## **Trustees’ Annual Report for the period** **From 01/01/23 Period start date To 31/12/23 Period end date** ## **Charity name: Worplesdon Memorial Hall and Recreation Ground CIO** ## **Charity registration number: 1188577** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The provision, management and
maintenance of a village hall and recreation
ground for the use of the parish of
Worplesdon and others without distinction
of political, religious and other opinions,
including but not limited to provision of
meetings, lectures and classes and the
provision of recreation, sport and other
leisure activities including housing of Sime
Gallery CIO| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|General meetings, lectures and classes
and the provision of recreation, sport and
other leisure activities. Access to art
gallery.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees confirm that they have had
due regard to the Charity Commission’s
guidance on public benefit and fully
understand the requirements set out within
it. This guidance has been considered
when reviewing the charity’s aims and in
planning all activities throughout the year.
The trustees are satisfied that the charity’s
work continues to provide clear public
benefit in line with its charitable purposes| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Over the year, the charity has continued to
focus on its core purpose: keeping
Worplesdon Memorial Hall open, safe and
functioning as a valued community asset.
While bookings have remained steady and
in some areas increased, the trustees
recognise that maintaining an ageing
building presents ongoing challenges.
Rising utility costs, essential maintenance
and compliance requirements have placed
significant pressure on resources.
Despite these challenges, the charity has
successfully ensured that the hall remains
available for the wide range of community
groups, classes, events and local residents
who rely on it. By managing bookings
efficiently, prioritising essential repairs and
maintaining a clean and safe environment,
the trustees have enabled the hall to
continue delivering meaningful public
benefit.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| Other ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|For the financial year, the charity received
total income of £53,633 and had total
expenditure of £65,262. This means the
charity operated at a deficit for the year,
with outgoings exceeding income by
£11,629.
This position reflects the ongoing financial
pressures the charity faces. Although
bookings have remained steady, income
has not fully recovered to pre-COVID
levels. At the same time, rising utility costs,
insurance premiums and the increasing
maintenance needs of an ageing building
have significantly affected expenditure.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The charity holds reserves of approximately
**5% of annual expenditure**. This level of
reserves is significantly lower than the
amount typically recommended for charities
of this type; however, it reflects the financial
pressures the charity faces, including rising
utility costs, essential maintenance and the
ongoing challenges of managing an ageing
building.| |Amount of reserves held|Para 1.22|£6,000| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|This level of reserves is significantly lower
than the amount typically recommended for
charities of this type; however, it reflects
the financial pressures the charity faces,
including rising utility costs, essential
maintenance and the ongoing challenges of
managing an ageing building| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The trustees acknowledge that the charity
continues to face financial pressures,
particularly due to rising utility costs,
increased maintenance demands on an
ageing building and the longer-term impact
of reduced post-COVID income. These
factors create some uncertainty about the
charity’s long-term financial resilience.
However, despite these challenges, the
charity is currently managing to operate
and meet its obligations. While the financial
position is tight, the trustees monitor
income and expenditure closely and take a
cautious approach to spending.| **Additional information (optional)** You may choose to include further statements where relevant about: The charity’s financial position continues to be challenging. Although bookings have The charity’s principal remained steady and, in some areas, Para 1.47 |sources of funds (including
any fundraising)||improved, the long-term impact of
COVID-19 has reduced overall income
compared with pre-pandemic levels. Many
community groups have not fully returned,
and patterns of hall use have changed,
affecting regular revenue.
At the same time, the cost of running and
maintaining an ageing building has
increased significantly. Rising utility prices,
essential compliance work and ongoing
maintenance requirements have placed
sustained pressure on the charity’s
finances. These unavoidable costs have
grown faster than income, making it
increasingly difficult to build reserves or
plan for larger future repairs.
Despite these pressures, the trustees have
managed the charity’s resources carefully.
Through close monitoring of expenditure
and efficient hall management, the charity
has remained just under break-even for the
year. While this demonstrates prudent
financial control, it also highlights the
limited margin available to absorb
unexpected costs or major building work.
The trustees remain committed to keeping
the hall open and operational for the
community, but acknowledge that
continued financial vigilance — and
potentially increased fundraising or
grant-seeking — will be essential to
maintain the building in the long term.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The charity does not have a formal
investment policy. Due to the small scale of
available funds and the ongoing need to
meet regular running costs, the trustees
focus on managing the charity’s finances
prudently rather than engaging in any form
of investment activity.| |A description of the principal
risks facing the charity|Para 1.46|The trustees regularly review the key risks
facing the charity and take reasonable
steps to manage them. As a small
organisation responsible for an ageing
community building, several ongoing risks
have been identified:
Operational Risks
Building condition and maintenance The
hall is an older property requiring continual
upkeep. Unexpected repairs or compliance
issues (e.g., electrical, fire safety, roofing,
plumbing) could create significant financial
pressure or temporary closure.
Rising utility and running costs Increases in
electricity, heating and insurance premiums
continue to strain the charity’s limited
budget, reducing the margin available for
essential maintenance.
Health and safety compliance Ensuring the
hall remains safe for all users requires| ongoing checks, documentation and prompt action on any issues. Failure to comply could risk injury, reputational damage or enforcement action. Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Monthly Accounts, annual work plan, Bi-
monthly trustee meetings with agenda and
minutes.| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|The charity is an unincorporated
association managed by a board of
volunteer trustees. It operates in
accordance with its charitable objectives
and the general principles of charity law.
