## **Charity Registration No 1188852**
**EMICS (EAST MIDLANDS IMMEDIATE CARE SCHEME) CIO**
**ACCOUNTS FOR THE YEAR ENDED**
**31 OCTOBER 2025**
|**CONTENTS**||
|---|---|
||Page|
|Legal and Administrative Information|3|
|Trustees Report|4|
|Independent Examiner’s Report|7|
|Statement of Financial Activities|8|
|Balance Sheet|9|
|Notes to the Accounts|10|
EMICS Accounts 2024-2025
- 2 -
## **LEGAL AND ADMINISTRATIVE INFORMATION**
|Trustees|Dr M Woods (Chairman)|
|---|---|
||Mrs M Boothroyd|
||Dr B Coyle|
||Dr P Holden|
||Dr T Baker|
||Mr I Johnson|
||Mrs J Cragg MBE|
||Mr J Webb|
|Secretary|Mrs M Boothroyd|
|Charity Number|1188852|
|Principal Address|51 West Road|
||Oakham|
||Rutland|
||LE15 6LT|
|Independent Examiner|Mrs T M Bettles MAAT|
||Bettles Accountancy Limited|
||Gummies Retreat|
||Leicester Road|
||Tilton on the Hill|
||Leicestershire|
||LE7 9DB|
|Bank|CAF Bank Ltd|
||25 Kings Hill Avenue|
||Kings Hill|
||West Malling|
||Kent|
||ME19 4JQ|
EMICS Accounts 2024-2025
- 3 -
## **TRUSTEES REPORT FOR THE YEAR ENDED 31 OCTOBER 2025**
The Trustees present their report and accounts for the year ended 31 October 2025.
The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Charity’s constitution, the Charities Act 2011 and Accounting & Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their own accounts in accordance with the Financial Reporting Standard applicable in the UK & Republic of Ireland published in October 2019.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
Registered name: EMICS (East Midlands Immediate Care Scheme) CIO
Registered Charity No: 1188852
Principal Address: 51 West Road Oakham Rutland LE15 6LT
Trustees (at 31 October 2025) Dr M Woods (Chairman) - Appointed 25 June 2025 Mrs M Boothroyd Dr B Coyle Dr P Holden Dr T Baker - Appointed 15 March 2025 Mr I Johnson - Appointed 1 August 2025 Mrs J Cragg MBE - Appointed 10 October 2025 Mr J Webb - Appointed 1 August 2025
Resigned during the year Dr T Gray – Resigned 25 June 2025 Dr J Inman – Resigned 7 June 2025
EMICS Accounts 2024-2025
- 4 -
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing Document**
The CIO was established by a charitable trust deed on 1 April 2020.
## **Corporate Structure**
The Charity has continued to operate as a Charitable Incorporated Organisation (CIO) since its effective formation on 31 May 2020. The CIO is managed by the Board of Trustees who act in the best interest of the members, and other stakeholders, of the Charity and ensured that all the required legal formalities are met.
## **Recruitment and Appointment of New Trustees**
The proposed efforts to identify skills gaps in the Trustees Board and recruit more Trustees has been addressed through the appointment of a new chair and three further Trustees, who in themselves bring significant experience
## **Risk Management**
The Trustees have continued to assess the major risks to which the Charity is exposed and are satisfied that systems and arrangements have been put in place to mitigate exposure to the major risks. These arrangements include purchasing appropriate insurance protection and operating suitable clinical compliance systems.
## **Objectives and Activities**
EMICS (East Midlands Immediate Care Scheme) CIO exists to provide support for appropriately registered medical practitioners in their voluntary and charitable duties acting as Pre-Hospital clinicians (Doctors and paramedics). Such work, although undertaken on a charitable and voluntary basis, requires such clinicians to be trained and equipped to a very high standard and is not part of their NHS duties.
The Trustees have paid due regard to guidance on public benefit issued by the Charity Commission in deciding what activities the Scheme should undertake. They work in partnership with the East Midlands Ambulance Service (EMAS) who commission the call-outs attended by our volunteer clinicians and, inter alia, assist in our compliance procedures via a memorandum of understanding.
## **Achievement and Performance**
In the year ending December 2025, our doctors and paramedics responded to 701 calls from EMAS to assist their front-line staff. EMICS clinicians were first on scene at 86 of these incidents. Once again, we can confidentially say that EMICS doctors and paramedics have saved lives and prevented lifechanging injuries.
