2022-03-31-accounts

CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From Period start date 01-Apr-21 To 31-Mar-22 Period end date Charity name: Xenia Charity registration number: 1188924 Objectives and Activities SORP relerente Summary of the purposes of the charity as sel out In its governing document Para 1 17 111 Promote social inclusion for the public benefit among51 women who may be socially excluded on the grounds of their gender, ethnic origin, religion, belief or creed, educational or skills attainment, parental situation or marital slalus, immigration status or language ability. 121 Promote equality and diversity in particular equality between women and men for the benefit of the ublic. Migrant women learning English {somelimes called learners) attend welcoming workshops alongside other fluent English speaking women Isomelimes called speakers) These weekly workshops take place in community spaces in London land virtually via Zoom during the pandemic), primarily delivered in partnership with the Hackney Museum. Travel expenses and childcare are provided for women in need of them. Xenia provides training to other small groups looking to develop the same Charity model, this is still under develo ment. All Trustees have signed the following declaration on appointment.. Am willing to act as a charity trustee in respect of Xenia and am fully aware of the Charity's purposes., Am not disqualified from acting as a Iruslee lil is an offence lo act as a trustee while disqualified), and Understand the responsibilities involved in running a charity and have read the Charily Commissioners, document.. The Essential Trustee Summary of the main activities in relation to those purposes for the public bènefit, in particular, the activities, projects or setvices identified in the accounts. Para 1 17 and Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Para 1 18

Additional infomiatlon (optional) You ma choose lo include further statements where relevant about.. SORP reference Poro 1 38 Grant making does not form a part of our work. Policy on grant making Para 138 Social investment does not form a part of our work. Policy on social investment Including program related investment Para 1 38 Volunteers are an important part of Xenia's work Over this year we worked with 8 volunteers who were part of our"Organising Team. and who had specific roles in aiding the charity which include. communications and marketing, facililaling workshops, writing blogs, supporting with organisalional work. Our volunteer5 included.. • A group of Committed volunteers in our facililalors, team who helped run a lolal of 56 sessions, online and in person. In total, our volunteers offered 298 hours lo session delivery, of which 190 were for sessions delivered online138 sessions), and 108 hours were for sessions delivered in-person118 sessions). • A group of committed Communications Volunteers who have managed our social media and blogs, spending an average of 2 hours per week. and a total of 104 hours over the Gourse of the year Two Outreach volunteers, one of which a150 acted as a Covid Community champion for part of the year and together committed approximately 2hrs per week152 x 2 =104 hours) Additionally. English speaking participants at our sessions are not counted as volunteers so are not included In this calculation but give supportive help lo our group for approximately 1.5-2 hours per week11.5 hourslonline session, 2 hourslin-person session). We estimate the financial value of the voluntary lime given to the organisalion to be approximately £10,120 (excluding lime given by English speaking participanlsl. Contribution made by volunteers Other

Achievements and Performance SORP referenc8 This year we have delivered 56 workshops to 122 women who are either leaming English or who can speak fluent English (sometimes called speakers and learners) Due to Covid 19 these took place in combination of virtual onlinelon the phone sessions and in-person sessions. We provided expenses where appropriate - for example in place of travel expenses we provided data packages in agreement with our grant funders. Summary of the main achievements of the chanty, identifying the difference the charity s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Para 1 20 Participants include refugees, migrants, asylum seekers and long term UK citizens. We have supported our participants to practice English, meet new people and learn about other cultures. During a year which has seen many people struggling with social isolation. Xenia has also provided a welcome social occasion for many Additionally, we have signposted people lo other services when their needs cannot be met by our charity. Additional information (optional) You maJ_ choose to include further slalemenls where relevant about.. Delivery: Our objectives this year were to.. Deliver weekly workshops to women in Hackney Support these women lo connect, share and learn with each other Support our staff, volunteers and participants to gradually transition back lo in-person delivery Deliver some training sessions to share our work more widely. We have been successful in achieving these aims. Despite Covid 19, we continued lo run workshops, although they were online. We engaged 122 participants, many of whom come to our workshops regularly. Each week we welcome 10-15 participants to Ouf sessions. Achievements against objectives set P8ra 141 We successfully managed lo deliver a very gradual and carefully considered transition from onlinelover the phone sessions to in-person sessions, always keeping in mind the health and safely of our participants, volunteers and staff.

Our projects delivered.. 50weekend workshops to women from a very wide range of backgrounds. many with low level English. 6 additional walking clubs with a focus on exploring Hackney and keeping active Our evaluation of the projects through case studies and surveys has shown that women who attend Xenia activities feel rnore connected and less isolated Many also slate that their English levels are improving and that they have a greater sense of belonging to the local community. Alongside our main delivery. our objectives for this year included improving our systems and processes. We have been successful in doing so with a number of new pro￿SSes, including researching. selecting and using.. A new system tracking time spent on tasks by staff A new CRM system Additionally, to support the learning and evaluation of our work we.. ran 1 training course aboul our work for partner organisation in Scotland. conducted a feasibilily Study that investigated how lo grow the organisalion and started making plans for this process lo start next financial year. We raised unrestricted and restricted funds Ihrough grants from trusts & foundations and donations which enabled us lo deliver our work this year supporting migrant women and long temi residents in Hackney, London. Our funds this year came from. Hackney Council Groundwork Walking & Cycling Grant Covid Infomialion Grant {Hackney Giving) Maingot Trust George Cadbury Trust London Community Response Fund {City Bridge) Wesffield East Bank Crealive Future grant National Lottery's Awards for All grant A major individual donation Small online donations from individuals Performance of fundraising activities against objectives sel Para 1.41 Investment performance against objectives Para 1.41 We did not have investment objeclives as we have no material investments. Other NIA

