2026-03-31-accounts

GUI LD FORD FOOD BANII GUILDFORD FOOD BANK Registered Charity No.1188640 St Clare's Church Cabell Road Guildford GU2 8JW Trustees. Annual Report and Accounts for the year to 31" March 2026

GUILDFORD FOOD BANK TRUSTEES Dr Geoff Andrews Mrs Sarah Fothergill Mrs Susan Williams (resigned Nov 2025) Mrs Zoe Watts Mrs Clare Porter Mr Clive Couzens Mr James Herring (from 25 Februwy 2025) Chair Treasurer BANKERS Lloyds Bank plc Guildford Branch PO Box 1000 BX11LT INDEPENDENT EXAMINER Graham Norton FCA 2 Patterdale Coldharbour Road West Byfieet Surrey KT14 6JN w4w.guildfordfoodbank.org

GUILDFORD FOOD BANK Annual Report and Accounts The Trustees present their Annual Report and Accounts. for the year ended 3151 March 2026. The Charity was registered on 19th March 2020. This report and the independenlty examined accounts will be lodged with the Charity Commission. A link to the report on the Charity Commission vtsbsite will be sent to donors on our email list. Objects of the Charlty The objects of the Charity are: The relief of financial hardship amongst people in Guildford arKI the surrounding area in such ways as the tNstees from lime to time think fit, in particular. but not exclusively by.. a) providing emergency food, essenlial toiletries arKI household items to individuals and families in need andlor for distributbon by charities or other organisations working to prevent or relieve povety b) such other means, including (but not lirnited to) the provisK)n of sUPPOrt or signposting to relevant infonnation and other advisory services and to provide such services with a Christian ethos. supported by churches in Guildford. statement of Trustees. Responsibllilles Law applicable to charities in England and Wales requires the Trustees to prepare accounts for each financial year which give a true and fair VEW of the charity's financial activities during the year and of its financial position at thè end of the year. In preparing accounts giving a true and fair view the Trustees follow best practi￿ and: select suitable accounting policEs and apply thern conssstently: make judgements and estimates that are reasonable and prudent: obSe￿e the methods and principles in the Charities SORP.. state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements: and prepare the accounts on a going con￿rn basis unless it is inappropriate to presume that the charity will continue in operation The Trustees are responsible for keepiThJ proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity, and which enable them to ensure that the accounts comply with applicable law. They are also responsible for safeguarding the assets of the chatity and for taking reasonable steps for the prevention of fraud arKI any other irregularity.

Trustee Structure and Selection of Trustees The charity has six Twstees. Iwo with portfolio.. chair and treasurer. When recruiting Trustees a balance is sought between: Alignrnent with the charitable objectives of the charity Financial experien￿ in managing accounts and cash Ilow Strategic and management skill All prospective new trustees are interviewed by the Chair of Trustees and their appointment requires unanimous agreement of all TrUSt￿s. The Trustees, main concern is that all Trustees contribute to goveming and leading the Charity. ensuring it remains true to its obpctives and is sustainable. ILd

GUILDFORD FOOD BANK Trustees. Report History The Guildford Food Bank was stsrted in November 2012 based at St Clare's Church on the Park Barn estate, North Guildford. Food collections were made at the local Tesco and individuals, churches and other organisations in the area made food collections and provided financial help. FurKJs were held in the St Francislst Clare Parish accounts. A second outlet was opened at New Hope Church on the Bellfields estate in January 2014 and a third at Bushy Hill Community Centre, Merrow, in May 2014. A Lloyds Charity current account was opened in April 2017 and funds transferred from the parish account. In 2017, collections for Ihe food bank moved from the local Tesco to the Burpham branch of Sainsbury's. The Food Bank was regislered with the Charity C￿lMi$S1on on 19 March 2020 arKI with HMRC soon after. Gift Aid has been daimed from the date of Charity Commission registration. The Bellfields venue could not be operated in accordance with Covid-19 restrictions and ceased to be used from late 2020 onwards. The Merrow venue was of unsatisfactory quality and had limited use by local clients. so it was dosed from July 2022. All clients have been served from the St Clare's church srte since then. and this is also the venue for food storage. Name and Logo When the Fc*)d Bank was registered there was another charity operating a focKI bank in Guildford so it was agreed that this charity would be called the North Guildford Food Bank. However, this charity serves the vthole of Greater Guildford and is the only Food Bank of its kind in the town. After consultation with other charities. it was decided to rename the charity as the Guildford Food Bank. The logo of the North Guildford Food Bank dKI not convey the values of the Guildford Food Bank. The trustees were very grateful for the pro bono ServI￿S provided by one of the volunteers who worked with the Trustees on the creation of the Guildford Food Bank logo which aims to communicate the hope that we seek to provide. the hand communicates the support that we aim to provide and a small cross remind us of our Christian heritage. We also relaunched our website as guildfordfoodbank.org and changed all email addresses to this new domain name. The new identity was launched in October 2025. The new name of the charity was registsred wilh thè Charity Commission and our banking providers in October 2025. Cllent Numbers Client referrals come from a variety of other local agencies such as the local authority. schools, churches, Citizens. Advi￿. medical professionals and support workers. The number of parcels provided in the reporting period was ￿ hoher than in the previous year. The number of adults to whcyn food was prOv￿ed increased by 7% but the number of children receiving food decreased by 3% reflecting more

