Trustees’ Annual Report for the period
From April 2020 to 5 April 2021
Charity name: Winsham Recreational Trust Charitable Incorporated Organisation
Charity registration number: 1188684
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | We are a registered charity whose purpose is to promote, for the benefit of Winsham and the surrounding area, the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances, or for the public at large. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The main activity is the running of the Pavilion and the upper recreation ground of Winsham. The upper recreation ground is a large field used for football and other such sports, as well as for walking, picnicking and the like. The Pavilion provides changing rooms and showers, seating, a bar and a skittle alley. Our key objectives for the year included: • to maintain the sports fields and recreation ground • to do repairs to, and upgrade, the pavilion on the recreation ground • to establish a community club with members • to start recreational activities aimed at our members |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had due regard to the Commission’s guidance at all relevant times. |
| Additional information (optional) You may choose to include further statements where relevant about: |
||
| SORP reference | ||
| Para1.38 | not applicable |
| Policy on grant making | ||
|---|---|---|
| Policy on social investment including program related investment |
Para 1.38 | not applicable |
| Contribution made by volunteers |
Para 1.38 | Volunteers have played an important role in our activities, from helping with the refurbishment of the Pavilion to organisation of, and assisting in, running the social activities. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Maintenance of sports fields and recreation ground:The grass has been cut at regular intervals, the hedges have been trimmed to comply with health and safety regulations, and the recreation ground in general has been maintained well. Winsham United Football Club has been responsible for several extra grass cuts to maintain the football fields to their own standards. Repairs to, and upgrading of, the pavilion: Surveys were carried out to decide which repairs and maintenance work was necessary and to establish priorities for such work. A start was made with upgrading the interior of the Pavilion including thorough cleaning, repairs and painting to professional standards. The loft was insulated to improve energy efficiency and to reduce our carbon footprint. Establishment of Community Club:First steps towards the establishment of such a club were taken by drafting a constitution, rules, and by pre-publicising this Club to inhabitants of the Parish by printed and electronic communication methods. Start of recreational activities:Plans and preparations were made for the opening of the Pavilion in August 2021 linked to a ‘village fun |
day’ with stalls and activities in order to introduce the village to the new facilities.
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | not applicable |
| Other | As this is the first annual report of the Winsham Recreational Trust Charitable Incorporated Organisation and activities only started in July/August 2020, both income and expenses as well as objectives and achievements have been verymuch of a start-upnature. |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Our main income for the period was a grant from Winsham Parish Council of £ 7,700. Our main expenses were on refurbishment on the Pavilion (£ 4306.87) and normal running costs (£ 1020.02). Normal running costs (outside grant moneys) resulted in a negative balance of £ 829.50 on April 1, 2021 Remaining grant moneys (Intended for capital costs and refurbishment only, not for running costs)were £ 3583.13 on April 1,2021. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The reserves (such as they were) were held specifically for the refurbishment of the Pavilion. |
| Amount of reserves held | Para 1.22 | £ 3583.13 |
| Reasons for holding zero reserves |
Para 1.22 | not applicable |
| Details of fund materially in deficit |
Para 1.24 | Normal running costs (outside grant moneys) resulted in a negative balance of £ 829.50 on April 1,2021. |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Running costs (utilities, hedge cutting etc.) were not balanced by income. This situation has changed materially since the Pavilion and Community Club have been running (after the reporting period) and the balance has turned positive since September/October 2021. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | In the reporting period the main income was from a grant from the Winsham Parish Council, specifically intended in helping set up the chairity by refurbishing the Pavilion. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | not applicable |
| A description of the principal risks facing the charity |
Para 1.46 | not applicable for the period under report |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Our governing document is the Winsham Recreational Trust Constitution. |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | The Winsham Recreational Trust is a Charitable Incorporated Organisation |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The Trustees are the nine elected members of the Winsham Parish Council. The members of the Winsham Parish Council are elected by the inhabitants of the parish every four years. |
| Additional information (optional) You may choose to include further statements where relevant about: |
||
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | not applicable |
| Other |
Reference and Administrative details
| Charity name | Winsham Recreational Trust |
|---|---|
| Other name the charity uses |
not applicable |
| Registered charitynumber | 1188684 |
| Charity’s principal address | Jubilee Hall, Church Street, Winsham TA20 4HU Secretary@WinshamRecreationalTrust.org.uk |
|---|---|
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Mr Stephen WELLER |
chairman | |||
| Mrs Sara Lucy MILLER |
secretary | |||
| Dr Henk Jaap BEENTJE |
treasurer | |||
| Mrs Jennifer Margaret CLAMPETT |
||||
| Mr James Douglas EVERARD |
||||
| Mr Keith John FOWLER |
||||
| Mr Jonathan HARDING |
since January 2022 | |||
| Mrs Judith Mary Avis HILL |
||||
| Mrs Sarah LOVE | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name not applicable
Name of trustees holding title to property belonging to the charity
| Trustee name | **Dates acted if not for whole year ** | |
|---|---|---|
| not applicable | ||
Funds held as custodian trustees on behalf of others
Description of the assets not applicable held in this capacity
Name and objects of the not applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements not applicable for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
- Reason for non disclosure of key personnel details
not applicable
Other optional information
not applicable
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signed on behalf of | the charity’s trustees | |
|---|---|---|
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
| Henk J BEENTJE | Lucy Miller | |
Treasurer |
Secretary | |
| January 27th, 2022 | ||
| January 27th, 2022 |
Winsham Recreational Trust Accounts for the year 1 April 2020-1 April 2021 (Note: first financial transactions of the WRT only started in August 2020)
INCOME (normal) Donations £ 154.00 transfer from old Sports & £ 36.52 Social Club TOTAL £ 190.52
INCOME (grants) Grant from Winsham Parish £ 7700.00 Council Note: grant not to be used for running costs; capital purchases and refurbishment only.
----- Start of picture text -----
EXPENSES (normal)
utilities: water, sewerage, £ 958.82
electricity
maintenance: hedge cutting £ 61.20
TOTAL £ 1020.02
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EXPENSES (from grant) refurbishment costs (see £ 4306.87 breakdown under Appendix 1)
SUMMING UP
Total income: £ 7890.52; total expenses £ 5326.89. Normal running costs (outside grant moneys) resulted in a negative balance of £ 829.50 on April 1, 2021. Remaining grant moneys £ 3583.13 on April 1, 2021
| APPENDIX 1: | refurbishment costs | refurbishment costs |
|---|---|---|
| 18.8.2020 | £265.00 | Locksmith , Chard Locks |
| 28.9.2020 | £900.00 | Andrew J Butler survey |
| 29.10.2020 | £483.63 | Steve Weller pavilion materials |
| Hyams & Partridge electrical | ||
| 11.12.2020 | £180.00 | testing |
| 5.2.2021 | £2,040.00 | Wessex Property loft insulation |
| 17.3.2021 | £152.00 | curtain linings |
| 1.03.2021 | £286.24 | Steve Weller pavilion materials |
| TOTAL | 4306.87 |
NOTE – Steve Weller labour on pavilion refurb, three weeks in the accounting period, donated for free. Curtains donated for free (anonymously), made up and hung by Jacqui Weller (for free)
I state this to be a true and accurate account of the Winsham Recreational Trust income and expenses for the first financial year of the Trust. As the Trust was set up during this financial year, and the first income was booked in September 2020, while the first bills were paid in August, this was an unusual year.
Henk Beentje, treasurer