Charity Registration No 1188852
EMICS (EAST MIDLANDS IMMEDIATE CARE SCHEME) CIO
TRUSTEES REPORT AND ACCOUNTS
FOR THE YEAR ENDED 31 OCTOBER 2021
EMICS (EAST MIDLANDS IMMEDIATE CARE SCHEME) CIO
CONTENTS
| Legal and Administrative Information Trustees Report Independent Examiner’s Report Statement of Financial Activities Balance Sheet Notes to the Accounts Detailed Statement of Financial Activities |
Page 3 4 7 8 9 10 14 |
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LEGAL AND ADMINISTRATIVE INFORMATION
Trustees Dr T Gray (Chairman) Mrs M Boothroyd Dr B Coyle Mr D Ford Dr P Holden Dr C Press (resigned August 2021) Secretary Mrs M Boothroyd Treasurer Mr D Ford Charity Number 1188852 Principal Address The Lodge 2 Pasture Lane Barleythorpe Oakham Rutland LE15 7EQ Independent Examiner Bettles Accountancy Limited Gummies Retreat Leicester Road Tilton on the Hill Leicester LE7 9DB Bank CAF Bank Ltd 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ
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TRUSTEES REPORT
FOR THE YEAR ENDED 31 OCTOBER 2021
The Trustees present their report and accounts for the year ended 31 October 2021.
The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Charity’s constitution, the Charities Act 2011 and the Statement of Recommended Practice applicable to charities preparing their own accounts in accordance with the Financial Reporting Standards for Smaller Entities (FRSSE) (effective 1 January 2015).
REFERENCE AND ADMINASTRATIVE DETAILS
Registered name: EMICS (East Midlands Immediate Care Scheme) CIO
Registered Charity No: 1188852
Principal Address: The Lodge 2 Pasture Lane Barleythorpe Rutland LE15 7EQ
Trustees (at 31 October 2021): Dr T Gray Mrs M Boothroyd Dr B Coyle Mr D Ford Dr P Holden
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing Document
The CIO was established by a charitable trust deed on 1 April 2020.
Corporate Structure
The Charity has continued to operate as a Charitable Incorporated Organisation (CIO) since its effective formation on 31 May 2020. The CIO is managed by the Board of Trustees who act in the best interest of the members, and other stakeholders, of the Charity and ensured that all the required legal formalities are met.
Recruitment and Appointment of New Trustees
The Trustees are conducting a skills audit and identifying any skills gaps in the Trustees Board. These gaps will be considered when recruiting Trustees, which they are planning to do in the near future.
Risk Management
The Trustees have continued to assess the major risks to which the Charity is exposed and are satisfied that systems and arrangements have been put in place to mitigate exposure to the major risks. These arrangements include purchasing appropriate insurance protection and operating suitable clinical compliance systems.
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EMICS (EAST MIDLANDS IMMEDIATE CARE SCHEME) CIO
OBJECTIVES AND ACTIVITIES
EMICS (East Midlands Immediate Care Scheme) CIO exists to provide support for appropriately registered medical practitioners in their voluntary and charitable duties acting as Pre-Hospital Doctors. Such work, although undertaken on a charitable and voluntary basis, requires such doctors to be trained and equipped to a very high standard and is not part of their NHS duties.
The Trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the Scheme should undertake. They also work closely with the East Midlands Ambulance Service (EMAS) who commission the call-outs our volunteer clinicians attend and assist in our compliance procedures.
ACHIEVEMENT AND PERFORMANCE
In the year ending 31 October 2021 our 20 doctors responded to 1545 calls from EMAS to assist their frontline staff. In 2020 we responded to 1438 jobs when there were 18 doctors.
Each responding doctor has signed an agreement setting out a minimum standard of responding in order to justify the cost of the equipment and to maintain their clinical competence.
We have maintained high levels of responding despite the impact of the Covid-19 pandemic.