households of 1 or 2 people being referred lo the Food Bank. This is shown in the charts below. The size of the hall limts us to 25 clients per session and we Yrdnt to engage as many clients as possible in conversation to help them address the cause of their food or fuel poverty. We decKled that, given the existing premises and number of volunteers, our capacity is an average of 100 clients parcels in a week during December if we organise a fourth focmd session per week in the month instead of the usual 3 sessions. Through careful planning for December 2025, we were able to serve 390 clients. Gulldford Food Bank 2025126 Overall Statlstlcs Summary 2025126 2.412 109% 2024125 2.221" 122% 2023124 1,806" 104% 2022123 1.743 1000 Total number of rcels Comparison with prevlous ear Total number of eo le fed Comparison with previous ear Adults Children Value of gas and electricity rovided ' Parcel numbers were cakwlaled as par￿S ex￿￿11￿9 any ca￿elab"r￿S - Change offt￿l prov•Jer from December 2￿22. From 2023 the Fuel F￿jThjatIOD has provided vc*Jchers for dienis pte-paymenlmelers. From Jarwry 2025 Energy Manage has provided 5UPPQrtfor(kn payry by dJ"re¢t debit 6133 103% 5.962 121% 4,915 5.249 ?? 3.714 2,419 £14.300 3.474 2,488 £3,9(XJ 2,￿29 2.086 2,788 2,461 £4,532"

We analysed parcel sizes for 2025126 compared them with the numbers in the same period of 2024125. Parcel 1 is for a single person household Parcel 2 is for a hvo adult household or 1 adult + 1-2 chjtrjren Parcel 3 is for a three adults or 2 adults + 1-2 chikjren or 1 adult + 34 children Parcel 4 is for 4 adults or 3 adults + 1-2 thildren or 2 adulls 4 34 children Client Parcel Sizes April 2024 . March 2025 Parcel 4 Parcel 1 794 Parcel 3 47 Parcel 2 A total of 2,221 parcels. Cllent Parcel Sizes April 2025 - March 2026 Parcel 4 -ID.-I /0 389 Parcel 1 Parcel 3 950. 41 i.Ji Parcel 2 27.2 % 655 A total of 2,412 parcds. a 9% yfy increase.

Comparison of donations in kind vs financial donations used in client parcels Donations in Kind Financial Donations 44.4Y• 55.69/0 Reporting year 202425 Comparing OLf food spend in 2025126 (£93.281) wth the real values to the food parcels ovided (£152,033) gave us the percentage splrt of donatr'ons in kind lo spend on food parcels below. We estimated that our food parcels in 2025126 comprised 39% donated goods and 61% wrchased stod(. For the preceding fBcal year. we ests"mated that 44% was purchased. Comparison of donations in kind vs financial donations used in client parcels Donations in Kind Financial Donations 39.2•/. 60.80/0 Reporting year 2025-26

Approximate average value of client parcels £150.00 £131.15 £1￿.00 £104.63 £83.21 £50.CX) £58.83 £0. Parcel 1 Par￿1 2 Parcel 3 Parcel 4 Reporting year 2024-2025 Approximate average value of client parcels £100 00 £96.89 £75 00 £75.45 £59.92 £so 00 £45.85 £25 IXI £ofy) Parcel 1 Parcel 2 Par(zl 3 Parcel 4 Reporting year 202&2026" 4Qk

