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2023-08-31-accounts

AGM MINUTES

MEETING DATE 12 September 2023
MEETING SUBJECT Friends of St Mark’s AGM 2023
7.45pm St Marks Primary School
Dave Payne – Chair
Paul Cartwright – Treasurer
Vicky Smith – Secretary
Charles Applegate - Headteacher
Lindsay Allen
Nicola Whitmarsh
Lee Walker
Claire Emery
Cheryl Stoneman
Nina Whatkeys
Hannah Nicholls
Aidan Kinnell
Louise Villeneuve
Trevor Calver
Sarah Fisher, Philippa Dodd
As above
PRESENT Dave Payne – Chair
Paul Cartwright – Treasurer
Vicky Smith – Secretary
Charles Applegate - Headteacher
Lindsay Allen
Nicola Whitmarsh
Lee Walker
Claire Emery
Cheryl Stoneman
Nina Whatkeys
Hannah Nicholls
Aidan Kinnell
Louise Villeneuve
Trevor Calver
APOLOGIES Sarah Fisher, Philippa Dodd
DISTRIBUTION As above

ITEM SUBJECT

ITEM SUBJECT
1 Welcome
The Friends of St Mark’s Chair Dave Payne welcomed all attendees. Dave thanked the committee
for all their hard work and dedication over the past year and thanked Charles Applegate and school
staff for their continued support.
There we no matters arising from last year’s minutes.
2 Chair Report
Chairperson’s Report for the Friends of St Mark’s CE Primary School AGM 12th September 2023
The following report has been prepared for the 12th September 2023 for the Annual General
Meeting. The report outlines the work undertaken by the Friends in the last year.
Changes to the Committee: - We have welcomed Lee, Hannah and Nina to the Committee.
School Year 2022/23
The Friends of St Mark’s have continued to support the school financially in the last year seeing an
increase in profits raised in some events. It is great to see the vast improvement in the school
grounds and the addition of the equipment, farm and forest school all of which we have been able
to support with fundraising from our events.

Fund raising events we ran in the school year 2022/2023:

Unfortunately Amazon have now withdrawn their Amazon Smile scheme thefore we will no longer receive donations via this route.

We have changed how the school discos are run (online booking, pickup/drop off system) which has seen an improvement in queues and efficiency. We have secured a new DJ at a cheaper rate which will see an increase in profits.

The Christmas Fayre was a success with just some minor changes on layout to think about this year.

The 5k walk and Summer Fun days were also great successes with lots of positive feedback from staff and parents.

I would like to thank Cheryl for managing the nearly new uniform sales, we have seen an increase in interest and we will continue to push sales and request unform donations.

We will continue to look at other new opportunities to help support the school financially including a sponsored event, break the rules day and a ticketed event e.g. magician, as an example.

We have again provided the year R’s water bottles for the new intake of children and funded the Year 6 transport for their residential trip.

I would like to thank everyone who has supported us in a volunteer capacity this year, they have been a huge support and without them our events cannot take place. 3 Treasurer’s Report – Opening Balance - £19,080.52 Current Balance - £27,777.85 Committed Spend - £23,157.06 Available Balance £4,620.79 All documents are attached.

The accounts are now ready to submit and will be audited by Helen Edmonds in due course.

Page 2

4 Charles Applegate extended his thanks to the Committee for the hours and efforts put in for
fundraising for the school. The difference on the outside area has contributed to the appeal of the
school for new parents and in turn has seen a bigger intake than predicted this year. The new
equipment, farm and outdoor space has made an impact on all the children. The outdoor project
has almost come to an end however, there are improvements needed to the globe and
amphitheatre which future fundraising could help with.
5 Aidan Kinnell (Chair of Governors) also thanked the Committee on behalf of the school Governors.
Aidan will be undertaking a 100k walk in May 2024, his chosen charity is Friends of St Mark’s. We
agreed to help promote his fundraising page in the new year and leading up to the event.
6 Election of Official Committee Roles
Nominations for Chair – Dave Payne
Proposed by Vicky Smith and seconded by Nicola Whitmarsh
Nominations for Treasurer – Paul Cartwright
Proposed by Dave Payne and seconded by Vicky Smith
Nominations for Secretary – Vicky Smith
Proposed by Dave Payne and seconded by Paul Cartwright
All attendees were in agreement with the Committee Role nominations.