During the year, EMICS successfully implemented a comprehensive set of agreements with both its responding clinicians and EMAS. Each responding clinician has signed an agreement which sets out minimum levels of responding, providing justification for the equipment allocated to them whilst also ensuring that they maintain their clinical and operational competence.
We now have a number of paramedics working alongside our doctors, strengthening our clinical capability and enhancing the support we are able to provide to EMAS and the communities we serve. During the year, we have continued to provide services successfully using our Fast Response Vehicle (FRV). This service has demonstrated the value of a dedicated response vehicle operating alongside the more traditional own-car response model. In 2026, EMICS acquired a second response vehicle, further enhancing our capability and resilience across the region. Both vehicles carry a sophisticated range of medical equipment, enabling our clinicians to deliver advanced pre-hospital emergency care and improved patient outcomes.
During the year, EMICS continued to benefit from grant funding and charitable support, enabling us to maintain and enhance our clinical equipment and operational capability. This funding has supported the purchase and maintenance of specialist medical equipment, medical consumables, and the continued development of our response vehicle capability, ensuring that EMICS remains able to provide high-quality pre-hospital emergency care in support of EMAS.
EMICS Accounts 2024-2025
- 5 -
## **Financial Review Outlook**
This year, the Trustees have spent time reviewing the Charity’s future and organisational structures. This review has been undertaken against a background of growing compliance requirements and a desire to increase the level of responding. Having successfully implemented a second Fast Response Vehicle (FRV), the Trustees have decided to seek grants to fund the purchase of this second vehicle. Operating these vehicles on a shift basis provides EMICS with greater certainty of a responding capability and gives doctors a better work-life balance. Similarly, it provides the opportunity to add suitably qualified paramedics to the responding team. The work of our Operations Manager is fundamental to the success of our Charity. Having recognised the opportunities created by the expansion of our Fast Response Vehicle fleet, together with increasing compliance and governance requirements, the Trustees have concluded that it is no longer possible to manage the Charity’s day-to-day operations on a wholly volunteer basis. The appointment of an Operations Manager has provided the leadership and administrative capacity needed to support our clinicians, strengthen organisational resilience, and ensure the Charity is well placed for future growth.
For the first time ever, EMICS has produced a strategic three-year plan which demonstrates the financial implications of this new strategic approach. The plan highlights the need to develop and improve the business side of the Charity and to invest additional funds in marketing resources. It is hoped that this investment will raise the Charity’s profile across the East Midlands, generating increased donations, fundraising opportunities and grant income. This additional income will be used to recruit more clinicians, fund greater utilisation of the FRVs, cover the costs of an Operations Manager, and sustain the Charity in the longer term.
## **RESERVES POLICY**
The basic requirement of the reserves policy is to maintain free reserves, in unrestricted general funds, at a level which ensures that the charity will meet at least 3 months of committed expenditure. The Trustees are satisfied that the unrestricted funds and undesignated funds at the end of the year of £33,099 are appropriate.
## **APPRECIATION**
I would like to place on record, my appreciation for all the individuals (volunteers, both clinical and administration, Trustees, donors etc) who make EMICS such a success.
## **STATEMENT OF TRUSTEES’ RESPONSIBILITIES**
The trustees are responsible for preparing the Trustees’ Report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
- Select suitable accounting policies and then apply them consistently;
- Observe the methods and principles of the Charities SORP;
- Make judgements and estimates that are reasonable and prudent;
- State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
- Prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the charity and enable them to ensure that the financial statements comply with applicable law, regulations and the charity constitution. They are also responsible for safeguarding the assets of the charity and for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Signed Chairman
**. . . . . . . . . . . . . . . . . . . . . . . . . . . .**
Dr M Woods - Chairman 27 August 2026
EMICS Accounts 2024-2025
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## **INDEPENDENT EXAMINER’S REPORT**
## **TO THE TRUSTEES OF EMICS (EAST MIDLANDS IMMEDIATE CARE SCHEME) CIO**
I report to the charity trustees on my examination of the accounts for the year ended 31 October 2025 which are set out on pages 8-15.
