GUI LD FORD
FOOD
BANII
GUILDFORD FOOD BANK
Registered Charity No.1188640
St Clare's Church
Cabell Road
Guildford
GU2 8JW
Trustees. Annual Report and Accounts
for the year
to 31" March 2026

GUILDFORD FOOD BANK
TRUSTEES
Dr Geoff Andrews
Mrs Sarah Fothergill
Mrs Susan Williams (resigned Nov 2025)
Mrs Zoe Watts
Mrs Clare Porter
Mr Clive Couzens
Mr James Herring (from 25 Februwy 2025)
Chair
Treasurer
BANKERS
Lloyds Bank plc
Guildford Branch
PO Box 1000
BX11LT
INDEPENDENT EXAMINER
Graham Norton FCA
2 Patterdale
Coldharbour Road
West Byfieet
Surrey
KT14 6JN
w4w.guildfordfoodbank.org

GUILDFORD FOOD BANK
Annual Report and Accounts
The Trustees present their Annual Report and Accounts. for the year ended 3151 March
2026. The Charity was registered on 19th March 2020.
This report and the independenlty examined accounts will be lodged with the Charity
Commission. A link to the report on the Charity Commission vtsbsite will be sent to
donors on our email list.
Objects of the Charlty
The objects of the Charity are:
The relief of financial hardship amongst people in Guildford arKI the surrounding area
in such ways as the tNstees from lime to time think fit, in particular. but not
exclusively by..
a) providing emergency food, essenlial toiletries arKI household items to individuals
and families in need andlor for distributbon by charities or other organisations working
to prevent or relieve povety
b) such other means, including (but not lirnited to) the provisK)n of sUPPOrt or
signposting to relevant infonnation and other advisory services and to provide such
services with a Christian ethos. supported by churches in Guildford.
statement of Trustees. Responsibllilles
Law applicable to charities in England and Wales requires the Trustees to prepare
accounts for each financial year which give a true and fair VEW of the charity's financial
activities during the year and of its financial position at thè end of the year.
In preparing accounts giving a true and fair view the Trustees follow best practi￿ and:
select suitable accounting policEs and apply thern conssstently:
make judgements and estimates that are reasonable and prudent:
obSe￿e the methods and principles in the Charities SORP..
state whether applicable UK Accounting Standards have been followed, subject
to any material departures disclosed and explained in the financial statements:
and
prepare the accounts on a going con￿rn basis unless it is inappropriate to
presume that the charity will continue in operation
The Trustees are responsible for keepiThJ proper accounting records which disclose with
reasonable accuracy at any time the financial position of the charity, and which enable
them to ensure that the accounts comply with applicable law. They are also responsible
for safeguarding the assets of the chatity and for taking reasonable steps for the
prevention of fraud arKI any other irregularity.

Trustee Structure and Selection of Trustees
The charity has six Twstees. Iwo with portfolio.. chair and treasurer. When recruiting
Trustees a balance is sought between:
Alignrnent with the charitable objectives of the charity
Financial experien￿ in managing accounts and cash Ilow
Strategic and management skill
All prospective new trustees are interviewed by the Chair of Trustees and their
appointment requires unanimous agreement of all TrUSt￿s.
The Trustees, main concern is that all Trustees contribute to goveming and leading
the Charity. ensuring it remains true to its obpctives and is sustainable.
ILd