FINANCIAL REVIEW
During the year the Charity has continued to suffer, like many others, from a loss of income due to the Covid19 pandemic. As a result, the Trustees started a number of income generating initiatives to recoup some of the lost income due to the non-availability of its traditional fundraising routes. Most notable of these initiatives is the appointment of a Business Team whose key task is to modernise the work of the Charity’s marketing and fundraising activities and to raise its profile and generate more revenue.
Towards the end of the financial year ending 31 October 2020 the Trustees initiated a modernisation programme to improve the equipment available to the doctors who respond to call-outs. This programme also included expenditure on technology either in a tailor-made Extranet system or in licences in cloud-based systems to improve capability and compliance to run and manage the organisation. The modernisation programme was continued in the year ended 31 October 2021; capital investments made in the year were:
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Equipment 61,197
PPE Clothing 23,324
IT Systems 2,196
Critical Care Car 590
£87,307
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Of the PPE Clothing £15,384 has been acquired with funds provided by foundations and charitable trusts under restricted terms.
In addition to capital expenditure the Trustees have continued to incur expenses related to the drugs and medical consumables used by the responding doctors. They have also spent funds on extensive insurance cover as noted above. Approximately one third of the total annual expenditure is spent on non-clinical or risk management expenses.
Although unrestricted revenue was only 25% of levels seen in the last full year prior to the Covid-19 pandemic, it was notable that some £3802 was donated directly through the new website. Unrestricted grants of £2000 were received alongside £19,868 of restricted grants during the year.
During the year the Trustees have set up a system of pre-expenditure and commitment controls. In addition, they have also set up a new reserves policy which requires the retention in cash assets of the equivalent of 12 months’
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forecast expenditure irrespective of potential income during that period. They believe that his policy is a sensible way of ensuring the long-term continuation of the Charity.
OUTLOOK
Work has continued during the year, on a completely volunteer basis, to improve the Charity organisationally and administratively. Plans have been made to expand the number of clinicians, but also to test alternative models beyond solo responding, in support of EMAS. New emergency driver training legislation/standards are being imposed by EMAS and life-style changes are leading to clinicians responding in a charity-operated Critical Care Car. These developments will be tested in the coming year.
Having successfully initiated various income generation programmes in the last year, plans are being made to bring greater professionalism to the business side of the Charity’s activities with more specialist marketing volunteers being recruited. It is hoped these plans will increase the profile of the Charity across the East Midlands and increase income to facilitate the recruitment of more clinicians, thereby treating more patients.
APPRECIATION
I would like to place on record, my appreciation for all the individuals (volunteers, both clinical and administration, Trustees, donors etc) who make EMICS such a success.
Signed Chairman
. . . . . . . . . . . . . . . . . . . . . . . . . . . .
Dr T Gray MBE
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EMICS (EAST MIDLANDS IMMEDIATE CARE SCHEME) CIO
INDEPENDENT EXAMINER’S REPORT
TO THE TRUSTEES OF EMICS (EAST MIDLANDS IMMEDIATE CARE SCHEME) CIO
I report on the accounts for the year ended 31 October 2021 which are set out on pages 8 to 13.
