Community Orchard Week Registered Charity, No: 1188747 Trustees, Annual Report & Statement of Financial Activity st for the Year Ended 31 December 2023 Community Orchord Week.. frnstees'AnnuulReport& Finanualstatements Pagel of 8
Trustees, Annual Report & Statement of Financial Activity for the Year Ended 31" December 2023 Contents Reference and Administration Details.-..-..-.........-........................................ Chartty Name & Registration...............................................................-..........-.. Charitys ContartAddress.................................................................................. Namesofthe Trusteeswho Manage the Charity............................................. Structure, Governan & Management.......................................................- Type of Goveming Document.............................-............................................. Charitable Objects............................................................................................ Trustee Selection Methods........-................................ Actlvities....................... ..-..-..-...-..-........-..-.........-.....................-..-.............. Statutory Declaration .......... ..................................-.......................................... Achievements & Perfomiance.. Outputs and Outcomesforthe Chartws Beneficiaries..................................... How the Public have benefitted...-...-...................................................-............ Volunteers..................................................................-.-......................... .. ....... Membership...................................................................................................... Financial Review Details of Any Funds Materially in Deficit......................................................... Policy on Reserves............................................................................................. Principal Sources of Funding and Outgoings...............................-..................... Remuneration of Trustees.................................................. . Financial Status..............................................-................ Statutory Statements on Liabilities.................................-..-.............................. Receipts & PaymentsAccounts forthe Financial Year Ended 31 Dec 2023...... Notesto the Accounts............................................-.-........................................ Community Orcht7rd Week.. Trurtee5'AnnuiJlReport& Finoncialstotements Poge2of 8
Trustees Annual Report & Statement of Financial Activity for the Year Ended 31 December 2023 Reference and Administration Details 1.1 Charity Name & Registration Community Orthard Week The charity is a Charitsble Incorpordted Ooanisation, registration no: 1188747. registered with the Chartty Commission on 25 March 2020. 1.2 Charitys Contact Address Overmill. Week, Dartington, Devon TQ9 6N e-mail.. cowmembeT5hi mail.com 1.3 Names of the Trustees Who Manage the Charity Role Secretary Treasurer Trustee Trustee Trustee Trustee Trustee Appointed 2310212020 23/02/2020 2310212020 2910712021 2310212020 2310212020 2310212020 23/0212020 Resigned Amanda Chadwick Sarah Curtis Ashton Chadwick Tanya Desfontaines Penelope Douglas Jill Goodridge Tony Prior David Williams 11109123 Trustee 1.4 Bank The Co-operative Bank. PO Box 250, Delf House, Southvtsy, Skelmersdale. WN8 6Wt Structure, Governance & Management 2.1 Type of Governing Document The Charsty's constttution is based on the Charity Commission's model governing document for Foundation Charitable Incorporated Organi5ations ICIOI. ie.. where the Trustees are the only Members ofthe charttv. 2.2 Charitable Objerts The charity's objects are.. 11 For the public benefit the conservation. preseNation. protettion and improvement of the physical and natural environment. in particular through the establishment and rnaIntenan of a Community OrthiJrd Week.. Trustee<Annual Report& Finonciolstotements Poge3 of 8
