Registered Number: 03623974 Registered Charity Number: 1188725
HEADS TOGETHER PRODUCTIONS LIMITED A company limited by guarantee
DIRECTORS' REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
Heads Together Productions Limited
Directors' Report and Unaudited Financial Statements For the Year Ended 31 March 2021
Contents
| Page | |
|---|---|
| Company Information | 1 |
| Report of the Trustees | 2 - 7 |
| Independent Examiners Report | 8 |
| Statement of Financial Activities | 9 |
| Balance Sheet | 10 |
| Notes to the Financial Statements | 11-16 |
Heads Together Productions Limited Company Information For the Year Ended 31 March 2021
| Directors and Trustees | Mr S Cameron | |
|---|---|---|
| Mr G Pope | ||
| Ms K Dye | ||
| Ms E Cameron | ||
| Mr J Richardson | Resigned 03/06/2021 | |
| Ms F Evans | Appointed 07/10/2020 | |
| Mr L Judd | Appointed 07/10/2020 | |
| Ms N Kweyama | Appointed 07/10/2020 | |
| Ms L Sage | Appointed 06/01/2021 | |
| Mr J Toolan | Appointed 06/01/2021 | |
| Mr B Williams | Appointed 06/01/2021 | |
| Secretary | Mr A Sinclair | |
| Company Number | 03623974 | |
| Registered Charity Number | 1188725 | |
| Registered Office | Chapel FM Arts Centre Old Seacroft Chapel | |
| 1081 York Road | ||
| Leeds | ||
| West Yorkshire | ||
| LS14 6JB | ||
| Independent Examiner | Burrow & Crowe Accountants & Business Advisers Ltd | |
| Top Floor West, Wharfebank House, Wharfebank Mills | ||
| Ilkley Road | ||
| Otley | ||
| West Yorkshire | ||
| LS21 3JP |
Page 1
Heads Together Productions Limited Report of the Board of Trustees For the Year Ended 31 March 2021
The Trustees present their report and the unaudited financial statements of the charity for the year ended 31 March 2021. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) “Accounting and Reporting by Charities” in preparing the annual report and financial statements of the charity.
Trustees of the Charity
The directors of the charitable company are its trustees for the purposes of charity law. The trustees who have served during the year and since the year end are as detailed on page 1 of the accounts.
Objectives and Activities
The Objects of the Charity are stated in full in its Articles of Association from 28th August 1998 and last amended by special resolution on 16th March 2020. The four key Objects can be summarised as follows:
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For the public benefit advancing the education in the arts
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The promotion of social inclusion through the arts
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To help young people to develop their capabilities
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Providing or assisting in the provision of facilities for the benefit of the inhabitants of East Leeds
An annual business plan identifies the work that the Charity will undertake. Progress is monitored and reported to trustee meetings throughout the year. During the year 2020/2021 there were two main areas of activity for the Charity: Chapel FM Arts Centre in East Leeds; and UNION: The Northern School of Creativity and Activism. The Company was also able to complete the second phase of capital development at Chapel FM.
Public Benefit Statement
The Trustees confirm that they have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission in exercising their powers and duties. The Trustees consider that all the activities of Heads Together Productions Limited are carried out for the public benefit.
Strategic Report
Achievements and performance (including principal risks and uncertainties, development and performance and key performance indicators)
Chapel FM Arts Centre
Despite the twin challenges of the Covid-19 pandemic and the renovation and expansion of our venue there were a broad range of activities at Chapel FM
• The Next Generation Youth Courses in Broadcasting, Music, Foundation and Writing carried on meeting weekly and engaged 47 young people in long-term skill development and mentoring. When the initial Covid lockdown arrived, worked shifted to online delivery and more than 80% of the youth participants continued to attend. The organisation conducted a total of 86 Next Generation course sessions during the year.
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• Red Kite , Chapel FM’s new flagship radio programme launched in August 2020 and was formed to showcase the creative work of the young broadcasters, musicians, theatre-makers and writers. The programmes were planned and hosted by the youth participants and the 29 episodes covered a wide variety of themes ranging from exploring the wild spaces in East Leeds, education during lockdown, Black Lives Matter, the U.S. Presidential Election, the Climate Emergency, finding your quirk, Bonfire Night/Halloween and Christmas specials and much more.
• In response to the Covid-19 pandemic and lockdown Chapel FM launched a new daily FM radio broadcast Keeping a Distance, Staying Close which was broadcast daily for 3 hours between March and July. This project drew on the resourcefulness and skills of our entire staff and dozens of community volunteers, as produced the shows by linking up remote studio in all of our homes during lockdown. All 65 episodes of Keeping a Distance was designed in particular to provide useful information about the pandemic and community resources with a particular focus on reaching older residents and those without digital access.
• Chapel FM’s Summer Youth Arts Project ran for five weeks in July and August 2020. This initiative used radio, creative writing, music and theatre to prompt young people to explore the wild spaces of East Leeds. The project was also showcased on ITV.
