.
**Grants payable without**
**performance conditions**
Where there are no conditions attaching to the grant that enables the donor charity to
realistically avoid the commitment, a liability for the full funding obligation must be
recognised.
**Redundancy cost**
The charity made no redundancy payments during the reporting period.
**Deferred income**
No material item of deferred income has been included in the accounts.
**Creditors**
The charity has creditors which are measured at settlement amounts less any trade
discounts
**Provisions for liabilities**
A liability is measured on recognition at its historical cost and then subsequently measured
at the best estimate of the amount required to settle the obligation at the reporting date
**Basic financial**
**instruments**
The charity accounts for basic financial instruments on initial recognition as per paragraph
10.7 FRS102 SORP. Subsequent measurement is as per paragraphs 11.17 to 11.19,
FRS102 SORP.
**Tangible fixed assets for**
**use by charity**
These are capitalised if they can be used for more than one year, and cost at least
They are valued at cost.
The depreciation rates and methods used are disclosed in note 14.
**Intangible fixed assets**
The charity has intangible fixed assets, that is, non-monetary assets that do not have
physical substance but are identifiable and are controlled by the charity through custody or
legal rights. The amortisation rates and methods used are disclosed in note 15.
They are valued at cost.
**Heritage assets**
The charity has heritage assets, that is, non-monetary assets with historic, artistic,
scientific, technological, geophysical or environmental qualities that are held and maintained
principally for their contribution to knowledge and culture. The depreciation rates and
methods used as disclosed in note 16.
They are valued at cost.
**Investments**
Fixed asset investments in quoted shares, traded bonds and similar investments are valued
at initially at cost and subsequently at fair value (their market value) at the year end. The
same treatment is applied to unlisted investments unless fair value cannot be measured
reliably in which case it is measured at cost less impairment.
Investments held for resale or pending their sale and cash and cash equivalents with a
maturity date of less than 1 year are treated as current asset investments
**Stocks and work in**
**progress**
Stocks held for sale as part of non-charitable trade are measured at the lower or cost or net
realisable value.
Goods or services provided as part of a charitable activity are measured at net realisable
value based on the service potential provided by items of stock.
Work in progress is valued at cost less any foreseeable loss that is likely to occur on the
contract.
**Debtors**
Debtors (including trade debtors and loans receivable) are measured on initial recognition at
settlement amount after any trade discounts or amount advanced by the charity.
Subsequently, they are measured at the cash or other consideration expected to be
received.
**Current asset**
**investments**
The charity has investments which it holds for resale or pending their sale and cash and
cash equivalents with a maturity date less than one year. These include cash on deposit
and cash equivalents with a maturity of loss than one year held for investment purposes
rather than to meet short-term cash commitments as they fall due.
They are valued at fair value except where they qualify as basic financial instruments.||Yes*
No*
N/a*||| |||||| |||Yes*
No*
N/a*||| |||||| |||Yes*
No*
N/a*||| |||||| |||Yes*
No*
N/a*||| |||||| |||Yes*
No*
N/a*||| |||||| |||Yes*
No*
N/a*||| |||||| |||Yes*
No*
N/a*||| |||||| |||Yes*
No*
N/a*||| |||||| |||Yes*
No*
N/a*||| |||||| |||Yes*
No*
N/a*||| |||||| |||Yes*
No*
N/a*||| |||||| |||Yes*
No*
N/a*||| |||||| |||Yes*
No*
N/a*||| |||||| |||Yes*
No*
N/a*||| |||||| |||Yes*
No*
N/a*||| |||||| |||Yes*
No*
N/a*||| |||||| |||Yes*
No*
N/a*||| |||||| |||Yes*
No*
N/a*||| |||||| |||Yes*
No*
N/a*||| |||||| |||Yes*
No*
N/a*||| |||||| |||Yes*
No*
N/a*||| |||||| |||Yes*
No*
N/a*||| |||||| |||Yes*
No*
N/a*||| |||||| |||Yes*
No*
N/a*||| |||||| |||Yes*
No*
N/a*||| |||||| |||Yes*
No*
N/a*||| |||||| |||Yes*
No*
N/a*||| |||||| |||Yes*
No*
N/a*||| |||||| |||Yes*
No*
N/a*||| |||||| |||Yes*
No*
N/a*||| |||||| |||Yes*
No*
N/a*||| |||||| |||Yes*
No*
N/a*||| |||||| |||||| |||||| |||Yes*
No*
N/a*||| |||||| |||Yes*
No*
N/a*||| |||||| |||Yes*
No*
N/a*||| |||||| |||Yes*
No*
N/a*||| |||||| |||Yes*
No*
N/a*||| |||||| |||Yes*
No*
N/a*||| |||||| |||Yes*
No*
N/a*||| |||||| |||Yes*
No*
N/a*||| |||||| |||Yes*
No*
N/a*||| |||||| |||Yes*
No*
N/a*||| |||||| |||Yes*
No*
N/a*||| |||||| |||Yes*
No*
N/a*||| |||||| |||Yes*
No*
N/a*||| |||||| |||||| |||**N/A**||| CC17 FRS 102 SORP 5 13/01/2024 **Section C Notes to the accounts (cont)** ## **Note 3 Income** |**Note 3 Income**|**Income**|||||| |---|---|---|---|---|---|---| |Donations and gifts
Gift Aid
Legacies
General grants provided by government/other
charities
Membership subscriptions and sponsorships
which are in substance donations
Donated goods, facilities and services
Other
**Total**
Grants provided by government/other
charities
Other
**Total**
Other
**Total**
Interest income
Dividend income
Rental and leasing income
Other
**Total**
**Total**
Conversion of endowment funds into income
Gain on disposal of a tangible fixed asset held
for charity's own use
Gain on disposal of a programme related
investment
Royalties from the exploitation of intellectual
property rights
Other
