Charity Registration No 1188852
EMICS (EAST MIDLANDS IMMEDIATE CARE SCHEME) CIO
ACCOUNTS FOR THE YEAR ENDED
31 OCTOBER 2025
| CONTENTS | |
|---|---|
| Page | |
| Legal and Administrative Information | 3 |
| Trustees Report | 4 |
| Independent Examiner’s Report | 7 |
| Statement of Financial Activities | 8 |
| Balance Sheet | 9 |
| Notes to the Accounts | 10 |
EMICS Accounts 2024-2025
- 2 -
LEGAL AND ADMINISTRATIVE INFORMATION
| Trustees | Dr M Woods (Chairman) |
|---|---|
| Mrs M Boothroyd | |
| Dr B Coyle | |
| Dr P Holden | |
| Dr T Baker | |
| Mr I Johnson | |
| Mrs J Cragg MBE | |
| Mr J Webb | |
| Secretary | Mrs M Boothroyd |
| Charity Number | 1188852 |
| Principal Address | 51 West Road |
| Oakham | |
| Rutland | |
| LE15 6LT | |
| Independent Examiner | Mrs T M Bettles MAAT |
| Bettles Accountancy Limited | |
| Gummies Retreat | |
| Leicester Road | |
| Tilton on the Hill | |
| Leicestershire | |
| LE7 9DB | |
| Bank | CAF Bank Ltd |
| 25 Kings Hill Avenue | |
| Kings Hill | |
| West Malling | |
| Kent | |
| ME19 4JQ |
EMICS Accounts 2024-2025
- 3 -
TRUSTEES REPORT FOR THE YEAR ENDED 31 OCTOBER 2025
The Trustees present their report and accounts for the year ended 31 October 2025.
The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Charity’s constitution, the Charities Act 2011 and Accounting & Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their own accounts in accordance with the Financial Reporting Standard applicable in the UK & Republic of Ireland published in October 2019.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered name: EMICS (East Midlands Immediate Care Scheme) CIO
Registered Charity No: 1188852
Principal Address: 51 West Road Oakham Rutland LE15 6LT
Trustees (at 31 October 2025) Dr M Woods (Chairman) - Appointed 25 June 2025 Mrs M Boothroyd Dr B Coyle Dr P Holden Dr T Baker - Appointed 15 March 2025 Mr I Johnson - Appointed 1 August 2025 Mrs J Cragg MBE - Appointed 10 October 2025 Mr J Webb - Appointed 1 August 2025
Resigned during the year Dr T Gray – Resigned 25 June 2025 Dr J Inman – Resigned 7 June 2025
EMICS Accounts 2024-2025
- 4 -
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing Document
The CIO was established by a charitable trust deed on 1 April 2020.
Corporate Structure
The Charity has continued to operate as a Charitable Incorporated Organisation (CIO) since its effective formation on 31 May 2020. The CIO is managed by the Board of Trustees who act in the best interest of the members, and other stakeholders, of the Charity and ensured that all the required legal formalities are met.
Recruitment and Appointment of New Trustees
The proposed efforts to identify skills gaps in the Trustees Board and recruit more Trustees has been addressed through the appointment of a new chair and three further Trustees, who in themselves bring significant experience
Risk Management
The Trustees have continued to assess the major risks to which the Charity is exposed and are satisfied that systems and arrangements have been put in place to mitigate exposure to the major risks. These arrangements include purchasing appropriate insurance protection and operating suitable clinical compliance systems.
Objectives and Activities
EMICS (East Midlands Immediate Care Scheme) CIO exists to provide support for appropriately registered medical practitioners in their voluntary and charitable duties acting as Pre-Hospital clinicians (Doctors and paramedics). Such work, although undertaken on a charitable and voluntary basis, requires such clinicians to be trained and equipped to a very high standard and is not part of their NHS duties.
The Trustees have paid due regard to guidance on public benefit issued by the Charity Commission in deciding what activities the Scheme should undertake. They work in partnership with the East Midlands Ambulance Service (EMAS) who commission the call-outs attended by our volunteer clinicians and, inter alia, assist in our compliance procedures via a memorandum of understanding.
Achievement and Performance
In the year ending December 2025, our doctors and paramedics responded to 701 calls from EMAS to assist their front-line staff. EMICS clinicians were first on scene at 86 of these incidents. Once again, we can confidentially say that EMICS doctors and paramedics have saved lives and prevented lifechanging injuries.
