Trustees’ Annual Report for the period
From 1 January 20232 to 31 December 2023 Period end date
Charity name: Sime Gallery CIO
Charity registration number: 1188534
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | (a) The preservation and permanent display of the works of Sidney Herbert Sime; (b) To advance in education and the arts and, in particular but not exclusively, the history of the works of Sidney Herbert Sime. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
(a) Appointment of CIO’s trustees with expertise in viable financial charitable art gallery planning and with the art market; comprehensive insurance taken out covering all works held; adoption of policies on financial reserves; planning of children’s workshops and creating of links with schools; ongoing discussions to formulate plans for future education policies, policies on conservation and future acquisitions; installation of alarm system; appointment of volunteer with experience of collections conservation to lead on care and conservation; experienced gallery volunteer engaged to undertake monthly tasks; (b) Monitoring of increased opening hours by pre-appointment 01 Feb-30 Nov 2023 (open 2-4 on Wednesdays and Sundays, formerly closed during Covid lockdown periods); suitable volunteers recruited; new website updated regularly; new logo in use on correspondence/advertising; talks given in the gallery and to interested local groups; improvements continued on both signage and gallery entrance area; children’s workshops.Obtaining grants eg NLHF |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees confirm that they have complied with the duty in Section 4 of The Charities Act 2006 to have due regard to the Charity Commission’s general guidance on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | The gallery and Board of Trustees is volunteer led. Its volunteers give of their time and expertise in various ways such as gallery guides, on conservation care and research activities, managing the small café rota, website management as well as with marketing and publicity work, on day-to-day maintenance, grant applications and their outcome activities when successful, strategy application, fundraising events and exhibition planning and preparation. In addition, there are 25 volunteers for the gallery, workshops and café. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Underlying all achievements is recognition of the importance and benefit of art to everyone. Closure of galleries due to Covid restrictions highlighted its relevance to society. As an independent CIO the gallery succeeded in re-opening (with pre-booking) to the public with increased hours, 2-4pm on Wednesdays and Sundays, Covid surges affected numbers of visitors at times before 2023 but gallery remained opened with precautions introduced when appropriate eg Jan-March 2022. Despite these distractions, trustees and gallery volunteers were delighted to welcome in 2023, 484 visitors and 61 children as workshop attendees. The Sime ‘Ta Ta’ café opened during this period for drinks and cakes and total 215 visitors participated of its refreshments. There were 3 group visits.The ambience and appearance of both the café and gallery eg additional and upgraded lighting above the display panels, improved signage eg PULL UP banner for display purposes, courtyard area and new display bases for additional items to be displayed, and bannister rail to |
assist those with ambient stair difficulties have all made a difference to the visitor experience. Those unable to access the gallery have been offered albums to view as appropriate and safe, downstairs. Plans for redecoration in early 2024 whilst paintings are being exhibited at our first London Exhibition at Chris Beetles Gallery St James’s. This and other items as well as our outreach preogramme has been achievable with the support of the NLHeritage Fund grant we received.
Two talks were given about the works of Sidney Sime for group visits, both of these held in the gallery; two future talks are booked. One trustee is responsible for monthly online newspaper updates and one local magazine receives regular entries and adverts. Social media, in particular Instagram increasing particularly with younger visitors continue to help to keep people informed via regular postings. To reach a wider audience a twitter account was initiated as it vital to maintain as well as increase footfall and sustainability. The Ta TA café had some additional items given and the small courtyard area enhanced with additional flower pots and Christmas lights! In 2023 we entered ‘Guildford in Bloom’ competition and awarded Silver in our category.
The major NL Heritage Fund grant of £78,790 awarded in Dec 2021 was for a community liaison officer for audience development, an exhibitions gallery technician, and a retail consultant for 20222025, all posts in keeping with the Gallery Business Plan to become sustainable financially as well as retaining our volunteers and increasing footfall. Two Consultants were appointed for community liaison in a partnership scheme with Surrey Museums; one to be our Gallery technician and one to carry out evaluation of the scheme. This has resulted for example in young adults from Halow charity who suffer with autism or lacking life skills visiting the Gallery for art classes under the supervision of the Heritage Consultants and 3 volunteers. Our progress is regularly evalutated by our excellent HF Evaluation Consultant, principally by the analysis of questionnaires for every occasion and our visitors as well us regular updates in activity.