Page 3

Academic year 2022/23 Accounts Summary

Academic year 2022/23 Profit £8697.33

----- Start of picture text -----
Outdoor project,
£14,392.76
Income,
£36,347.52
Costs,
£13,257.43
Profit, £8,697.33
----- End of picture text -----

Available Bank Balance (minus liabilities) £4620.79

Current Bank Balance £27,777.85

Opening balance £19,080.52

Planned Expenses, £23,157.06

Outdoor project, £14,392.76

Costs, £13,257.43

Income, £55,428.04

Unallocated Funds, £4,620.79

Committed Money

£23,157

 £3,200.00

 £9,246.12

 £2,360.00

 £180.00

 £1,011.84

----- Start of picture text -----
£12,000.00
£10,000.00
£8,000.00
£6,103
£6,000.00
£5,638
£4,000.00
£3,486
£3,297
£2,205
£2,000.00 £1,807
£1,097
£897
£797
£582 £539
£-
Summer Christmas Christmas lottery Easy bags2School Nonuniform Discos Nearly New 5k Easter
Funday Fayre Cards Fundraiser Activity
Amazon
Smile
income costs profit
----- End of picture text -----

Revenue streams that need a higher profile

In summary:

 Lottery: Steady income for no effort

Date Description In Out Cum total
12/09/22 Opening Balance 19,080.52 19,080.52
12/09/22 Petty Cash 750.40 750.40 19,080.52
06/09/22 yourschool lottery 226.40 19,306.92
03/10/22 Gambling License (Vicky Smith) 20.00 19,286.92
4/10/22 yourschool lottery 164.80 19,451.72
11/10/22 Square 650.43 20,102.15
11/10/22 yourschool lottery 29.10 20,131.25
12/10/22 Square 848.10 20,979.35
13/10/22 Square (Xmas Cards) (673.49) 606.29 21,585.64
13/10/22 Above split for candles 67.20 21,652.84
14/10/22 Square (Xmas Cards) 285.48 21,938.32
17/10/22 Square (Xmas Cards) 81.43 22,019.75
17/10/22 Square (Xmas Cards) 144.21 22,163.96
18/10/22 Square (Xmas Cards) 20.11 22,184.07
19/10/2022 Sarah Fisher disco cups 19.95 22,164.12
24/10/22 Square (advent Candles) 3.43 22,167.55
24/10/22 Square (advent Candles) 10.29 22,177.84
24/10/22 nonuniform cash 705.36 22,883.20
24/10/22 christmas cards cash & chq 856.15 23,739.35
24/10/22 Hayley johnson Xmas Bar 100.00 23,639.35
25/10/22 yourschool lottery 29.10 23,668.45
25/10/22 Square (advent Candles) 3.43 23,671.88
25/10/22 unpaid chq 25.00 23,646.88
26/10/22 Square (advent Candles) 3.43 23,650.31
28/10/22 Square (advent Candles) 6.87 23,657.18
1/11/22 JustGiving (non uniform) 63.00 23,720.18
1/11/22 Rhiannon Pavey 15.00 23,735.18
1/11/22 yourschool lottery 29.10 23,764.28
2/11/22 David Payne (clip boards) 24.95 23,739.33
2/11/22 Paul Cartwright (Card Reader) 19.20 23,720.13
2/11/22 Paul Cartwright (Raffle ticket printing) 67.00 23,653.13
2/11/22 Watts S 15.00 23,668.13
2/11/22 Blum VJ (Xmas cards) 25.00 23,693.13
3/11/22 Square 18.15 23,711.28
4/11/22 Square 342.26 24,053.54
6/11/22 Phillipa Dodd 10.00 24,043.54
7/11/22 Square 106.89 24,150.43
