ore/ Community Orchard Week Registered Charity, No: 1188747 Trustees, Annual Report & Statement of Financial Activity st for the Year Ended 31 December 2025 Community Orchard Week.. Trustees, Annual Report & Financial Statements Page l of 8
Trustees, Annual Report & Statement of Financial Activity for the Year Ended 31st December 2025 Contents Reference and Administration Details.. . Charity Name & Registration . Charity's Contact Address.. Names of the Trustees Who Manage the Charity..... Bank..... Structure, Governance & Management....... Type of Governing Document.... . . . Charitable Objects. Trustee Selection Methods... . Activities..... Statutory Declaration..... Achievements & Performance... Outputs and Outcomes for the Charity's Beneficiaries ........ How the Public have benefitted......... Volunteers. Membership........... Financial Review Details of Any Funds Materially in Deficit. Policy on Reserves.. Principal Sources of Funding and Outgoings.. Remuneration of Trustees ... Financial Status Statutory Statements on Liabilities.- Receipts & Payments Accounts for the Financial Year Ended 31 Dec 2023 .. .. Notes to the Accounts....... . . Community Orchard Week.. Trustees, Annual Report & Financial Statements Page2 of 8
Trustees Annual Report & Statement of Financial Activity for the Year Ended 31st December 2025 Reference and Administration Details 1.1 Charity Name & Registration Community Orchard Week The charity is a Charitable Incorporated Organisation, registration no: 1188747, registered with the th Charity Commission on 25 March 2020. 1.2 Charity's Contact Address Overmill, Week, Dartington, Devon TQ9 6N e-mail: c rs com 1.3 Names of the Trustees Who Manage the Charity Role Appointed Trustee 03/09/2025 Trustee 23/02/2020 Treasurer 23/02/2020 Trustee 23/02/2020 Trustee 23/02/2020 Trustee 05/12/2024 07/03/2024 23/02/2020 Resigned Shiraya Adani Amanda Chadwick Sarah Curtis Penelope Douglas Jill Goodridge Emily Hoare Richard Garton David Williams 24/05/2025 Trustee Trustee 1.4 Bank The Co-operative Bank, PO Box 250, Delf House, Southway, Skelmersdale, WN8 6WT Structure, Governance & Management 2.1 Type of Governing Document The Charity's constitution is based on the Charity Commission's model governing document for Foundation Charitable Incorporated Organisations (CIO), ie.. where the Trustees are the only Members of the charity. 2.2 Charitable Objects The charity's objects are." l) For the public benefit the conservation, preservation, protection and improvement of the physical and natural environment, in particular through the establishment and maintenance of a Community Orchard Week.. Trustees, Annual Report & Financial Statements Page3 of 8
community orchard in Week, Broom Park and the surrounding area which supports a diverse ecosystem and is species-rich. 2) To promote for the benefit of the inhabitants of Week, Broom Park and the surrounding area the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the well-being of the said inhabitants. 2.3 Trustee Selection Methods There must be at least three charity trustees but there is no maximum number. In accordance with the Constitution, Trustees are appointed or re-appointed for a term of one year by a resolution passed at a properly convened meeting of the charity trustees. Trustees are all volunteers drawn from the local community and in the process due consideration is given to ensuring that the Trustees have, between them, the skills and experience necessary to manage the charity effectively and in accordance with charity law. Activities 3.1 Statutory Declaration The trustees can confirm that they are fully aware of the guidance on public benefit and have taken it into account when making decisions. The trustees consider that the provision of the orchard is highly beneficial to the public and provides opportunities for exercise and relaxation in a safe space. Achievements & Performance 4.1 Outputs and Outcomes for the Charitvs Beneficiaries This year we purchased a sit on mower. Previously we have relied on employing contractors to cut the grass which is expensive, can only be done twice a year and never gave us the flexibility to manage the grassland. Thanks especially to David Williams, the mower has been a huge success and ensured that we can mow at the appropriate levels and at the right time to encourage wild flowers and wildlife. Sadly, it was decided that the Monterey Pine on the top boundary of the orchard needed to come down. These trees grow at such a rate and to such a height that they can cause problems and can be dangerous. It is hoped that the wood can be used later for benches or small table. The apple crop was tremendous this year and we had fourjuicing sessions which as ever were really good fun. We had so many apples that we made a number of donations to the local food bank and we are intending that we will continue to do this in future years as the trees get larger and more productive. In December we produced our annual calendar filled with orchard photos. 4.2 How the Public have benefitted The orchard provided a peaceful breathing space for leisure time which has been well-used and much appreciated by the entire community. Community Orchard Week.. Trustees, Annual Report & Financial Statements Page4 of8
The majority of the apple trees are heritage varieties and on the whole are Devon and Cornwall varieties. The trees, which are labelled and cross referenced on our orchard noticeboard, give people the opportunity to recognise and learn about local varieties. The provision of community events and volunteering opportunities The provision of opportunities for working and learning new skills to maintain and enhance the natural environment and protect wildlife. 4.3 Volunteers In September of this year one of the founding members of the Community Orchard, Chad, died. The current trustees and the orchard owe a huge debt of gratitude for his contribution over the last 13 years and he will be sorely missed. Trustees and other volunteers have contributed significantly to the maintenance of the orchard in many ways, including: Scything, raking and composting hay from the meadow. Pruning the fruit trees. Mowing the grass paths. Repairing and maintaining fences and gates. Harvesting rods from the willow bed and maintaining the living willow structures. Providing the administrative and financial support needed to maintain the orchard and the charity. The Trustees wish to thank all those volunteers who have continued to look after the trees and the land with such care and thought for one another. Volunteers are vital to the existence and functioning of the orchard and give a lot of time and energy to managing all aspects of the Charity. 