**Total**
**Other information:**
**Analysis of income**
**Donations**
**and legacies:**
**Charitable**
**activities:**
**Other trading**
**activities:**
**Income from**
**investments:**
**Separate**
**material item**
**of income**
**Other:**
**TOTAL INCOME**|**Analysis of income**|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**Prior year**
**£**
**£**||||| ||Donations and gifts|17,905|-|-|17,905|13,173| ||Gift Aid|2,813|-|-|2,813|8,443| ||Legacies|-|-|-|-|-| ||General grants provided by government/other
charities|-|-|-|-|-| ||Membership subscriptions and sponsorships
which are in substance donations|-|-|-|-|-| ||Donated goods, facilities and services|-|-|-|-|-| ||
Other|-|-|-|-|-| ||**Total**|20,717|-|-|20,717|21,616| |||||||| ||Grants provided by government/other
charities|24,184|56,718|-|80,902|61,637| |||-|-|-|-|-| |||-|-|-|-|-| ||Other|-|-|-|-|-| ||**Total**|24,184|56,718|-|80,902|61,637| |||||||| |||373|-|-|373|110| |||-|-|-|-|-| |||-|-|-|-|-| ||Other|-|-|-|-|-| ||**Total**|373|-|-|373|110| |||||||| ||Interest income|215|-|-|215|-| ||Dividend income|-|-|-|-|-| ||Rental and leasing income|-|-|-|-|-| ||
Other|-|-|-|-|-| ||**Total**|215|-|-|215|-| |||||||| |||-|-|-|-|-| |||-|-|-|-|-| |||-|-|-|-|-| |||-|-|-|-|-| ||**Total**|-|-|-|-|-| |||||||| ||Conversion of endowment funds into income|-|-|-|-|-| ||Gain on disposal of a tangible fixed asset held
for charity's own use|
-|-|-|-|-| ||
Gain on disposal of a programme related
investment|-|-|-|-|-| ||Royalties from the exploitation of intellectual
property rights|-|-|-|-|-| ||
Other|-|-|-|-|-| ||**Total**|-|-|-|-|-| |||||||| |||45,489|56,718|-|102,207|83,363| |||||||| |**All income in the prior year was unrestricted except for: (please**
**provide description and amounts)**||
GLA, Untold Stories, £5,299
Network for Social Change, £19,780
Merchant Taylors, £5,000
Groundwork Walking & Cycling, Year 2, £3,000
Workers’ Educational Association - Mayor’s Skills for
Londoners Outreach Grant, first instalment, £3,083
Hackney Small Grants, £4,983
Awards 4 All, £910
CS French, £5,000
Maingot Trust, £10,000, Year 1||||| |**Where any endowment fund is converted into income in the**
**reporting period, please give the reason for the conversion.**
**Where any endowment fund is converted into income in the**
**prior period, please give the reason for the conversion.**||||||| |||N/A||||| |||||||| |||N/A||||| |||||||| |**Within the income items above the following items are material:**
**(please disclose the nature, amount and any prior year**
**amounts)**||
N/A||||| |||||||| |**This year: Where sums originally denominated in foreign**
**currency have been included in income, explain the basis on**
**which those sums have been translated into sterling (or the**
**currency in which the accounts are drawn up).**||None||||| |||||||| |**Last year: Where sums originally denominated in foreign**
**currency have been included in income, explain the basis on**
**which those sums have been translated into sterling (or the**
**currency in which the accounts are drawn up).**||None||||| CC17a (Excel) 13/01/2024 6 **Section C Notes to the accounts (cont)** ## **Note 4 Analysis of receipts of government grants** |**Government grant 1**
**Government grant 2**
**Government grant 3**
**Other**
**Government grant 1**
**Government grant 2**
**Government grant 3**
**Other**
**_Please provide details of any_**
**_unfulfilled conditions and other_**
**_contingencies attaching to grants that_**
**_have been recognised in income._**
**_Please give details of other forms of_**
**_government assistance from which_**
**_the charity has directly benefited._**|**Description**|**Description**|**This year**
**£**| |---|---|---|---| ||Greater London Authority||14,962| ||Hackney Smallgrant||4,983| ||Mayor’s Skillsfor Londoners Community OutreachGrant||3,083| ||||| ||**Total**
**Description**||23,028| ||||**Last year**
**£**| ||CityBridgeTrust - LondonCommunityResponseFund||13,444| ||City &Hackney-CovidInformationGrant||6,998| ||||| ||||-| ||**Total** 20,442
**This year**
**Last year**||20,442| ||
N/A|N/A|| ||**This year**
**Last year**||| ||N/A|N/A|| CC17a (Excel) 13/01/2024 7 ## **Section C Notes to the accounts (cont)** ## **Note 5 Donated goods, facilities and services** |**Seconded staff**
**Use of property**
**Other**|**This year**|**This year**
**Last year**
**£**
**£**|**This year**
**Last year**
**£**
**£**| |---|---|---|---| |||-|-| |||-|-| |||-|-| |||-|-| |||**Last year**|| |**Please provide details of the**
**accounting policy for the recognition**
**and valuation of donated goods,**
**facilities and services.**|N/A|N/A|| |**Please provide details of any**
**unfulfilled conditions and other**
**contingencies attaching to resources**
**from donated goods and services not**
**recognised in income.**|||| ||N/A|N/A|| ||||| ||Over this year we worked with 14 volunteers who
were part of our “Organising Team” and who had
specific roles in aiding the charity which include:
communications and marketing, facilitating
workshops, child care and supporting with other
elements of project delivery. Our volunteers
included:
• A group of committed volunteers in our
facilitators’ team who helped run a total of 50
sessions in Hackney. In total, our volunteers
offered 350 hours to session delivery, of which 4
were for sessions delivered online (2 sessions),
288 hours were for sessions delivered in-person
(48 sessions). Volunteers also committed time to
attend organising and coordinating meetings that
total an average of 58 hours.