During the year, EMICS successfully implemented a comprehensive set of agreements with both its responding clinicians and EMAS. Each responding clinician has signed an agreement which sets out minimum levels of responding, providing justification for the equipment allocated to them whilst also ensuring that they maintain their clinical and operational competence.
We now have a number of paramedics working alongside our doctors, strengthening our clinical capability and enhancing the support we are able to provide to EMAS and the communities we serve. During the year, we have continued to provide services successfully using our Fast Response Vehicle (FRV). This service has demonstrated the value of a dedicated response vehicle operating alongside the more traditional own-car response model. In 2026, EMICS acquired a second response vehicle, further enhancing our capability and resilience across the region. Both vehicles carry a sophisticated range of medical equipment, enabling our clinicians to deliver advanced pre-hospital emergency care and improved patient outcomes.
During the year, EMICS continued to benefit from grant funding and charitable support, enabling us to maintain and enhance our clinical equipment and operational capability. This funding has supported the purchase and maintenance of specialist medical equipment, medical consumables, and the continued development of our response vehicle capability, ensuring that EMICS remains able to provide high-quality pre-hospital emergency care in support of EMAS.
EMICS Accounts 2024-2025
- 5 -
Financial Review Outlook
This year, the Trustees have spent time reviewing the Charity’s future and organisational structures. This review has been undertaken against a background of growing compliance requirements and a desire to increase the level of responding. Having successfully implemented a second Fast Response Vehicle (FRV), the Trustees have decided to seek grants to fund the purchase of this second vehicle. Operating these vehicles on a shift basis provides EMICS with greater certainty of a responding capability and gives doctors a better work-life balance. Similarly, it provides the opportunity to add suitably qualified paramedics to the responding team. The work of our Operations Manager is fundamental to the success of our Charity. Having recognised the opportunities created by the expansion of our Fast Response Vehicle fleet, together with increasing compliance and governance requirements, the Trustees have concluded that it is no longer possible to manage the Charity’s day-to-day operations on a wholly volunteer basis. The appointment of an Operations Manager has provided the leadership and administrative capacity needed to support our clinicians, strengthen organisational resilience, and ensure the Charity is well placed for future growth.
For the first time ever, EMICS has produced a strategic three-year plan which demonstrates the financial implications of this new strategic approach. The plan highlights the need to develop and improve the business side of the Charity and to invest additional funds in marketing resources. It is hoped that this investment will raise the Charity’s profile across the East Midlands, generating increased donations, fundraising opportunities and grant income. This additional income will be used to recruit more clinicians, fund greater utilisation of the FRVs, cover the costs of an Operations Manager, and sustain the Charity in the longer term.
RESERVES POLICY
The basic requirement of the reserves policy is to maintain free reserves, in unrestricted general funds, at a level which ensures that the charity will meet at least 3 months of committed expenditure. The Trustees are satisfied that the unrestricted funds and undesignated funds at the end of the year of £33,099 are appropriate.
APPRECIATION
I would like to place on record, my appreciation for all the individuals (volunteers, both clinical and administration, Trustees, donors etc) who make EMICS such a success.
STATEMENT OF TRUSTEES’ RESPONSIBILITIES
The trustees are responsible for preparing the Trustees’ Report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
-
Select suitable accounting policies and then apply them consistently;
-
Observe the methods and principles of the Charities SORP;
-
Make judgements and estimates that are reasonable and prudent;
-
State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
-
Prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the charity and enable them to ensure that the financial statements comply with applicable law, regulations and the charity constitution. They are also responsible for safeguarding the assets of the charity and for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Signed Chairman
. . . . . . . . . . . . . . . . . . . . . . . . . . . .
Dr M Woods - Chairman 27 August 2026
EMICS Accounts 2024-2025
- 6 -
INDEPENDENT EXAMINER’S REPORT
TO THE TRUSTEES OF EMICS (EAST MIDLANDS IMMEDIATE CARE SCHEME) CIO
I report to the charity trustees on my examination of the accounts for the year ended 31 October 2025 which are set out on pages 8-15.