GUILDFORD FOOD BANK
Trustees. Report
History
The Guildford Food Bank was stsrted in November 2012 based at St Clare's Church
on the Park Barn estate, North Guildford. Food collections were made at the local
Tesco and individuals, churches and other organisations in the area made food
collections and provided financial help. FurKJs were held in the St Francislst Clare
Parish accounts. A second outlet was opened at New Hope Church on the Bellfields
estate in January 2014 and a third at Bushy Hill Community Centre, Merrow, in May
2014. A Lloyds Charity current account was opened in April 2017 and funds
transferred from the parish account. In 2017, collections for Ihe food bank moved
from the local Tesco to the Burpham branch of Sainsbury's. The Food Bank was
regislered with the Charity C￿lMi$S1on on 19 March 2020 arKI with HMRC soon
after. Gift Aid has been daimed from the date of Charity Commission registration.
The Bellfields venue could not be operated in accordance with Covid-19 restrictions
and ceased to be used from late 2020 onwards. The Merrow venue was of
unsatisfactory quality and had limited use by local clients. so it was dosed from July
2022. All clients have been served from the St Clare's church srte since then. and
this is also the venue for food storage.
Name and Logo
When the Fc*)d Bank was registered there was another charity operating a focKI
bank in Guildford so it was agreed that this charity would be called the North
Guildford Food Bank. However, this charity serves the vthole of Greater Guildford
and is the only Food Bank of its kind in the town. After consultation with other
charities. it was decided to rename the charity as the Guildford Food Bank.
The logo of the North Guildford Food Bank dKI not convey the values of the Guildford
Food Bank. The trustees were very grateful for the pro bono ServI￿S provided by
one of the volunteers who worked with the Trustees on the creation of the Guildford
Food Bank logo which aims to communicate the hope that we seek to provide. the
hand communicates the support that we aim to provide and a small cross remind us
of our Christian heritage. We also relaunched our website as guildfordfoodbank.org
and changed all email addresses to this new domain name. The new identity was
launched in October 2025.
The new name of the charity was registsred wilh thè Charity Commission and our
banking providers in October 2025.
Cllent Numbers
Client referrals come from a variety of other local agencies such as the local authority.
schools, churches, Citizens. Advi￿. medical professionals and support workers.
The number of parcels provided in the reporting period was ￿ hoher than in the
previous year. The number of adults to whcyn food was prOv￿ed increased by 7%
but the number of children receiving food decreased by 3% reflecting more

households of 1 or 2 people being referred lo the Food Bank. This is shown in the
charts below.
The size of the hall limts us to 25 clients per session and we Yrdnt to engage as
many clients as possible in conversation to help them address the cause of their
food or fuel poverty. We decKled that, given the existing premises and number of
volunteers, our capacity is an average of 100 clients parcels in a week during
December if we organise a fourth focmd session per week in the month instead of the
usual 3 sessions. Through careful planning for December 2025, we were able to
serve 390 clients.
Gulldford Food Bank 2025126 Overall Statlstlcs Summary
2025126
2.412
109%
2024125
2.221"
122%
2023124
1,806"
104%
2022123
1.743
1000
Total number of
rcels
Comparison with prevlous
ear
Total number of
eo
le fed
Comparison with previous
ear
Adults
Children
Value of gas and electricity
rovided
' Parcel numbers were cakwlaled as par￿S ex￿￿11￿9 any ca￿elab"r￿S
- Change offt￿l prov•Jer from December 2￿22. From 2023 the Fuel F￿jThjatIOD has provided vc*Jchers for dienis
pte-paymenlmelers. From Jarwry 2025 Energy Manage has provided 5UPPQrtfor(kn payry by dJ"re¢t debit
6133
103%
5.962
121%
4,915
5.249
??
3.714
2,419
£14.300
3.474
2,488
£3,9(XJ
2,￿29
2.086
2,788
2,461
£4,532"

We analysed parcel sizes for 2025126 compared them with the numbers in the same
period of 2024125.
Parcel 1 is for a single person household
Parcel 2 is for a hvo adult household or 1 adult + 1-2 chjtrjren
Parcel 3 is for a three adults or 2 adults + 1-2 chikjren or 1 adult + 34 children
Parcel 4 is for 4 adults or 3 adults + 1-2 thildren or 2 adulls 4 34 children
Client Parcel Sizes April 2024 . March 2025
Parcel 4
Parcel 1
794
Parcel 3
47
Parcel 2
A total of 2,221 parcels.
Cllent Parcel Sizes April 2025 - March 2026
Parcel 4
-ID.-I /0
389
Parcel 1
Parcel 3
950.
41
i.Ji
Parcel 2
27.2 %
655
A total of 2,412 parcds. a 9% yfy increase.