• A group of committed Communications
Volunteers who have managed our social media,
spending an average of 2 hours per week, and a
total of 102 hours over the course of the year.
• Additionally, English speaking participants at
our sessions are not counted as volunteers so
are not included in this calculation, but give
supportive help to our group for approximately 2
hours per week.
We estimate the financial value of the voluntary
time given to the organisation to be
approximately £6,742 (excluding time given by
English speaking participants).|Volunteers are an important part of Xenia’s
work. Over this year we worked with 8
volunteers who were part of our “Organising
Team” and who had specific roles in aiding the
charity which include: communications and
marketing, facilitating workshops, writing blogs,
supporting with organisational work. Our
volunteers included:
• A group of committed volunteers in our
facilitators’ team who helped run a total of 56
sessions, online and in person. In total, our
volunteers offered 298 hours to session delivery,
of which 190 were for sessions delivered online
(38 sessions), and 108 hours were for sessions
delivered in-person (18 sessions).
• A group of committed Communications
Volunteers who have managed our social media
and blogs, spending an average of 2 hours per
week, and a total of 104 hours over the course
of the year
• Two Outreach volunteers, one of which
also acted as a Covid Community champion for
part of the year and together committed
approximately 2hrs per week (52 x 2 =104
hours)
• Additionally, English speaking participants
at our sessions are not counted as volunteers so
are not included in this calculation but give
supportive help to our group for approximately
1.5-2 hours per week (1.5 hours/online session,
2 hours/in-personsession).|| CC17a (Excel) 13/01/2024 8 |**Section C Notes to the accounts**|**Section C Notes to the accounts**|**Section C Notes to the accounts**|**Section C Notes to the accounts**|**Section C Notes to the accounts**|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**(cont)**
**Last year**|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**(cont)**
**Last year**|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**(cont)**
**Last year**|**Total funds**
**£**| |---|---|---|---|---|---|---|---|---| |**Unrestricted**
**funds**
**Restricted**
**income funds**
**Endowment**
**funds**
**Total funds**
**£**
**Note 6 Expenditure**
**This year**
**Analysis**
**Expenditure on raising funds:**|||||**Unrestricted**
**funds**|||| |Incurred seeking donations|526|5,599|-|6,125|-|3,134|-|3,134| |Incurred seeking legacies|-|-|-|-|-|-|-|-| |Incurred seeking grants|2,102|22,397|-|24,499|-|17,761|-|17,761| |Operating membership schemes and social
lotteries|-|-|-|-|-|-|-|-| |Staging fundraising events|-|-|-|-|-|-|-|-| |Fudraising agents|-|-|-|-|-|-|-|-| |Operating charity shops|-|-|-|-|-|-|-|-| |Operating a trading company undertaking non
charitable trading activity|-
-|-|-|-|-|-|-|-| |
Advertising, marketing, direct mail and
publicity||-|-|-|-|-|-|-| |Start up costs incurred in generating new
source of futureincome|-|-|-|-|-|-|-|-| |Database development costs||-|-|-|242|-|-|242| |Other trading activities|-|-|-|-|-|-|-|-| |Investment management costs:|-|-|-|-|-|-|-|-| |Portfolio management costs|-|-|-|-|-|-|-|-| |Cost of obtaining investment advice|-|-|-|-|-|-|-|-| |Investment administration costs|-|-|-|-|-|-|-|-| |Intellectual property licencing costs|-|-|-|-|-|-|-|-| |Rent collection, property repairs and
maintenance charges||-|-|-|56|-|-|56| ||-|-|-|-|-|-|-|-| |**Total expenditure on raising funds**|2,628|27,996|-|30,624|299|20,895|-|21,194| |**Expenditure on charitable activities:**||||||||| |||||||||| |Consultancy|-|2,120|-|2,120|-|-|-|-| |Delivery Coordination|15,900|-||15,900|13,311|-||13,311| |Community Outreach|13,073|-||13,073|6,091|5,447||11,539| |Development & Growth|1,833|-||1,833|10,408|-||10,408| |Project expenditure|-|1,983||1,983|-|1,666||1,666| |Operations|-|2,385||2,385|3,273|-||3,273| |**Total expenditure on charitable activities**|30,806|6,488|-|37,294|33,082|7,113|-|40,195| |**Separate material item of expense**||||||||| |Advertising provision|-|483|-|483|210|-|-|210| |Operational costs|2,048|-|-|2,048|1,812|93|-|1,905| ||-|-|-|-|-|-|-|-| |**Total**|2,048|483|-|2,531|2,022|93|-|2,115| |**Other**||||||||| |||||||||| |Provision for independent examiner|1,000|-|-|1,000|300|-|-|300| ||-|-|-|-|-|-|-|-| ||-|-|-|-|-|-|-|-| ||-|-|-|-|-|-|-|-| |**Total other expenditure**
**TOTAL EXPENDITURE**|1,000|-|-|1,000|300|-|-|300| ||36,482|34,967|-|71,449|35,703|28,101|-|63,804| |**Analysis of expenditure on charitable activities**
**Other information:**||||||||| ||**Thisyear**|||||**Lastyear**||| |**Activity or programme**|**Activities**
**undertaken**
**directly**|**Grant**
**funding of**
**activities**|**Support**
**Costs**|**Total this**
**year**|**Activities**
**undertaken**
**directly**|
**Grant**
**funding of**
**activities**|**Support**
**Costs**|**Total last**
**year**| ||**£**|**£**|**£**|**£**|**£**|**£**|**£**|**£**| |● 50 workshops to 83 women who are either
learning English or who can speak fluent English
(sometimes called speakers and learners).|21,196|246||21,442|12,799|737||13,536| |● 9 workshops to 31 women in Sheffield as part of
a pilot programme. Women attending were a mix
of fluent English speakers and English learners.