7/11/22 Square 58.83 24,209.26
7/11/22 Square 76.47 24,285.73
8/11/22 yourschool lottery 192.40 24,478.13
8/11/22 square 85.79 24,563.92
9/11/22 square 141.18 24,705.10
9/11/22 CHQ 441830 Xmas Fayre Ashbey 15.00 24,720.10
10/11/22 Chiung - Xmas Fayre stall 15.00 24,735.10
10/11/22 Claire Emery, santa gifts 300.00 24,435.10
10/11/22 Claire Emery, santa gift wrap 3.96 24,431.14
10/11/22 square 85.31 24,516.45 0
11/11/22 Colette Horsburgh 15.00 24,531.45
11/11/22 Milnes Carole 15.00 24,546.45
11/11/22 square 129.46 24,675.91
14/11/22 square 14.73 24,690.64
14/11/22 square 5.89 24,696.53
14/11/22 Phillipa Dodd - Paper plates, candy ca 32.00 24,664.53
14/11/22 Phillipa Dodd - prizes 25.00 24,639.53
14/11/22 Phillipa Dodd - snowballs 5.00 24,634.53
14/11/22 Vicky Smith - Ping Pong Balls 8.99 24,625.54
14/11/22 Vicky Smith - Tombola Raffle Tickets 11.99 24,613.55
14/11/22 Vicky Smith (Crackers) 156.43 24,457.12
14/11/22 David Payne 79.00 24,378.12
15/11/22 Amazone Smile 169.89 24,548.01
16/11/22 Square 10.29 24,558.30
16/11/22 Nascimento Martins (Xmas Stall) 15.00 24,573.30
17/11/22 Square 68.66 24,641.96
18/11/22 Square 13.05 24,655.01
21/11/22 Square 6.65 24,661.66
21/11/22 Square 3.20 24,664.86
21/11/22 Blossom Baloons 66.50 24,598.36
22/11/22 christmas cards invoice 2,543.86 22,054.50
22/11/22 Easy Fundraising 53.96 22,108.46
22/11/22 Square 85.95 22,194.41
22/11/22 bags2School 257.20 22,451.61
23/11/22 Square 36.73 22,488.34
24/11/22 Square 16.50 22,504.84
25/11/22 Square 23.40 22,528.24
28/11/22 Top Cat Entertainment (Disco) 276.00 22,252.24
28/11/22 Philipa Dodd 29.90 22,222.34
28/11/22 Philipa Dodd 52.20 22,170.14
28/11/22 Philipa Dodd - Sweets 22.56 22,147.58
28/11/22 Philipa Dodd 38.57 22,109.01
28/11/22 Philipa Dodd - scratch art 16.47 22,092.54
28/11/22 square 29.80 22,122.34
28/11/22 square 16.25 22,138.59
28/11/22 square 16.00 22,154.59
29/11/22 lottery 29.10 22,183.69
29/11/22 square 23.15 22,206.84
30/11/22 square 89.15 22,295.99
1/12/22 square 46.05 22,342.04
2/12/22 square 30.05 22,372.09
5/12/22 square 52.70 22,424.79
5/12/22 square 610.05 23,034.84
6/12/22 lottery 151.60 23,186.44
6/12/22 XMas cards 6.50 23,192.94
6/12/22 Autumn Disco 122.50 23,315.44
6/12/22 Fayre 2281.45 25,596.89
6/12/22 Petty Cash Return 350.00 25,946.89
6/12/22 Raffle Takings 2206.00 28,152.89
9/12/22 Charmaine Cunningh (chip va 100.00
n		 28,252.89
12/12/22 Hayley johnson Xmas Bar (deposit rtn 100.00
)		 28,352.89
12/12/22 Hayley johnson Xmas Bar (donation) 25.00 28,377.89
13/12/22 Dave Payne - Sweets 26.00 28,351.89
13/12/22 Dave Payne - Sweets 54.84 28,297.05
13/12/22 Dave Payne - Stationary 50.00 28,247.05
13/12/22 Dave Payne - Paper 7.19 28,239.86