Comparison of donations in kind vs financial donations
used in client parcels
Donations in Kind
Financial Donations
44.4Y•
55.69/0
Reporting year 202425
Comparing OLf food spend in 2025126 (£93.281) wth the real values to the food parcels
ovided (£152,033) gave us the percentage splrt of donatr'ons in kind lo spend on food
parcels below.
We estimated that our food parcels in 2025126 comprised 39% donated goods and 61%
wrchased stod(. For the preceding fBcal year. we ests"mated that 44% was purchased.
Comparison of donations in kind vs financial donations
used in client parcels
Donations in Kind
Financial Donations
39.2•/.
60.80/0
Reporting year 2025-26

Approximate average value of client parcels
£150.00
£131.15
£1￿.00
£104.63
£83.21
£50.CX)
£58.83
£0.
Parcel 1
Par￿1 2
Parcel 3
Parcel 4
Reporting year 2024-2025
Approximate average value of client parcels
£100 00
£96.89
£75 00
£75.45
£59.92
£so 00
£45.85
£25 IXI
£ofy)
Parcel 1
Parcel 2
Par(zl 3
Parcel 4
Reporting year 202&2026"
4Qk

The quality of food parcels provided has remained the same as last year. but our
new stock administrator has taken time to review par￿1 contents and cost and
ensured that Ihe best value products a￿ purchased. Parcel values are estimated
based on these prices.
' There may also be some varralion in l￿d parcel cosl cakulations compared lo the previous year.
due to the 2024125 calculations estimating h(Mf many parcels contained baby and pel products and
for 2025f26 the average fcw)d parcel cosl was based on aclual client demand for these prod￿1$.
Café
We encourage all clients to come to St Clare's so that can s+gnpost them to other
agencies that may help them exit their financAal St￿SS and to offer to pray for thern.
Clients are welcomed to St Clare's and offered drinks and snacks and a Chan￿ to
chat to a volunteer who asks Ihem rf they need help with fuel costs and who may be
able to Sb3npost them to other agencies. Some local residents. who are not food bank
Clients, come to the Food Bank for ¢C￿panY and, in the w￿nter, a warm place.
Feedback from clients who use the café shows that this is a valuable seNice and
enables them to feel as though someone cares about them. reducing isolation. The
café runs at all sessions and is open to the local community but because space is
limited, preference is given lo clients.
Throughout 2025 and up to March 2026. Energy Manage has come to the Friday client
sessions to offer advi￿ and help to anyone struggling to pay for billed energy costs.
In the year, Energy Manage has supported 102 dients and provided appropriate
energy saving items.
Other agencies. such as Citizens Advice and Clarion Futures are now attending our
client sessions on a monthly basis. to provide face to fa￿ support, which we know is
more èffective than signposts'ng alone. We will be working to encourage more
organisalions to provide this support during the coming year.
Signposting
There are now over 100 organi5ations listed on our s￿np0st1ng tQM)I, which is
available for everyone to use https:Ilngfosignposting.co.ukl. Volunteers are now
much more able to direct dients to agencies that can support clients to move on from
their crisis.
We are also focussing time on the few clients who have needed to come to us longer
tem. In some cases we can refer them to Citizens Advice, in others, more time
needs to be taken to build up trust and fully understand their story before we can
direct them to the appropriate support.
Food Deliveries to Clients
Clients are informed that they will be gNen many kilos of food and non-food items and
that they should endeavour to come by car unless they a￿ very local. Guildford
Borough Council's support in providing a driver On￿ a week decreased in earty 2026
for operational reasons, so higher demands are beirvJ placed on volunteer drivers. We
have around 30 volunteer drivers work on a rota basis to make food parcel
deliveries to those who are unable to c(xne to the food bank to collect their parcel.
io

