Trustees’ Annual Report for the period
From 1 January 2025 Period start date
To 31 December 2025 Period end date
Charity name: Sustainable Cottenham Charity registration number: 1188763
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To promote for the benefit of the public in and around the civil parish of Cottenham Cambridgeshire: (1) the advancement of education in the subject of sustainable living in particular, but not exclusively, by raising awareness of the issues associated with sustainable resource use (2) the advancement of education in the conservation, protection and improvement of the environment, in particular but not exclusively by encouraging the prudent use of natural resources, reducing pollution and raising awareness of environmental issues. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Advocating more sustainable diets and reduced food waste through the Eco Eats project in association with Cambridge Sustainable Food; Encouraging biodiversity and nature recovery; Reducing single-use plastic (through awareness raising, liaison with residents, schools and groups and supported by Surfers Against Sewage) |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the Charity Commission’s guidance on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | Not applicable |
| Policy on social investment including program related investment |
Para 1.38 | Not applicable |
| Contribution made by volunteers |
Para 1.38 | We operate entirely by volunteer input. During the period we had 55 members actively involved through committee membership, contributing to website content, Facebook posts, articles for local newsletters and general planning, liaison and admin. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Main activities in 2025: • Taking a leading role in Cottenham Parish Council’s Climate and Ecological Emergency Working Group, • Continuing to advocate for more sustainable diets and reduced food waste as part of the Eco Eats project. • Supporting nature and biodiversity in Cottenham through the activities of the Nature Recovery group. • Running our second ‘Swish’ – an exchange of quality used clothes. • Running a Yard Sale to encourage reuse rather than sending items to landfill. • Continuing to provide free thermal imaging surveys to householders using a camera borrowed from Cambridge Carbon Footprint • Conducting two village litter picks (April and November) • Supporting Cottenham Repair Café which takes place every few months. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 |
Investment performance Para 1.41 against objectives Other Not applicable
Financial Review
| Review of the charity’s financial position at the end of the period |
Par a 1.2 1 |
The funds held at the end of the financial year totalled £4,962.09 Unrestricte d funds Restricte d: Cottenha m Connecte d Restricte d Repair Café Restricte d: Eco Eats Total funds Last year Receipts £ £ £ £ £ £ Grants 2,376.00 - - - 2,376.0 0 2,371.8 8 Sales 320.00 - 132.72 - 452.72 29.61 Donation s 9.84 - - - 9.84 101.1 Sub-total 2,705.84 - 132.72 - 2,838.5 6 2,502.5 9 Payment s Running costs 312.84 - 30.00 - 342.84 406.89 Publicity & events 464.50 99.00 - - 563.50 264.69 Purchase s 551.70 - - - 551.70 - Donation s 155.00 - - - 155.00 386.30 Sub-total 1,484.04 99.00 30.00 - 1,613.0 4 1,057.9 8 Net of receipts 1,221.80 -99.00 102.72 - 1,225.5 2 1,444.6 1 Net funds Cash funds from last year 2,572.13 445.37 0.00 719.07 3,736.5 7 2,291.8 6 Cash funds at year end 3,793.93 346.37 102.72 719.07 4,962.0 9 3,736.5 7 |