The quality of food parcels provided has remained the same as last year. but our new stock administrator has taken time to review par￿1 contents and cost and ensured that Ihe best value products a￿ purchased. Parcel values are estimated based on these prices. ' There may also be some varralion in l￿d parcel cosl cakulations compared lo the previous year. due to the 2024125 calculations estimating h(Mf many parcels contained baby and pel products and for 2025f26 the average fcw)d parcel cosl was based on aclual client demand for these prod￿1$. Café We encourage all clients to come to St Clare's so that can s+gnpost them to other agencies that may help them exit their financAal St￿SS and to offer to pray for thern. Clients are welcomed to St Clare's and offered drinks and snacks and a Chan￿ to chat to a volunteer who asks Ihem rf they need help with fuel costs and who may be able to Sb3npost them to other agencies. Some local residents. who are not food bank Clients, come to the Food Bank for ¢C￿panY and, in the w￿nter, a warm place. Feedback from clients who use the café shows that this is a valuable seNice and enables them to feel as though someone cares about them. reducing isolation. The café runs at all sessions and is open to the local community but because space is limited, preference is given lo clients. Throughout 2025 and up to March 2026. Energy Manage has come to the Friday client sessions to offer advi￿ and help to anyone struggling to pay for billed energy costs. In the year, Energy Manage has supported 102 dients and provided appropriate energy saving items. Other agencies. such as Citizens Advice and Clarion Futures are now attending our client sessions on a monthly basis. to provide face to fa￿ support, which we know is more èffective than signposts'ng alone. We will be working to encourage more organisalions to provide this support during the coming year. Signposting There are now over 100 organi5ations listed on our s￿np0st1ng tQM)I, which is available for everyone to use https:Ilngfosignposting.co.ukl. Volunteers are now much more able to direct dients to agencies that can support clients to move on from their crisis. We are also focussing time on the few clients who have needed to come to us longer tem. In some cases we can refer them to Citizens Advice, in others, more time needs to be taken to build up trust and fully understand their story before we can direct them to the appropriate support. Food Deliveries to Clients Clients are informed that they will be gNen many kilos of food and non-food items and that they should endeavour to come by car unless they a￿ very local. Guildford Borough Council's support in providing a driver On￿ a week decreased in earty 2026 for operational reasons, so higher demands are beirvJ placed on volunteer drivers. We have around 30 volunteer drivers work on a rota basis to make food parcel deliveries to those who are unable to c(xne to the food bank to collect their parcel. io

Clients are also able to have their food par￿lS collected by referrers, friends or family members on their behalf. Volunteer drivers all undergo a Basic DBS check and onty enter a client's home if the client is unable to carry the parcel into the house themselves. Any conversations are carried out on the doorstep. Provision of Food and Household Supplies We have maintained the standard parcel size at 7 days, food which belter meets the needs of clients. We joined Fareshare paying a fee of £300 p.a. Fareshare collects unsold cold chain stock which supennarkets cannot sell. These items are stored in refrigerators and added to parcels or offeied as exlras to clients during the ￿k. The Food Bank receives items donated at the Burpham branch of Sainsbury's and at the Guildford branch of Waitrose. A number of other retail and business outlets also run collection points on our behalf and make cash donations. The Guildford Lions continué to contribute a significant sum each month towards the provision of fresh produce. This is supplemented by gffts from various local churches. schools. businesses and indivKluals. particularly at Harvest Festival and Christmas. The Food Bank also purchases food from a local wholesaler, Sainsbury's and Morrisons to top up donations of non-perishable fcx)d. plus fresh and refrigeraled items which cannot be safely donated. An average of £1,800 per week is spent on these items. At Christmas. seasonal items and supermarket vouchers were included in food parcels. Gas & Electriclty Top Ups for Cllents From December 2022 we have distributed energy vouchers provKled by the Fuel Bank Foundation to clients in fuel poverty and have a pre-pamj meter. The vouchers are provided free of charge to the food bank. The Fuel Bank FourKlation flexed the value of vouchers over the winter, to account for changes in fuel costs and expected consumption. In January 2025 we introduced Energy Manage (https:Ilener mana e.or ona three month trial to assist clients who pay by direct debit but experience energy povety or have significant debts to a uts'lities provider. The experience of the first months was sufficiently successful that we engaged Energy Manage for the whole of 2Q25126 reporting period. The collaboration V￿th Energy Manage and affordability for the Food Bank was reviewed in October 2025 and the Trustees decKJed that it was providing unique and valuable service which they wshed to continue despite the significant increase in operational costs. C(fftmunity Intere￿ C<)rnpany 14963539 li