Clients are also able to have their food par￿lS collected by referrers, friends or family
members on their behalf.
Volunteer drivers all undergo a Basic DBS check and onty enter a client's home if the
client is unable to carry the parcel into the house themselves. Any conversations are
carried out on the doorstep.
Provision of Food and Household Supplies
We have maintained the standard parcel size at 7 days, food which belter meets the
needs of clients.
We joined Fareshare paying a fee of £300 p.a. Fareshare collects unsold cold chain
stock which supennarkets cannot sell. These items are stored in refrigerators and
added to parcels or offeied as exlras to clients during the ￿k.
The Food Bank receives items donated at the Burpham branch of Sainsbury's and at
the Guildford branch of Waitrose. A number of other retail and business outlets also
run collection points on our behalf and make cash donations. The Guildford Lions
continué to contribute a significant sum each month towards the provision of fresh
produce. This is supplemented by gffts from various local churches. schools.
businesses and indivKluals. particularly at Harvest Festival and Christmas. The Food
Bank also purchases food from a local wholesaler, Sainsbury's and Morrisons to top
up donations of non-perishable fcx)d. plus fresh and refrigeraled items which cannot
be safely donated. An average of £1,800 per week is spent on these items.
At Christmas. seasonal items and supermarket vouchers were included in food
parcels.
Gas & Electriclty Top Ups for Cllents
From December 2022 we have distributed energy vouchers provKled by the Fuel Bank
Foundation to clients in fuel poverty and have a pre-pamj meter. The vouchers are
provided free of charge to the food bank. The Fuel Bank FourKlation flexed the value
of vouchers over the winter, to account for changes in fuel costs and expected
consumption.
In January 2025 we introduced Energy Manage (https:Ilener
mana
e.or
ona
three month trial to assist clients who pay by direct debit but experience energy povety
or have significant debts to a uts'lities provider. The experience of the first months was
sufficiently successful that we engaged Energy Manage for the whole of 2Q25126
reporting period. The collaboration V￿th Energy Manage and affordability for the Food
Bank was reviewed in October 2025 and the Trustees decKJed that it was providing
unique and valuable service which they wshed to continue despite the significant
increase in operational costs.
C(fftmunity Intere￿ C<)rnpany 14963539
li

Changes in Trustees
Sue Williams resigned as Trustee after 14 years of faithful seniice. Sue had pioneered
the BellfElds location I￿1¢h was close(1 in 2020. The associate minister at St Clare's
Church. James Herring joined the Board of Trustees in February 2025.
Volunteers
Volunteers are at the heart of the Food Bank. The dient sessions are run entirely by
volunteers. from welcome at the door to delivery to parcels to those households
who cannot attend in person. We are pleased to report that we have a healthy
community of over 100 volunteers Each year a few leave for various reasons but mo
people volunteer. Many of our volunteers are retirees but VR also have volunteers in
full time and part-time employment and students from Surrey University. The
volunteers form a mutually supportive group which they value in addition to their
enjoyment of serving the ccmnmunity
Stsff
The administrator resigned and a new full-time appointment was made. Food stock
was managed by a trustee but this became an increasingly onerous task which the
trustee did not want to continue. To manage stock and the impact of vacations and
absences of the administrator. the Trustees agreed to recruit a part-time administrator
to manage stock and supemarkets orders and to provide administratNe support to the
manager when the full time administrator is absent. The new staff member started in
November 2025, working a 10 hour week, plus some extra hours for holKlay cover.
Trustee Meellngs
The Board of Trustees met four times in the reporting period. Items included in a
typical agenda were:
1. Minutes of the previous rneeting and actions arising
2. The Food Bank Managerfs Report
3. The Treasurer's Report
4. How best to seNe the clients
5. Premises
6. Safeguarding
7. Planning
8. Conflicts of Interest
Partnership with parish of St Francis Westborough and St Clare's Park Barn
Emmanuel Stoughton, St Clare's Church and St Francis Church became a united
parish in 2025 and ￿fer$ to itself as Guildford Emmanuel St Francis and St Clare's or
GEFC.
The Trustees wish to thank the PCC of the parish of Guildford Emmanuel St Francis
& st Clare's and Rev Thom Jee for the use of the St Clare's church and their
partnership in serving the fo(MJ and fuel-poor.
Finance
As at 31 March 2026. the Food Bank hekl £93,610 in COIF Charities deposit
account, £12.527 in a savings account and £17,450 in a trading account, a total of
£123,587.
12