community orchard in Week, Broom Park and the surrounding area which 5UPFKirts a diverse ecosystem and is species-rich. 21 To promote for the benefit of the inhabitants of Week. Broom Park and the surrounding area the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of theiryouth. age. infirniity or disablement. financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the well-being of the said inhabitan 2.3 Trustee Selertion Methods There must be at least three charity trustees but there is no maximum number. In accordance wtth the Constitution. Trustees are appointed or rtrappointed for a tem of one year by a resolution passed at a properly convened meeting of the charwty trustees. Trustees are all volunteers drawn from the local community and in the process due considerdtion is given to ensuring that the Trustees have. between them, the skills and experience necessary to manage the charity effectively and in accordance with charity law. Activities 3.1 Statutory Declaration The trustees can confirni that they are fully aware of the guidance on public benefit and have taken it into account when making decisions. The trustees consider that the provision of the orchard is highly beneficial to the public and provides opportunities for exercise and relaxation in a safe space. Achievements & Performance 4.1 Outputs and Outcomes for the Charitys Beneficiaries The orchard has continued to be a valued and attrartrwe asset and is well used by the local community and others. People use the sÈte of the orchard to celebrate their own events and we had a commemorative tree planting for a local resident who had retlY died. In January a successful Wassail was held. 2023 has been a year in which the orchard has seen many improvements primarily funded from grants. We installedtwo comfortable benches made by Landworks which is a local charity based at Dartington Hall. We also instslled a brand new shed which has been badly needed to house the increasing amount of equipment that we need as the orchard matures. This was partly funded by the Parish Council and the Devon Locality Fund. Some new bird boxes were erected in March. In January the orchard was gNen help from Orchard Link with pruning and later in March some grafting training took pla. There ha5 been a continuation of wildflovr seeding. Pre Covid volunteer working parties were a regular part of the calendar but obviously these came to end during Covid. In 2023 we have tried to revtve the approach and in September we had a very successful meet up with volunteers scythin& pruning.collecting fruit and general maintenance followed by coffee and cake. We will hold regular workin8 parties again in 2024. In October we held two juicing days which were well attended and much enjoyed. Juice was later distributed to members. Communrty Orchurd Week.. Tmstees'Annuol Report& Fin(JncialStotements PogE4 of 8
In November we were pleased to show our local MP Anthony Mangnall around the communttyorchard. In Dember we produced our anoual calendar filled with orchard photos. 4.2 How the Public have benefitted The orchard provided a peaceful breathing spate for leisure time which has been well-u5ed and much appreciated by the entire IL)mmunity. The majorrty of the apple teS are heritage varieties and on the whole are Devon and Cornwall varieties. The trees, which are labelled and cross referenced on our orchard noticeboard. gNe people the opportunty to recognise and learn about local varieties. The provision of communty events and volunteering opportuntties The provision of opportunities for working and learning new 5ki115 to maintain and enhance the natural environment and protect wildlife. 4.3 Volunteers Trustees and other volunteers have contributed significantly to the maintenance of the orchard in many ways. including= SLVthing, raking and composting hay from the meadow. Pruning the fruit trees. Mowing the grass paths. Repairing and maintaining fence5 and gate5. HaNestinB rods from the willow bed and maintaining the living willow structures. Providing the admini5trdtive and financial support needed to maintsin the orchard and the charity. The Trustees wish to thank all those volunteers who have continued to look after the trees and the land with such care and thought for one another. Volunteers are vitsl to the existence and functioning of the orchard and give a lot of time and energy to managing all aspects of the Charity- 4.4 Membership The local community comprises roughly 80 householdsand in 2023 51 of these were full members of the orchard. The members provide the core funding for the orchard maintenance costs on an annual basis and also offertheir time and expertise in the management of the orchard and charity. 5. Financial Review 5.1 Details of Any Funds Materially in Deficit The Charty has no funds which are materially in deficit. 5.2 Policy on Reserves The Charitvs policy on reserves is to generate and maintain a balance which is sufficient= a) to preserve the financial viabilty of the Chartty in the event that unforeseen and/or unavoidable circumstance precipitstes a short-terni fall in its income. bl to ensure we have a sizeable fijnd to cover unforeseen expenses arising from the maintenance of the orchard. Community Orch(Jrd Week.. TruSteAnO1Reports FinaloISt0teMents Po9e5 of 8