13/12/22 Dave Payne Temp Tattoo 13.30 28,226.56
28/12/22 Lottery 27.00 28,253.56
3/1/23 Parentkind 140.00 28,113.56
5/1/23 Lottery 171.8 28,285.36
17/1/23 Lottery 53.70 28,339.06
20/1/23 square 5.42 28,344.48
23/1/23 square 27.60 28,372.08
23/1/23 square 19.72 28,391.80
23/1/23 square 129.85 28,521.65
24/1/23 square 25.38 28,547.03
25/1/23 square 24.64 28,571.67
26/1/23 square 13.80 28,585.47
27/1/23 square 27.35 28,612.82
30/1/23 square 35.73 28,648.55
30/1/23 square 121.74 28,770.29
30/1/23 square 27.60 28,797.89
31/1/23 Amazone Smile 192.96 28,990.85
31/1/23 square 124.42 29,115.27
31/1/23 square 77.87 29,193.14
1/2/23 Dave- Disco cups 19.99 29,173.15
2/2/23 square 57.91 29,231.06
3/2/23 square 118.53 29,349.59
6/2/23 square 83.98 29,433.57
7/2/23 square 4.42 29,437.99
8/2/23 Top Cat Entertainment (Disco) 276.00 29,161.99
8/2/23 School outdoor 9,699.54 19,462.45
8/2/23 Lottery 204.00 19,666.45
8/2/23 square 6.89 19,673.34
14/2/23 Easy Fundraising 30.83 19,704.17
27/2/23 Square 118.45 19,822.62
27/2/23 Square 46.05 19,868.67
27/2/23 Square 42.11 19,910.78
28/2/23 square 19.70 19,930.48
1/3/23 square 16.25 19,946.73
2/3/23 square 33 19,979.73
3/3/23 Square 36.2 20,015.93
6/3/23 Philipa Dodd Easter Choc 1 41.83 19,974.10
6/3/23 Philipa Dodd Easter Choc 2 35.00 19,939.10
6/3/23 Philipa DoddEaster Choc 3 9.00 19,930.10
6/3/23 Philipa Dodd Easter Choc 4 37.25 19,892.85
6/3/23 Philipa DoddEaster Choc 5 52.50 19,840.35
6/3/23 Square 39.65 19,880.00
6/3/23 Square 0.28 19,880.28
6/3/23 Square 9.85 19,890.13
7/3/23 Square 46.05 19,936.18
7/3/23 Lottery 140.40 20,076.58
8/3/23 Square 13.05 20,089.63
9/3/23 Square 19.70 20,109.33
10/3/23 Square 3.20 20,112.53
13/3/23 Square 73.15 20,185.68
13/3/23 Square 26.85 20,212.53
13/3/23 Square 26.35 20,238.88
13/3/23 20230123-request 03 Yr Garden 1,080.00 19,158.88
13/3/23 20230123-request 03 Yr Garden 4,414.83 14,744.05
14/3/23 square 9.85 14,753.90
15/3/23 square 99.00 14,852.90
16/3/23 square 124.85 14,977.75
17/3/23 square 6.65 14,984.40
21/3/23 Disco Cash 137.10 15,121.50
21/3/23 NEarly New 77.00 15,198.50
21/3/23 P Dodd Easter Prizes 54.25 15,144.25
21/3/23 P Dodd Easter Prizes 17.65 15,126.60
21/3/23 P Dodd Easter Prizes 3.00 15,123.60
21/3/23 P Dodd Easter Prizes 3.50 15,120.10
21/3/23 P Dodd Easter Prizes 20.00 15,100.10
21/3/23 square 6.65 15,106.75
21/3/23 Christmas card late order 75.00 15,031.75
27/3/23 square 14.73 15,046.48
31/3/23 square 2.21 15,048.69
4/4/23 Lottery 142.00 15,190.69
11/4/23 Non Uniform 187.79 15,378.48
11/4/23 Easter 319.45 15,697.93
11/4/23 Square (gin) 29.32 15,727.25
11/4/23 Justgiving (non uniform) 136.00 15,863.25
17/4/23 Much Loved 598.78 16,462.03
17/4/23 Square (5K) 2.21 16,464.24
17/4/23 Square (5K) 4.42 16,468.66