|1,833
|-||1,833|13,311|88||13,399| |~~We have supported our participants to practise~~
English, meet new people and learn about other
cultures. During a year which has seen many
people struggling with social isolation & the cost
of living crisis, Xenia has also provided a welcome
social occasion for many. Additionally,we have|110
|-|-|110|-|840|-|840| |**Total**|23,139|246|-|23,385|26,109|1,666|-|27,775| |||||||||| |**This year: Where sums originally denominated in foreign currency have**
**been included in expenditure, explain the basis on which those sums**
**have been translated into sterling (or the currency in which the accounts**
**are drawn up).**|||||None|||| |||||||||| |**Last year: Where sums originally denominated in foreign currency have**
**been included in expenditure, explain the basis on which those sums**
**have been translated into sterling (or the currency in which the accounts**
**are drawn up).**|||||None|||| CC17a (Excel) 13/01/2024 9 ## **Section C Notes to the accounts** ## **Note 10 Details of certain types of expenditure** ## **Note 10.1 Fees for examination of the accounts** _**Please provide details of the amount paid for any statutory external scrutiny of accounts and other services provided by your independent examiner. If nothing was paid please enter '0' in the appropriate box(es).**_ |**Independent examiner’s fees**
**Assurance services other than independent examination**
**Tax advisory fees**
**Other fees (for example: financial advice, consultancy, accountancy services) paid**
**to the independent examiner**|**This year**
**£**|**Last year**
**£**| |---|---|---| ||1,000|300| ||-|-| ||-|-| ||-|-| CC17a (Excel) 13/01/2024 10 ## **Section C Notes to the accounts (cont)** ## **Note 11 Paid employees** _**Please complete this note if the charity has any employees (transactions with Trustees dealt with in Note 28)**_ |**This year:**
**Last year:**
**11.1 Staff Costs**
**Salaries and wages**
**Social security costs**
**Pension costs (defined contribution scheme)**
**Other employee benefits**
**Total staff costs**
**Please provide details of expenditure on staff working for the**
**charity whose contracts are with and are paid by a related party**
**Please provide details of expenditure on staff working for the**
**charity whose contracts are with and are paid by a related party**||| |---|---|---| ||**This year**
**£**|**Last year**
**£**| ||62,323|58,701| ||-|-| |||| ||-|-| ||62,323|58,701| |||| ||N/A|| |||| ||N/A|| _**Please give details of the number of employees whose total employee benefits (excluding employer pension costs) fell within each band of £10,000 from £60,000 upwards. If there are no such transactions, please enter 'true' in the box provided.**_ |**_'true' in the box provided._**|**_'true' in the box provided._**||| |---|---|---|---| |**No employees received employee benefits (excluding employer**
**pension costs) for the reporting period of more than £60,000**|||| ||||| |**Band**||**Number of employees**|| |||**Thisyear**|**Lastyear**| |**£60,000 to £69,999**||n/a|n/a| |**£70,000 to £79,999**||-|-| |**£80,000 to £89,999**||-|-| |**£90,000 to £99,999**||-|-| |**£100,000 to £109,999**||-|-| ||||| |**Thisyear**
**Lastyear**
**£**
**£**
n/a
-
**This year**
**Last year**
**Number**
**Number**
Delivery Coordination
0.25 0.24
Outreach & Partnerships
0.21 0.23
Development & Growth
0.30 0.30
Other(operations)
0.24 0.23
**Total**1.00 1.00
**This year**
**Last year**
**This year**
**Last year**
**Thisyear**
**Lastyear**
**£**
**£**
N/A
N/A
**Thisyear**
**Lastyear**
**£**
**£**
None
None
None
None
**Thisyear**
**Lastyear**
**£**
**£**
None
None
None
None
**Please provide the total amount paid to key management**
**11.2 Average head count in the year**
**The parts of the charity in which the**
**employees work**
**11.3 Ex-gratia payments to employees and others (excluding trustees)**
**_Please complete if an ex-gratia payment is made._**
**Please explain the nature of the payment**
None
None
**Please state the legal authority or reason**
**for making the payment**
None
None
**The extent of redundancy funding at the balance sheet date**
**Please state the accounting policy for any redundancy or**
**termination payments**
**Please state the amount of the payment (or value of any waiver of a**
**right to an asset)**
**11.4 Redundancy payments**
**_Please complete if any redundancy or termination payment is made in the period._**
**Total amount of payment**
**The nature of the payment (cash, asset**
**etc.)**|||| |||**Thisyear**|**Lastyear**| |||**£**|**£**| |||n/a|-| ||||| |||**This year**
**Number**|**Last year**
**Number**| ||Delivery Coordination|0.25|0.24| ||Outreach & Partnerships|0.21|0.23| ||Development & Growth|0.30|0.30| ||Other(operations)|0.24|0.23| ||**Total**|1.00|1.00| ||**This year**|None|| ||**Last year**|None|| ||||| ||**This year**
|None|| ||**Last year**|None|| ||||| |||**Thisyear**|**Lastyear**| |||**£**|**£**| |||N/A