## **Responsibilities and basis of report**
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent Examiner’s Statement**
I have completed my examination and I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 Accounting records were not kept in respect of the charity as required by section 130 of the Act; or
- 2 The accounts do not accord with those records; or
- 3 The accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mrs T M Bettles MAAT
**BETTLES ACCOUNTANCY LIMITED**
T M Bettles
27 August 2026
Gummies Retreat Leicester Road Tilton on the Hill Leicestershire LE7 9DB
EMICS Accounts 2024-2025
- 7 -
## **2025 STATEMENT OF FINANCIAL ACTIVITIES**
FOR THE YEAR ENDED 31 OCTOBER 2025
|**Unrestricted**
**2025**
**Notes**
£
**Incoming resources from generated**
**funds**
Donations, legacies and fundraising
37,400
Medical Services
1,500
Investment income
**3**
1,530
Sale of Equipment
16,037
Corporate Donations
21,000
Grants
14,235
Total incoming resources
91,702
**Resources expended**
Direct charitable costs
**4**
136,699
**Net income in excess of expenditure**
(44,997)
Losses on invested assets
**3**
-
Net movement in funds
(44,997)
Transfer between funds
-
Funds brought forward
98,096
**Accumulated funds carried forward**
53,099|**Unrestricted**
**2025**
**Notes**
£
**Incoming resources from generated**
**funds**
Donations, legacies and fundraising
37,400
Medical Services
1,500
Investment income
**3**
1,530
Sale of Equipment
16,037
Corporate Donations
21,000
Grants
14,235
Total incoming resources
91,702
**Resources expended**
Direct charitable costs
**4**
136,699
**Net income in excess of expenditure**
(44,997)
Losses on invested assets
**3**
-
Net movement in funds
(44,997)
Transfer between funds
-
Funds brought forward
98,096
**Accumulated funds carried forward**
53,099|**Restricted**
**2025**
£
-
-
-
-
-
12,850
12,850
40,732
(27,882)
-
(27,882)
-
93,201
65,319|**Total**
**2025**
£
37,400
1,500
1,530
16,037
21,000
27,085
104,552
177,431
(72,879)
-
(72,879)
-
191,297
118,418|**2024**
£
36,741
4,500
2,708
250
-
75,950|
|---|---|---|---|---|
||91,702
136,699|||120,149
181,428|
||(44,997)
-|||(61,279)
-|
||(44,997)
-
98,096|||(61,279)
-
252,576|
||53,099|||191,297|
EMICS Accounts 2024-2025
- 8 -
## **BALANCE SHEET**
## FOR THE YEAR ENDED 31 OCTOBER 2025
|**Unrestricted**
**Funds**
**Notes**
£
**Fixed assets**
Tangible assets
**8 & 9**
6,853
Investments
**10**
30,251
37,104
**Current assets**
Debtors & accounts receivable
**11**
679
Cash at bank
18,190
18,869
**Creditors:**
Amounts falling due within one year
**12**
2,873
**Net current assets**
15,996
**Total assets**
53,099
**Accumulated funds**
**13**
53,099|**Unrestricted**
**Funds**
**Notes**
£
**Fixed assets**
Tangible assets
**8 & 9**
6,853
Investments
**10**
30,251
37,104
**Current assets**
Debtors & accounts receivable
**11**
679
Cash at bank
18,190
18,869
**Creditors:**
Amounts falling due within one year
**12**
2,873
**Net current assets**
15,996
**Total assets**
53,099
**Accumulated funds**
**13**
53,099|**Restricted**
**Funds**
£
60,794
-
60,794
974
3,550
4,525
-
4,525
65,319
65,319||**Total**
£
67,647
30,251
97,898
1,653
21,741
23,394
2,873
20,521
118,418
118,418||**2024**
£
126,092
35,974|
|---|---|---|---|---|---|---|
||37,104
679
18,190|||||162,066
6,505
25,643|
||18,869
2,873
15,996
53,099
53,099|||||32,148
2,917
29,231
191,297
191,297|
The accounts were approved by the Trustees on
27 August 2026
. . . . . . . . . . . . . . . . . . . .
Dr M Woods - Chairman
The notes form part of these financial statements.
EMICS Accounts 2024-2025
- 9 -
## **NOTES TO THE ACCOUNTS**
FOR THE YEAR ENDED 31 OCTOBER 2025
## **1 Basis of Preparation**
## **1.1 Basis of Accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts are presented in sterling which is the functional currency of the charity.
The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in October 2019, with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and with the Charities Act 2011 and UK Generally Accepted Practice.
The charity constitutes a public benefit entity as defined by FRS 102.
## **1.2 Going Concern**
The accounts are prepared on a going concern basis.
## **1.3 Changes To Accounting Estimates**
No changes to accounting estimates have occurred in the reporting period.
## **2 Accounting Policies**
The significant accounting policies applied in the preparation of these accounts are set out below. These policies have been applied to all years presented unless otherwise stated.