Responsibilities and basis of report
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent Examiner’s Statement
I have completed my examination and I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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Accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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The accounts do not accord with those records; or
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The accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mrs T.M. Bettles MAAT BETTLES ACCOUNTANCY LIMITED Gummies Retreat Leicester Road Tilton on the Hill Leicestershire LE7 9DB 20 May 2022
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STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 31 OCTOBER 2021
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Unrestricted Restricted Total 2020
Notes Funds Funds
£ £ £ £
Incoming resources from generated funds
-
Donations, legacies and fundraising 21,967 21,967 5,263
Investment income 2 466 - 466 490
Grants 2,000 19,868 21,868 2,500
Total incoming resources 24,433 19,868 44,301 8,253
Resources expended
Direct charitable costs 3 68,478 1,040 69,518 19,335
Net income in excess of expenditure (44,045) 18,828 (25,217) (11,082)
Gains/losses on invested assets 668 - 668 (113)
Net movement in funds (43,377) 18,828 (24,549) (11,195)
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Funds brought forward 269,649 269,649 280,844
Accumulated funds carried forward £226,272 £18,828 £245,100 £269,649
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All incoming and resources and expenditures arise from continuing activities
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The 2020 comparatives are for a 5-month period
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The notes form part of these financial statements
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EMICS (EAST MIDLANDS IMMEDIATE CARE SCHEME) CIO
BALANCE SHEET
FOR THE YEAR ENDED 31 OCTOBER 2021
| Unrestricted Restricted Funds Funds Notes £ £ Fixed assets Tangible assets 7 & 8 153,212 14,344 Investments 9 61,671 15,403 214,883 29,747 Current assets Debtors & accounts receivable 10 3,947 - Cash at bank 10,093 - 14,040 - Creditors: amounts falling due within one year 2,653 10,919 Net current assets 11 11,387 (10,919) Total assets £226,270 £18,828 Accumulated funds 12 £226,270 £18,828 |
Total £ 167,556 77,074 244,630 3,947 10,093 14,740 13,572 468 £245,098 £245,098 14,040 |
2020 £ 127,167 130,898 |
|---|---|---|
| 258,065 | ||
| 4,713 24,102 |
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| 28,815 | ||
| 17,233 | ||
| 11,582 | ||
| £269,647 | ||
| £269,647 |
The accounts were approved by the Trustees on 23 November 2021 .
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. . . . . . . . . . . . . . . . . . . .
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Dr T Gray MBE Chairman
The notes form part of these financial statements.
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EMICS (EAST MIDLANDS IMMEDIATE CARE SCHEME) CIO
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 OCTOBER 2021
1 Accounting policies
Accounting convention
The accounts have been prepared under the historical cost convention, with the exception of investments which are included at market value, as modified by the revaluation of certain assets, the Charities Act 2011 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities.
Incoming resources
Donations and legacy income and unrestricted grants: The income received from these sources are accounted for on a receipt basis. Donated assets are accounted for as soon as they are received and are included in the accounts at a reasonable estimate of their value. Investment income is accounted for on a receipts basis.
Resources expended
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:
Clinical and Blue Light Equipment and Radios – 20% on cost IT Software – 25% on cost
PPE – 33[1] /3% on cost
Assets acquired with restricted grants are depreciated on the same basis.
Taxation
The Charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be, and are, used in accordance with the charitable objectives at the discretion of the Trustees. However, where grants are received on a restricted basis, the monies are spent in line with those restrictions and accounted for separately.
Investments
Quoted investments are valued at their closing middle market price on the balance sheet date. Realised and unrealised gains (or losses) are reflected in the Statement of Financial Activities in the year in which they occur.
Value Added Tax
The Charity is not required to register for VAT. All expenses include irrecoverable VAT where charged by suppliers.