|N/A| |||**_in the period._**|| |||**Thisyear**|**Lastyear**| |||**£**|**£**| |||None|None| ||||| |||None|None| ||||| |||**Thisyear**|**Lastyear**| |||**£**|**£**| |||None|None| ||||| |||None|None| CC17a (Excel) 13/01/2024 11 ## **Section C Notes to the accounts (cont)** ## **Note 19 Debtors and prepayments** ## _**Please complete this note if the charity has any debtors or prepayments.**_ ## **19.1 Analysis of debtors** |**Trade debtors**
**Prepayments and accrued income**
**Other debtors**
**Total**|**This year**
**£**|**Last year**
**£**|


| |---|---|---|---| ||214.8|-|| ||-|-|| ||-|-|| ||214.8|-|| ## _**Complete 19.2 where a material debtor is recoverable more than a year after the reporting date.**_ ## **19.2 Disclosure of debtors recoverable in more than 1 year (included in debtors above)** |**Trade debtors**
**Prepayments and accrued income**
**Other debtors**
**Total**|**This year**
**£**|**Last year**
**£**|


| |---|---|---|---| ||-|-|| ||-|-|| ||-|-|| ||-|-|| CC17a (Excel) 13/01/2024 12 ## **Section C Notes to the accounts (cont)** ## **Note 20 Creditors and accruals** ## _**Please complete this note if the charity has any creditors or accruals.**_ ## **20.1 Analysis of creditors** ||||||| |---|---|---|---|---|---| |**Accruals for grants payable**
**Bank loans and overdrafts**
**Trade creditors**
**Payments received on account for contra**
**or performance-related grants**
**Accruals and deferred income**
**Taxation and social security**
**Other creditors**|**cts**|**Amounts falling due within one year **||**Amounts falling due after**
**more than one year**|| |||**This year**
**£**|**Last year**
**£**|**This year**
**£**|**Last year**
**£**| |||-|-|-|-| |||-|-|-|-| |||-|5,199|-|-| |||||-|-| |||1,000|960|-|-| |||-|-|-|-| |||-|-|-|-| ||**Total**|1,000|6,159|-|-| ||||||| |---|---|---|---|---|---| |**Accruals for grants payable**
**Bank loans and overdrafts**
**Trade creditors**
**Payments received on account for contra**
**or performance-related grants**
**Accruals and deferred income**
**Taxation and social security**
**Other creditors**|**cts**|**Amounts falling due within one year **||**Amounts falling due after**
**more than one year**|| |||**This year**
**£**|**Last year**
**£**|**This year**
**£**|**Last year**
**£**| |||-|-|-|-| |||-|-|-|-| |||-|5,199|-|-| |||||-|-| |||1,000|960|-|-| |||-|-|-|-| |||-|-|-|-| ||**Total**|1,000|6,159|-|-| ## **20.2 Deferred income** |**_Please explain the reasons why income is_**
**_deferred._**
**_Movement in deferred income account_**
**Balance at the start of the reporting period**
**Amounts added in current period**
**Amounts released to income from previous periods**
**Balance at the end of the reporting period**
**_Please complete this note if the charity has deferred_**
**_income_**
**This year**
**_The deferred income total is form_**
**_th e GLA Untold Stories grant_**
**_received in 22/23 but deferred to be_**
**_spent in 23/24 with approval from_**
**_the funders as the money was_**
**_released late during the year_**|**_Please explain the reasons why income is_**
**_deferred._**
**_Movement in deferred income account_**
**Balance at the start of the reporting period**
**Amounts added in current period**
**Amounts released to income from previous periods**
**Balance at the end of the reporting period**
**_Please complete this note if the charity has deferred_**
**_income_**
**This year**
**_The deferred income total is form_**
**_th e GLA Untold Stories grant_**
**_received in 22/23 but deferred to be_**
**_spent in 23/24 with approval from_**
**_the funders as the money was_**
**_released late during the year_**||| |---|---|---|---| ||**This year**|**Last year**|| ||**_The deferred income total is form_**
**_th e GLA Untold Stories grant_**
**_received in 22/23 but deferred to be_**
**_spent in 23/24 with approval from_**
**_the funders as the money was_**
**_released late during the year_**|**_The deferred income_**
**_being reported is funds_**
**_received in our bank_**
**_account from sucessful_**
**_21/22 grants applications_**
**_; Therefore these funds_**
**_will be release to income_**
**_in the financial year_**
~~**_22/23_**~~|| ||||| |||**This year**
**£**|**Last year**
**£**| |||39,956|| |||53,062|39,956| |||-39,956|| |||53,062|39,956| CC17a (Excel) 13/01/2024 13 ## **Section C Notes to the accounts (cont)** **Note 24 Cash at bank and in hand** |**Note 24 Cash at bank and in hand**||| |---|---|---| |**Other**
**Cash at bank and on hand**
**Total**
**Short term cash investments (less than 3 months maturity date)**
**Short term deposits**|**This year**
**£**|**Last year**
**£**| ||-|-| ||89,519|-| ||31,750|59,584| ||-|-| ||121,269|59,584| CC17a (Excel) 13/01/2024 14 ## **Section C Notes to the accounts (cont)** ## **Note 27 Charity funds** ## **27.2 Details of material funds held and movements during the PREVIOUS reporting period** _**Please give details of the movements of material individual funds in the reporting period together with a balancing figure for 'Other funds' (which should include revaluation reserve and fair value reserve, if applicable). The 'Total funds' figure below should reconcile to 'Total funds' in the balance sheet.