• Chapel FM expanded the Find Your Frequency training programme for adults in East Leeds who were struggling with finding employment or educational pathways, providing 40 hours of one-on-one training and mentoring in using radio and other arts to develop confidence and new projects. Staff conducted 72 sessions with 18 participants.
• Chapel FM expanded intergenerational community arts work through a number of partnerships, most notably a deepening collaboration with Seacroft Friends and Neighbours (which serves vulnerable older residents) and the Performance Ensemble, an oral history and theatre storytelling company developing long-term projects with older residents.
• Chapel FM annual 24-hour Musicathon , featuring more than 100 mostly local musicians took place despite lockdown in a largely digital format and provided many artists with a platform to perform in front of live audiences in a professional context for the first time in months.
• East Leeds FM , Chapel FM’s community radio station, continued to produce more than two dozen original broadcasts each month throughout the pandemic, featuring regular shows hosted by members of our community on topics ranging from self-care & wellbeing, local creative writers, northern brass bands, remote education during lockdown, Leeds West Indian carnival, urban planning & design and more.
• Chapel FM entered into a formal partnership with seven other third sector peer organisations in East Leeds through the Seacroft & Killingbeck Community Cares Hub (anchored by the LS14 Trust) and meeting daily throughout lockdown to coordinate actions in response to wide variety immediate community needs such as food deliveries, essential information sharing, cultural prescribing offers and educational resources.
UNION: The Northern School for Creativity and Activism
UNION was set up by Heads Together Productions in 2019 with support from the Paul Hamlyn Foundation and Arts Council of England. The aim was to improve the support provided for people wanting to develop careers in participatory arts and activism, particularly people from disadvantaged backgrounds.
A cohort of twenty-one early-career artists and activists from across the north were recruited at the beginning of 2019 for a year-long training and coaching programme that ended just before the pandemic hit.
Page 3
Covid-19 had a big effect on the UNION ’19 graduates. Many of them were freelance and lost both work and opportunities because of the lockdown. Some were in the clinically vulnerable category and others weren’t eligible for any government support. Heads Together took the decision to extend the programme and continue supporting the UNION ’19 graduates with a combination of on-line meetings and individual coaching. The Paul Hamlyn Foundation provided additional resources and, during 202021, UNION was able to offer paid commissions to support graduates to try out new ways of delivering participatory work in the context of Covid-19. Nineteen of the original twenty-one UNION ’19 participants were supported in this way and continue their ongoing links to the programme through into 2021.
However, Covid-19 did mean that plans to apply for further funding to recruit a new cohort during the year were put on hold. Also, a linked initiative to develop a city-based training initiative in Leeds was delayed as we agreed with the Esmée Fairbairn Foundation to pause our application for funds to them (now agreed and the programme is going ahead).
Despite the pandemic and Brexit, one area where we were able to make considerable progress was our European partnership work. In the summer of 2020, we were invited to take part in a European Culture Lab in Rijeka, Croatia. With lockdown restrictions across Europe continuing, the event ended up being conducted remotely. However, we were still able to develop a brand new project; the Fellowship of Questions. The UNION project has teamed up with organisations in Romania, Serbia, Portugal, and Germany to develop and deliver a range of local and transnational projects (online and offline) based on the idea of asking questions across borders. With funding from the European Cultural Foundation in the Netherlands and the Allianz Kulturstiftung in Germany, the Fellowship also began to develop a brand new online platform to assist the work and to invite other organisations and individuals to participate in the initiative.
Chapel FM Arts Centre—Phase 2 development
In 2014 we completed the first phase of capital development to rescue the deteriorating Old Seacroft Chapel and convert it into a state-of-the-art community arts centre. In 2020 we completed the second phase of development, purchasing the freehold from the Methodist Church and converting the adjacent 1980s-built Church Hall and linking it back to the Chapel.
We originally planned to be on site in April 2020. There was a delay of a month because of the first lockdown, but we managed to liaise with the design team and contractors and practical completion was agreed for the building in December 2020, only a month behind our original schedule. This second phase has vastly improved the offer at Chapel FM, giving us a large workshop and performance space, a dedicated kitchen and cafe area, more storage, an external seating area, more bike parking, and improved toilets.
This work would not be possible without the support of the following funders: The Tudor Trust, Leeds City Council, Arts Council England, Power to Change, Veolia Trust, The Clothworkers' Foundation, Biffa Award together with pro-bono support from Mills and Reeve Solicitors.
Both phases of the development were designed by Matt Strong Architect and built by contractors, Roebuck & Holmes.
Financial Review
Compared to the previous financial year, total income in 2020/21 increased by £18,892 to £266,879. Expenditure remained stable with some changes due to staffing fluctuations and changes in contracted service provision. At the end of the financial year there was increase in free reserves of £13,367 to £123,924, in the middle of the optimum range identified by the Board.