Financial Review Review of the charity s financial position at the end of the period Para 1 21 At year-end 20121 , Xenia realised a surplus of £18,631. £5,000 has been added lo oui reserves and £13,631 carried forward lo 22123 with the a reemenl of funders. Rese￿eS provide financial protection against drops in income. We intend lo maintain the Xenia level of reserves, which is al least equivalent to 3 months, worth of running costs125 % of lolal annual operating expenditure). However, we intend to build il up overtime lo reach 500 of total annual operating expenditure based on any surplus realised al future financial year-ends. These funds should only be used in case of significant financial difficulties and funding shortfall, which ould drastically affect operations. Trustees musl aulhorise money out of these reserves in writing This policy will be reviewed once a ear Xenia holds a total reserves of £22.923 as of 31, March 2022 nla Statement explaining the policy for holding reserves staling why they are held Par8 122 Amount of reserves held Par• 1 22 Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainties about the charity continuing as a going concern Par• 1 22 Para 1 24 nla Para 1 23 Some uncertainty still resides around the current Covid-19 outbreak, which could continue to affect funding opportunities, as well as individual donations and grants for future activities. However. Xenia is working towards diversifying ils income streams and fundraising activities in order to miti ale this risk. Additional information {optional) You ma choose lo include further statements where relevant about.. Hackney Council. Groundwork Walking & Cycling Grant Covid Information Grant (Hackney Giving) Maingol Trust George Cadbury Trust London Community Response Fund {City Bridge) Westfield East Bank Creative Future grant National Lottery's Awards for All grant A major individual donation Small online donations from individuals These funds were used to cover staff costs working on delivering and coordinating workshops. fundraising activities, projects mana ement, accountin and bookkee In The charity's principal sources of funds {including any fundraising) Para 1 47

volunteer costs, overhead5. Investment policy and objectives including any social investment policy adopted There 15 no investment to date,. therefore, no investment policy has been established. We do not have any social inveslmenls. Para 146 A description of the prin¢ipal risks facing ihe charity We have a full risk register, which is held by trustees and reviewed regularly There are no significant risks facing the charity. Risks which we are actively mitigating are.. Staff change over Lack of resources Improvement of operational processes in order to increase productivity Diversifying income streams l Not raising sufficient LAnrestricled income Increased cost of living and inflation rates will increase our expenditure in the coming months External changes such as Covid 19. This year we responded well and delivered our work remotel Para 146 Other nla

Structure, Governance and Management Description of charity s trusts.. Type of governing document Ilrust deed, royal charter) Para 1 25 Charity Commission Charitable Incorporated Organisation whose only voting members are its charity trustees Foundation model conslilulion. Charitable Incorporated Organisalion How is the charity constituted? {e.g unincorporated association, CIO Trustee selection methods including details of any conslitulional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Para 125 Para 1 25 Appointment of Trustees lal Any person who is willing to act as a Trustee, and who would nal be disqualified from acting under the provisions of clause 11, may be appointed lo be a Trustee by a decision of the Trustees. {bl In selecting individuals for appointment as charity trustees. the charity trustees must have regard lo the skills, knowledge and experience needed for the effective administration of the CIO. Additional infomiation (optional) You ma choose to include further stalements where relevant about.. Policies and procedures The charity Iruslees will make available to adopted for the induction each new charity trustee. on or before their and training of trustees first appointment.. lal a copy of this constitution and any amendments made to it,. and Ib} a copy of the CIO'S latest Trustees, Annual Re ort and slalement of accounts. Xenia has a non-hierarchical structure. There are 8 Trustees and an Organising team as well as a team of volunteers. Para 1 51 The charity's organisalional structure and any wider ne￿Ork with which the charity works Para 1 51 We have a close working relationship with Hackney Council, particularly the Communities and Heritage teams, while we have a long-standing partnership with Hackney Museum. In the last year we also established a close working relationship with the Newington Green Meeting House, where we currently host our in-person sessions. We are also part of Hackney CVS network as well as their Refugee and Migrant Forum. Relationship with any related parties nla Para 1 51 Other nla

Reference and Administrative details Charit name Other name the chan uses istered chant number Charity's principal address XENIA Xenia Women 1188924 clo Hackney Museum 1 Reading Lane London E8 1GQ

Names of the charity trustees who manage the charity Name of person lor body) èntitled to appoint trustee ilan Dates acted if not for whole year Trustee nam• Offie• Ilf any) Maria Phylactou nla nla other Trustees Natalie Brook nla nla other Trustees Mamalaj Begum nla nla other Trustees Charlene Kwemo Yengue Lois Simes nla nla other Trustees nla nla other Trustees Samantha Shaw nla nla other Trustees Dawn Plimmer nla nla other Trustees Susannah Davies nla 0411012021 All other Trustees 10 12 13 14 15 16 17 18 19 20 Cor orate trustees - names of the directors at the date the re Director naffle None ortwasa roved Name of trustees holding title to property belonging to the charity Trustee name None Dates acted if not for wholè ear

Funds held as custodian trustees on behalf of others Description of the assets None held in this capacity Name and objects of the charily on whose behalf the assets are held and how this falls within the custodian charity s objects Not applicable Details of arrangements for safe custody and segregation of such assets from the charity's own assets Not applicable Additional infomiation (optionall Names and addresses of advisers (Optional infomiation) Type of Name Address adviser Accountant- Independent Examiner Howard Lane 68 Canterbury Grove, London, SE27 OPA Name of chief executive or names of senior staff members (Optional information) None Exemptions from disclosure Reason for non-disclosure of ke ersonnel details None Other o tional information None