**_ _*** Key: PE - permanent endowment funds; EE - expendable endowment funds; R - restricted income funds, including special trusts, of the charity; and U - unrestricted funds**_ |**_funds_**||||||||| |---|---|---|---|---|---|---|---|---| |**Fund names**|**Type PE, EE**
**R or UR ***|**Purpose and Restrictions**|**Fund**
**balances**
**brought**
**forward**
**£**|**Income**
**£**|**Expenditure**
**£**|**Transfers**
**£**|**Gains and**
**losses**
**£**|**Fund**
**balances**
**carried**
**forward**
**£**| |Hackney Small Grants|R|The funds were resticted to both project
delivery and core operational costs.|4,983||- 4,983|-|-|-| |Awards 4 All|R|The funds were resticted to delivery,
salaries and core operational costs.|910||- 910|-|-|-| |Maingot Trust|R|These funds were restricted to core
activities. Some funds were carried
across to the next FY.|10,000||- 10,000|-|-|-| |CS French|R|The funds were resticted to both project
delivery and core operational costs.||5,000|- 5,000|-|-|-| |George Cadbury Trust|U|These funds were unrestricted and were
used to cover some charitable activities
and staff costs. Some funds were carried
~~across to the next FY~~|5,000||- 5,000|-|-|-| |Greater London Auhtority,
Untold Stories|R|
The funds were resticted to both project
delivery and core operational costs. First
instalment. Some funds were carried
~~across to the next FY~~||14,962|- 5,229|||9,733| |Network for Social Change|R|
These funds were restricted to salaries
and core operational costs.||19,780|- 19,780|||-| |Groundwork Walking & Cycling|R|The funds were resticted to the delivery
of participatory walks in the Borough of
Hackney. The grant received for Year 3
was carried across to the next FY.||3,000|- 3,000|||-| |Workers’ Educational
Association - Mayor’s Skills for
Londoners Outreach Grant|R|The funds were resticted to both project
delivery and core operational costs. First
instalment.||3,083|- 3,083|||-| |Merchant Taylors|R|The funds were resticted to core
operational costs. Some funds were
carried across to the next FY.||5,000|- 5,000|||-| |Michael Francis|U|These funds were unrestricted and were
used to cover some charitable activities
and staff costs. Some funds were carried
~~across to the next FY~~|11,250||- 11,250|||-| |**_Other funds (balancing_**
**_figure)_**|U|
Various||1,654||-|-|1,654| |**Total Funds as per balance sheet**|||32,143|52,479|- 73,235|-|-|11,387| |**Fund balances carried forward include assets and liabilities denominated in a foreign currency**||||Yes*
No*

||||| |||||||||| CC17a (Excel) 13/01/2024 15 CHARITY CO FOR ENGLAND Independent examiners report on the accounts Section A Independenl Examiner's Report Report to the trusteesl members of Xenia On accounts for the year ended 31 March 2023 Charfty no. 1188924 Set out on pages I reFMJrt to the trustees on my examination of the accolnts of the above Responslbllltles and basis of chatity {Ihe Trusf) for the year ended 3110312023. report As the charty trustees of ￿ TrusL you are responsible tOT the Fxeparalion of the accounts in accordance with the requirements of the Charities Act 2011 fthe Acr). I re￿rt in respect of my examinalion of the Trusfs accounts (wried out under section 145 of the 2011 Act and in carrying my examination. I have followed the applicable Directtons given by Charity Commission under section 1445)(b) of the ACL I have Corn￿eted my examination. I conffirm that no Materi￿ matters have come to my attention in connedion the examination which gives me cause to t￿lieVe thai in. ary materid respect: l. accounting records vRre not kept in accordance with section 130 of the Act or 2. the accwnts do not accord with the accounting record Independent examiners statement I have no concems and have come across rL) other matters in conneclion with the examination to ￿lch attention should be drawn in order to enable a propEr understanding of the accounts ￿ be reached. Slgned: Date: 18 October 2023 Howard Lane Relevant professlonal quallflcatlon{s) or body (If any): Fellow ot ts Institute of Financial Accountants Addre5S: Pro￿FIl1ng Ltd 68 CanIeT￿ry Grove LoThJon SE27 OPA IER ## **Trustees’ Annual Report for the period** **From Period start date 01-Apr-22 To 31-Mar-23 Period end date** **Charity name: Xenia** **Charity registration number: 1188924** ## **Objectives and Activities** |||| |---|---|---| ||SORP reference|| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|(1) Promote social inclusion for the public
benefit amongst women who may be
socially excluded on the grounds of their
gender, ethnic origin, religion, belief or
creed, educational or skills attainment,
parental situation or marital status,
immigration status or language ability.