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Reserves Policy
The Board has agreed to maintain reserve funds at sufficient levels in order to allow the smooth continuation of all activities and mitigate risk. Its policy is to hold free reserves (ie unrestricted funds not committed or invested in tangible fixed assets) of between 6 and 9 months of core running costs (which equates to £100,000 to 150,000).
The Trustees are committed to maintaining a broad range of sources of income for the Charity from both restricted and unrestricted sources and that contributes to the stability of the organisation going forward. Full details of income in Notes 2 and 3 of the accounts.
During this year, the Charity undertook a major second phase of capital development on Chapel FM Arts Centre with Practical Completion being agreed on 2nd December 2020 beginning a 12-month defects period. The full cost of the development is over £630,000 and detailed accounts will be available after Final Completion. The cost is covered by grant income: Note 11 details the capital grants received and Note 6 the capitalisation of the expenditure.
Plans for future periods
Effects of Covid 19
There has been no significant financial impact of COVID-19 on the charity. The main impact has been on working practices with staff working from home and continuing their work and participation activities online. Despite the lockdown restrictions, construction of the Phase 2 development at Chapel FM was able to continue with only minor delays. Both revenue and capital funders have been kept informed and, in all cases, have allowed flexibility for us to change the method of our delivery as needed. The Charity also benefited from additional local authority business support in both revenue (£10,000) and capital (£2,938.34). The Arts Council of England has also awarded an additional capital grant to cover COVID-related expenditure on Phase 2 which will be drawn upon in the coming Financial Year. The Charity has not used the furlough scheme.
At the time of writing (October 2021) face-to-face activity on the UNION programme has recommenced and Chapel FM Arts Centre has re-opened to the public. However, there is still a great deal of uncertainty and the Charity is planning for possible contingencies.
We believe that the power of local, community-based creativity has been shown to be even more important as a result of the pandemic and it is important that we continue to develop and expand our services in East Leeds as well as training across the north of England and beyond to promote social inclusion.
Our approach remains to use the inclusive and developmental power of creativity in a range of situations. Heads Together has prioritised the following areas of impact in the business plan for 202122:
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Provide young people from our community with sustained opportunities to connect , often for the first time, with arts and media that are not otherwise easily available.
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Provide emerging artists and media makers with platforms and mentoring to help further their personal and professional development .
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Provide adults and seniors , who may have lacked opportunities earlier in life, to explore creative new chapters .
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Provide residents and organisations in Seacroft and East Leeds with shared tools to create a more cultural community and to define their own visions for the places where they live.
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Provide Leeds and our wider region with resources and connections with residents in order to communicate a more inclusive artistic vision .
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Provide established artists from across England with deeply rooted community arts context in which to develop and test dynamic new artistic ideas and work .
Page 5
Partnership work remains of key importance to the Charity, whether on a local level as with the development of the Seacroft Hub of organisations during the pandemic; or on a broader strategic level our alliances with the Donut group of community-based venues in Leeds; our involvement with the Participatory Arts Yorkshire grouping of organisations; or developing training opportunities alongside the national Artworks Alliance.
Structure, governance and management
Heads Together Productions was incorporated as a Company Limited by Guarantee on the 28th August 1988. The Company was entered onto the Register of Charities on 24th March 2020. The trustees of the charity also act as directors for the purposes of company law. There are currently 10 trustees who meet 4 times a year as a full group and to hear reports from their constituted subgroups which look at specific issues such as finance and funding; participation activities; venue and communications; and staffing.
On a day-to-day basis, management of the organisation is delegated to the two co-directors, Tony Macaluso who takes the lead on operational activities at Chapel FM Arts Centre, and Adrian Sinclair who is responsible for the Phase 2 Development, finance, and the UNION training programme. There is a staff team of seven.
Trustees are appointed on a rolling basis and the Charity performs a skills audit to identify need. The posts are advertised, and applicants asked to submit a cv and letter of interest outlining their skills and reasons for wanting to join the Board. They are then interviewed and subsequently invited to attend an initial session as an observer. If approved by a quorate majority, they are invited to join the Board and undergo a Trustee induction process.
Risk Management
The trustees identify and assess the key risks facing the charity and maintain a risk register. The register is reviewed regularly (at least on an annual basis) and the systems, policies and procedures are put in place in order to manage the identified risks.
Trustees' responsibilities
The trustees (who are also directors of the company for the purposes of company law) are responsible for preparing the Trustees’ Annual Report (including the Strategic Report) and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP 2015 (FRS 102);
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make judgements and estimates that are reasonable and prudent;
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state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Page 6
Disclosure of information to Independent Examiners
In so far as the trustees are aware:
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there is no relevant information (as defined by Section 418 of the Companies Act 2006) of which the Independent Examiner is unaware; and
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the trustees have taken all steps that they ought to have taken to make themselves aware of any relevant information and to establish that the company's Independent Examiner is aware of that information.