Changes in Trustees Sue Williams resigned as Trustee after 14 years of faithful seniice. Sue had pioneered the BellfElds location I￿1¢h was close(1 in 2020. The associate minister at St Clare's Church. James Herring joined the Board of Trustees in February 2025. Volunteers Volunteers are at the heart of the Food Bank. The dient sessions are run entirely by volunteers. from welcome at the door to delivery to parcels to those households who cannot attend in person. We are pleased to report that we have a healthy community of over 100 volunteers Each year a few leave for various reasons but mo people volunteer. Many of our volunteers are retirees but VR also have volunteers in full time and part-time employment and students from Surrey University. The volunteers form a mutually supportive group which they value in addition to their enjoyment of serving the ccmnmunity Stsff The administrator resigned and a new full-time appointment was made. Food stock was managed by a trustee but this became an increasingly onerous task which the trustee did not want to continue. To manage stock and the impact of vacations and absences of the administrator. the Trustees agreed to recruit a part-time administrator to manage stock and supemarkets orders and to provide administratNe support to the manager when the full time administrator is absent. The new staff member started in November 2025, working a 10 hour week, plus some extra hours for holKlay cover. Trustee Meellngs The Board of Trustees met four times in the reporting period. Items included in a typical agenda were: 1. Minutes of the previous rneeting and actions arising 2. The Food Bank Managerfs Report 3. The Treasurer's Report 4. How best to seNe the clients 5. Premises 6. Safeguarding 7. Planning 8. Conflicts of Interest Partnership with parish of St Francis Westborough and St Clare's Park Barn Emmanuel Stoughton, St Clare's Church and St Francis Church became a united parish in 2025 and ￿fer$ to itself as Guildford Emmanuel St Francis and St Clare's or GEFC. The Trustees wish to thank the PCC of the parish of Guildford Emmanuel St Francis & st Clare's and Rev Thom Jee for the use of the St Clare's church and their partnership in serving the fo(MJ and fuel-poor. Finance As at 31 March 2026. the Food Bank hekl £93,610 in COIF Charities deposit account, £12.527 in a savings account and £17,450 in a trading account, a total of £123,587. 12

Our total expenditure was £208.036 and our income £177.697, a net reduction in assets of £30.339. There were no outstanding debtors. The net cash assets are equivalent lo 7 monlhs of operations. The net reduction of assets is approximatety the annual cost of Energy Manage which the trustees want to continue to finan￿. The Food Bank has never needed to fundraise on any scale until now, but our costs have risen faster than our income so the trustees ￿reed to launch a fundraising campaign. Charitable twst funds are generally reluctant to finance routine operating costs which is where the Food Bank needs to increase its income so the trustees aim to both increase income from charitable trusts and encourage more donors to commil to monthly standing orders. Trustee Report This report was approved by the Trustees in Iheir meeting on 14 July 2026 arKI signed on their behalf by: Dr Geoff Andrev Chair of Trustees 13

GUILDFORD FOOD BANK Receipts and Payments Account For th• year to 31st March 2026 Total Funds 2026 Total Funds 2025 Recei tsandPa ments Note Receipts Donations General donations Interest income Gift Aid Total Recei 163,522 3,542 12,305 179,369 198,153 1,845 ts 199.998 ments Ener rants Salaries Runnin Fots 23.710 56.127 18,451 108,130 5.300 45.874 15,342 99,498 costs urchases Totsl Pa ments 206,418 166 014 Net ReceiLtslLPa ments 27.049 33.984 Totsl Funds Brought Forward Total Funds Carried Forward 153A61 119,477 126,412 153,461 All of the charity's activitEs derive from continulng operats'ons during the period. The notes on pages 16 and 17 fonn part of these accounls. 14

GUILDFORD FOOD BANK ststernent of Assets and Liabilities As at 318t March 2026 2026 2026 Note Current Assets Llo ds Bank- Current Account - Instant Access Llo ds Bank- Savin s Accounl - Instant Access CCLA- Charities Deposit FurKI Tesco vouchers Cash Total Current Assets 17,450 12,527 93.610 7,789 69,273 75,322 760 317 £153 461 2,700 125 £126 412 Current Llabilities 10 Total Assets Retained For The Charities Own £126,412 £153.461 Represented By Statement of Recelpts and Pa ments £126,412 £153,461 Approved by the Trustees on 14 Juty 2026. and s￿ned on their behalf by: /1 ..Geoff ArKlrews Chair of Trustees .Sacah Fothergill Trustee & Treasurer GUILDFORD FOOD BANK 15