(2) Promote equality and diversity in
particular equality between women and men
for the benefit of the public.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and 1.19|Migrant women learning English
(sometimes called learners) attend
welcoming workshops alongside other fluent
English speaking women (sometimes called
speakers). These weekly workshops take
place in community spaces in London (and
virtually via Zoom during the pandemic),
primarily delivered in partnership with the
Hackney Museum. Travel expenses and
childcare are provided for women in need of
them.
Xenia provides training to other small
groups looking to develop the same Charity
model, this is still under development.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All Trustees have signed the following
declaration on appointment:
- Am willing to act as a charity trustee in
respect of Xenia and am fully aware of the
charity’s purposes;
- Am not disqualified from acting as a
trustee (it is an offence to act as a trustee
while disqualified); and
- Understand the responsibilities involved in
running a charity and have read the Charity
Commissioners' document: The Essential
Trustee| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| ||SORP reference|| |Policy on grant making|Para 1.38|Grant making does not form a part of our work.| |Policy on social investment
including program related
investment|Para 1.38|Social investment does not form a part of our work.
| |Contribution made by
volunteers|Para 1.38|Volunteers are an important part of Xenia’s work.
Over this year we worked with 8 volunteers who
were part of our “Organising Team” and who had
specific roles in aiding the charity which include:
communications and marketing, facilitating
workshops, writing blogs, supporting with
organisational work. Our volunteers included:
• A group of committed volunteers in our facilitators’
team who helped run a total of 56 sessions, online
and in person. In total, our volunteers offered 298
hours to session delivery, of which 190 were for
sessions delivered online (38 sessions), and 108
hours were for sessions delivered in-person (18
sessions).
• A group of committed Communications Volunteers
who have managed our social media and blogs,
spending an average of 2 hours per week, and a
total of 104 hours over the course of the year
• Two Outreach volunteers, one of which also acted
as a Covid Community champion for part of the
year and together committed approximately 2hrs
per week (52 x 2 =104 hours)
• Additionally, English speaking participants at our
sessions are not counted as volunteers so are not
included in this calculation but give supportive help
to our group for approximately 1.5-2 hours per
week (1.5 hours/online session, 2 hours/in-person
session).
We estimate the financial value of the voluntary
time given to the organisation to be approximately
£10,120 (excluding time given by English speaking
participants).| |Other||| ## **Achievements and Performance** |||| |---|---|---| ||SORP reference|| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|This year we have delivered 56 workshops
to 122 women who are either learning
English or who can speak fluent English
(sometimes called speakers and learners).
Due to Covid 19 these took place in a
combination of virtual online/on the phone
sessions and in-person sessions. We
provided expenses where appropriate - for
example in place of travel expenses we
provided data packages in agreement with
our grant funders.
Participants include refugees, migrants,
asylum seekers and long term UK citizens.
We have supported our participants to
practice English, meet new people and
learn about other cultures. During a year
which has seen many people struggling with
social isolation, Xenia has also provided a
welcome social occasion for many.
Additionally, we have signposted people to
other services when their needs cannot be
met by our charity.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|Delivery:
Our objectives this year were to:
-
Deliver weekly workshops to women in Hackney
-
Support these women to connect, share and
learn with each other
-
Support our staff, volunteers and participants to
gradually transition back to in-person delivery
-
Deliver some training sessions to share our work
more widely.
We have been successful in achieving these aims.
Despite Covid 19, we continued to run workshops,
although they were online. We engaged 122
participants, many of whom come to our workshops
regularly. Each week we welcome 10-15 participants to
our sessions.
We successfully managed to deliver a very gradual and
carefully considered transition from online/over the
phone sessions to in-person sessions, always keeping
in mind the health and safety of our participants,
volunteers and staff.
Our projects delivered;
● 50 weekend workshops to women from a very
wide range of backgrounds, many with low level
English.
● 6 additional walking clubs with a focus on
exploring Hackney and keeping active
● Our evaluation of the projects through case
studies and surveys has shown that women who
attend Xenia activities feel more connected and
less isolated. Many also state that their English
levels are improving and that they have a greater
sense of belonging to the local community.
Alongside our main delivery, our objectives for this year
included improving our systems and processes. We
have been successful in doing so with a number of new
processes, including researching, selecting and using:
● A new system tracking time spent on tasks by
staff
● A new CRM system
Additionally, to support the learning and evaluation of
our work we:
● ran 1 training course about our work for a partner
organisation in Scotland.
● conducted a feasibility study that investigated
how to grow the organisation and started making
plans for this process to start next financial year.| |||| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|We raised unrestricted and restricted funds through
grants from trusts & foundations and donations which
enabled us to deliver our work this year supporting
migrant women and long term residents in Hackney,
London.
Our funds this year came from:
● Hackney Council
● Groundwork Walking & Cycling Grant
● Covid Information Grant (Hackney Giving)
● Maingot Trust
● George Cadbury Trust
● London Community Response Fund (City
Bridge)
● Westfield East Bank Creative Future grant
● National Lottery’s Awards for All grant
● A major individual donation
● Small online donations from individuals| |Investment performance
against objectives|Para 1.41|We did not have investment objectives as we have no
material investments.| |Other||**N/A**| ## **Financial Review** |**inancial Review**||| |---|---|---| |||| |Review of the charity’s
financial position at the end
of the period|Para 1.21|At year-end 22-23, Xenia realised a surplus
of £30,759.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves provide financial protection
against drops in income. We intend to
maintain the Xenia level of reserves, which
is at least equivalent to 3 months’ worth of
running costs (25% of total annual
operating expenditure). However, we intend
to build it up overtime to reach 50% of total
annual operating expenditure based on any
surplus realised at future financial year-
ends. These funds should only be used in
case of significant financial difficulties and
funding shortfall, which could drastically
affect operations. Trustees must authorise
money out of these reserves in writing. This
policy will be reviewed once a year| |Amount of reserves held|Para 1.22|Xenia holds a total reserves of £43,973.28
as of 31stMarch 2023.| |Reasons for holding zero
reserves|Para 1.22|**n/a**| |Details of fund materially in
deficit|Para 1.24|**n/a**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Some uncertainty still resides around the
current Covid-19 outbreak and rise in costs
of living following a high inflation period,
which could continue to affect funding
opportunities, as well as individual
donations and grants for future activities.