The funds held at the end of the financial year totalled £4,962.09 Unrestricte d funds Restricte d: Cottenha m Connecte d Restricte d Repair Café Restricte d: Eco Eats Total funds Last year Receipts £ £ £ £ £ £ Grants 2,376.00 - - - 2,376.0 0 2,371.8 8 Sales 320.00 - 132.72 - 452.72 29.61 Donation s 9.84 - - - 9.84 101.1 Sub-total 2,705.84 - 132.72 - 2,838.5 6 2,502.5 9 Payment s Running costs 312.84 - 30.00 - 342.84 406.89 Publicity & events 464.50 99.00 - - 563.50 264.69 Purchase s 551.70 - - - 551.70 - Donation s 155.00 - - - 155.00 386.30 Sub-total 1,484.04 99.00 30.00 - 1,613.0 4 1,057.9 8 Net of receipts 1,221.80 -99.00 102.72 - 1,225.5 2 1,444.6 1 Net funds Cash funds from last year 2,572.13 445.37 0.00 719.07 3,736.5 7 2,291.8 6 Cash funds at year end 3,793.93 346.37 102.72 719.07 4,962.0 9 3,736.5 7 |
The funds held at the end of the financial year totalled £4,962.09 Unrestricte d funds Restricte d: Cottenha m Connecte d Restricte d Repair Café Restricte d: Eco Eats Total funds Last year Receipts £ £ £ £ £ £ Grants 2,376.00 - - - 2,376.0 0 2,371.8 8 Sales 320.00 - 132.72 - 452.72 29.61 Donation s 9.84 - - - 9.84 101.1 Sub-total 2,705.84 - 132.72 - 2,838.5 6 2,502.5 9 Payment s Running costs 312.84 - 30.00 - 342.84 406.89 Publicity & events 464.50 99.00 - - 563.50 264.69 Purchase s 551.70 - - - 551.70 - Donation s 155.00 - - - 155.00 386.30 Sub-total 1,484.04 99.00 30.00 - 1,613.0 4 1,057.9 8 Net of receipts 1,221.80 -99.00 102.72 - 1,225.5 2 1,444.6 1 Net funds Cash funds from last year 2,572.13 445.37 0.00 719.07 3,736.5 7 2,291.8 6 Cash funds at year end 3,793.93 346.37 102.72 719.07 4,962.0 9 3,736.5 7 |
The funds held at the end of the financial year totalled £4,962.09 Unrestricte d funds Restricte d: Cottenha m Connecte d Restricte d Repair Café Restricte d: Eco Eats Total funds Last year Receipts £ £ £ £ £ £ Grants 2,376.00 - - - 2,376.0 0 2,371.8 8 Sales 320.00 - 132.72 - 452.72 29.61 Donation s 9.84 - - - 9.84 101.1 Sub-total 2,705.84 - 132.72 - 2,838.5 6 2,502.5 9 Payment s Running costs 312.84 - 30.00 - 342.84 406.89 Publicity & events 464.50 99.00 - - 563.50 264.69 Purchase s 551.70 - - - 551.70 - Donation s 155.00 - - - 155.00 386.30 Sub-total 1,484.04 99.00 30.00 - 1,613.0 4 1,057.9 8 Net of receipts 1,221.80 -99.00 102.72 - 1,225.5 2 1,444.6 1 Net funds Cash funds from last year 2,572.13 445.37 0.00 719.07 3,736.5 7 2,291.8 6 Cash funds at year end 3,793.93 346.37 102.72 719.07 4,962.0 9 3,736.5 7 |
The funds held at the end of the financial year totalled £4,962.09 Unrestricte d funds Restricte d: Cottenha m Connecte d Restricte d Repair Café Restricte d: Eco Eats Total funds Last year Receipts £ £ £ £ £ £ Grants 2,376.00 - - - 2,376.0 0 2,371.8 8 Sales 320.00 - 132.72 - 452.72 29.61 Donation s 9.84 - - - 9.84 101.1 Sub-total 2,705.84 - 132.72 - 2,838.5 6 2,502.5 9 Payment s Running costs 312.84 - 30.00 - 342.84 406.89 Publicity & events 464.50 99.00 - - 563.50 264.69 Purchase s 551.70 - - - 551.70 - Donation s 155.00 - - - 155.00 386.30 Sub-total 1,484.04 99.00 30.00 - 1,613.0 4 1,057.9 8 Net of receipts 1,221.80 -99.00 102.72 - 1,225.5 2 1,444.6 1 Net funds Cash funds from last year 2,572.13 445.37 0.00 719.07 3,736.5 7 2,291.8 6 Cash funds at year end 3,793.93 346.37 102.72 719.07 4,962.0 9 3,736.5 7 |
The funds held at the end of the financial year totalled £4,962.09 Unrestricte d funds Restricte d: Cottenha m Connecte d Restricte d Repair Café Restricte d: Eco Eats Total funds Last year Receipts £ £ £ £ £ £ Grants 2,376.00 - - - 2,376.0 0 2,371.8 8 Sales 320.00 - 132.72 - 452.72 29.61 Donation s 9.84 - - - 9.84 101.1 Sub-total 2,705.84 - 132.72 - 2,838.5 6 2,502.5 9 Payment s Running costs 312.84 - 30.00 - 342.84 406.89 Publicity & events 464.50 99.00 - - 563.50 264.69 Purchase s 551.70 - - - 551.70 - Donation s 155.00 - - - 155.00 386.30 Sub-total 1,484.04 99.00 30.00 - 1,613.0 4 1,057.9 8 Net of receipts 1,221.80 -99.00 102.72 - 1,225.5 2 1,444.6 1 Net funds Cash funds from last year 2,572.13 445.37 0.00 719.07 3,736.5 7 2,291.8 6 Cash funds at year end 3,793.93 346.37 102.72 719.07 4,962.0 9 3,736.5 7 |