Responsibilities and basis of report
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent Examiner’s Statement
I have completed my examination and I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
1 Accounting records were not kept in respect of the charity as required by section 130 of the Act; or
-
2 The accounts do not accord with those records; or
-
3 The accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mrs T M Bettles MAAT
BETTLES ACCOUNTANCY LIMITED
T M Bettles
27 August 2026
Gummies Retreat Leicester Road Tilton on the Hill Leicestershire LE7 9DB
EMICS Accounts 2024-2025
- 7 -
2025 STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 31 OCTOBER 2025
| Unrestricted 2025 Notes £ Incoming resources from generated funds Donations, legacies and fundraising 37,400 Medical Services 1,500 Investment income 3 1,530 Sale of Equipment 16,037 Corporate Donations 21,000 Grants 14,235 Total incoming resources 91,702 Resources expended Direct charitable costs 4 136,699 Net income in excess of expenditure (44,997) Losses on invested assets 3 - Net movement in funds (44,997) Transfer between funds - Funds brought forward 98,096 Accumulated funds carried forward 53,099 |
Unrestricted 2025 Notes £ Incoming resources from generated funds Donations, legacies and fundraising 37,400 Medical Services 1,500 Investment income 3 1,530 Sale of Equipment 16,037 Corporate Donations 21,000 Grants 14,235 Total incoming resources 91,702 Resources expended Direct charitable costs 4 136,699 Net income in excess of expenditure (44,997) Losses on invested assets 3 - Net movement in funds (44,997) Transfer between funds - Funds brought forward 98,096 Accumulated funds carried forward 53,099 |
Restricted 2025 £ - - - - - 12,850 12,850 40,732 (27,882) - (27,882) - 93,201 65,319 |
Total 2025 £ 37,400 1,500 1,530 16,037 21,000 27,085 104,552 177,431 (72,879) - (72,879) - 191,297 118,418 |
2024 £ 36,741 4,500 2,708 250 - 75,950 |
|---|---|---|---|---|
| 91,702 136,699 |
120,149 181,428 |
|||
| (44,997) - |
(61,279) - |
|||
| (44,997) - 98,096 |
(61,279) - 252,576 |
|||
| 53,099 | 191,297 |
EMICS Accounts 2024-2025
- 8 -
BALANCE SHEET
FOR THE YEAR ENDED 31 OCTOBER 2025
| Unrestricted Funds Notes £ Fixed assets Tangible assets 8 & 9 6,853 Investments 10 30,251 37,104 Current assets Debtors & accounts receivable 11 679 Cash at bank 18,190 18,869 Creditors: Amounts falling due within one year 12 2,873 Net current assets 15,996 Total assets 53,099 Accumulated funds 13 53,099 |
Unrestricted Funds Notes £ Fixed assets Tangible assets 8 & 9 6,853 Investments 10 30,251 37,104 Current assets Debtors & accounts receivable 11 679 Cash at bank 18,190 18,869 Creditors: Amounts falling due within one year 12 2,873 Net current assets 15,996 Total assets 53,099 Accumulated funds 13 53,099 |
Restricted Funds £ 60,794 - 60,794 974 3,550 4,525 - 4,525 65,319 65,319 |
Total £ 67,647 30,251 97,898 1,653 21,741 23,394 2,873 20,521 118,418 118,418 |
2024 £ 126,092 35,974 |
||
|---|---|---|---|---|---|---|
| 37,104 679 18,190 |
162,066 6,505 25,643 |
|||||
| 18,869 2,873 15,996 53,099 53,099 |
32,148 2,917 29,231 191,297 191,297 |
The accounts were approved by the Trustees on
27 August 2026
. . . . . . . . . . . . . . . . . . . .
Dr M Woods - Chairman
The notes form part of these financial statements.
EMICS Accounts 2024-2025
- 9 -
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 OCTOBER 2025
1 Basis of Preparation
1.1 Basis of Accounting
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts are presented in sterling which is the functional currency of the charity.
The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in October 2019, with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and with the Charities Act 2011 and UK Generally Accepted Practice.
The charity constitutes a public benefit entity as defined by FRS 102.
1.2 Going Concern
The accounts are prepared on a going concern basis.
1.3 Changes To Accounting Estimates
No changes to accounting estimates have occurred in the reporting period.
2 Accounting Policies
The significant accounting policies applied in the preparation of these accounts are set out below. These policies have been applied to all years presented unless otherwise stated.