Our total expenditure was £208.036 and our income £177.697, a net reduction in
assets of £30.339. There were no outstanding debtors.
The net cash assets are equivalent lo 7 monlhs of operations.
The net reduction of assets is approximatety the annual cost of Energy Manage
which the trustees want to continue to finan￿.
The Food Bank has never needed to fundraise on any scale until now, but our costs
have risen faster than our income so the trustees ￿reed to launch a fundraising
campaign. Charitable twst funds are generally reluctant to finance routine operating
costs which is where the Food Bank needs to increase its income so the trustees
aim to both increase income from charitable trusts and encourage more donors to
commil to monthly standing orders.
Trustee Report
This report was approved by the Trustees in Iheir meeting on 14 July 2026 arKI
signed on their behalf
by:
Dr Geoff Andrev
Chair of Trustees
13

GUILDFORD FOOD BANK
Receipts and Payments Account
For th• year to 31st March 2026
Total
Funds
2026
Total Funds
2025
Recei
tsandPa
ments
Note
Receipts
Donations
General donations
Interest income
Gift Aid
Total Recei
163,522
3,542
12,305
179,369
198,153
1,845
ts
199.998
ments
Ener
rants
Salaries
Runnin
Fots
23.710
56.127
18,451
108,130
5.300
45.874
15,342
99,498
costs
urchases
Totsl Pa
ments
206,418
166 014
Net ReceiLtslLPa
ments
27.049
33.984
Totsl Funds Brought
Forward
Total Funds Carried Forward
153A61
119,477
126,412
153,461
All of the charity's activitEs derive from continulng operats'ons during the period.
The notes on pages 16 and 17 fonn part of these accounls.
14

GUILDFORD FOOD BANK
ststernent of Assets and Liabilities
As at 318t March 2026
2026
2026
Note
Current Assets
Llo
ds Bank- Current Account
- Instant Access
Llo
ds Bank- Savin
s Accounl - Instant Access
CCLA- Charities Deposit FurKI
Tesco vouchers
Cash
Total Current Assets
17,450
12,527
93.610
7,789
69,273
75,322
760
317
£153 461
2,700
125
£126 412
Current Llabilities
10
Total Assets Retained For The Charities Own
£126,412
£153.461
Represented By Statement of Recelpts and
Pa
ments
£126,412
£153,461
Approved by the Trustees on 14 Juty 2026. and s￿ned on their behalf by:
/1
..Geoff ArKlrews Chair of Trustees
.Sacah Fothergill Trustee & Treasurer
GUILDFORD FOOD BANK
15