On behalf of the board
……………………………….
Katie Dye (Dec 1, 2021, 1:35pm) Ms K Dye Director
01 Dec 2021
Date……………………….
Page 7
Heads Together Productions Limited Independent Examiners Report
For the Year Ended 31 March 2021
I report to the charity trustees on my examination of the accounts of the company for the year ended 31 March 2021 which are set out on pages 9 to 16.
Responsibilities and basis of report
As the charity trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I confirm that I am qualified to undertake the examination because I am a member of the Association of Chartered Certified Accountants, which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities, applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
……………………………..
David Pollitt FCCA David Pollitt (Dec 9, 2021, 10:05am)
Burrow & Crowe Accountants & Business Advisers Ltd Top Floor West, Wharfebank House, Wharfebank Mills Ilkley Road Otley West Yorkshire LS21 3JP
09 Dec 2021
Date………………………
Page 8
Heads Together Productions Limited Statement of Financial Activities (including Income & Expenditure Account) For the Year Ended 31 March 2021
| Notes Incoming Resources from Charitable Activities Grant income 2 Earned income 3 Donations Investment Income Interest income TOTAL INCOMING RESOURCES Resources Expended Charitable expenditure: Projects & allocated support services 4 Governance costs 5 Phase 2 Consultancy fees TOTAL RESOURCES EXPENDED NET INCOMING/(OUTGOING) RESOURCES BEFORE OTHER RECOGNISED GAINS/(LOSSES) OTHER RECOGNISED GAINS/(LOSSES) Capital grants released 9 NET INCOMING/(OUTGOING) RESOURCES BEFORE TRANSFERS Transfers between funds Total funds brought forward Total funds carried forward |
Unrestricted Restricted Total Total Funds Funds Funds Funds 2021 2021 2021 2020 £ £ £ £ 68,963 184,418 253,381 211,230 11,918 - 11,918 36,338 1,471 - 1,471 230 109 - 109 189 |
|---|---|
| 82,461 184,418 266,879 247,987 |
|
| 93,004 150,671 243,675 274,983 5,012 - 5,012 4,962 - 14,130 14,130 - |
|
| 98,016 164,801 262,817 279,945 |
|
| (15,555) 19,617 4,062 (31,958) |
|
| 32,045 - 32,045 32,381 |
|
| 16,490 19,617 36,107 423 |
|
| (3,123) 3,123 - - 110,557 - 110,557 110,134 |
|
| 123,924 22,740 146,664 110,557 |
Page 9
Heads Together Productions Limited Balance Sheet
As at 31 March 2021
| Notes FIXED ASSETS Tangible Assets 6 CURRENT ASSETS Debtors 7 Cash at bank and in hand Creditors: Amounts due within one year 8 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES Creditors: Amounts due after one year 9 NET ASSETS FUNDS Unrestricted funds Restricted funds 10 TOTAL FUNDS |
£ £ £ £ 1,006,089 602,265 9,374 13,364 132,470 278,126 141,844 291,490 (7,003) (13,395) 134,841 278,095 1,140,930 880,360 (994,266) (769,803) 146,664 110,557 123,924 110,557 22,740 - 146,664 110,557 2021 2020 |
£ £ £ £ 1,006,089 602,265 9,374 13,364 132,470 278,126 141,844 291,490 (7,003) (13,395) 134,841 278,095 1,140,930 880,360 (994,266) (769,803) 146,664 110,557 123,924 110,557 22,740 - 146,664 110,557 2021 2020 |
|---|---|---|
| 880,360 | ||
| (769,803) | ||
| 110,557 | ||
| 110,557 - |
||
| 110,557 |
For the year ending 31 March 2021 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies
Directors' (Trustees) responsibilities:
i) The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
ii) The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
iii) These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime.
On behalf of the board
~~…………………………….~~ Nobuhle Kweyama (Dec 4, 2021, 9:01pm) Ms N Kweyama
Director
04 Dec 2021 Date…………………………
Registered Company Number: 03623974
Page 10
Heads Together Productions Limited Notes to the Financial Statements
For the Year Ended 31 March 2021
1. Accounting Polices
Basis of accounting
The principal accounting policies which are adopted consistently in the preparation of the financial statements are set out below.
a) Accounting convention and charitable status
The accounts have been prepared under the historical cost convention and are in accordance with SORP FRS102 and applicable Accounting Standards and include the results of the company's operations described in the report of the board of management and all of which are continuing. The Company is a Registered Charity, No. 1188725. Exemption has been taken from preparing a cash flow statement as the company qualifies as a small company.
b) Incoming resources: Revenue grants
Grants are recognised in the income and expenditure account in an appropriate manner that matches them with the expenditure towards which they are intended to contribute. Grants for immediate financial support or to cover costs already incurred are recognised immediately in the income and expenditure account. Grants towards general activities of the entity over a specific period are recognised in the income and expenditure account over that period. Grants towards fixed assets are recognised over the expected useful lives of the related assets and are treated as deferred income and released to the income and expenditure account over the useful life of the asset concerned.