Declarations Tho trusteos declare that thay havo approved the trustees. report above. Signed on behalf of the charty's trustees Signaturels) Full name(sl Samantha Shaw Position leg Sec￿. Chair. etc) Dat8 112laoz loZL

Xenia	Xenia	Charity No	1188924	1188924
		CompanyNo
Annualaccountsfor the period
Period start date	01-Apr-21	To	Period end date	31-Mar-22

Section A Statement of financial activities (including summary income and expenditure account)

Guidance Note S01 S02 S03 S04 S05 S06 S07 Expenditure (Notes 6) Expenditure on: S08 S09 S10 S11 S12 S13 Tax payable S14 S15 Net gains/(losses) on investments S16 S17 Extraordinary items S18 S19 S20 Other gains/(losses) S21 S22 Reconciliation of funds: S23 S24 Recommended categories by activity Income (Note 3) Income and endowments from: Donations and legacies Charitable activities Other trading activities Investments Separate material item of income Other Total Raising funds Charitable activities Separate material expense item Other Total Net income/(expenditure) before tax for the reporting period Net income/(expenditure) after tax before investment gains/(losses) Net income/(expenditure) Transfers between funds Other recognised gains/(losses): Gains and losses on revaluation of fixed assets for the charity’s own use Net movement in funds Total funds brought forward Total funds carried forward	Unrestricted funds Restricted income funds Endowment funds £ £ £ F01 F02 F03	Unrestricted funds Restricted income funds Endowment funds £ £ £ F01 F02 F03	Unrestricted funds Restricted income funds Endowment funds £ £ £ F01 F02 F03	Total funds Prior year funds £ £ F04 F05	Total funds Prior year funds £ £ F04 F05
	21,616	-	-	21,616	34,398
		61,637	-	61,637	36,400
	110	-	-	110	2,865
	-	-	-	-	-
		-	-	-	-
	-	-	-	-	-
	21,726	61,637	-	83,363	73,663
	299	20,895	-	21,194	1,653
	33,082	7,113	-	40,195	52,617
	2,022	93		2,115	3,158
	300	-	-	300	450
	35,703	28,101	-	63,804	57,878
	13,977 -	33,536	-	19,559	15,785
	-	-	-	-	-
	13,977 -	33,536	-	19,559	15,785
	-	-	-	-	-
	13,977 -	33,536	-	19,559	15,785
	-	-	-	-
	-	-	-	-
	-	-	-	-	-
	-	-	-	-
	13,977 -	33,536	-	19,559	15,785
	15,941	1,981	-	17,922	2,137
	1,964	35,517	-	37,481	17,922

Charity Name Charity No Company No

Section B Balance sheet

Guidance Note Fixed assets Intangible assets (Note 15) B01 Tangible assets (Note 14) B02 Heritage assets (Note 16) B03 Investments (Note 17) B04 Total fixed assets B05 Current assets Stocks (Note 18) B06 Debtors (Note 19) B07 Investments (Note 17.4) B08 Cash at bank and in hand (Note 24) B09 Total current assets B10 Creditors: amounts falling due within one year (Note 20) B11 Net current assets/(liabilities) B12 Total assets less current liabilities B13 Creditors: amounts falling due after one year (Note 20) B14 Provisions for liabilities B15 Total net assets or liabilities B16 Funds of the Charity Endowment funds (Note 27) B17 Restricted income funds (Note 27) B18 Unrestricted funds B19 Revaluation reserve B20 Fair value reserve B21 Total funds B22	Unrestricted funds £ F01	Restricted income funds £ F02	Endowment funds Total this year £ £ F03 F04	Endowment funds Total this year £ £ F03 F04	Total last year £ F05
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	2,281
	-	-	-	-	-
	37,815	45,781	-	83,596	59,584
	37,815	45,781	-	83,596	61,865
	25,222	20,893	-	46,115	43,943
	12,593	24,888	-	37,481	17,922
	12,593	24,888	-	37,481	17,922
	-	-	-	-	-
	-	-	-	-	-
	12,593	24,888	-	37,481	17,922
	-			-	-
		-		-	-
			-	-	-
				-
	-	-	-	-	-

The company was entitled to exemption from audit under s477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS102 SORP.

Signed by one or two trustees/directors on behalf of all the trustees/directors Signature of director authenticating accounts being sent to Companies House	Print Name	Date of approval dd/mm/yyyy
	Dawn Plimmer
	Charlene Berthe Kwemo Yengue
	Signature	Date dd/mm/yyyy
	Dawn Plimmer
		Print name

CC17a (Excel)

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Section C Notes to the accounts

Note 1 Basis of preparation

This section should be completed by all charities .

1.1 Basis of accounting

This section should be completed by all charities. 1.1 Basis of accounting
These accounts have been prepared under the historical cost	convention with items recognised at cost or
transaction value unless otherwise stated in the relevant note(s) to these accounts.
The accounts have beenprepared in accordance with:
the Statement of Recommended Practice: Accounting and Reporting by Charities
• and with*  preparing their accounts in accordance with the Financial Reporting Standard applicable
in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014
• and with*  the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102)
• and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by
FRS 102.*
* -Tick as appropriate
1.2 Going concern
If there are material uncertainties related to events or conditions that cast significant doubt on the
charity's ability to continue as a going concern, please provide the following details or state "Not
applicable", if appropriate:
An explanation as to those factors that support Not applicable
the conclusion that the charity is a going
concern;
Disclosure of any uncertainties that make the Not applicable
going concern assumption doubtful;
Where accounts are not prepared on a going Not applicable
concern basis, please disclose this fact
together with the basis on which the trustees
prepared the accounts and the reason why the
charity is not regarded as a going concern.