17/4/23 Square (5K) 2.21 16,470.87
18/4/23 Square (5k) 6.63 16,477.50
19/4/23 Square 4.42 16,481.92
19/4/23 Charities Trust 1,000.00 17,481.92
20/4/23 Square 2.21 17,484.13
21/4/23 Square 2.21 17,486.34
24/4/23 Amazon Smile 83.92 17,570.26
24/4/23 Square 15.47 17,585.73
24/4/23 Square 15.47 17,601.20
24/4/23 Square 27.29 17,628.49
25/4/23 Square 6.63 17,635.12
26/4/23 Square 4.42 17,639.54
27/4/23 Square 6.63 17,646.17
28/4/23 Carols Bouncy Castle 579.25 17,066.92
28/4/23 Scott Thatcher 150.00 16,916.92
28/4/23 Square 64.09 16,981.01
28/4/23 Bags2School 325.00 17,306.01
2/5/23 Justgiving (non uniform) 5.00 17,311.01
2/5/23 Square 31.20 17,342.21
3/5/23 Lottery 154.40 17,496.61
5/5/23 Square 2.21 17,498.82
9/5/23 Square 2.21 17,501.03
10/5/23 Quick Print Raffle Tickets 77.00 17,424.03
15/5/23 Muchloved 202.83 17,626.86
16/5/23 David Payne 189.00 17,437.86
16/5/23 Action Trophies 350.00 17,087.86
16/5/23 Easy Fundraising 89.28 17,177.14
17/5/23 C Holden 150.00 17,027.14
19/5/23 Action Trophies 70.00 16,957.14
19/5/23 Amazone Smile 332.21 17,289.35
19/5/23 Square 411.81 17,701.16
22/5/23 Cheryl Flahive 10.25 17,690.91
22/5/23 Square 139.24 17,830.15
22/5/23 Square 177.43 18,007.58
22/5/23 Square 80.34 18,087.92
23/5/23 Square 209.96 18,297.88
23/5/23 Dave Payne 5k Walk sunderies 45.00 18,252.88
23/5/23 Dave Payne 19.98 18,232.90
23/5/23 Dave Payne 117.00 18,115.90
23/5/23 Dave Payne 11.99 18,103.91
23/5/23 Harlequin Clothing 180.00 17,923.91
24/5/23 Square 195.43 18,119.34
25/5/23 Square 120.01 18,239.35
26/5/23 Square 37.21 18,276.56
30/5/23 Square 118.78 18,395.34
30/5/23 Square 28.83 18,424.17
30/5/23 Justgiving 5K 453.87 18,878.04
30/5/23 Square 54.22 18,932.26
30/5/23 Square 55.20 18,987.46
31/5/23 Square 19.22 19,006.68
1/6/23 Square 94.39 19,101.07
2/6/23 Square 82.80 19,183.87
5/6/23 Square 9.61 19,193.48
5/6/23 Square 169.79 19,363.27
5/6/23 Square 19.22 19,382.49
6/6/23 Justgiving 5K 398.60 19,781.09
6/6/23 Square 9.61 19,790.70
6/6/23 Lottery 158.80 19,949.50
7/6/23 Square 89.89 20,039.39
14/6/23 Raffle CHQ 10.00 20,049.39
14/6/23 Raffle CHQ 10.00 20,059.39
14/6/23 Raffle CHQ 10.00 20,069.39
14/6/23 Raffle CHQ 5.00 20,074.39
14/6/23 Square 7.14 20,081.53
16/6/23 NN 259.00 20,340.53
16/6/23 Raffle 458.00 20,798.53
16/6/23 ToteBags 62.50 20,861.03
19/6/23 Square 2.21 20,863.24
21/6/23 Dave Payne 97.89 20,765.35
21/6/23 NikNak Events 125.00 20,640.35
23/6/23 5K 1,315.15 21,955.50
23/6/23 Raffle 183.00 22,138.50
23/6/23 Summar Fayre Floats 2,000.00 20,138.50
26/6/23 Square 2.21 20,140.71
29/6/23 Square 17.00 20,157.71
30/6/23 Square 2.71 20,160.42
30/6/23 Scott Thatcher (silly Scott) 145.00 20,015.42
3/7/23 Floats 2,100.00 22,115.42
3/7/23 Funday Takings 3,588.21 25,703.63