A grant of £100 from the Surrey County Council Members Scheme was used to sponsor young musicians at our first big fundraising event when 170 attended a Jazz
BBQ.This enabled us to support Halow beyond the period of the HF grant scheme should we require paying for services to assist our volunteers or purchase particular items to improve our display. In December we were successful in obtaining a grant for an Art Conservator to come and prioritse the need and order in which art works need restoration or reframing etc We continue to consider our EDI programme to become more welcoming, inclusive, diverse and equitable.Particular advice has been sought regarding sight to enable us to create signs that are visible and legible to people with poor eyesight. Our policies regarding EDI were improved and as a group of Trustees we ensure that our meetings include any updates.The Halow group will assist in creating new display signs that are easier to see and read as wel as information panels. Mr Thomas Seymour, grandson of Sime’s Patron and renowned polymath Lord Howard de Walden, remains the founding Patron and is assisting in organisation of the Gallery’s first Exhibition at Chris Beetles Gallery I January 2024 and will give the speech at the opening recptiom, A private Exhibition is planned for Feb-June 2024 in London and a further one in September -December 2024 planned in North London. Ewbank’s Auctioneers continues as the CIO’s founding Sponsor until November 2023.It was with great sadness that Chris Ewbank, Sime Trustee and sponsor, died in June 2023 and is greatly missed.
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | Education: In addition to the main Halfterm workshop in Feb 2023 when Guildford Shakespeare company encourage a number of children to participate in miming and acting out a related speech from The Tempest which was successful as well as informative.Three small workshops took place which included taking the children into the gallery to spot items such as animals in the paintings, thereby introducing them to Sime’s art in an enjoyable, fun way, and an art treacher volunteered to give a drawing class based on a Sime Caricature for adults on one occasion. Further art workshops tooks place at the Church for Easter and at Halloween in |
| the Gallery. As part of the King’s Coronation a tea party for volunteers was held and a tree planting ceremony performed. A previous coffee mornin g for volunteers was held at the nearby Hotel/café to show appreciation for the valauable contribution and to support our local economy bu=y using the nearby hotel facility. Strategy sessions continued in 2023 when KPIs were revisited and our aims and objectives taken forward with the proposal eventually to become a Centre for Illustrative Art Education, to share the fascinating ‘story’ of Sidney Sime and the importance of his art to heritage. The Trustees were divided into 3 groups - to plan and prioritise Enhancing the appearance, Improving the assets, and increasing the awareness of the Gallery which would assist in planning our budget, guided by our Business Plan and achieving the outcomes of the HF grant requirements. |
||
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | 172 attended Jazz BBQ when …….raised at and sponsored by local Builder and supported by a small grant fro our local County Councillor.and far exceeded expectations again.. The second annual Sime Lecture was held in November 2023 and attended by 103 people raising £. |
| Investment performance against objectives |
Para 1.41 | |
| Other | ||
| Financial Review | ||
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Overall, the CIO’s financial position was solid at the end of the second calendar year. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The purpose of the Financial Reserve Policy is to ensure the financial stability of the Sime Gallery at all times. |
| Amount of reserves held | Para 1.22 | The target minimum Financial Reserve Fund is equal to six months of average operating costs. Target amount of reserves held in 2023: £ |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Trustees are keen to increase the numbers of visitors welcomed to the gallery and recognise the need to grow the volunteer team in order to make this possible. It is recognised, for example, that since Covid |
| many people are not returning to visiting |
|---|
| galleries; some volunteers have become |
| disillusioned if not many visitors come. A |
| volunteer handbook has been created to |
| support volunteer training and a volunteers’ |
| coffee morning was arranged. The handbook |
| requires updating again to make it |
| relevcant.The need for additional funding |
| through grants, sponsorship and fund |
| raising will be required to ensure financial |
| stability especially when the major 3 year HF |
| grant period is completed (summer 2025).An |
| annual lecture will take place in November |
| 2024 |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Grants, donations sponsorship, annual lecture and annual fundraising event, and limited merchandise (due to lack of space ) eg cards and Sime book. Also further painting scheme as part of conservation and restoration plans needs completing. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | The CIO’s current principal risks arise from i) insufficient funding for future financial sustainability; eg to pay for any employed helpers ii) lack of display space iii) lack of sufficient visitors to make any further new openings viable iv) lack of volunteers/trustees with appropriate skills v) lack of profile of Sime name vi) and as identified in para 1:23 |