All grants in the income and expenditure account are recognised when all conditions for receipt have been complied with.
C) Unrestricted funds and Support costs
Unrestricted funds are grants, donations, and other income received or generated for the charity's main activities. Unrestricted funds are designated at the discretion of the board of management. Support costs relating to the administration of the charity have been allocated to unrestricted funds. Those relating to artistic project delivery have been allocated to restricted funds.
D) Tangible Fixed Assets
Depreciation is provided at the following annual rates in order to write-off each asset over its estimated useful life:
Freehold 5% Straight line Fixture & Fittings 20% and 25% Straight line
Members
The company has no share capital and is limited by guarantee. In the event of the winding up of the company, the liability of the members is limited to a maximum of £1 each.
Trustees' Remuneration
The trustees neither received nor waived any remuneration during the year. The trustees did not have any expenses reimbursed during the year.
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Pensions
The company operates a defined pension contribution scheme. Contributions are charged to the income and expenditure account as they become payable in accordance with the rules of the
Average Number of Employees
Average number of employees, including directors, during the year was as follows: 7 (2020: 7)
Page 12
Heads Together Productions Limited Notes to the Financial Statements (continued)
For the Year Ended 31 March 2021
| 2. Grant income Arts Council of England – National Portfolio Organisation Arts Council of England – Other Leeds City Council – Arts@Leeds Leeds City Council – Housing Advisory Panel Leeds City Council – Leeds Inspired Leeds City Council – Small Business Support Grant Leeds City Council – Other Youth Music Paul Hamlyn Foundation IGEN Trust Leeds Community Foundation National Lottery Community Fund European Social Fund Pears Youth Fund Chapel Development Phase 2 grant released against revenue costs Total Grant income |
Unrestricted Restricted Total Total Funds Funds Funds Funds 2021 2021 2021 2020 £ £ £ £ 47,463 - 47,463 46,605 - - - 25,000 10,500 - 10,500 10,500 - 4,153 4,153 - - 6,840 6,840 - 10,000 - 10,000 - 1,000 - 1,000 1,188 - 28,853 28,853 28,853 - 18,600 18,600 35,043 - 23,800 23,800 1,348 - 6,500 6,500 - - 81,348 81,348 40,858 - - - 10,815 - - - 10,000 |
|---|---|
| 68,963 170,094 239,057 210,210 - 14,324 14,324 1,020 |
|
| 68,963 184,418 253,381 211,230 |
From the residue balance of income provided for Phase 2 of the Chapel Development, £14,324 has been used this year against the revenue costs attributable to the Chapel Development, charged as expenses in the statement of financial activities.
| 3. Earned income Sales Fee income Dry hire and training Total Earned income |
Unrestricted Restricted Total Total Funds Funds Funds Funds 2021 2021 2021 2020 £ £ £ £ - - 3,886 10,544 10,544 22,888 1,374 1,374 9,564 |
|---|---|
| 11,918 - 11,918 36,338 |
Page 13
Heads Together Productions Limited Notes to the Financial Statements (continued)
For the Year Ended 31 March 2021
| 4. Charitable expenditure Projects: Staff wages & salaries (inc NI & pension costs) Artists fees Venue costs Allocated support services: Design materials Hire of plant & equipment Print & production Staff training Travel & subsistence expenses Use of home allowances Light & heat Water rates Cleaning Vehicle fuel costs Computer software, consumables & maintenance Repairs, renewals & maintenance Insurance Printing, postage & stationery Advertising & marketing costs Telecommunications & data costs Website costs Subscriptions Depreciation of fixtures & fittings Depreciation of freehold land & property Total Charitable expenditure 5. Governance costs Independent examiners fees Legal fees Bank charges & interest Corporation tax |