Incoming Resources
The income received from donations, legacies and unrestricted grants are accounted for on a receipt basis. Investment income is accounted for on an accrual basis.
Any restricted grants are also accounted for on a receipts basis.
Resources Expended
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible Fixed Assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:
Equipment – 20% on cost IT Software – 25% on cost PPE – 33[1] /3% on cost Motor Vehicles – 25% on cost
Assets acquired with restricted grants are depreciated on the same basis.
EMICS Accounts 2024-2025
- 10 -
NOTES TO THE ACCOUNTS (CONTINUED)
FOR THE YEAR ENDED 31 OCTOBER 2025
Once assets are fully depreciated they are written off and removed from the accounting records.
Taxation
The Charity is exempt from tax on its charitable activities.
Fund Accounting/Grants Receivable
Unrestricted funds can be, and are, used in accordance with the charitable objectives at the discretion of the Trustees.
The Trustees have also set aside a ‘Designated Fund’ from unrestricted reserves for the potentially specific purpose of covering any possible closure costs should this unlikely event occur.
Grants with no specific conditions attached are treated as unrestricted. Where grants have conditions attached they are treated as restricted and held in specific accounts. As the conditions are met the funds are released and used to fund the arising transactions, which can be capital expenditure or on-going costs, either charitable activities or support costs. Un-utilised restricted funds can be carried over from one year to the next.
Investments
Investments are bank ‘saving’ accounts.
Value Added Tax
The Charity is not required to register for VAT. All expenses include irrecoverable VAT where charged by suppliers. However, every effort is made to use VAT regulations, where applicable, to have VAT removed from the cost of acquisition.
| 3 | Investment Income | 2025 | 2024 | |
|---|---|---|---|---|
| £ | £ | |||
| Interest receivable | 1,530 | 2,708 | ||
| 4 | Charitable Activities Cost | Direct costs (See note 4) |
Support Costs (see note 5) |
Totals |
| £ | £ | £ | ||
| Unrestricted direct charitable costs | 34,178 | 102,521 | 136,699 | |
| Restricted | 40,732 | - | 40,732 | |
| Total | 74,910 | 102,521 | 177,431 |
EMICS Accounts 2024-2025
- 11 -
FOR THE YEAR ENDED 31 OCTOBER 2025
NOTES TO THE ACCOUNTS (CONTINUED)
5 Direct Cost of Charitable Activities
| Unrestricted Restricted £ £ Doctors' Compensation & Mileage 1,568 4,816 Medical Expenses & Drugs 697 2,699 Vehicle Operating Costs 344 1,717 Depreciation 28,869 28,613 Equipment Repair, Servicing & Licences 2,256 2,553 Operational IT & Other Costs 444 335 Total 34,178 40,732 upport Costs Unrestricted Restricted £ £ Accountancy Fees & Software 10,700 - Insurances 8,099 - Advertising & Promotions - - Website, Social Media & PR Fees 16,159 - CRM & Other IT Costs 1,597 - Grant Officer & Other Fees 146 - Marketing Project Costs 9,000 - Show Clothing & Equipment 119 - Other Marketing Costs - - Staff Costs & Training 47,874 - Staff Travel 2,861 - HR Support Fees 916 - IT & Telecoms 4,348 - Printing & Stationery 51 - Meeting Expenses & Sundries 651 - Total 102,521 - |
Total £ 6,384 3,397 2,061 57,482 4,809 779 74,910 Total £ 10,700 8,099 - 16,159 1,597 146 9,000 119 - 47,874 2,861 916 4,348 51 651 102,521 |
Total £ 6,384 3,397 2,061 57,482 4,809 779 |
2024 £ 3,774 8,713 3,737 64,539 5,968 2,561 89,292 2024 £ 6,240 8,525 1,013 10,728 1,462 12,207 9,490 3,498 1,508 30,084 2,633 1,201 2,671 400 476 92,136 |
2024 £ 3,774 8,713 3,737 64,539 5,968 2,561 |
|---|---|---|---|---|
| 74,910 | 89,292 |
6 Support Costs
7 Trustees’ Remuneration and Benefits
There were no Trustees’ remuneration or other benefits paid in the year ended 31 October 2025. No Trustee was paid any expenses.