1.3 Change of accounting policy

1.3 Change of accounting policy	1.3 Change of accounting policy	1.3 Change of accounting policy	1.3 Change of accounting policy
The accounts present a true and fair view and no changes have been made to the accounting policies adopted in note { }.
Yes No		* -Tick as appropriate
	
Please disclose:
(i) the nature of the change in accounting policy;			Not applicable
(ii) the reasons why applying the new accounting policy provides more reliable and more relevant information; and			Not applicable
(iii) the amount of the adjustment for each line affected in the current period, each prior period presented and the aggregate amount of the adjustment relating to periods before those presented, 3.44 FRS102 SORP.			Not applicable

1.4 Changes to accounting estimates

No changes to accounting estimates have occurred in the reporting period (3.46 FRS102 SORP).

Yes No		* -Tick as appropriate	* -Tick as appropriate
	
Please disclose:
(i) the nature of any changes;			Not applicable

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(ii) the effect of the change on income and expense or Not applicable assets and liabilities for the current period; and (iii) where practicable, the effect of the change in one or more future periods.

Not applicable

1.5 Material prior year errors

No material prior year error have been identified in the reporting period (3.47 FRS102 SORP). Yes  * -Tick as appropriate No  Please disclose:

(i) the nature of the prior period error; None (ii) for each prior period presented in the accounts, the amount of the correction for each account line item affected; and None (iii) the amount of the correction at the beginning of the None earliest prior period presented in the accounts.

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Section C Notes to the accounts (cont)

Note 2 Accounting policies

This standard list of accounting policies has been applied by the charity except for those deleted. Where a different or additional policy has been adopted then this is detailed in the box below.

2.1 RECONCILIATION WITH PREVIOUS GENERALLY ACCEPTED ACCOUNTING PRACTICE

Please provide a description of the nature of each change No change in accounting policy

Reconciliation of funds per previous GAAP to funds determined under FRS 102

Start of End of period period £ £

Fund balances as previously stated Adjustments:

Fund balance as restated

Reconciliation of net income/(net expenditure) per previous GAAP to net income/(net expenditure) under FRS 102

End of £

Net income/(expenditure) as previously stated Adjustments:

Previous period net income/(expenditure) as restated

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Section C Notes to the accounts (cont)

Note 2 Accounting policies

2.2 INCOME

Recognition of income These are included in the Statement of Financial Activities (SoFA) when: • the charity becomes entitled to the resources; • it is more likely than not that the trustees will receive the resources; • the monetary value can be measured with sufficient reliability. Offsetting There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP or FRS 102. Grants and donations Grants and donations are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS102 SORP). In the case of performance related grants, income must only be recognised to the extent that the charity has provided the specified goods or services as entitlement to the grant only occurs when the performance related conditions are met (5.16 FRS 102 SORP). Legacies Legacies are included in the SOFA when receipt is probable, that is, when there has been grant of probate, the executors have established that there are sufficient assets in the estate and any conditions attached to the legacy are either within the control of the charity or have been met. Government grants The charity has received government grants in the reporting period Tax reclaims on donations and gifts Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise. Contractual income and performance related grants This is only included in the SoFA once the charity has provided the related goods or services or met the performance related conditions. Donated goods Donated goods are measured at fair value (the amount for which the asset could be exchanged) unless impractical to do so. The cost of any stock of goods donated for distribution to beneficiaries is deemed to be the fair value of those gifts at the time of their receipt and they are recognised on receipt. In the reporting period in which the stocks are distributed, they are recognised as an expense at the carrying amount of the stocks at distribution. Donated goods for resale are measured at fair value on initial recognition, which is the expected proceeds from sale less the expected costs of sale, and recognised in 'Income from other trading activities' with the corresponding stock recognised in the balance sheet. On its sale the value of stock is charged against 'Income from other trading activities' and the proceeds from sale are also recognised as 'Income from other trading activities'. Goods donated for on-going use by the charity are recognised as tangible fixed assets and included in the SoFA as incoming resources when receivable. Gifts in kind for use by the charity are included in the SoFA as income from donations when receivable. Donated services and facilities Donated services and facilities are included in the SOFA when received at the value of the gift to the charity provided the value of the gift can be measured reliably. Donated services and facilities that are consumed immediately are recognised as income with an equivalent amount recognised as an expense under the appropriate heading in the SOFA. Support costs The charity has incurred expenditure on support costs. Volunteer help The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report. Income from interest, royalties and dividends This is included in the accounts when receipt is probable and the amount receivable can be measured reliably. Income from membershipMembership subscriptions received in the nature of a gift are recognised in Donations	Yes No N/a*	Yes No N/a*	Yes No N/a*
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CC17 FRS 102 SORP