Unrestricted Restricted Total Total Funds Funds Funds Funds 2021 2021 2021 2020 £ £ £ £ 33,315 109,329 142,644 147,290 3,612 27,955 31,567 49,248 740 32 772 9,584 33 - 33 417 81 - 81 216 1,763 10,004 11,767 3,611 516 19 535 1,135 51 162 213 2,251 1,950 - 1,950 - 2,431 - 2,431 3,380 504 - 504 663 663 120 783 1,804 30 - 30 214 5,614 - 5,614 5,404 685 214 899 3,502 5,724 - 5,724 4,922 23 - 23 394 528 2,275 2,803 4,790 1,886 451 2,337 2,549 - - - 215 244 110 354 448 1,234 - 1,234 1,569 31,377 - 31,377 31,377 |
|---|---|
| 93,004 150,671 243,675 274,983 |
|
| Unrestricted Restricted Total Total Funds Funds Funds Funds 2021 2021 2021 2020 £ £ £ £ 3,572 - 3,572 3,257 1,113 - 1,113 853 327 - 327 385 - - - 467 |
|
| 5,012 - 5,012 4,962 |
Page 14
Heads Together Productions Limited Notes to the Financial Statements (continued) For the Year Ended 31 March 2021
6. Tangible Assets
| Freehold Land & Property Fixtures, fittings & equipment Motor Vehicles Total £ £ £ £ Cost As at 25 March 2020 757,353 130,711 - 888,064 Additions 403,852 32,583 - 436,435 Disposals - As at 31 March 2021 1,161,205 163,294 - 1,324,499 Depreciation As at 25 March 2020 156,889 128,910 - 285,799 Charge for the year 31,377 1,234 - 32,611 On disposals - As at 31 March 2021 188,266 130,144 - 318,410 Net Book Value As at 31 March 2021 972,939 33,150 - 1,006,089 As at 24 March 2020 600,464 1,801 - 602,265 7. Debtors 2021 2020 £ £ Trade debtors 4,800 13,214 Other debtors 1,170 150 Other taxes and social security 462 - VAT 2,942 - 9,374 13,364 8. Creditors: Amounts due within one year 2021 2020 £ £ Trade creditors 235 6,713 Corporation tax - 467 Other taxes and social security - 2,811 VAT - 738 Other creditors 518 516 Accruals 2,250 2,150 Deferred income – Leeds Music Education Partnership 4,000 - 7,003 13,395 9. Creditors: Amounts due after one year 2021 2020 £ £ Capital grants (See Note 11) 994,266 769,803 Balance Capital grants Capital grants Capital grants Balance B/fwd received expensed released C/fwd Summary of Capital grants 769,803 270,832 (14,324) (32,045) 994,266 |
Freehold Land & Property Fixtures, fittings & equipment £ £ 757,353 130,711 403,852 32,583 |
Motor Vehicles Total £ £ - 888,064 - 436,435 - |
|---|---|---|
| 1,161,205 163,294 |
- 1,324,499 |
|
| 156,889 128,910 31,377 1,234 |
- 285,799 - 32,611 - |
|
| 188,266 130,144 |
- 318,410 |
|
| 972,939 33,150 |
- 1,006,089 |
|
| 600,464 1,801 |
- 602,265 |
|
| 2021 2020 £ £ 4,800 13,214 1,170 150 462 - 2,942 - |
||
| 9,374 13,364 |
||
| 2021 2020 £ £ 235 6,713 - 467 - 2,811 - 738 518 516 2,250 2,150 4,000 - |
||
| 7,003 13,395 |
||
| 2021 2020 £ £ 994,266 769,803 |
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Heads Together Productions Limited Notes to the Financial Statements (continued) For the Year Ended 31 March 2021
10. Movement on Restricted funds
| Balance Incoming Outgoing Balance B/fwd funds funds Transfers C/fwd £ £ £ £ £ Youth Music - 28,853 (28,434) (419) - National Lottery Commnity Fund - 81,348 (83,393) 2,045 - Paul Hamlyn Foundation - 18,600 (15,094) 494 4,000 IGEN Trust - 23,800 (12,467) 567 11,900 Leeds City Council – Housing Advisory Panel - 4,153 (4,362) 209 - Leeds City Council – On the road - 6,840 - - 6,840 Leeds Community Foundation - 6,500 (6,727) 227 - Grant income released against revenue costs - 14,324 (14,324) - - Total Restricted funds - 184,418 (164,801) 3,123 22,740 11. Capital Grants 2021 2020 £ £ Chapel Development Phase 1 Arts Council of England 197,695 212,072 Chapel Development Phase 1 Jimbo's Fund 30,197 32,392 Chapel Development Phase 1 Leeds City Council 21,138 22,675 Chapel Development Phase 1 The Tudor Trust 45,293 48,587 Chapel Development Phase 1 Monument Trust 60,392 64,784 Chapel Development Phase 1 Wren 30,196 32,392 Chapel Development Phase 1 Caird Bardon 50,934 54,638 Chapel Development Phase 1 Clothworkers 4,832 5,183 Sub-Total Chapel Development Phase 1 440,677 472,723 Chapel Development Phase 2 Arts Council of England 225,000 89,250 Chapel Development Phase 2 The Tudor Trust 100,000 100,000 Chapel Development Phase 2 Power to Change 101,506 107,830 Chapel Development Phase 2 Veolia Trust 41,627 - Chapel Development Phase 2 Leeds City Council 43,695 - Chapel Development Phase 2 Biffa Award 30,923 - Chapel Development Phase 2 Clothworkers Foundation 7,900 - Chapel Development Phase 2 WY Covid Recovery Fund 2,938 - Sub-Total Chapel Development Phase 2 553,589 297,080 Total Capital Grants 994,266 769,803 |