While the charity does not have a detailed
modern constitution, the trustees work
collectively to manage the hall, make
decisions in its best interests and ensure
that it continues to provide public benefit to
the local community.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The charity does not have a detailed
constitutional process for appointing
trustees. As a small community
organisation, recruitment of new trustees
can be challenging despite advertising
locally. When individuals express an
interest in joining, the existing trustees
meet with them to discuss the role,
understand their skills and experience, and
ensure they are aware of the
responsibilities involved.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Worplesdon Memorial Hall and Recreation Ground CIO| |---|---| |Other name the charity uses|| |Registered charity number|1188577| |Charity’s principal address|Worplesdon Memorial Hall
Perry Hill
Worplesdon
GUILDFORD
GU3 3RF| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Avril Webster|||| ||David Snipp|||| ||Andrew
Christopher Kisiel|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** _Avril Webster_ **Full name(s)** Avril Webster **Position (eg Secretary,** Chair **Chair, etc)** **Date** 06/03/26 |**Worplesdon Memorial Hall and Recreation**|**Worplesdon Memorial Hall and Recreation**|**Ground CIO**|**Registered Charity**
**No. 1188577**||| |---|---|---|---|---|---| |**Receipts andpayments accounts**|||||**CC16a**| |**For the period from**
**01/01/22**||**To**|**31/12/22**||| ## **Section A Receipts and payments** |**Section A Receipts and payments**|**Section A Receipts and payments**|**Section A Receipts and payments**||||| |---|---|---|---|---|---|---| |**to the nearest £**
**A1 Receipts**
**Unrestricted**
**funds**|||**to the nearest £**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**| |HALL RENTALS|**44,210**||**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**|**44,210**
**1,461**
**1,889**
**2,700**
**37**
**2,366**
**970**|**31,672**
**1,410**
**1,374**
**4,906**
**1**
**1,030**
**4,187**| |STORAGE RENTALS|**1,461**|||||| |FIELD CHARGES & GROUND RENT|**1,889**|||||| |GRANTS RECEIVED|**2,700**|||||| |INTEREST & INVESTMENT INCOME|**37**|||||| |UTIILITY COSTS CHARGED TO SPORTS
CLUBS|**2,366**
|||||| |OTHER INCOME & COSTS RECOVERED|**970**|||||| |**_Sub total_**_(Gross income for AR)_|**53,632**
||**-**|**-**|**53,632**|**44,579**| |||||||| ||||**-**|**-**|**-**|| ||||**-**|**-**|**-**|**-**| |||||||| ||||**-**|**-**|**53,632**|**44,579**| |||||||| |
WAGES & PENSIONS|**14,557**||**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**|**14,557**
**2,663**
**3,106**
**17,997**
**2,277**
**1,090**
**14,854**
**2,189**
**-**
**6,529**|**14,070**
**2,706**
**2,479**
**4,610**
**4,623**
**966**
**9,561**
**1,405**
**-**
**3,204**| |RATES & COUNCIL TAX|**2,663**|||||| |INSURANCE|**3,106**|||||| |ELECTRICITY & GAS|**17,997**|||||| |REFUSE COLLECTION, WATER &
SEWERAGE|**2,277**|||||| |TELEPHONE & INTERNET|**1,090**|||||| |GENERAL REPAIRS & MAINTENANCE|**14,854**|||||| |CLEANING|**2,189**|||||| |ACCOUNTANCY & LEGAL CHARGES|**-**|||||| |SUNDRY EXPENDITURE|**6,529**|||||| |**_Sub total_**|**65,262**||**-**|**-**|**65,262**|**43,624**| |||||||| ||||**-**
**-**|**-**
**-**|**-**
**-**|| ||||**-**|**-**|**-**|**-**| |||||||| ||||**-**|**-**|**65,262**|**43,624**| |||||||| ||**-11,630**||**-**|**-**|**-11,630**|**955**| ||**-**||**-**
**-**|**-**
**-**|**-**
**28,452**|**-**
**27,497**| ||**28,452**|||||| ||**16,823**||**-**|**-**|**16,823**|**28,452**| CCXX R1 accounts (SS) 13/06/2023 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
CAF BANK: CASH ACCOUNT
CAF BANK: GOLD ACCOUNT
**Details**
DEBTORS
**Details**
**Details**
BUILDINGS & GENERAL CONTENTS
**Details**
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**Unrestricted**
**funds**|**to nearest £**
**Unrestricted**
**funds**|**Restricted funds**
**to nearest £**|**Restricted funds**
**to nearest £**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---|---|---|---| |||**11,720**||**-**||**-**| |||**5,103**||**-**||**-**| |||**-**||**-**||**-**| |||**16,823**||**-**||**-**| |||||||OK| |||||||**to nearest £**
**Endowment**
**funds**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**Current value**
**(optional)**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**Current value**
**(optional)**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**When due**
**(optional)**| |||||||| |||||||| |||||||| |||||||| |||||||| |||||||| |||||||Date of
approval| |||||||| |||||||| CCXX R2 accounts (SS) 13/06/2023 2 ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/** Worplesdon Memorial Hall and Recreation Ground CIO **members of On accounts for the year ended** 31/12/23 **Charity no (if any): 1188577 Set out on pages** 1, 2 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 12 / 2023** . **Responsibilities and basis of** As the charity trustees of the Trust, you are responsible for the **report** preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent examiner's** I have completed my examination. I confirm that no material matters **statement** have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: 1* accounting records were not kept in accordance with section 130 of the Act or 2* the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Date:** 12/10/24 **Signed: Name:** James Hobbs **Relevant professional** ACCA **qualification(s) or body (if any):** **Address:** 845a Fulham Road, London, SW6 5HJ **October 2018** **IER** ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 2