## **Incoming Resources**
The income received from donations, legacies and unrestricted grants are accounted for on a receipt basis. Investment income is accounted for on an accrual basis.
Any restricted grants are also accounted for on a receipts basis.
## **Resources Expended**
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Tangible Fixed Assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:
Equipment – 20% on cost IT Software – 25% on cost PPE – 33[1] /3% on cost Motor Vehicles – 25% on cost
Assets acquired with restricted grants are depreciated on the same basis.
EMICS Accounts 2024-2025
- 10 -
## **NOTES TO THE ACCOUNTS (CONTINUED)**
FOR THE YEAR ENDED 31 OCTOBER 2025
Once assets are fully depreciated they are written off and removed from the accounting records.
## **Taxation**
The Charity is exempt from tax on its charitable activities.
## **Fund Accounting/Grants Receivable**
Unrestricted funds can be, and are, used in accordance with the charitable objectives at the discretion of the Trustees.
The Trustees have also set aside a ‘Designated Fund’ from unrestricted reserves for the potentially specific purpose of covering any possible closure costs should this unlikely event occur.
Grants with no specific conditions attached are treated as unrestricted. Where grants have conditions attached they are treated as restricted and held in specific accounts. As the conditions are met the funds are released and used to fund the arising transactions, which can be capital expenditure or on-going costs, either charitable activities or support costs. Un-utilised restricted funds can be carried over from one year to the next.
## **Investments**
Investments are bank ‘saving’ accounts.
## **Value Added Tax**
The Charity is not required to register for VAT. All expenses include irrecoverable VAT where charged by suppliers. However, every effort is made to use VAT regulations, where applicable, to have VAT removed from the cost of acquisition.
|**3**|**Investment Income**|**2025**|**2024**||
|---|---|---|---|---|
|||£|£||
||Interest receivable|1,530|2,708||
|**4**|**Charitable Activities Cost**|**Direct costs**
**(See note 4)**|**Support Costs**
**(see note 5)**|**Totals**|
|||£|£|£|
||Unrestricted direct charitable costs|34,178|102,521|136,699|
||Restricted|40,732|-|40,732|
||Total|74,910|102,521|177,431|
EMICS Accounts 2024-2025
- 11 -
FOR THE YEAR ENDED 31 OCTOBER 2025
## **NOTES TO THE ACCOUNTS (CONTINUED)**
## **5 Direct Cost of Charitable Activities**
|**Unrestricted**
**Restricted**
£
£
Doctors' Compensation & Mileage
1,568
4,816
Medical Expenses & Drugs
697
2,699
Vehicle Operating Costs
344
1,717
Depreciation
28,869
28,613
Equipment Repair, Servicing & Licences
2,256
2,553
Operational IT & Other Costs
444
335
Total
34,178
40,732
**upport Costs**
**Unrestricted Restricted**
£
£
Accountancy Fees & Software
10,700
-
Insurances
8,099
-
Advertising & Promotions
-
-
Website, Social Media & PR Fees
16,159
-
CRM & Other IT Costs
1,597
-
Grant Officer & Other Fees
146
-
Marketing Project Costs
9,000
-
Show Clothing & Equipment
119
-
Other Marketing Costs
-
-
Staff Costs & Training
47,874
-
Staff Travel
2,861
-
HR Support Fees
916
-
IT & Telecoms
4,348
-
Printing & Stationery
51
-
Meeting Expenses & Sundries
651
-
**Total**
102,521
-|**Total**
£
6,384
3,397
2,061
57,482
4,809
779
74,910
**Total**
£
10,700
8,099
-
16,159
1,597
146
9,000
119
-
47,874
2,861
916
4,348
51
651
102,521|**Total**
£
6,384
3,397
2,061
57,482
4,809
779|**2024**
£
3,774
8,713
3,737
64,539
5,968
2,561
89,292
**2024**
£
6,240
8,525
1,013
10,728
1,462
12,207
9,490
3,498
1,508
30,084
2,633
1,201
2,671
400
476
92,136|**2024**
£
3,774
8,713
3,737
64,539
5,968
2,561|
|---|---|---|---|---|
|||74,910||89,292|
## **6 Support Costs**
## **7 Trustees’ Remuneration and Benefits**
There were no Trustees’ remuneration or other benefits paid in the year ended 31 October 2025. No Trustee was paid any expenses.