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6

Grants with performance conditions 2.4 ASSETS subscriptions and Legacies. Membership subscriptions which gives a member the right to buy services or other benefits are recognised as income earned from the provision of goods and services as income from charitable activities. Settlement of insurance claims Insurance claims are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS102 SORP) and are included as an item of other income in the SoFA. Investment gains and losses This includes any realised or unrealised gains or losses on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year. 2.3 EXPENDITURE AND LIABILITIES Liability recognition Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty. Governance and support costs Support costs have been allocated between governance costs and other support. Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice. Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, eg allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage. Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SoFA once the recipient of the grant has provided the specified service or output. Grants payable without performance conditions Where there are no conditions attaching to the grant that enables the donor charity to realistically avoid the commitment, a liability for the full funding obligation must be recognised. Redundancy cost The charity made no redundancy payments during the reporting period. Deferred income No material item of deferred income has been included in the accounts. Creditors The charity has creditors which are measured at settlement amounts less any trade discounts Provisions for liabilities A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the amount required to settle the obligation at the reporting date Basic financial instruments The charity accounts for basic financial instruments on initial recognition as per paragraph 10.7 FRS102 SORP. Subsequent measurement is as per paragraphs 11.17 to 11.19, FRS102 SORP. Tangible fixed assets for use by charity These are capitalised if they can be used for more than one year, and cost at least They are valued at cost. The depreciation rates and methods used are disclosed in note 14. Intangible fixed assets The charity has intangible fixed assets, that is, non-monetary assets that do not have physical substance but are identifiable and are controlled by the charity through custody or legal rights. The amortisation rates and methods used are disclosed in note 15. They are valued at cost. Heritage assets The charity has heritage assets, that is, non-monetary assets with historic, artistic, scientific, technological, geophysical or environmental qualities that are held and maintained principally for their contribution to knowledge and culture. The depreciation rates and methods used as disclosed in note 16. They are valued at cost. Investments Fixed asset investments in quoted shares, traded bonds and similar investments are valued at initially at cost and subsequently at fair value (their market value) at the year end. The same treatment is applied to unlisted investments unless fair value cannot be measured reliably in which case it is measured at cost less impairment. Investments held for resale or pending their sale and cash and cash equivalents with a maturity date of less than 1 year are treated as current asset investments Stocks and work in progress Stocks held for sale as part of non-charitable trade are measured at the lower or cost or net realisable value.			
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CC17 FRS 102 SORP

18/01/2023

7

Debtors

Current asset investments

POLICIES ADOPTED ADDITIONAL TO OR DIFFERENT FROM THOSE ABOVE

Goods or services provided as part of a charitable activity are measured at net realisable value based on the service potential provided by items of stock.

Work in progress is valued at cost less any foreseeable loss that is likely to occur on the contract.

Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received.

The charity has investments which it holds for resale or pending their sale and cash and cash equivalents with a maturity date less than one year. These include cash on deposit and cash equivalents with a maturity of loss than one year held for investment purposes rather than to meet short-term cash commitments as they fall due.

They are valued at fair value except where they qualify as basic financial instruments.

Yes No N/a*	Yes No N/a*	Yes No N/a*
		
Yes No N/a*
		
Yes No N/a*
		
Yes No N/a*
		
Yes No N/a*
		

N/A

CC17 FRS 102 SORP

18/01/2023

8

Section C Notes to the accounts (cont)

Donations and gifts Gift Aid Legacies General grants provided by government/other charities Membership subscriptions and sponsorships which are in substance donations Donated goods, facilities and services Other Total Grants provided by government/other charities Other Total Other Total Interest income Dividend income Rental and leasing income Other Total Total Conversion of endowment funds into income Gain on disposal of a tangible fixed asset held for charity's own use Gain on disposal of a programme related investment Royalties from the exploitation of intellectual property rights Other Total Other information: Note 3 Income Analysis of income Donations and legacies: Charitable activities: Other trading activities: Income from investments: Separate material item of income Other: TOTAL INCOME	Income Analysis of income	Unrestricted funds Restricted income funds Endowment funds Total funds Prior year £ £	Unrestricted funds Restricted income funds Endowment funds Total funds Prior year £ £	Unrestricted funds Restricted income funds Endowment funds Total funds Prior year £ £	Unrestricted funds Restricted income funds Endowment funds Total funds Prior year £ £	Unrestricted funds Restricted income funds Endowment funds Total funds Prior year £ £
	Donations and gifts	13,173	-	-	13,173	34,398
	Gift Aid	8,443	-	-	8,443	-
	Legacies	-	-	-	-	-
	General grants provided by government/other charities	-	-	-	-	-
	Membership subscriptions and sponsorships which are in substance donations	-	-	-	-
	Donated goods, facilities and services	-	-	-	-	-
	Other	-	-	-	-
	Total	21,616	-	-	21,616	34,398
	Grants provided by government/other charities	-	61,637	-	61,637	36,000
		-	-	-	-	-
		-	-	-	-	-
	Other	-	-	-	-	400
	Total	-	61,637	-	61,637	36,400
		110	-	-	110	2,865
		-	-	-	-	-
		-	-	-	-	-
	Other	-	-	-	-	-
	Total	110	-	-	110	2,865
	Interest income	-	-	-	-	-
	Dividend income	-	-	-	-	-
	Rental and leasing income	-	-	-	-	-
	Other	-	-	-	-	-
	Total	-	-	-	-	-
		-	-	-	-	-
		-	-	-	-	-
		-	-	-	-	-
		-	-	-	-	-
	Total	-	-	-	-	-
	Conversion of endowment funds into income	-	-	-	-	-
	Gain on disposal of a tangible fixed asset held for charity's own use	-	-	-	-	-
	Gain on disposal of a programme related investment	-	-	-	-	-
	Royalties from the exploitation of intellectual property rights	-	-	-	-	-
	Other	-	-	-	-	-
	Total	-	-	-	-	-
		21,726	61,637	-	83,363	73,663
All income in the prior year was unrestricted except for: (please provide description and amounts)		£14,972 from London Borough of Hackney - Main grants; £2,999 from City & Hackney - Covid Information Grant; £18,029fromGreater Lonon Authority- ESOLplusArts
Where any endowment fund is converted into income in the reporting period, please give the reason for the conversion. Where any endowment fund is converted into income in the prior period, please give the reason for the conversion.
		N/A
		N/A
Within the income items above the following items are material: (please disclose the nature, amount and any prior year amounts)		N/A
This year: Where sums originally denominated in foreign currency have been included in income, explain the basis on which those sums have been translated into sterling (or the currency in which the accounts are drawn up).		None

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Last year: Where sums originally denominated in foreign currency have been included in income, explain the basis on which those sums have been translated into sterling (or the currency in which the accounts are drawn up).