| Other | In addition to those mentioned above, trustees are also aware of issues with a lack of public transport to Worplesdon, poor access to the gallery space, limited merchandising and uncertainty due to the Covid effect and effects of war in Ukraine, Gaza and general global uncertainty affecting decision making and general support for Arts and Heritage in this country, as well as soaring costs for art conservation work since items difficult to obtains and increasing in price constanrtly. |
Structure, Governance and Management
| Description of charity’s trusts: |
The Sime Gallery CIO has no trusts. | |
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are selected with regard to the skills, knowledge and expertise they bring. The constitution allows up to 12 trustees to serve at any one time. There must be a minimum of four trustees. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | New Trustees receive i) a copy of the current version of the constitution ii) a copy of the CIO’s latest Trustees’ Annual Report and statement of accounts iii) a copy of current policies |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The Sime Gallery CIO was instated on 13 March 2020, formerly the Sime Gallery Trust, formed in 1949 to enable the bequest of Sime’s widow Mary (please see below). The trustees are responsible for running the organisation. The Sime Gallery works with other galleries and arts societies in West Surrey and plans to develop links nationally also. It is a member of Surrey Museums Partnership and the Association of Independent Museums with whom we work with the 2 HF consultants in a 3 year partnership scheme since March 2021. The gallery plans to work towards accreditation with support from Museums Development South East. |
| Relationship with any related parties |
Para 1.51 | The origins of the Sime Gallery CIO lie within the Worplesdon Memorial Hall and Recreation Ground and Sime Gallery Trust. Funding for the Gallery’s establishment and construction was provided solely by the bequest of Sime’s widow Mary in 1949, at no extra cost to the trustees of the day. The gallery opened in 1956. In order to provide a modern governance |
structure for both the gallery and the Hall, it was agreed to form two CIOs: Worplesdon Memorial Hall and Recreation Ground CIO and the Sime Gallery CIO, each with its own set of trustees. The Sime Gallery remains located within the Worplesdon Memorial Hall. A legal property structure was agreed and accepted by the Charity Commission in March 2020, enabling the Sime bequest to be based on a firm legal tenure necessitating the granting of a new lease between the two new CIOs. An operational agreement between the two new CIOs was agreed, with both organisations looking forward to good collaboration in years to come. This new arrangement allows the Sime Gallery GIO greater flexibility of future funding. Other
Reference and Administrative details
| Charity name | Sime Gallery CIO |
|---|---|
| Other name the charity uses | - |
| Registered charity number | 1188534 |
| Charity’s principal address | Worplesdon Memorial Hall Perry Hill Worplesdon Guildford Surrey GU3 3RF |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Catherine Irene MaryBroughton |
Chair | 13 March 2020 - present | ||
| John Slater | Treasurer | 13 May2022 -present | ||
| Caroline M Coleman |
Trustee | 13 March 2020 - present | ||
| Christopher T J Ewbank Chartered Arts and Antiques Surveyor, FRICS, ASFAV |
Trustee | 13 March 2020 - present | ||
| Jan H Messinger | Trustee | 13 March 2020 –present | ||
| Marilyn Scott MBE MA AMA FRSA |
Trustee | 18 March 2020 - present | ||
| MarjoryI Stewart | Trustee | 13 March 2020 –present | ||
| Victoria Thompson | Trustee | 13 March 2020 -present | ||
| Catherine Mirmak | Trustee | June 2021-present | ||
| Peter H Elsing | Treasurer | 13 March 2020 - June 2022 |
||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Independent Auditor |
Ms Helen Lee | 55 Wodeland Avenue, Guildford, Surrey ~GU2 4LA |
| Bankers | CAF Bank Ltd | 25 Kings Hill Avenue, Kings Hill, West Malling, Kent ME19 4JQ |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Arts Consultancy Advisor- Alix Slater Consultancy (funded by the Heritage Fund Resilient Heritage Grant awarded 2019) March 2019-Aug 2020
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
Mary Broughton | |
|---|---|---|
| Catherine Irene Mary Broughton | ||
Chair |
||
| Sime Gallery CIO | 1188534 | ||||
|---|---|---|---|---|---|
| Receipts andpayments accounts | CC16a | ||||
| For | the period from |
Period start date 01-Jan-23 |
To | Period end date 31-Dec-23 |
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ |
Unrestricted funds to the nearest £ |
Restricted funds to the nearest £ |
Restricted funds to the nearest £ |
Endowment funds to the nearest £ |
Endowment funds to the nearest £ |
Total funds to the nearest £ |
Total funds to the nearest £ |
Last year to the nearest £ |
|---|---|---|---|---|---|---|---|---|---|
| Donations | 1,958 | - | - | 1,958 | 2,784 | ||||
| Sponsors, lectures, workshops, retail, other sales etc. |