4.4 Membership The local community comprises roughly 90 households and in 2025 50 of these were full members of the orchard. The members provide the core funding for the orchard maintenance costs on an annual basis and also offer their time and expertise in the management of the orchard and charity. A new estate of houses is currently being developed next door to the orchard and we are planning in 2026 to invite the new householders to become members and possibly have some kind of welcome event for them all. 5. Financial Review 5.1 Details of Any Funds Materially in Deficit The Charity has no funds which are materially in deficit. 5.2 Policy on Reserves The Charity's policy on reserves is to generate and maintain a balance which is sufficient: a) to preserve the financial viability of the Charity in the event that unforeseen and/or unavoidable circumstance precipitates a short-term fall in its income. b) to ensure we have a sizeable fund to cover unforeseen expenses arising from the maintenance of the orchard. c) to enable the Charity to have funds which can be used to develop new projects to enhance the value of the orchard to the community. Community Orchard Week.. Trustees, Annual Report & Financial Statements Page5 of 8
For these purposes the Charity will endeavour to generate and maintain reserves which are at least 100% of its annual turnover. 5.3 Principal Sources of Funding and Outgoings There are three main sources of income for the Orchard- membership subscriptions, grants and donations. Since we became a charity we are also able to claim gift aid where applicable which has helped to increase income. The change of status to a CIO in 2020 also puts the Orchard in a good position to apply for grants in the future to increase the environmental benefits and facilities. This year we have received £1,000 from Dartington Parish Council which has primarily been used to purchase the mower. The trustees are truly grateful for this support and would thank all those involved in these decisions. We also have a grant from DEFRA amounting to £176 which a contribution to our management of the wildflower areas. The main areas of expenditure are rent paid to Dartington Trust, public liability insurance and maintenance costs- for example grass mowing and collecting, replacing trees and maintaining fences. 5.4 Remuneration of Trustees All Trustees act in a voluntary capacity and receive no remuneration or other material benefits from their services to the Charity. Out-of-pocket expenses for small items such as mower fuel or printing costs incurred by Trustees in promoting the purposes of the Charity are reimbursed at cost. 5.5 Financial Status Though modest, The Orchard's current resources from unrestricted donations are more than sufficient to meet its outgoings for at least next year. Following the mower purchase we will no identify a specified reserve of £400 pa in order to purchase a replacement when necessary. All the indications are that this will remain the case for the foreseeable future. 5.6 Statutory Statements on Liabilities The Trustees declare that: O The charity has given no guarantees where potential liability under the guarantee is outstanding at the date of this statement (eg." any outstanding/ongoing contract or legal undertaking to buy or provide specific services); O The charity has no debt outstanding at the date of this statement which is owed by the CIO and which is secured by an express charge on any assets of the CIO. Approved by the Trustees and signed on their behalf, Sarah Curtis, Treasurer Date: Community Orchard Week.. Trustees, Annual Report & Financial Statements Page6of 8
5.7 Receipts & Payments Accounts for the Financial Year Ended 31 Dec 2025 Receipts and payments accounts For the period from 0110112025 3111212025 Receipts and pa ments Unrestricted funds Restricted funds Total funds to the nearest to the nearest £ to the nearest £ Recei ts Member subscri tions 1,185 1,185 Fundraisin 122 122 Donations 310 310 Grants Gift Aid 1,176 1,176 261 261 Sub total (Gross income forAR) 3,054 3,054 Total receipts 3,054 3,054 Payments Rent and Insurance 441 441 Maintenance 291 291 New Trees and seed Sundry costs 252 252 Grass Cutting 1,073 1,073 Sub total 2057 2,057 Total payments 2,057 2,057 Net of receipts/(payments) Transfers between funds Cash funds last year end Cash funds this year end 997 997 1,398 1,398 2,395 2,395 Community Orchard Week.. Trustees'Annual Report & Financial Statements Page 7of 8
Receipts and payments Cash Funds Unrestricted funds Restricted funds Endowment funds to the nearest to the nearest to the nearest £ CO-O Bank 2,395 Sub total (Gross income forAR) Approval of the Board of Trustees The Trustees declare that they have approved the above Annual Report & Statement of Financial Activity. Signed on behalf of the Trustees <15 2DaL Sarah Curtis, Treasurer Date: 5.8 Notes to the Accounts a) Accounting Policies The financial statements have been prepared in accordance with the Charities Act 2011 Section 133, using the Receipts and Payments basis available to small charities and the charity's own Accounts Spreadsheet. b) Reimbursement of Out-of-Pocket Expenses Out-of-pocket expenses incurred necessarily, reasonably and incidentally in the course the charity's activities are reimbursed at cost. c) Salaries & Professional Fees No trustee receives any payments for the services they provide to the charity. In the current financial year the charity employed no staff. d) Fixed Assets The charity has not purchased or disposed of any fixed assets in the current financial year. e) Rounding Discrepancies All amounts are recorded to the penny, but in these accounts are shown as digitally rounded to the nearest pound. This can occasionally result in a total apparently not being the sum of its constituent amounts. All individual amounts, and their totals, are nevertheless correct.s Community Orchard Week.. Trustees, Annual Report & Financial Statements Page8of 8