None

CC17a (Excel)

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10

Section C Notes to the accounts (cont)

Note 4

Analysis of receipts of government grants

Government grant 1 Government grant 2 Government grant 3 Other Government grant 1 Government grant 2 Government grant 3 Other Please provide details of any unfulfilled conditions and other contingencies attaching to grants that have been recognised in income. Please give details of other forms of government assistance from which the charity has directly benefited.	Description	Description	This year £	This year £
	CityBridge Trust - London CommunityResponse Fund		13,444
	City& Hackney- Covid Information Grant		6,998
	Total Description		20,442
			Last year £
	LondongBorough of Hackney- Maingrants		14,972
	City& Hackney- Covid Information Grant		2,999
	Greater Lonon Authority- ESOLplus Arts		18,029
			-
	Total 36,000 Thisyear Lastyear		36,000
	N/A	N/A
	Thisyear Lastyear
	N/A	N/A

CC17a (Excel)

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11

Section C

Notes to the accounts (cont)

This year Note 5 Donated goods, facilities and services Seconded staff Use of property Other	This year Note 5 Donated goods, facilities and services Seconded staff Use of property Other	This year Last year £ £	This year Last year £ £
		-	-
		-	-
		-	-
		-	-
		Last year
Please provide details of the accounting policy for the recognition and valuation of donated goods, facilities and services.	N/A	N/A
Please provide details of any unfulfilled conditions and other contingencies attaching to resources from donated goods and services not recognised in income.
	N/A	N/A
	~~’~~
	~~Volunteers are an important part of Xenias work.~~ Over this year we worked with 8 volunteers who were part of our “Organising Team” and who had specific roles in aiding the charity which include: communications and marketing, facilitating workshops, writing blogs, supporting with organisational work. Our volunteers included: • A group of committed volunteers in our facilitators’ team who helped run a total of 56 sessions, online and in person. In total, our volunteers offered 298 hours to session delivery, of which 190 were for sessions delivered online (38 sessions), and 108 hours were for sessions delivered in-person (18 sessions). • A group of committed Communications Volunteers who have managed our social media and blogs, spending an average of 2 hours per week, and a total of 104 hours over the course of the year • Two Outreach volunteers, one of which also acted as a Covid Community champion for part of the year and together committed approximately2hrsper week(52 x 2 =104 hours)	Volunteers are an important part of Xenia’s work. We work with 6 volunteers who are part of our “Organising Team” and who have specific roles in aiding the charity which include: communications and marketing, facilitating workshops, writing blogs, supporting with organisational work. One of our volunteers also took up a voluntary internship with Xenia this year in which she supported writing workshop/session plans. Our volunteers included: ●A group of committed 5 volunteers on our organising team and facilitators team each commit about ½ a day per week (12 hrs each per month = 60hrs in total = approx £1,000 per month or £12,000 per year ) ●We have hosted one voluntary intern for 1 day per week for 4 months of the financial year (30hrs per month = £498 per month) ●We have had 1 Covid Champion volunteer supporting people to access factual information. She commits approx 2hrsper week(8hrsper

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12

Section C Notes to the accounts	Section C Notes to the accounts	Section C Notes to the accounts	Section C Notes to the accounts	Section C Notes to the accounts	Unrestricted funds Restricted income funds Endowment funds (cont) Last year	Unrestricted funds Restricted income funds Endowment funds (cont) Last year	Unrestricted funds Restricted income funds Endowment funds (cont) Last year	Total funds £
Note 6 Expenditure Analysis Expenditure on raising funds:	Unrestricted funds Restricted income funds Endowment funds Total funds £ This year				Unrestricted funds
Incurred seeking donations	-	3,134	-	3,134	144	-	-	144
Incurred seeking legacies	-	-	-	-	-	-	-	-
Incurred seeking grants	-	17,761	-	17,761	59	1,450	-	1,509
Operating membership schemes and social lotteries	-	-	-	-	-	-	-	-
Staging fundraising events	-	-	-	-	-	-	-	-
Fudraising agents	-	-	-	-	-	-	-	-
Operating charity shops	-	-	-	-	-	-	-	-
Operating a trading company undertaking non-charitable trading activity	-	-	-	-	-	-	-	-
Advertising, marketing, direct mail and publicity	-	-	-	-	-	-	-	-
Start up costs incurred in generating new source of future income	-	-	-	-	-	-	-	-
Database development costs	242	-	-	242	-	-	-	-
Other trading activities	-	-	-	-	-	-	-	-
Investment management costs:	-	-	-	-	-	-	-	-
Portfolio management costs	-	-	-	-	-	-	-	-
Cost of obtaining investment advice	-	-	-	-	-	-	-	-
Investment administration costs	-	-	-	-	-	-	-	-
Intellectual property licencing costs	-	-	-	-	-	-	-	-
Rent collection, property repairs and maintenance charges	56	-	-	56	-	-	-	-
	-	-	-	-	-	-	-	-
Total expenditure on raising funds	299	20,895	-	21,194	203	1,450	-	1,653
Expenditure on charitable activities:
Consultancy	-	-	-	-	-	-	-	-
Delivery Coordination	13,311	-		13,311	2,220	11,000		13,220
Community Outreach	6,091	5,447		11,539	3,468	8,800		12,268
Development & Growth	10,408	-		10,408	12,106	-		12,106
Project expenditure	-	1,666		1,666		4,750		4,750
Operations	3,273	-		3,273	4,425	5,848		10,273
Total expenditure on charitable activities	33,082	7,113	-	40,195	22,219	30,398	-	52,617
Separate material item of expense
Advertising provision	210	-	-	210	986	2,172	-	3,158
Operational costs	1,812	93	-	1,905	-	-	-	-
	-	-	-	-	-	-	-	-
Total	2,022	93	-	2,115	986	2,172	-	3,158
Other
Provision for independent examiner	300	-	-	300	210	-	-	210
	-	-	-	-	240	-	-	240
	-	-	-	-	-	-	-	-
	-	-	-	-	-	-	-	-
Total other expenditure TOTAL EXPENDITURE	300	-	-	300	450	-	-	450
	35,703	28,101	-	63,804	23,858	34,020	-	57,878
Analysis of expenditure on charitable activities Other information:
	Thisyear					Lastyear
Activity or programme	Activities undertaken directly	Grant funding of activities	Support Costs	Total this year	Activities undertaken directly	Grant funding of activities	Support Costs	Total last year
	£	£	£	£	£	£	£	£
●50 weekend workshops to women from a very wide range of backgrounds, many with low level English	12,799	737		13,536	1,862	9,226	-	11,088
●6 additional walks in the London Borough of Hackney	13,311	88		13,399	358	1,774	-	2,132
2 training packages to the South London Refugee Association and the Human Libraries	-	840	-	840	-	4,750	-	4,750
Total	26,109	1,666	-	27,775	2,220	15,750	-	17,970