Balance Incoming Outgoing Balance B/fwd funds funds Transfers C/fwd £ £ £ £ £ - 28,853 (28,434) (419) - - 81,348 (83,393) 2,045 - - 18,600 (15,094) 494 4,000 - 23,800 (12,467) 567 11,900 - 4,153 (4,362) 209 - - 6,840 - - 6,840 - 6,500 (6,727) 227 - - 14,324 (14,324) - - |
Balance Incoming Outgoing Balance B/fwd funds funds Transfers C/fwd £ £ £ £ £ - 28,853 (28,434) (419) - - 81,348 (83,393) 2,045 - - 18,600 (15,094) 494 4,000 - 23,800 (12,467) 567 11,900 - 4,153 (4,362) 209 - - 6,840 - - 6,840 - 6,500 (6,727) 227 - - 14,324 (14,324) - - |
|---|---|---|
| - 184,418 (164,801) |
3,123 22,740 |
|
| 2021 2020 £ £ 197,695 212,072 30,197 32,392 21,138 22,675 45,293 48,587 60,392 64,784 30,196 32,392 50,934 54,638 4,832 5,183 |
||
| 440,677 472,723 225,000 89,250 100,000 100,000 101,506 107,830 41,627 - 43,695 - 30,923 - 7,900 - 2,938 - |
||
| 553,589 297,080 |
||
| 994,266 769,803 |
There are two phases of the Chapel Development. Phase 1 was completed in 2014 and Phase 2 was completed in 2021.
From the Chapel Development grants provided, part of these grants have been used to purchase chapel equipment and is being released to the income and expenditure account over the useful life of the assets. The expenditure on the building has been capitalised and shown in note 6 in the accounts. The income raised to fund these works has been matched against this and has been deferred (see above). The building costs are being depreciated over their useful life and this depreciation charge is being matched against a release of the deferred income to the income and expenditure account.
Page 16
Issuer Burrow & Crowe Accountants & Business Advisers Ltd Document generated Wed, 1st Dec 2021 12:48:12 UTC Document fingerprint 8e3a1fa2b4cd8cde82a2c940aaa4bcb8
Parties involved with this document
Document processed
Party + Fingerprint
Wed, 1st Dec 2021 13:35:06 UTC Sat, 4th Dec 2021 21:01:00 UTC
Katie Dye - Signer (e700bfc355776ffacc0494d31f52d0e4) Nobuhle Kweyama - Signer (a9312a5c44037907b9526a261a4e69ae)
Audit history log
Date
Sat, 4th Dec 2021 21:01:00 UTC Sat, 4th Dec 2021 21:01:00 UTC Sat, 4th Dec 2021 20:48:50 UTC Sat, 4th Dec 2021 20:48:36 UTC Sat, 4th Dec 2021 17:20:39 UTC Sat, 4th Dec 2021 12:54:12 UTC Sat, 4th Dec 2021 12:54:02 UTC Sat, 4th Dec 2021 12:54:02 UTC Sat, 4th Dec 2021 10:50:37 UTC Fri, 3rd Dec 2021 12:55:16 UTC Fri, 3rd Dec 2021 12:55:01 UTC Fri, 3rd Dec 2021 12:55:01 UTC Thu, 2nd Dec 2021 18:09:03 UTC Thu, 2nd Dec 2021 18:08:47 UTC Thu, 2nd Dec 2021 12:56:04 UTC Thu, 2nd Dec 2021 12:56:01 UTC Thu, 2nd Dec 2021 12:56:01 UTC Thu, 2nd Dec 2021 1:35:57 UTC Wed, 1st Dec 2021 14:03:10 UTC Wed, 1st Dec 2021 13:48:33 UTC Wed, 1st Dec 2021 13:48:12 UTC
Action The envelope has been signed by all parties. (2.221.192.88) Nobuhle Kweyama signed the envelope. (2.221.192.88) Nobuhle Kweyama viewed the envelope. (2.221.192.88) Nobuhle Kweyama opened the document email. (66.249.93.215) Nobuhle Kweyama opened the document email. (66.249.93.207) Document emailed to buhlek12@gmail.com (13.40.107.5) Sent Nobuhle Kweyama a reminder to sign the envelope. (3.8.173.210) The active signer will be automatically reminded. (3.8.173.210) Nobuhle Kweyama opened the document email. (66.249.93.207) Document emailed to buhlek12@gmail.com (13.40.31.110) Sent Nobuhle Kweyama a reminder to sign the envelope. (3.8.173.210) The active signer will be automatically reminded. (3.8.173.210) Nobuhle Kweyama opened the document email. (66.249.93.212) Nobuhle Kweyama opened the document email. (66.249.93.208) Document emailed to buhlek12@gmail.com (13.40.94.66) Sent Nobuhle Kweyama a reminder to sign the envelope. (3.8.173.210) The active signer will be automatically reminded. (3.8.173.210) Nobuhle Kweyama opened the document email. (66.249.93.212) Katie Dye opened the document email. (104.28.86.52) Katie Dye opened the document email. (66.249.93.212) Katie Dye opened the document email. (66.249.93.212)