cl to enable the Charity to have funds which can be used to develop new projects to enhance the value of the orchard to the community. For these purposes the Charity will endeavour to Eenerate and maintain reseeS which are at least 100% of its onnual turnover. 5.3 Principal Sources of Funding and Outgoings There are three main SoUrS of income for the Orchard- membership subscriptions, grants and donations. Since we became a charity we are also able to claim gift aid Whe applitable which has helped to increase income. The change of Status to a CIO in 2020 also puts the Orchard in a good position to apply for grants in the futvre to increase the environmentsl benefits and facilities. In 2023 we received £500 from Magic Little Grants. £2(X) from Dartington Parish Council and £41KJ from the Devon Localtty Fund. The trustees are truly grateful for this support and would thank all those inVoed in these decisions. The main areas of expenditure are rent paid to Dartingion Trust. public liability insurance and maintenance costs- for example grass mowing and collectin& replacing trees and maintaining fences. 5.4 Remuneration of Trustees All Trustees act in a voluntary capacity and re1ve no remuneration or other material benefits from their services to the Charity- Out-of-pocket expenses for small rtems such as mower fuel or printing costs incurred by Trustee5 in promoting the purposes of the Charity are reimbursed at cost. Financial Status Though modest, The Orchard's current resources from unrestricted donation5 are more than sufficient to meet its outgoings for at least next year. All the indications are that this will remain the case for the foreseeable future. 5.6 Statutory Statements on Liabilities The Trustees declare that= / The charity has given no guarantees where potential liability under the guarantee is outstanding at the date of this statement {eg." any oUtstandiong0Ing contrart or legal undertaking to buy or provide specific services): / The charity has no debt outstanding at the date of this statement which is owed by the CIO and which is secured by an express charge on any assets of the CIO. Approved by the Trustees and signed on their behatf, anda Chadwick, Secretary Date-. Community Orchord Week.. Trustees'Annuol Report& Finonciolstotements Poge 6of 8
5.7 Receipts & Payments Accounts forthe Financial Year Ended 31 Dec 2023 Receipts and payments accounts For the period from 0110112023 3111212023 Receipts and payments Unrestricted funds Restricted funds Total funds to the nearest £ Recei Member subsui 930 930 Fundraisin 289 Donation$ 127 20Q 327 Grants 1,100 Gift Aid 236 236 Sub total(Gmss income forAR) 1.582 1.31)0 2.882 Total receipts 1,582 1,300 2,882 Payments Rent and Insuran 397 Maintenan 194 New benches & Shed & 9azeiKJ 980 Sundryc 275 Grass Culting 260 Sub total 2.790 1.300 4.090 Total payments 2.790 1.300 4,090 Net of receipts/(payments) Transfers between funds Cash funds last year end Cash funds this year end 1.2081 1477 2A77 1.269 1.269 Community Orchord Week.. Trustees'AnnuolReport & Finonciolstatements Poge 7of 8
Receipts and payments Unrestricted funds Cash Funds Restricted funds Endowment funds to the nearest £ CTrop. Bank 1.269 Sub total(Gmss income for AR) Approval of the Board of Trustees The Trustees declare that they have approved the above Annual Report & Statement of Financial Activity- Signed on behalf of the Trustees anda Chadwick. Secretsry Date= ./,/20 5.8 Notes to the Accounts al Accounting Policies The financial statements have been prepared in accordance with the Charrties Act 2011 Section 133. using the Receipts and Payments basis available to small charitie5 and the charitvs own Accounts Spreadsheet. bl Reimbursement of Out-of-pocket Expenses Out-of-pocket expenses incurred necessarily. reasonably and incidentally in the course the charitys acttvities are reimbursed at cost. cl Salaries & Professional Fees No trustee receives any payments for the services they provide to the charity. In the current financial year the charity employed no stsff. dl Fixed Assets The charity has not purchased or disposed of any fixed assets in the current financial year. el Rounding Discrepancies All amounts are recorded to the penny, but in these accounts are shown a5 digitally rounded to the nearest pound. This can occasionally 51t in a totsl apparently not being the sum of r(s constituent amounts. All individual amounts. and their totals. nevertheless correct. Community Orchrjrd Week.. Trustees'AnnualReport & FiniJnciulStatements Pt7ge 8 of 8