Notes to the Accounts 1. Ststement of Trustees, Responsibilities. The Charity was fomially established and registered wth The Charity Commission as Charity Number 1188640 on 19th March 2020. The Truslees are required to prepare an annual report and accounts thich are lodged with the Charity Commission. The financial yearend is 31sI March. these accounls cover the year to 315t March 2026. 2. Scope and Basls of Annual Accounts. These accounts have been prepared on a Receipts and Payments basis in accordance with applTrcable accounting standards and the Charities Statement of Recornrnended Practice. 3. Accounting Policies. These are.. Donations, tax recoverEs. inlerest income a￿1 other income have been accounted for on an 'as receNed' basis. b. Annual income of the Charity is allocated across the funds based on donor preferences. c. Year-end stock values of food are not considered to be material. 4. ReceiptslPayments. These are attributed to the appropriate sub-furKI(s) based on the actual nature of the transactions. 5. ReseThes Pollcy. The Charity néeds to maintain frée reserves to fund its regular work. Currently those free reserves amount lo £126,412 (2025.. £153,461) which are maintained to support the expenditure needs of the Charity. The Trustees aim to retain such free reSen￿S as are necawry to enable expected works to be complet￿1 w'thin a 12 month period. 6. Energy Grants. Small credit top ups on gas and electricity meter cards are provided for clients who had gone into their 'fuel emergency allowance,. In addition we use a third party to administer the issuing of energy vouchers that can be used with any energy company and any unissued amount held by the third party is treated as a current asset. 7. Donations. These are allocated based on the donor preference, rf no preference is given then donations are allocated lo the general fund. 8. Runnlng Costs. These are operational costs incurred in the provision of food to the clients. 9. Food Purchases. These are the costs incurred in purchasing fLx)d that is distributed to clients. In addition, VR have purchased Tesco vouchers and these are distributed to those in need in December and any untssued vouchers are treated as a current asset. 10. Current Liabilllles. There are no currenl liabililies. 11. Current Assets. Deposit accounts are interest bearing at market rates. The currenl account is non4nterest bearing and is maintained with the minimum amount estimated as necessary for near temi expendrture. 16

1. Going Concern. The twstees consider that ttr￿re are no material uncertainties about the charity's ability to continue as a going concem nor any significant areas of uncertainty that affect the carying value of assets held by the charity.
2. Relatod Party Transactlons. No fees or remuneration were paid to any Trustee during the period. Trustees occasionally pay for some sundry items for which they do not make a clairn for expenses. Trustees may also buy client focKI from the supennarkets and then reclaim the costs incurred, as well as other expenses throughout the year. There were no transactions with any persons or entities connected in any way to the Charity or its Trustees.
3. Assessment of Rlsks. The Chanty has three employees and no premises. 17 AQk

GUILDFORD FOOD BANK Independent Examlnor's Report to the Trustees of Gu51dford Food Bank I report on the accounts of Guildford Food Bank. for the twelve months ended 31 $1 March 2026. Charity No: 1188640, set out on pages 14 to 17. Respectlve Responslbllltles of the Trustees and Independent Examlner The Charity's Trustees are responsible for the preparation of the accounts. The Charity's Trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act)) and that an independent examination is needed. It is my responsibility lo: examine the accounts under section 145 of the Charities Act, follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the Charrties Act., and state whether particular rnatters have corne to my attention. Basis of Independent Examiner's Statement My examination Y￿S carried out in accordance ￿1th the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a compartson of the accounts presented with those records. It also includes consideralion of any unusual items or disclosures in the accounts. and seeking explanations from the Trustees con￿MIng such matters. T procedures undertaken do not provide all the evidence that would be required in an audit, and consequentty no opinion is given as to whether the accounts present a 'true and fair view, and the report is limited to those matters sel out in the statement below. Independent Examiner's Statement In connection with my examination. no matter has come to my attention which gives me reasonable cause to believe that in, any material respect. the requirements". to keep proper accounting records in accordan￿ with section 130 of the Charities Acl., and to prepare accounts which accord with the accounting records and compty with the accounling requirements of the Charities Acl have not been met., or to which, in my opinion. attentK)n shouk1 be drawn in order to enable a proper understarKling of the accounts lo be reached. Graham Norton FCA 2 Patterdale Coldharbour Road West Byfleet Surrey KT14 6N Juty 2026 18