EMICS Accounts 2024-2025
- 12 -
**NOTES TO THE ACCOUNTS (CONTINUED)** FOR THE YEAR ENDED 31 OCTOBER 2025
## **8 Unrestricted Tangible Assets**
|**Equipment**
**Cost**
£
At 1 November 2024
160,450
Additions in Year
-
Disposals/Write offs
(39,321)
At 31 October 2025
121,129
**Depreciation**
At 1 November 2024
122,489
Charge for the year
26,933
On Disposals/Write Offs
(33,423)
At 31 October 2025
115,999
**Net book value**
At 31 October 2024
37,961
At 31 October 2025
5,132
**9 Restricted Tangible Assets**
**Equipment**
**Cost**
£
At 1 November 2024
87,825
Additions in Year
4,607
Disposals/Write offs
-
At 31 October 2025
92,432
**Depreciation**
At 1 November 2024
35,085
Charge for the year
18,182
On Disposals/Write Offs
-
At 31 October 2025
53,267
**Net book value**
At 31 October 2024
52,740
At 31 October 2025
39,165|**IT**
**Software**
£
6,977
325
-
7,302
4,368
1,480
-
5,848
2,609
1,454
**PPE**
£
12,343
-
-
12,343
1,917
4,109
-
6,026
10,426
6,317|**PPE**
£
1,376
-
-
1,376
654
455
-
1,109
722
267
**Vehicle**
£
25,284
-
-
25,284
3,650
6,321
-
9,971
21,634
15,313|**Vehicle**
£
-
-
-
-
-
-
-
-
-
-
**Total**
£
125,452
4,607
-
130,059
40,652
28,613
-
69,265
84,800
60,794|**Total**
£
168,803
325
(39,321)|
|---|---|---|---|---|
|||||129,807|
|||||127,511
28,869
(33,423)|
|||||122,956|
|||||41,292
6,853|
EMICS Accounts 2024-2025
- 13 -
## **NOTES TO THE ACCOUNTS (CONTINUED)** FOR THE YEAR ENDED 31 OCTOBER 2025
|**10 **|**Investments**||||||
|---|---|---|---|---|---|---|
|||**Unrestricted**|**Restricted**|**Designated**|**Total**|**2024**|
||Cash Deposits|10,251|-|20,000|30,251|35,974|
||All investments were held within the UK||||||
|**11 **|**Debtors: amounts falling due within one year**||||||
|||**Unrestricted**|**Restricted**||**Total**|**2024**|
||Other Debtors|679|974||1,653|6,505|
|**12 **|**Creditors: amounts falling due within one year**||||||
|||**Unrestricted**
**Restricted**||**Total**||**2024**|
|||£
|£|£||£|
||Trade Creditors
|-
|-||-|36|
||Other Creditors|2,873
|-||2,873|2,881|
||**Total**|2,873
|-||2,873|2,917|
|**13**|**Movement in Funds**||||||
|||**1 November**|**Net**|**movement**|**31**|**October**|
|||**2024**||**in funds**||**2025**|
|||£||£||£|
||Unrestricted Funds|
98,096||(44,997)||53,099|
||Restricted Funds|93,201||(27,882)||65,319|
||**Total**|191,297||(72,879)|118,418||
Of the Unrestricted Funds £20,000 has been designated by the Trustees to provide for closure costs should this unlikely event occur.
## **14 Employees**
The Charities one employee carried out Management and Administration duties. This employee’s salary did not exceed £60,000 during the year.
## **15 Ultimate Controlling Party**
The Charity is controlled by its Trustees.
## **16 Independent Accountant Fees**
An independent accountant carries out a review of the Charity’s financial statements and accounting records in with Charity Commission requirements. The fees are £400 (2024 £395).
EMICS Accounts 2024-2025
- 14 -
## **17 Detail of Restricted Funds Remaining at 31 October 2025**
At 31 October 2025, the charity held total restricted funds of £ 65,319
Of this balance, £ 4,525 remained as unspent cash reserves. This comprised of
- £ 417 from the BASICS Help Appeal 2023 Grant, for FRV and other vehicle-related costs
- £ 107 from the Masonic Lodge Grant, for FRV and other vehicle-related costs
- £ 557 from the BASICS Help Appeal, for PPE
- £ 594 from Derby Daybreak Rotary, for a blood warmer and associated costs
- £ 2,850 from Stamford 41 Club, for equipment such as LIFEPAK chargers
The remaining restricted fund balance is represented by funds previously applied towards vehicles, equipment and PPE, which continue to be held as restricted assets by the charity.
EMICS Accounts 2024-2025
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