## **Trustees’ Annual Report for the period**
**From 1[st] April 2024 To 31[st] March 2025**
## **Charity name: Chalton Village Association**
## **Charity registration number: 1188647**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objective of the charity is to provide a
village hall for Parish use for activities such as
meetings, lectures or classes as well as other
forms of recreation and leisure time activities
providing social contact or entertainment for
the benefit of the inhabitants.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The hall has been used for many regular events
in this period including Parish Council
meetings, WI meetings and monthly village tea
mornings. The weekly keep fit class continues
to be popular and a weekly dance aerobics
class is now in place. There are also a seated
exercise classes in place also for those less
able. Toddington Town Band continued to use
the hall for their weekly band practice and
played at our Christmas carol concert. The
grounds continued to be available 24/7
throughout the period for community access
and for the Sunday football club. A number of
hall and grounds maintenance activities were
undertaken and are itemised below.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees considered guidance from the
Charity Commission on public benefit when
planning activities. This is reflected in the hall
hires and regular events, as well as the one-off
events held for the benefit of the local
community and access to the grounds for all
inhabitants for their own recreational
purposes.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making
|Policy on social investment
including program related
investment|Para 1.38||
|---|---|---|
|Contribution made by
volunteers|Para 1.38|There has been previous concerns about
ongoing dependence on a very small group of
committed volunteers to keep the hall running
smoothly. We can confirm that we have
stabilised over the past year and a number of
new volunteers have joined us to help support
the charityobjectives.|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Ongoing upkeep to the hall and grounds
continued and, in this period, in addition to the
regular decorating, we purchased a fully
integrated fire alarm system for the safety of
hall users. There was also the fitting of CCTV
cameras to the hall covering the front, side and
rear areas of the property.
Regular grounds maintenance and tree pruning
activities were also undertaken.
It was a great success both in terms of bringing
together the CVA, Parish Council, WI and other
members as an organising committee, and in
terms of success on the day.
The Help for Heroes “Tommy” silhouette
statue purchased last year was again placed at
the entrance to Water End Lane to
commemorate Armistice Day and there was a
small wreath laying ceremony attended by
members of the community including two
veteran soldiers from the village. The
Christmas carol concert was as popular as ever
and the hall was filled with residents who came
to share the mince pies and mulled wine and
join in the singing of carols accompanied by the
Toddington Town band.|
**Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41|
|---|---|
Performance of fundraising activities against objectives Para 1.41 set Investment performance Para 1.41 against objectives Other
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|Total receipts on unrestricted funds were
£12,287.00. This is an increase of £312.50
compared to last year. Hall hire income was up
to £18,232.00 due to increased lettings and
private hires. Hall and grounds maintenance
were the largest expenses due to maintenance
and alarm upgrades required this equated to
£12,449.036, utility bills decreased to
£3,486.00. The total of unrestricted funds on
31st March 2025 carried forward to the next
period was £29,461.96. This is slightly under
the previous year which was £30,240.90 in
2024.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The trustees have reviewed the reserves of the
charity and the policy is to maintain if possible
a balance of unrestricted funds to meet twelve
months’ operating costs in the event that hall
hires are not possible or other emergency
situations that mayarise.|
|Amount of reserves held|Para 1.22|After reviewing the operating costs of the
village Hall, the trustees have agreed to
maintain the reserves at £10,000. This amount
remains well within the balance of unrestricted
funds.|
|Reasons for holding zero
reserves|Para 1.22|**n/a**|
|Details of fund materially in
deficit|Para 1.24|**n/a**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**n/a**|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Hall hires were the principal source of funding.|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other||The hall was required to be closed during the
year(2025)due to a structural issue with the|
rear wall. With the full support of the owners a number of structural reports were undertaken and architects are in place to submit a listed building planning request to undertake the needed repairs. The hall is now open again with insurance in place , temporary work has been completed and the building signed off to be open for use. The full works will be undertaken in 2026.
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Chalton Village Association is a Charitable
Incorporated Organisation (“CIO”) set up under
the Charities Act and the General Regulations
2012.|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The charity trustees are new and have been in
situ since February 2023. Apart from the first
charity trustees, every trustee must be
appointed for a term of three years by a
resolution passed at a properly convened
meeting of the charity trustees. In selecting
individuals for appointment as charity trustees,
the charity trustees must have regard to the
skills, knowledge and experience needed for
the effective administration of the CIO.|
|**Additional information (optional)**
You may choose to include further statements||where relevant about:|
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|The charity trustees will make available to each
new charity trustee, on or before his or her
first appointment, a copy of the current version
of the constitution and a copy of the CIO’s
latest Trustees’ Annual Report and statement
of accounts|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|This charity was formed in March 2020 as a
Charitable Incorporated Organisation (CIO) to
replace unincorporated charity “Chalton Village
Hall” (1068255). The Charity Commission
approved the transfer of assets on 5th May
2020, and on 20th May 2020, the trustees of
the CIO resolved pursuant to the charitable
objects of the CIO to accept such transfer and
to grant an indemnity to the Trustees under
section 105 of the Charities Act 2011.|
|Relationship with any
related parties|Para 1.51|The principal assets used by the Chalton Village
Association are Chalton Village Hall and the
surrounding grounds. These assets are owned
by the Leslie Sell Charitable Trust (Reg. No.
258699)|
|Other||The Licence to occupy the village hall is place
with the CVA and have committed to a new 5
year lease on the hall. This will provide some
security to offer bookings on the hall in the
comingmonths andyears.|
## **Reference and Administrative details**
|Charity name|Chalton Village Associates|
|---|---|
|Other name the charity uses||
|Registered charity number|1188647|
|Charity’s principal address|3 Chalton Heights
Chalton
Luton
LU4 9UF|
|---|---|
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## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Nicola Bartlett|Chair|||
||Jane Paris|Treasurer|||
||Katie Girling|Treasurer|||
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## – Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets none held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Nicola Bartlett **Position (eg Secretary,** Chair **Chair, etc) Date** 29 Dec 2025
**Annual Accounts 2024 – 2025 Chalton Village Association**