This year: Where sums originally denominated in foreign currency have been included in expenditure, explain the basis on which those sums have been translated into sterling (or the currency in which the accounts are drawn up).

Last year: Where sums originally denominated in foreign currency have been included in expenditure, explain the basis on which those sums have been translated into sterling (or the currency in which the accounts are drawn up).

None

None

CC17a (Excel)

18/01/2023

13

Section C

Notes to the accounts

Note 10 Details of certain types of expenditure

Note 10.1 Fees for examination of the accounts Please provide details of the amount paid for any statutory external scrutiny of accounts and other services provided by your independent examiner. If nothing was paid please enter '0' in the appropriate box(es).

Independent examiner’s fees Assurance services other than independent examination Tax advisory fees Other fees (for example: financial advice, consultancy, accountancy services) paid to the independent examiner	This year £	Last year £
	300	105
	-	-
	-	-
	-	-

CC17a (Excel)

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14

Section C

(cont)

Notes to the accounts

Note 11 Paid employees

Please complete this note if the charity has any employees (transactions with Trustees dealt with in Note 28)

11.1 Staff Costs

This year: Last year: Salaries and wages Social security costs Pension costs (defined contribution scheme) Other employee benefits Total staff costs Please provide details of expenditure on staff working for the charity whose contracts are with and are paid by a related party Please provide details of expenditure on staff working for the charity whose contracts are with and are paid by a related party	This year £	Last year £
	58,701	51,280
	-	-
	-	-
	58,701	51,280
	N/A
	N/A

Please give details of the number of employees whose total employee benefits (excluding employer pension costs) fell within each band of £10,000 from £60,000 upwards. If there are no such transactions, please enter 'true' in the box provided.

No employees received employee benefits (excluding employer pension costs) for the reporting period of more than £60,000 

Band	Band	Number of employees	Number of employees
		This year	Last year
£60,000 to £69,999		n/a	n/a
£70,000 to £79,999		-	-
£80,000 to £89,999		-	-
£90,000 to £99,999		-	-
£100,000 to £109,999		-	-
Delivery Coordination Outreach & Partnerships Development & Growth Other(operations) Total Please provide the total amount paid to key management 11.2 Average head count in the year The parts of the charity in which the employees work
		Thisyear	Lastyear
		£	£
		n/a	-
		This year Number	Last year Number
	Delivery Coordination	0.24	0.26
	Outreach & Partnerships	0.23	0.38
	Development & Growth	0.30	0.28
	Other(operations)	0.23	0.08
	Total	1.00	1.00

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11.3 Ex-gratia payments to employees and others (excluding trustees)

Please complete if an ex-gratia payment is made.

Please complete if an ex-gratia payment is made.	is made.
This year Last year This year Last year Thisyear Lastyear £ £ N/A - Thisyear Lastyear £ £ None - None Thisyear Lastyear £ £ None - None Please explain the nature of the payment None None Please state the legal authority or reason for making the payment None None The extent of redundancy funding at the balance sheet date Please state the accounting policy for any redundancy or termination payments Please state the amount of the payment (or value of any waiver of a right to an asset) 11.4 Redundancy payments Please complete if any redundancy or termination payment is made in the period. Total amount of payment The nature of the payment (cash, asset etc.)	This year	None
	Last year	None
	This year	None
	Last year	None
		Thisyear	Lastyear
		£	£
		N/A	-
		Thisyear	Lastyear
		£	£
		None	-
		None
		Thisyear	Lastyear
		£	£
		None	-
		None

CC17a (Excel)

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16

Section C

Notes to the accounts

(cont)

Note 19 Debtors and prepayments

Please complete this note if the charity has any debtors or prepayments.

19.1 Analysis of debtors

Trade debtors Prepayments and accrued income Other debtors Total	This year £	Last year £
		300.0
	-	-
		1,980.8
	-	2,280.8

Complete 19.2 where a material debtor is recoverable more than a year after the reporting date.

19.2 Disclosure of debtors recoverable in more than 1 year (included in debtors above)

Trade debtors Prepayments and accrued income Other debtors Total	This year £	Last year £
	-	-
	-	-
	-	-
	-	-

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17

Section C Notes to the accounts (cont)

Note 20 Creditors and accruals

Please complete this note if the charity has any creditors or accruals.