Wed, 1st Dec 2021 13:46:11 UTC Wed, 1st Dec 2021 13:46:01 UTC Wed, 1st Dec 2021 13:45:34 UTC Wed, 1st Dec 2021 13:45:14 UTC Wed, 1st Dec 2021 13:35:41 UTC Wed, 1st Dec 2021 13:35:41 UTC Wed, 1st Dec 2021 13:35:31 UTC Wed, 1st Dec 2021 13:35:31 UTC Wed, 1st Dec 2021 13:35:13 UTC Wed, 1st Dec 2021 13:35:07 UTC Wed, 1st Dec 2021 13:35:06 UTC
Wed, 1st Dec 2021 13:35:06 UTC Wed, 1st Dec 2021 13:33:37 UTC Wed, 1st Dec 2021 13:33:28 UTC Wed, 1st Dec 2021 12:57:21 UTC Wed, 1st Dec 2021 12:57:21 UTC
Wed, 1st Dec 2021 12:56:33 UTC
Wed, 1st Dec 2021 12:50:54 UTC Wed, 1st Dec 2021 12:50:54 UTC Wed, 1st Dec 2021 12:48:24 UTC
Wed, 1st Dec 2021 12:48:13 UTC
Katie Dye opened the document email. (109.152.45.199) Nobuhle Kweyama opened the document email. (66.249.93.206) Nobuhle Kweyama opened the document email. (66.249.93.207) Nobuhle Kweyama opened the document email. (66.249.93.210) Katie Dye opened the document email. (109.152.45.199) Katie Dye opened the document email. (109.152.45.199) Katie Dye opened the document email. (109.152.45.199) Katie Dye opened the document email. (109.152.45.199) Nobuhle Kweyama opened the document email. (72.14.199.76) Document emailed to buhlek12@gmail.com (13.40.11.212) Sent the envelope to Nobuhle Kweyama (buhlek12@gmail.com) for signing. (109.152.45.199) Katie Dye signed the envelope. (109.152.45.199) Katie Dye viewed the envelope. (109.152.45.199) Katie Dye opened the document email. (109.152.45.199) Document emailed to katiejdye@me.com (13.40.6.52) Sent the envelope to Katie Dye (katiejdye@me.com) for signing. (109.73.121.116)
Automatic reminders for this envelope have been set to occur every 1 days (109.73.121.116)
Nobuhle Kweyama has been assigned to this envelope (109.73.121.153) Katie Dye has been assigned to this envelope (109.73.121.153) Document generated with fingerprint 8e3a1fa2b4cd8cde82a2c940aaa4bcb8 (109.73.121.116) Envelope generated by Colin Parker (109.73.121.116)
Issuer Burrow & Crowe Accountants & Business Advisers Ltd Document generated Thu, 9th Dec 2021 9:49:51 UTC Document fingerprint f1455be90a67084885f056d54cc4da54
Parties involved with this document
Document processed Party + Fingerprint Thu, 9th Dec 2021 10:05:51 UTC David Pollitt - Signer (c5e2389ded335e994511827ce90dc064) Audit history log Date Action Thu, 9th Dec 2021 10:05:51 UTC The envelope has been signed by all parties. (86.11.218.37) Thu, 9th Dec 2021 10:05:51 UTC David Pollitt signed the envelope. (86.11.218.37) Thu, 9th Dec 2021 10:04:16 UTC David Pollitt viewed the envelope. (86.11.218.37) Thu, 9th Dec 2021 10:04:05 UTC David Pollitt opened the document email. (86.11.218.37) Thu, 9th Dec 2021 10:04:04 UTC David Pollitt opened the document email. (86.11.218.37) Thu, 9th Dec 2021 10:02:48 UTC David Pollitt viewed the envelope. (86.11.218.37) Thu, 9th Dec 2021 10:00:07 UTC David Pollitt opened the document email. (104.28.89.46) Thu, 9th Dec 2021 9:58:37 UTC Document emailed to david.pollitt@burrow-crowe.co.uk (18.133.75.60) Thu, 9th Dec 2021 9:58:36 UTC Sent the envelope to David Pollitt (david.pollitt@burrow-crowe.co.uk) for signing. (109.73.121.94) Thu, 9th Dec 2021 9:57:37 UTC David Pollitt has been assigned to this envelope (109.73.121.94) Thu, 9th Dec 2021 9:49:59 UTC Document generated with fingerprint f1455be90a67084885f056d54cc4da54 (109.73.121.102) Thu, 9th Dec 2021 9:49:51 UTC Envelope generated by Colin Parker (109.73.121.102)