However, Xenia is working towards
diversifying its income streams and
fundraising activities in order to mitigate this
risk.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|● Hackney Council
● Groundwork Walking & Cycling
Grant
● Covid Information Grant (Hackney
Giving)
● Maingot Trust
● George Cadbury Trust
● London Community Response Fund
(City Bridge)
● Westfield East Bank Creative Future
grant
● National Lottery’s Awards for All
grant
● A major individual donation
● Small online donations from
individuals
These funds were used to cover staff costs
working on delivering and coordinating
workshops, fundraising activities, projects
management, accounting and bookkeeping,
volunteer costs, overheads.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|There is no investment to date; therefore, no
investment policy has been established.
We do not have any social investments.| |A description of the principal
risks facing the charity|Para 1.46|We have a full risk register, which is held by
trustees and reviewed regularly. There are
no significant risks facing the charity. Risks
which we are actively mitigating are:
-
Staff change over
-
Lack of resources
-
Improvement of operational
processes in order to increase
productivity
-
Diversifying income streams / Not
raising sufficient unrestricted income
-
Increased cost of living and inflation
rates will increase our expenditure in
the coming months
-
External changes such as Covid 19.
This year we responded well and
delivered our work remotely.| |Other||**n/a**| ## **Structure, Governance and Management** |||| |---|---|---| |Description of charity’s
trusts:||| |Type of governing document
(trust deed, royal charter)|Para 1.25|Charity Commission – Charitable
Incorporated Organisation whose only
voting members are its charity trustees
Foundation’ model constitution.| |How is the charity
constituted?
(e.g. unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Appointment of Trustees
(a) Any person who is willing to act as a
Trustee, and who would not be disqualified
from acting under the provisions of clause
11, may be appointed to be a Trustee by a
decision of the Trustees.
(b) In selecting individuals for appointment
as charity trustees, the charity trustees must
have regard to the skills, knowledge and
experience needed for the effective
administration of the CIO.| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|The charity trustees will make available to
each new charity trustee, on or before their
first appointment:
(a) a copy of this constitution and any
amendments made to it; and
(b) a copy of the CIO’s latest Trustees’
Annual Report and statement of accounts.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|Xenia has a non-hierarchical structure.
There are 8Trustees and an Organising
team as well as a team of volunteers.
We have a close working relationship with
Hackney Council, particularly the
Communities and Heritage teams, while we
have a long-standing partnership with
Hackney Museum. In the last year we also
established a close working relationship
with the Newington Green Meeting House,
where we currently host our in-person
sessions. We are also part of Hackney
CVS network as well as their Refugee and
Migrant Forum.| |||| |---|---|---| |Relationship with any related
parties|Para 1.51|n/a| |Other||n/a| ## **Reference and Administrative details** ||| |---|---| |Charity name|XENIA| |Other name the charity uses|Xenia Women| |Registered charity number|1188924| |Charity’s principal address|c/o Hackney Museum
1 Reading Lane
London
E8 1GQ| ||| **Names of the charity trustees who manage the charity** |1
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19|**Trustee name**|**Office (if any)**|**Dates acted if not**
**for whole year**|**Name of person**
**(or body) entitled**
**to appoint**
**trustee (if any)**| |||Emma Jones|n/a|n/a|All other
Trustees| |||Natalie Brook|n/a|n/a|All other
Trustees| |||Mamataj Begum|n/a|n/a|All other
Trustees| |||Charlene Kwemo
Yengue|n/a|n/a|All other
Trustees| |||Lois Simes|n/a|n/a|All other
Trustees| |||Samantha Shaw|n/a|n/a|All other
Trustees| |||Dawn Plimmer|n/a|n/a|All other
Trustees| |||Susannah Davies|n/a|04/10/2021|All other
Trustees| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||20||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name None** Name of trustees holding title to property belonging to the charity |||| |---|---|---| |**Trustee name**|**Dates acted if not for whole year**|| |**None**||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** ||| |---|---| |Description of the assets
held in this capacity|None| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|Not applicable| |Details of arrangements for
safe custody and segregation
of such assets from the
charity’s own assets|Not applicable| ## **Additional information (optional)** **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| ||||| |---|---|---|---| ||Accountant-
Independent
Examiner|Howard Lane|68 Canterbury Grove, London, SE27 0PA| ||||| ||||| ||||| ||**Name of chief executive or names of senior staff members (Optional information)**||| ||||| ||None||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **None None** ## **Other optional information** ## **Declarations** ## **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **----- Start of picture text -----**
Signature(s)
Full name(s) [Emma Jones / Samantha Shaw ] Charlene Berthe Kwemo Yengue
Position (eg Secretary, Co-Chairs Treasurer
Chair, etc)
Date 13.11.2023
**----- End of picture text -----**