Trustees’ Annual Report for the period
From 01/01/23 Period start date To 31/12/23 Period end date
Charity name: Worplesdon Memorial Hall and Recreation Ground CIO
Charity registration number: 1188577
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The provision, management and maintenance of a village hall and recreation ground for the use of the parish of Worplesdon and others without distinction of political, religious and other opinions, including but not limited to provision of meetings, lectures and classes and the provision of recreation, sport and other leisure activities including housing of Sime Gallery CIO |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
General meetings, lectures and classes and the provision of recreation, sport and other leisure activities. Access to art gallery. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees confirm that they have had due regard to the Charity Commission’s guidance on public benefit and fully understand the requirements set out within it. This guidance has been considered when reviewing the charity’s aims and in planning all activities throughout the year. The trustees are satisfied that the charity’s work continues to provide clear public benefit in line with its charitable purposes |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment
Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Over the year, the charity has continued to focus on its core purpose: keeping Worplesdon Memorial Hall open, safe and functioning as a valued community asset. While bookings have remained steady and in some areas increased, the trustees recognise that maintaining an ageing building presents ongoing challenges. Rising utility costs, essential maintenance and compliance requirements have placed significant pressure on resources. Despite these challenges, the charity has successfully ensured that the hall remains available for the wide range of community groups, classes, events and local residents who rely on it. By managing bookings efficiently, prioritising essential repairs and maintaining a clean and safe environment, the trustees have enabled the hall to continue delivering meaningful public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 |
Other
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | For the financial year, the charity received total income of £53,633 and had total expenditure of £65,262. This means the charity operated at a deficit for the year, with outgoings exceeding income by £11,629. This position reflects the ongoing financial pressures the charity faces. Although bookings have remained steady, income has not fully recovered to pre-COVID levels. At the same time, rising utility costs, insurance premiums and the increasing maintenance needs of an ageing building have significantly affected expenditure. |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The charity holds reserves of approximately 5% of annual expenditure. This level of reserves is significantly lower than the amount typically recommended for charities of this type; however, it reflects the financial pressures the charity faces, including rising utility costs, essential maintenance and the ongoing challenges of managing an ageing building. |
| Amount of reserves held | Para 1.22 | £6,000 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | This level of reserves is significantly lower than the amount typically recommended for charities of this type; however, it reflects the financial pressures the charity faces, including rising utility costs, essential maintenance and the ongoing challenges of managing an ageing building |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The trustees acknowledge that the charity continues to face financial pressures, particularly due to rising utility costs, increased maintenance demands on an ageing building and the longer-term impact of reduced post-COVID income. These factors create some uncertainty about the charity’s long-term financial resilience. However, despite these challenges, the charity is currently managing to operate and meet its obligations. While the financial position is tight, the trustees monitor income and expenditure closely and take a cautious approach to spending. |
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s financial position continues to be challenging. Although bookings have The charity’s principal remained steady and, in some areas,
Para 1.47
| sources of funds (including any fundraising) |
improved, the long-term impact of COVID-19 has reduced overall income compared with pre-pandemic levels. Many community groups have not fully returned, and patterns of hall use have changed, affecting regular revenue. At the same time, the cost of running and maintaining an ageing building has increased significantly. Rising utility prices, essential compliance work and ongoing maintenance requirements have placed sustained pressure on the charity’s finances. These unavoidable costs have grown faster than income, making it increasingly difficult to build reserves or plan for larger future repairs. Despite these pressures, the trustees have managed the charity’s resources carefully. Through close monitoring of expenditure and efficient hall management, the charity has remained just under break-even for the year. While this demonstrates prudent financial control, it also highlights the limited margin available to absorb unexpected costs or major building work. The trustees remain committed to keeping the hall open and operational for the community, but acknowledge that continued financial vigilance — and potentially increased fundraising or grant-seeking — will be essential to maintain the building in the long term. |
|
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | The charity does not have a formal investment policy. Due to the small scale of available funds and the ongoing need to meet regular running costs, the trustees focus on managing the charity’s finances prudently rather than engaging in any form of investment activity. |
| A description of the principal risks facing the charity |