The funds held at the end of the financial year totalled £4,962.09 Unrestricte d funds Restricte d: Cottenha m Connecte d Restricte d Repair Café Restricte d: Eco Eats Total funds Last year Receipts £ £ £ £ £ £ Grants 2,376.00 - - - 2,376.0 0 2,371.8 8 Sales 320.00 - 132.72 - 452.72 29.61 Donation s 9.84 - - - 9.84 101.1 Sub-total 2,705.84 - 132.72 - 2,838.5 6 2,502.5 9 Payment s Running costs 312.84 - 30.00 - 342.84 406.89 Publicity & events 464.50 99.00 - - 563.50 264.69 Purchase s 551.70 - - - 551.70 - Donation s 155.00 - - - 155.00 386.30 Sub-total 1,484.04 99.00 30.00 - 1,613.0 4 1,057.9 8 Net of receipts 1,221.80 -99.00 102.72 - 1,225.5 2 1,444.6 1 Net funds Cash funds from last year 2,572.13 445.37 0.00 719.07 3,736.5 7 2,291.8 6 Cash funds at year end 3,793.93 346.37 102.72 719.07 4,962.0 9 3,736.5 7 |
|
|---|---|---|---|---|---|---|---|---|---|
| Unrestricte d funds |
Restricte d: Cottenha m Connecte d |
Restricte d Repair Café |
Restricte d: Eco Eats |
Total funds |
Last year |
||||
| Receipts | £ | £ | £ | £ | £ | £ | |||
| Grants | 2,376.00 | - | - | - | 2,376.0 0 |
2,371.8 8 |
|||
| Sales | 320.00 | - | 132.72 | - | 452.72 | 29.61 | |||
| Donation s |
9.84 | - | - | - | 9.84 | 101.1 | |||
| Sub-total | 2,705.84 | - | 132.72 | - | 2,838.5 6 |
2,502.5 9 |
|||
| Payment s |
|||||||||
| Running costs |
312.84 | - | 30.00 | - | 342.84 | 406.89 | |||
| Publicity & events |
464.50 | 99.00 | - | - | 563.50 | 264.69 | |||
| Purchase s |
551.70 | - | - | - | 551.70 | - | |||
| Donation s |
155.00 | - | - | - | 155.00 | 386.30 | |||
| Sub-total | 1,484.04 | 99.00 | 30.00 | - | 1,613.0 4 |
1,057.9 8 |
|||
| Net of receipts |
1,221.80 | -99.00 | 102.72 | - | 1,225.5 2 |
1,444.6 1 |
|||
| Net funds |
|||||||||
| Cash funds from last year |
2,572.13 | 445.37 | 0.00 | 719.07 | 3,736.5 7 |
2,291.8 6 |
|||
| Cash funds at year end |
3,793.93 | 346.37 | 102.72 | 719.07 | 4,962.0 9 |
3,736.5 7 |
|||
| Statement explaining the policy for holding reserves stating why they are held |
Par a 1.2 2 |
We hold cash reserves to allow expenditure to be into subsequent years. |
carried forward | ||||||
| Amount of reserves held |
Par a 1.2 2 |
The total funds carried forward into 2026 were £4,962.09 | |||||||
| Reasons for holding |
Par a 1.2 2 |
Not applicable. |
| zero reserves |
||
|---|---|---|
| Details of fund materially in deficit |
Par a 1.2 4 |
Not applicable. |
| Explanatio n of any uncertainti es about the charity continuing as a going concern |
Par a 1.2 3 |
Not applicable. |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Grants |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 |
Constitution for a CIO with voting members other than its charity trustees – using Charity Commission model constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated Organisation |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | As per Clause 13 option 1 of the CIO model constitution Trustees are appointed by the membership and retire by rotation. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Not applicable |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Sustainable Cottenham liaises with Surfers Against Sewage and Cambridge Sustainable Food but has no financial affiliation with them. |
| Relationship with any related parties |
Para 1.51 | Not applicable |
Other
Reference and Administrative details
| Charity name | Sustainable Cottenham |
|---|---|
| Other name the charity uses | Not applicable |
| Registered charity number | 1188763 |
| Charity’s principal address | 11 Margett Street Cottenham Cambridge CB24 8QY |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Christine Ward | Treasurer | Since formation 25/3/20 | ||