3/7/23 Vicky 27.66 25,675.97
3/7/23 Vicky 20.94 25,655.03
3/7/23 Vicky 8.99 25,646.04
3/7/23 Vicky 7.13 25,638.91
3/7/23 Dave 20.96 25,617.95
3/7/23 Dave 63.39 25,554.56
3/7/23 Dave 68.36 25,486.20
3/7/23 Dave 77.00 25,409.20
3/7/23 Dave 39.99 25,369.21
3/7/23 Dave 50.98 25,318.23
3/7/23 Dave 3.00 25,315.23
3/7/23 Dave 20.00 25,295.23
3/7/23 Dave 19.98 25,275.25
3/7/23 Dave 15.80 25,259.45
3/7/23 Dave 11.99 25,247.46
3/7/23 Dave 36.99 25,210.47
3/7/23 Paul Teddy Jumpers 30.00 25,180.47
3/7/23 Raffle Chq 10.00 25,190.47
3/7/23 Raffle Chq 10.00 25,200.47
3/7/23 Raffle Chq 10.00 25,210.47
3/7/23 Raffle Chq 10.00 25,220.47
3/7/23 Raffle Chq 10.00 25,230.47
3/7/23 Charmaine Cunningham (chip Van) 150.00 25,380.47
3/7/23 square 1,208.40 26,588.87
3/7/23 square 82.05 26,670.92
3/7/23 square 27.60 26,698.52
3/7/23 justgiving 39.04 26,737.56
4/7/23 Raffle 1,172.95 27,910.51
4/7/23 lottery 125.20 28,035.71
4/7/23 Square 304.31 28,340.02
5/7/23 Square 146.14 28,486.16
6/7/23 Square 120.99 28,607.15
7/7/23 Square 96.60 28,703.75
10/7/23 Square 63.78 28,767.53
13/7/23 Rustic Mobile (Bar donation, fu 65.00
 28,832.53
18/7/23 KL Rojers 13.49 28,819.04
18/7/23 KL Rogers 13.49 28,805.55
18/7/23 Harlequin Clothing (tote Bags) 1,901.59 26,903.96
18/7/23 Lottery 24.90 26,928.86
24/7/23 Square (teddy Jumper refund) 7.50 26,921.36
8/8/23 Lottery 170.80 27,092.16
17/8/23 charity trust 500.00 27,592.16
22/8/23 Easy Fundraising 33.32 27,625.48
23/8/27 Teddy Jumpers 36.00 27,589.48
24/8/23 Disco Cash 87.10 27,676.58
29/8/23 NN Washing 2.00 27,674.58
29/8/23 Justgiving 103.27 27,777.85

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Seetlon A Independent Examlner's Report Report to the trustees ChJniy Nnmè Flu 4 fLkS On accounts for the year ended SI 2&23 Charity no (if any) 119Tr79 Set out on pages (reniember to Include Ihe page numbers of addiilon81 ghepls) I report to the trustees on my examination of the accounts of the above charity ( the Trust ) for the year ended 3f i Zo2S As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). Responsibllities and basis of report I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement Delete [ ] if not applicable. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination dt8eI￿￿) which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act. or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. 16 /Df12£72W Signed: Date: Name: kl£L&nl OILTO/t IA Relevant professlonal quallflcatlon(6) or body IER Oct 2018

(if any): Address: 3s Ec&C AKwJO.ryfJ , 6AF,dGrrD 4L£ G-12 WL)R. H rtTrJT Sectlon B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brlef details of any items that the examiner wlshes to disclose. IER Oct 2018