EMICS Accounts 2024-2025
- 12 -
NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 OCTOBER 2025
8 Unrestricted Tangible Assets
| Equipment Cost £ At 1 November 2024 160,450 Additions in Year - Disposals/Write offs (39,321) At 31 October 2025 121,129 Depreciation At 1 November 2024 122,489 Charge for the year 26,933 On Disposals/Write Offs (33,423) At 31 October 2025 115,999 Net book value At 31 October 2024 37,961 At 31 October 2025 5,132 9 Restricted Tangible Assets Equipment Cost £ At 1 November 2024 87,825 Additions in Year 4,607 Disposals/Write offs - At 31 October 2025 92,432 Depreciation At 1 November 2024 35,085 Charge for the year 18,182 On Disposals/Write Offs - At 31 October 2025 53,267 Net book value At 31 October 2024 52,740 At 31 October 2025 39,165 |
IT Software £ 6,977 325 - 7,302 4,368 1,480 - 5,848 2,609 1,454 PPE £ 12,343 - - 12,343 1,917 4,109 - 6,026 10,426 6,317 |
PPE £ 1,376 - - 1,376 654 455 - 1,109 722 267 Vehicle £ 25,284 - - 25,284 3,650 6,321 - 9,971 21,634 15,313 |
Vehicle £ - - - - - - - - - - Total £ 125,452 4,607 - 130,059 40,652 28,613 - 69,265 84,800 60,794 |
Total £ 168,803 325 (39,321) |
|---|---|---|---|---|
| 129,807 | ||||
| 127,511 28,869 (33,423) |
||||
| 122,956 | ||||
| 41,292 6,853 |
EMICS Accounts 2024-2025
- 13 -
NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 OCTOBER 2025
| **10 ** | Investments | |||||
|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Designated | Total | 2024 | ||
| Cash Deposits | 10,251 | - | 20,000 | 30,251 | 35,974 | |
| All investments were held within the UK | ||||||
| **11 ** | Debtors: amounts falling due within one year | |||||
| Unrestricted | Restricted | Total | 2024 | |||
| Other Debtors | 679 | 974 | 1,653 | 6,505 | ||
| **12 ** | Creditors: amounts falling due within one year | |||||
| Unrestricted Restricted |
Total | 2024 | ||||
| £ |
£ | £ | £ | |||
| Trade Creditors |
- |
- | - | 36 | ||
| Other Creditors | 2,873 |
- | 2,873 | 2,881 | ||
| Total | 2,873 |
- | 2,873 | 2,917 | ||
| 13 | Movement in Funds | |||||
| 1 November | Net | movement | 31 | October | ||
| 2024 | in funds | 2025 | ||||
| £ | £ | £ | ||||
| Unrestricted Funds | 98,096 |
(44,997) | 53,099 | |||
| Restricted Funds | 93,201 | (27,882) | 65,319 | |||
| Total | 191,297 | (72,879) | 118,418 |
Of the Unrestricted Funds £20,000 has been designated by the Trustees to provide for closure costs should this unlikely event occur.
14 Employees
The Charities one employee carried out Management and Administration duties. This employee’s salary did not exceed £60,000 during the year.
15 Ultimate Controlling Party
The Charity is controlled by its Trustees.
16 Independent Accountant Fees
An independent accountant carries out a review of the Charity’s financial statements and accounting records in with Charity Commission requirements. The fees are £400 (2024 £395).
EMICS Accounts 2024-2025
- 14 -
17 Detail of Restricted Funds Remaining at 31 October 2025
At 31 October 2025, the charity held total restricted funds of £ 65,319
Of this balance, £ 4,525 remained as unspent cash reserves. This comprised of
-
£ 417 from the BASICS Help Appeal 2023 Grant, for FRV and other vehicle-related costs
-
£ 107 from the Masonic Lodge Grant, for FRV and other vehicle-related costs
-
£ 557 from the BASICS Help Appeal, for PPE
-
£ 594 from Derby Daybreak Rotary, for a blood warmer and associated costs
-
£ 2,850 from Stamford 41 Club, for equipment such as LIFEPAK chargers
The remaining restricted fund balance is represented by funds previously applied towards vehicles, equipment and PPE, which continue to be held as restricted assets by the charity.
EMICS Accounts 2024-2025
- 15 -