| Jane Heath | Co-Secretary | Since formation 25/3/20 | ||
| VickyLacey | Chair | 8/11/21 | ||
| John Scott | 15/5/25 | |||
| Beth Fleetwood | Co-Secretary | 15/5/25 | ||
– Corporate trustees names of the directors at the date the report was approved
Director name Not applicable
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| Not applicable | ||
Funds held as custodian trustees on behalf of others
Description of the assets Not applicable held in this capacity Name and objects of the Not applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not applicable safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Christine Jane Ward | ||
Treasurer |
||
| 23/3/26 | ||
| 23/3/26 |
| Charity Name | No . | ||
|---|---|---|---|
| Sustainable Cottenham CIO | 1188763 | ||
| Receipts andpayments accounts | CC16a | ||
| For the period from |
01/01/2025 | 31/12/2025 To |
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ 200 - - 176 325 5 2,000 2,706 - - - 2,706 142 - 15 160 156 295 155 552 10 1,484 - - - 1,484 1,222 - 2,572 3,794 |
Restricted funds to the nearest £ - - - - - - - 133 133 - - - 133 30 - - - - - - 99 129 - - - 129 4 - 1,164 1,168 |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 200 - - 176 325 5 2,000 133 2,839 - - - 2,839 172 - 15 160 156 295 155 552 109 1,613 - - - 1,613 1,226 |
Total funds to the nearest £ 200 - - 176 325 5 2,000 133 2,839 - - - 2,839 172 - 15 160 156 295 155 552 109 1,613 - - - 1,613 1,226 |
Last year to the nearest £ |
|---|---|---|---|---|---|---|
| FECAgrant | 200 | 250 | ||||
| Local Connection Fundgrants | - | 1,875 | ||||
| Employee Volunteering grant | - | 87 | ||||
| Parish Council Grant | 176 | 160 | ||||
| Donations incl Yard Sale & Swish | 325 | 101 | ||||
| Sale of recipe books | 5 | 30 | ||||
| RotaryClub carpark fund | 2,000 | - | ||||
| Repair Café income | - | |||||
| Sub total(Gross income for AR) |
2,706 | 2,503 | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | ||||||
| - | - | |||||
| Sub total | - | - | ||||
| Total receipts A3 Payments |
||||||
| 2,503 | ||||||
| Insurance | 142 | 157 | ||||
| SumUpterminal | - | 59 | ||||
| FECA membership | 15 | 15 | ||||
| Hall hire litterpick | 160 | 83 | ||||
| Website & domain | 156 | 94 | ||||
| Design &publicitymaterials | 295 | 194 | ||||
| Grants | 155 | 299 | ||||
| Nature Recovryitems | 552 | 87 | ||||
| Payment for events | 10 | 70 | ||||
| **Sub total ** | 1,484 | 1,058 | ||||
| A4 Asset and investment purchases, (see table) |
||||||
| - | ||||||
| - | ||||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| 1,058 | ||||||
| 1,222 | 4 | - | 1,226 |
1,445 | ||
| - | - | - | - | - | ||
| 2,572 | 1,164 | - | 3,737 | 2,292 | ||
| 3,794 | 1,168 | - | 4,962 | 3,737 |
CCXX R1 accounts (SS)
26/02/2026
1
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Details Details Current account Cash Details Details Total cash funds (agree balances with receipts and payments account(s)) Details |
Unrestricted funds to nearest £ 3,726 68 - 3,794 OK Unrestricted funds to nearest £ - - - - - - Fund to which asset belongs Fund to which asset belongs Fund to which liability relates |
Restricted funds to nearest £ 1,168 - - 1,168 OK Restricted funds to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - Amount due (optional) - - - - - |
Endowment funds to nearest £ |
|---|---|---|---|---|
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| OK | ||||
| Endowment funds to nearest £ |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| When due (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - |
Signed by one or two trustees on behalf of all the trustees
Signature
Print Name
Date of approval
CCXX R2 accounts (SS)
26/02/2026
2