20.1 Analysis of creditors

20.1 Analysis of creditors
This year Last year £ £ Accruals for grants payable - - Bank loans and overdrafts - - Trade creditors 5,199 4,500 Payments received on account for contracts or performance-related grants - Accruals and deferred income 960 450 Taxation and social security - - Other creditors - - Total 6,159 4,950 20.2 Deferred income Please explain the reasons why income is deferred. Movement in deferred income account Balance at the start of the reporting period Amounts added in current period Amounts released to income from previous periods Amounts falling due within one year Balance at the end of the reporting period Please complete this note if the charity has deferred income This year The deferred income being reported is funds received in our bank account from sucessful 22/23 grants applications ; Therefore these funds will be release to income in the financial year 22/23	**Amounts falling due within one year **		Amounts falling due after more than one year
	This year £	Last year £	This year £	Last year £
	-	-	-	-
	-	-	-	-
	5,199	4,500	-
		-	-	-
	960	450	-
	-	-	-
	-	-	-
	6,159	4,950	-
	This year		Last year
	The deferred income being reported is funds received in our bank account from sucessful 22/23 grants applications ; Therefore these funds will be release to income in the financial year 22/23		The deferred income being reported is funds received in our bank account from sucessful 21/22 grants applications ; Therefore these funds will be release to income in the financial year 21/22
			This year £	Last year £
			38,993
			34,046	38,993
			- 33,083
			39,956	38,993

CC17a (Excel)

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18

Section C Notes to the accounts	This year Last year £ £ - - 17,922 - 65,674 59,584 - - 83,596 59,584 (cont)	This year Last year £ £ - - 17,922 - 65,674 59,584 - - 83,596 59,584 (cont)
Other Cash at bank and on hand Total Note 24 Cash at bank and in hand Short term cash investments (less than 3 months maturity date) Short term deposits
	This year £	Last year £
	-	-
	17,922	-
	65,674	59,584
	-	-
	83,596	59,584

CC17a (Excel)

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19

(cont)

Notes to the accounts

Section C

Note 27

Charity funds

27.2 Details of material funds held and movements during the PREVIOUS reporting period

Please give details of the movements of material individual funds in the reporting period together with a balancing figure for 'Other funds' (which should include revaluation reserve and fair value reserve, if applicable). The 'Total funds' figure below should reconcile to 'Total funds' in the balance sheet.

* Key: PE - permanent endowment funds; EE - expendable endowment funds; R - restricted income funds, including special trusts, of the charity; and U - unrestricted funds

funds
Fund names	Type PE, EE **R or UR ***	Purpose and Restrictions	Fund balances brought forward £	Income £	Expenditure £	Transfers £	Gains and losses £	Fund balances carried forward £
City Bridge Trust - London CommunityResponseFund	R	These funds were resticted to salaries and core operational costs		13,444	- 13,444	-	-	-
City & Hackney - Covid InformationGrant	R	These funds were restricted to the delivery of online workshops supporting participants to process and understand key publichealth informationasit	-	6,998	- 6,998	-	-	0
Maingot Trust	R	These funds were restricted to core activities and were carried across to the next FY	-	10,000	-	-	-	10,000
London Borough of Hackney smallgrants,	R	These funds were restricted to core activities and were carried across to the next FY	-	5,000		-	-	5,000
GLAConversations	R	The funds were resticted to both delivery and core costs.	-	476	- 476	-	-	-
Michael Francis	U	These funds are unrestricted and were used to cover some charitable activities and staff costs. Some funds were carried acrosstothenext FY.		22,500	- 11,250			11,250
George CadburyTrust	U	These funds were unrestricted and were carried acrosstothenext FY		5,000				5,000
WestfieldEast Bank	R	The purpose of these funds was to help increase participation in lifelong learning and to deliver weekly sessions to support educationand skills development. The		5,993	- 5,993			-
Groundwork Walking & Cycling	R	The funds were resticted to the delivery of participatory walks in the Borough of Hackney.	4,998		- 4,998			-
Awardsfor All	R	The funds were resticted to delivery, salaries and core operationalcosts.	9,995		- 9,085			910
Other funds (balancing figure)	U	Various	-	24,737	- 24,737	-	-	- 0
Total Funds as per balance sheet			14,993	94,148	- 76,981	-	-	32,160
Fund balances carried forward include assets and liabilities denominated in a foreign currency				Yes No  
					

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20

CHARITY CO FOR ENGLAND Independent examiners report on the accounts Section A Independent Exaiminei's Report Report to the trustsesl members ol Xenia 31 March 2022 I re￿￿rt to Ihe trustees on my exam1￿￿(￿ of the a(tOLnts of the above dwity rthe Tntsf) IDr the year ended 3110312022. Responslbllftles and basls of report As the charity trustees of the Tws( you are responsible for the preparation of the accwnts in aC£udan￿ Ihe reqUIreff￿ts of tr CharTlies Act 2011 fthe W. I retxxt in respeLX of my e￿￿minalI0n of the Trust's accounts carrled out under secrion 145 of the 2011 Act and in carrying out my examination, I have followed the aFplicable Directions gNen by the Charity CommissK)n under seclion 145(5)(b) of ts ACL I have ￿lM￿leted my eKamI￿lI(H1. I confirm that rK> material matters have c(¥ne to my attenlKJn in connection wilh the examination whlch gwes me caitse to ￿teve that in. any maleriai respecL l. aCCo￿ling reccyds V￿re Th)t kept in ac￿￿18n￿ wlth section 130 of the Act or Independent exarnlnefs I haNE no and have come across no other matters in conneclion wilh the examinalon to which atten11r￿ should be drawn In order ￿ enable a Fxcper underslarKlirwJ of the accounts to be reached. Slgned: Date: 11 November 2022 Fellcw ot trE Ir6Dtirte of Fimcial Aco)untants qualificatlon(s) or body Of any): Address: Pr(FFllbrg Ltd Lorwjon SE27 OPA IER