8,280 | - | - | 8,280 | 7,154 | ||||
| - | - | - | - | - | |||||
| Grants | - | 564 | - | 564 | 40,145 | ||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| Sub total(Gross income for AR) |
10,238 | 564 | - | 10,802 | 50,083 | ||||
| A2 Asset and investment sales, (see table). |
|||||||||
| - | |||||||||
| - | - | ||||||||
| Sub total | - | - | |||||||
| Total receipts A3 Payments |
|||||||||
| 50,083 | |||||||||
| Expenditure from day-to-day ooperations | |||||||||
| Gallerymaintenance | 630 | 1,637 | |||||||
| Workshops | 419 | 98 | |||||||
| Marketing | 635 | 207 | |||||||
| Website | 498 | - | |||||||
| Retail costs | 616 | 462 | |||||||
| Admin. Costs | 2,705 | 450 | |||||||
| - | - | ||||||||
| Expenditure fromgrants | - | 12,846 | |||||||
| **Sub total ** | 5,503 | 15,700 | |||||||
| A4 Asset and investment purchases, (see table) |
|||||||||
| - | |||||||||
| - | |||||||||
| **Sub total ** | - | - | |||||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||||||
| 15,700 | |||||||||
| 4,735 | 34,383 | ||||||||
| - | - | ||||||||
| 14,444 | 11,515 | ||||||||
| 19,179 | 45,898 |
CCXX R1 accounts (SS)
24/09/2024
1
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity's own use B1 Cash funds |
Details None Details Total cash funds (agree balances with receipts and payments account(s)) None cash in bank Details Details None Details Invoices for overhead costs (paid Jan 2024) Signature |
Unrestricted funds to nearest £ |
Restricted funds to nearest £ |
Endowment funds to nearest £ |
||
| 19,179 | 14,274 | - | ||||
| - | - | - | ||||
| - | - | - | ||||
| 19,179 | 14,274 | - | ||||
| OK | ||||||
| Endowment funds to nearest £ |
||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| Current value (optional) |
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| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| Current value (optional) |
||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| When due (optional) |
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| Date of approval |
||||||
| Mary Broughton (Chair) | ||||||
| John Slater (Treasurer) |
I have carried out an independent examination of the accounts laid out above for the year ended 31st. December 2023 of the organisation and that I found them to be prepared in accordancce with the underlying records.
Helen M L Lee FCA
CCXX R2 accounts (SS)
24/09/2024
2
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examIneS report on the accounts Section A Independent Examiner's Report Report to the trustees Sime Gallery CIO On accounts for the year ended 31 December 2024 Chartty no (rf any) 1188534 Set out on pages I report to the truslees on my examination of the aOunt5 of the above tharity {Ihe Trusn for the year ended Responsiblllties and basi$ of rnport AS the ¢harity's trustees. you are responsible for the preparation of th8 accounts in accordance viith the requirements of the Chanties Act 2011 (°the Actl. I report in respgct of my èxamination of the Trust's accounts carnad out under section 145 of th8 2011 Act and in carrying out my examination, I have followed 811 the applicable Directions given by th8 Charity Commission under section 145{5)(b) of the Act. Independent examiner's statement ero Inse I have completed my examination. I confimi thal no material matters have cnme to my attention in connection with the examination {8lhKIts vthich gives me cause lo believe that in. 8ny material respect.. the accounting records were not kept in accordance wilh seclion 130 of the Chanties Act., or thè accounts did not accord Vth the 8ccounling rerdS,. or Ihe accounts did not ¢omply with the applicAble requiremenls conceming the fomi and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which 1$ not 8 matter considered as part of an independent examination. I have no concems and have come across no other Matters in ¢onnection with the examination lo whith attention should be drawn in this report in order to enable a prop6r understanding of the accounts lo bè reached. . Please delete the words in th• brackets rf they do not apply. Signed: Date: oz Name: 14flE 4L&LENJ fvl. L. LgE Relevant professional qualiflGation(s} or body lQae IER Oct 2018
(if any): Address: (su I L IJF£)£t) LLC. Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32. Independent examination of charity accounls.. directions and guidance for examiners). Give here brief details of any items tat the examlner wishes to discloM. IER Oct 2018
CHARITY COMMISSIO FOR ENGLAND AND WALES 5imeGallpry CIO Receipts and payments accounts CC16a 31.W23 Section A Receipts and pa ments Uprestrle fttnds funds Totsl Lwt y¢r tots n•areJt£ A1 7,154 146 Sub totl(Grws ineom8 forAR Iq A2 A••tind Inv•stm•nt ••l••. Sub tot rot41 10238 &J.083 A3Pa 419 7C 12 17,744 18,700 A4 A$s•t and (nv•sts#•nt rchases tab Sub to rot•lp•yTh•nts 17.744 23.247 15.700 Not olr•ctsl(p•ym•ntsJ A5 Transfers betven •Jnd¥ A6 cxh funds last yaar end Cash funds this yw 17.1 11 X3 Jl. 1427 11.51 19.1 453 CCXX R1 %¢ourt•18SI 011W4
ection Sfaferriérit ofassets an.d fiabifFies ate encff the period Unrestyiclpd Restrict8d funds Ertdovm)ent nds nds B1 Cash frJnd• 19.179 14.274 Total cash funts 19.179 14274 fund fvnds OJrrqntvalts• 84 A8sots rntaln•d for th• charltV• own u Anwnl ¢h When du• BS Llablllti Dats of 4PPToval I I shn Slater rrr8asurnrl 1 1tr/2-4 CCYX R2 ¢¢MJrts ISSI 01104124