Para 1.46 | The trustees regularly review the key risks facing the charity and take reasonable steps to manage them. As a small organisation responsible for an ageing community building, several ongoing risks have been identified: Operational Risks Building condition and maintenance The hall is an older property requiring continual upkeep. Unexpected repairs or compliance issues (e.g., electrical, fire safety, roofing, plumbing) could create significant financial pressure or temporary closure. Rising utility and running costs Increases in electricity, heating and insurance premiums continue to strain the charity’s limited budget, reducing the margin available for essential maintenance. Health and safety compliance Ensuring the hall remains safe for all users requires |
ongoing checks, documentation and prompt action on any issues. Failure to comply could risk injury, reputational damage or enforcement action. Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Monthly Accounts, annual work plan, Bi- monthly trustee meetings with agenda and minutes. |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | The charity is an unincorporated association managed by a board of volunteer trustees. It operates in accordance with its charitable objectives and the general principles of charity law. While the charity does not have a detailed modern constitution, the trustees work collectively to manage the hall, make decisions in its best interests and ensure that it continues to provide public benefit to the local community. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The charity does not have a detailed constitutional process for appointing trustees. As a small community organisation, recruitment of new trustees can be challenging despite advertising locally. When individuals express an interest in joining, the existing trustees meet with them to discuss the role, understand their skills and experience, and ensure they are aware of the responsibilities involved. |
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Worplesdon Memorial Hall and Recreation Ground CIO |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1188577 |
| Charity’s principal address | Worplesdon Memorial Hall Perry Hill Worplesdon GUILDFORD GU3 3RF |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Avril Webster | ||||
| David Snipp | ||||
| Andrew Christopher Kisiel |
||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets n/a held in this capacity
Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Avril Webster Full name(s) Avril Webster
Position (eg Secretary, Chair Chair, etc)
Date
06/03/26
| Worplesdon Memorial Hall and Recreation | Worplesdon Memorial Hall and Recreation | Ground CIO | Registered Charity No. 1188577 |
||
|---|---|---|---|---|---|
| Receipts andpayments accounts | CC16a | ||||
| For the period from 01/01/22 |
To | 31/12/22 |
Section A Receipts and payments
| Section A Receipts and payments | Section A Receipts and payments | Section A Receipts and payments | ||||
|---|---|---|---|---|---|---|
| to the nearest £ A1 Receipts Unrestricted funds |
to the nearest £ Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ |
Last year to the nearest £ |
||
| HALL RENTALS | 44,210 | - - - - - - - |
- - - - - - - |
44,210 1,461 1,889 2,700 37 2,366 970 |
31,672 1,410 1,374 4,906 1 1,030 4,187 |
|
| STORAGE RENTALS | 1,461 | |||||
| FIELD CHARGES & GROUND RENT | 1,889 | |||||
| GRANTS RECEIVED | 2,700 | |||||
| INTEREST & INVESTMENT INCOME | 37 | |||||
| UTIILITY COSTS CHARGED TO SPORTS CLUBS |
2,366 |
|||||
| OTHER INCOME & COSTS RECOVERED | 970 | |||||
| Sub total(Gross income for AR) | 53,632 |
- | - | 53,632 | 44,579 | |
| - | - | - | ||||
| - | - | - | - | |||
| - | - | 53,632 | 44,579 | |||
WAGES & PENSIONS |
14,557 | - - - - - - - |
- - - - - - - |
14,557 2,663 3,106 17,997 2,277 1,090 14,854 2,189 - 6,529 |
14,070 2,706 2,479 4,610 4,623 966 9,561 1,405 - 3,204 |
|
| RATES & COUNCIL TAX | 2,663 | |||||
| INSURANCE | 3,106 | |||||
| ELECTRICITY & GAS | 17,997 | |||||
| REFUSE COLLECTION, WATER & SEWERAGE |
2,277 | |||||
| TELEPHONE & INTERNET | 1,090 | |||||
| GENERAL REPAIRS & MAINTENANCE | 14,854 | |||||
| CLEANING | 2,189 | |||||
| ACCOUNTANCY & LEGAL CHARGES | - | |||||
| SUNDRY EXPENDITURE | 6,529 | |||||
| Sub total | 65,262 | - | - | 65,262 | 43,624 | |
| - - |
- - |
- - |
||||
| - | - | - | - | |||
| - | - | 65,262 | 43,624 | |||
| -11,630 | - | - | -11,630 | 955 | ||
| - | - - |
- - |
- 28,452 |
- 27,497 |
||
| 28,452 | ||||||
| 16,823 | - | - | 16,823 | 28,452 |
CCXX R1 accounts (SS)
13/06/2023
1
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details CAF BANK: CASH ACCOUNT CAF BANK: GOLD ACCOUNT Details DEBTORS Details Details BUILDINGS & GENERAL CONTENTS Details Signature Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ Unrestricted funds |
to nearest £ Unrestricted funds |
Restricted funds to nearest £ |
Restricted funds to nearest £ |
to nearest £ Endowment funds |
|---|---|---|---|---|---|---|
| 11,720 | - | - | ||||
| 5,103 | - | - | ||||
| - | - | - | ||||
| 16,823 | - | - | ||||
| OK | ||||||
| to nearest £ Endowment funds |
||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| Current value (optional) |
||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| Current value (optional) |
||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| When due (optional) |
||||||
| Date of approval |
||||||
CCXX R2 accounts (SS)
13/06/2023
2
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Worplesdon Memorial Hall and Recreation Ground CIO members of On accounts for the year ended 31/12/23 Charity no (if any): 1188577 Set out on pages 1, 2 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 12 / 2023 . Responsibilities and basis of As the charity trustees of the Trust, you are responsible for the report preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's I have completed my examination. I confirm that no material matters statement have come to my attention (other than that disclosed below ) in connection with the examination which gives me cause to believe that in, any material respect: 1 accounting records were not kept in accordance with section 130 of the Act or 2* the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * Please delete the words in the brackets if they do not apply.
Date: 12/10/24 Signed: Name: James Hobbs Relevant professional ACCA qualification(s) or body (if any):
Address: 845a Fulham Road, London, SW6 5HJ
October 2018
IER
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
2