2025-03-31-accounts

Trustees’ Annual Report for the period

From 1[st] April 2024 To 31[st] March 2025

Charity name: Chalton Village Association

Charity registration number: 1188647

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The objective of the charity is to provide a village hall for Parish use for activities such as meetings, lectures or classes as well as other forms of recreation and leisure time activities providing social contact or entertainment for the benefit of the inhabitants.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The hall has been used for many regular events in this period including Parish Council meetings, WI meetings and monthly village tea mornings. The weekly keep fit class continues to be popular and a weekly dance aerobics class is now in place. There are also a seated exercise classes in place also for those less able. Toddington Town Band continued to use the hall for their weekly band practice and played at our Christmas carol concert. The grounds continued to be available 24/7 throughout the period for community access and for the Sunday football club. A number of hall and grounds maintenance activities were undertaken and are itemised below.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees considered guidance from the Charity Commission on public benefit when planning activities. This is reflected in the hall hires and regular events, as well as the one-off events held for the benefit of the local community and access to the grounds for all inhabitants for their own recreational purposes.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making

Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38	There has been previous concerns about ongoing dependence on a very small group of committed volunteers to keep the hall running smoothly. We can confirm that we have stabilised over the past year and a number of new volunteers have joined us to help support the charityobjectives.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Ongoing upkeep to the hall and grounds continued and, in this period, in addition to the regular decorating, we purchased a fully integrated fire alarm system for the safety of hall users. There was also the fitting of CCTV cameras to the hall covering the front, side and rear areas of the property. Regular grounds maintenance and tree pruning activities were also undertaken. It was a great success both in terms of bringing together the CVA, Parish Council, WI and other members as an organising committee, and in terms of success on the day. The Help for Heroes “Tommy” silhouette statue purchased last year was again placed at the entrance to Water End Lane to commemorate Armistice Day and there was a small wreath laying ceremony attended by members of the community including two veteran soldiers from the village. The Christmas carol concert was as popular as ever and the hall was filled with residents who came to share the mince pies and mulled wine and join in the singing of carols accompanied by the Toddington Town band.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41

Performance of fundraising activities against objectives Para 1.41 set Investment performance Para 1.41 against objectives Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Total receipts on unrestricted funds were £12,287.00. This is an increase of £312.50 compared to last year. Hall hire income was up to £18,232.00 due to increased lettings and private hires. Hall and grounds maintenance were the largest expenses due to maintenance and alarm upgrades required this equated to £12,449.036, utility bills decreased to £3,486.00. The total of unrestricted funds on 31st March 2025 carried forward to the next period was £29,461.96. This is slightly under the previous year which was £30,240.90 in 2024.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The trustees have reviewed the reserves of the charity and the policy is to maintain if possible a balance of unrestricted funds to meet twelve months’ operating costs in the event that hall hires are not possible or other emergency situations that mayarise.
Amount of reserves held	Para 1.22	After reviewing the operating costs of the village Hall, the trustees have agreed to maintain the reserves at £10,000. This amount remains well within the balance of unrestricted funds.
Reasons for holding zero reserves	Para 1.22	n/a
Details of fund materially in deficit	Para 1.24	n/a
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	n/a

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Hall hires were the principal source of funding.
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other		The hall was required to be closed during the year(2025)due to a structural issue with the

rear wall. With the full support of the owners a number of structural reports were undertaken and architects are in place to submit a listed building planning request to undertake the needed repairs. The hall is now open again with insurance in place , temporary work has been completed and the building signed off to be open for use. The full works will be undertaken in 2026.

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Chalton Village Association is a Charitable Incorporated Organisation (“CIO”) set up under the Charities Act and the General Regulations 2012.
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	The charity trustees are new and have been in situ since February 2023. Apart from the first charity trustees, every trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees. In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.
Additional information (optional) You may choose to include further statements		where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51	The charity trustees will make available to each new charity trustee, on or before his or her first appointment, a copy of the current version of the constitution and a copy of the CIO’s latest Trustees’ Annual Report and statement of accounts
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	This charity was formed in March 2020 as a Charitable Incorporated Organisation (CIO) to replace unincorporated charity “Chalton Village Hall” (1068255). The Charity Commission approved the transfer of assets on 5th May 2020, and on 20th May 2020, the trustees of the CIO resolved pursuant to the charitable objects of the CIO to accept such transfer and to grant an indemnity to the Trustees under section 105 of the Charities Act 2011.
Relationship with any related parties	Para 1.51	The principal assets used by the Chalton Village Association are Chalton Village Hall and the surrounding grounds. These assets are owned by the Leslie Sell Charitable Trust (Reg. No. 258699)
Other		The Licence to occupy the village hall is place with the CVA and have committed to a new 5 year lease on the hall. This will provide some security to offer bookings on the hall in the comingmonths andyears.

Reference and Administrative details

Charity name	Chalton Village Associates
Other name the charity uses
Registered charity number	1188647

Charity’s principal address	3 Chalton Heights Chalton Luton LU4 9UF

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Nicola Bartlett	Chair
	Jane Paris	Treasurer
	Katie Girling	Treasurer

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets none held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Nicola Bartlett Position (eg Secretary, Chair Chair, etc) Date 29 Dec 2025

Annual Accounts 2024 – 2025 Chalton Village Association