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NOTES TO THE ACCOUNTS (CONTINUED)
FOR THE YEAR ENDED 31 OCTOBER 2021
| 2 Investment income 2021 2020 £ £ Income from listed investments 20 - Interest receivable 446 490 £466 £490 4 Direct costs of charitable activities Total £ £ £ Medical expenses & drugs 7,440 - 7,440 Vehicle operating costs 121 - 121 Depreciation 45,878 1,040 46,918 PPE 324 - 324 Equipment security & servicing 125 - 125 £53,888 £1,040 £54,928 Comparative figures for 2020 are for 5 months Unrestricted Restricted 3 Charitable activities cost Totals £ £ £ Unrestricted direct charitable costs 53,888 14,590 68,478 Restricted 1,040 - 1,040 Total £54,928 £14,590 £69,518 Direct costs (See note 4) Support Costs (See note 5) |
2 Investment income 2021 2020 £ £ Income from listed investments 20 - Interest receivable 446 490 £466 £490 4 Direct costs of charitable activities Total £ £ £ Medical expenses & drugs 7,440 - 7,440 Vehicle operating costs 121 - 121 Depreciation 45,878 1,040 46,918 PPE 324 - 324 Equipment security & servicing 125 - 125 £53,888 £1,040 £54,928 Comparative figures for 2020 are for 5 months Unrestricted Restricted 3 Charitable activities cost Totals £ £ £ Unrestricted direct charitable costs 53,888 14,590 68,478 Restricted 1,040 - 1,040 Total £54,928 £14,590 £69,518 Direct costs (See note 4) Support Costs (See note 5) |
2 Investment income 2021 2020 £ £ Income from listed investments 20 - Interest receivable 446 490 £466 £490 4 Direct costs of charitable activities Total £ £ £ Medical expenses & drugs 7,440 - 7,440 Vehicle operating costs 121 - 121 Depreciation 45,878 1,040 46,918 PPE 324 - 324 Equipment security & servicing 125 - 125 £53,888 £1,040 £54,928 Comparative figures for 2020 are for 5 months Unrestricted Restricted 3 Charitable activities cost Totals £ £ £ Unrestricted direct charitable costs 53,888 14,590 68,478 Restricted 1,040 - 1,040 Total £54,928 £14,590 £69,518 Direct costs (See note 4) Support Costs (See note 5) |
2 Investment income 2021 2020 £ £ Income from listed investments 20 - Interest receivable 446 490 £466 £490 4 Direct costs of charitable activities Total £ £ £ Medical expenses & drugs 7,440 - 7,440 Vehicle operating costs 121 - 121 Depreciation 45,878 1,040 46,918 PPE 324 - 324 Equipment security & servicing 125 - 125 £53,888 £1,040 £54,928 Comparative figures for 2020 are for 5 months Unrestricted Restricted 3 Charitable activities cost Totals £ £ £ Unrestricted direct charitable costs 53,888 14,590 68,478 Restricted 1,040 - 1,040 Total £54,928 £14,590 £69,518 Direct costs (See note 4) Support Costs (See note 5) |
2020 £ 4,990 - 7,954 1,162 463 |
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| £53,888 | £14,569 | |||
| 5 Support costs £ Insurance 7,010 Printing & Stationery 244 Sundries 993 Fundraising & Marketing 2,351 IT Expenses 3,992 £14,590 Unrestricted |
£ - - - - - - Restricted |
Total £ 7,010 244 993 2,351 3,992 £14,590 |
2020 £ 2,726 761 233 90 956 |
|
| £14,590 | £4,766 |
Comparative figures for 2020 are for 5 months
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NOTES TO THE ACCOUNTS (CONTINUED)
FOR THE YEAR ENDED 31 OCTOBER 2021
6 Trustees’ remuneration and benefits
There were no Trustees’ remuneration or other benefits for the year ended 31 October 2021. The only Trustees’ expenses paid for the year ended on the same date were for some miscellaneous office supplies.
7 Unrestricted Tangible Assets
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IT
Equipment Software PPE Vehicle Total
Cost £ £ £ £ £
At 1 November 2020 148,652 17,316 10,569 - 176,537
Additions in Year 61,197 2,196 7940 590 71,923
Disposals/Write offs (37,462) - - - (37,462)
At 31 October 2021 172,387 19,512 18,509 590 210,998
Depreciation
At 1 November 2020 45,649 1082 2,639 - 49,370
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Charge for the year 35,635 4,621 5,622 45,878
On Disposals/Write offs (37,462) - - - (37,462)
At 31 October 2021 43,822 5,703 8,261 - 57,786
Net book value
At 31 October 2021 £128,565 £13,809 £10,248 £590 £153,212
At 31 October 2020 £103,003 £16,234 £7,930 - £127,167
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8 Restricted Tangible Assets
| Restricted Tangible Assets | |
|---|---|
| PPE | |
| £ | |
| Cost | |
| Additions in year | 15,384 |
| Depreciation | |
| Charge for year | 1,040 |
| Net Book Value | |
| At 31 October 2021 | £14,344 |
| At 31 October 2020 | - |
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NOTES TO THE ACCOUNTS (CONTINUED)
FOR THE YEAR ENDED 31 OCTOBER 2021
10 Debtors: amounts falling due within one year
| 10 Debtors: amounts falling due within one year | 10 Debtors: amounts falling due within one year | |
|---|---|---|
| Unrestricted Restricted £ £ Other Debtors £3,947 - 11 Creditors: amounts falling due within one year Unrestricted Restricted £ £ Trade Creditors 727 10,918 Other Creditors 1,926 - £2,653 £10,918 |
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| 12 Movement in Funds 1 November 2020 £ Unrestricted General Funds 269,647 Restricted Funds - TOTAL £269,647 |
Net movement in funds £ (43,379) 18,828 (£24,549) |
31 October 2021 £ 226,270 18,828 £245,098 |
13 Ultimate Controlling Party
The Charity is controlled by its Trustees.