Notes to the Accounts
1. Ststement of Trustees, Responsibilities. The Charity was fomially
established and registered wth The Charity Commission as Charity Number
1188640 on 19th March 2020. The Truslees are required to prepare an annual
report and accounts thich are lodged with the Charity Commission. The
financial yearend is 31sI March. these accounls cover the year to 315t March
2026.
2. Scope and Basls of Annual Accounts. These accounts have been prepared
on a Receipts and Payments basis in accordance with applTrcable accounting
standards and the Charities Statement of Recornrnended Practice.
3. Accounting Policies. These are..
Donations, tax recoverEs. inlerest income a￿1 other income
have been accounted for on an 'as receNed' basis.
b. Annual income of the Charity is allocated across the funds
based on donor preferences.
c. Year-end stock values of food are not considered to be material.
4. ReceiptslPayments. These are attributed to the appropriate sub-furKI(s)
based on the actual nature of the transactions.
5. ReseThes Pollcy. The Charity néeds to maintain frée reserves to fund its regular
work. Currently those free reserves amount lo £126,412 (2025.. £153,461) which are
maintained to support the expenditure needs of the Charity. The Trustees aim to
retain such free reSen￿S as are necawry to enable expected works to be
complet￿1 w'thin a 12 month period.
6. Energy Grants. Small credit top ups on gas and electricity meter cards are
provided for clients who had gone into their 'fuel emergency allowance,. In addition
we use a third party to administer the issuing of energy vouchers that can be used
with any energy company and any unissued amount held by the third party is treated
as a current asset.
7. Donations. These are allocated based on the donor preference, rf no preference
is given then donations are allocated lo the general fund.
8. Runnlng Costs. These are operational costs incurred in the provision of food to
the clients.
9. Food Purchases. These are the costs incurred in purchasing fLx)d that is
distributed to clients. In addition, VR have purchased Tesco vouchers and these are
distributed to those in need in December and any untssued vouchers are treated as
a current asset.
10. Current Liabilllles. There are no currenl liabililies.
11. Current Assets. Deposit accounts are interest bearing at market rates. The
currenl account is non4nterest bearing and is maintained with the minimum amount
estimated as necessary for near temi expendrture.
16

12. Going Concern. The twstees consider that ttr￿re are no material uncertainties
about the charity's ability to continue as a going concem nor any significant areas of
uncertainty that affect the carying value of assets held by the charity.
13. Relatod Party Transactlons. No fees or remuneration were paid to any Trustee
during the period. Trustees occasionally pay for some sundry items for which they do
not make a clairn for expenses. Trustees may also buy client focKI from the
supennarkets and then reclaim the costs incurred, as well as other expenses
throughout the year. There were no transactions with any persons or entities
connected in any way to the Charity or its Trustees.
14. Assessment of Rlsks. The Chanty has three employees and no premises.
17
AQk

GUILDFORD FOOD BANK
Independent Examlnor's Report to the Trustees of Gu51dford Food Bank
I report on the accounts of Guildford Food Bank. for the twelve months ended 31 $1
March 2026. Charity No: 1188640, set out on pages 14 to 17.
Respectlve Responslbllltles of the Trustees and Independent Examlner
The Charity's Trustees are responsible for the preparation of the accounts. The
Charity's Trustees consider that an audit is not required for this year under section
144 of the Charities Act 2011 (the Charities Act)) and that an independent
examination is needed. It is my responsibility lo:
examine the accounts under section 145 of the Charities Act,
follow the procedures laid down in the General Directions given by the Charity
Commissioners (under section 145(5)(b) of the Charrties Act., and
state whether particular rnatters have corne to my attention.
Basis of Independent Examiner's Statement
My examination Y￿S carried out in accordance ￿1th the General Directions given by
the Charity Commission. An examination includes a review of the accounting records
kept by the charity and a compartson of the accounts presented with those records.
It also includes consideralion of any unusual items or disclosures in the accounts.
and seeking explanations from the Trustees con￿MIng such matters. T
procedures undertaken do not provide all the evidence that would be required in an
audit, and consequentty no opinion is given as to whether the accounts present a
'true and fair view, and the report is limited to those matters sel out in the statement
below.
Independent Examiner's Statement
In connection with my examination. no matter has come to my attention which gives
me reasonable cause to believe that in, any material respect. the requirements".
to keep proper accounting records in accordan￿ with section 130 of the
Charities Acl., and
to prepare accounts which accord with the accounting records and compty
with the accounling requirements of the Charities Acl
have not been met., or to which, in my opinion. attentK)n shouk1 be drawn in order to
enable a proper understarKling of the accounts lo be reached.
Graham Norton FCA
2 Patterdale
Coldharbour Road
West Byfleet
Surrey
KT14 6N
Juty 2026
18