14 Employees
There were no employees during the year.
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DETAILED STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 31 OCTOBER 2021
| Unrestricted Restricted £ £ Incoming Resources Voluntary income Donation, Legacies & Fundraising 21,967 - Grants 2,000 19,868 Investment income Dividends 20 - Interest receivable 446 - Total incoming resources £24,433 £19,868 Resources expended Charitable activities Medical expenses & drugs 7,440 - Depreciation 45,878 1,040 PPE 324 - Equipment security & servicing 125 - Vehicle costs 121 - 53,888 1,040 Support costs Insurance 7,010 - Stationery & Printing 244 - Sundries 993 - Fundraising & Marketing 2,351 - IT Expenses 3,992 - 14,590 - Total resources expended £68,478 £1,040 Net income before gains/losses (44,045) 18,828 Investment gains/losses Unrealised gains/losses on listed investme 668 - Net expenditure transferred from reserves (£43,377) £18,828 |
Unrestricted Restricted £ £ Incoming Resources Voluntary income Donation, Legacies & Fundraising 21,967 - Grants 2,000 19,868 Investment income Dividends 20 - Interest receivable 446 - Total incoming resources £24,433 £19,868 Resources expended Charitable activities Medical expenses & drugs 7,440 - Depreciation 45,878 1,040 PPE 324 - Equipment security & servicing 125 - Vehicle costs 121 - 53,888 1,040 Support costs Insurance 7,010 - Stationery & Printing 244 - Sundries 993 - Fundraising & Marketing 2,351 - IT Expenses 3,992 - 14,590 - Total resources expended £68,478 £1,040 Net income before gains/losses (44,045) 18,828 Investment gains/losses Unrealised gains/losses on listed investme 668 - Net expenditure transferred from reserves (£43,377) £18,828 |
Unrestricted Restricted £ £ Incoming Resources Voluntary income Donation, Legacies & Fundraising 21,967 - Grants 2,000 19,868 Investment income Dividends 20 - Interest receivable 446 - Total incoming resources £24,433 £19,868 Resources expended Charitable activities Medical expenses & drugs 7,440 - Depreciation 45,878 1,040 PPE 324 - Equipment security & servicing 125 - Vehicle costs 121 - 53,888 1,040 Support costs Insurance 7,010 - Stationery & Printing 244 - Sundries 993 - Fundraising & Marketing 2,351 - IT Expenses 3,992 - 14,590 - Total resources expended £68,478 £1,040 Net income before gains/losses (44,045) 18,828 Investment gains/losses Unrealised gains/losses on listed investme 668 - Net expenditure transferred from reserves (£43,377) £18,828 |
Total 2020 £ £ 21,967 5,263 21,868 2,500 20 - 446 490 £44,301 £8,253 7,440 4,990 46,918 7,954 324 1,162 125 463 121 - 54,928 14,569 7,010 2726 244 761 993 233 2,351 90 3,992 956 14,590 4,766 £69,518 £19,335 (25,217) (11,082) 668 (113) (£24,549) (£11,195) |
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This page does not form part of the statutory financial statements
2020 comparative figures are for a 5-month period.
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