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2025-03-09-accounts

Trustees’ Annual Report for the period

From 10.3.2024 Period start date To 9.3.2025 Period end date

Charity name: Hill Pony Resources Group

Charity registration number: 1188454

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 To promote humane behaviour towards
Dartmoor Hill Ponies by providing rehoming
where appropriate, suitable care,
protection, treatment and security.
Attending to Dartmoor Hill Ponies which are
in need of care and attention by reason of
sickness, maltreatment, poor
circumstances or ill usage.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 To advance the education of the public in
the subject of the History of the Dartmoor
Hill Ponies and any matters pertaining to
animal welfare through social
media/website, face to face events and
work experience placements
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public benefit		 Para 1.18 Trustees have access to ‘The Public
Benefit Requirements’ and ‘The Essential
Trustee’ both issued by The Charity
Commission

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38 n/a
Policy on social investment
including program related
investment		 Para 1.38 n/a
Contribution made by
volunteers		 Para 1.38 The charity relies heavily upon the
contributions made by volunteers. These
include working with the ponies for training
and field duties, fundraising, bookkeeping,
home checks for adoption procedures and
welfare checks.

Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 Taken in ponies and rehomed into safe
environments. Also, during this period, we
helped ponies previous rehomed whose
adopters could no longer keep them; and
cared for them until the charity found
suitable new homes for them. The charity
has again provided lifetime support for the
ponies who have come through our care.
The charity regularly supports fostered
ponies with veterinary and farrier
expenses.
Providing care for permanent residents due
to age or behavioural issues.
Assisted ponies that were at risk of neglect
and ill usage.
Online information shared regarding equine
welfare issues for public benefit.
Given advice to members of the public with
regards to pony welfare.
Made improvements to the yard for the
welfare of the ponies on site, taken on
more grazing for the above.
Provided volunteer and employment
opportunity.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41 Continued to provide care for Dartmoor Hill
Ponies and other vulnerable ponies, all the
while, working on rehabilitation for
behaviour issues, whilst adapting our
settings to accommodate varying health
needs.
Performance of fundraising
activities against objectives
set		 Para 1.41 We have managed to sustain the financial
accounts of the charity by successful grant
bids and some other fundraising incentives.
These include: promoting Easy
Fundraising, raffles, auctions, Recycling for
Good Causes, tabletop sales, sponsoring
of ponies, along with other online appeals.
Investment performance
against objectives		 Para 1.41 n/a
Other During this period, we were able to provide
employment to a part time yard person as
well as employment for self-employed
persons on an ad hoc basis. This help has
proved invaluable in providing adequate
care for our ponies and ensuring their
needs and training is provided alongside
the yard being kept clean and orderly.
Financial surplus from last year has
benefitted our main site by improving
drainage and provided an extra concrete
area for the comfort of our ponies during
poor weather.
We have also made good use of our
Welfare unit which was purchase 23/24
period for the comfort and benefit of our
volunteers, particularly during bad weather.

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 The charity holds a small cash reserve.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 These holdings represent funds to continue
the day to day running of the charity.
Amount of reserves held Para 1.22 At the end of the period the charities
holdings remained at £5,605.58. This was
made up of £4,847.62 in the current
account (Triodos Bank), £688.78 in the
treasurers account (Lloyds Bank) and
£69.18 as petty cash.
Reasons for holding zero
reserves		 Para 1.22 n/a
Details of fund materially in
deficit		 Para 1.24 n/a
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 Charity is only ongoing if we can continue
to raise funds and grants, in particular, to
provide paid support (training and yard
help).
Additional information (optional)
You may choose to include further statements		 Additional information (optional)
You may choose to include further statements		 where relevant about:
The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 Grants, donations, sale of donated items,
auctions, tabletop sales.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 n/a
A description of the principal
risks facing the charity		 Para 1.46 Lack of donations and grants, therefore,
loss of income.
Increase in overheads, fuel, vets, farrier
and feed etc.
Increase in number of people surrendering
their equines due to the cost of living.
Lack of voluntary help.
Other n/a

Structure, Governance and Management

Description of charity’s
trusts:		 n/a
Type of governing document
(trust deed, royal charter)		 Para 1.25 Trust deed
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 By nomination and seconded

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51 Supply with trust deed.
Provide information on how the charity runs
on a day to day basis.
Visit to all sites.
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 n/a
Relationship with any
related parties		 Para 1.51 n/a
Other n/a

Reference and Administrative details

Charity name Hill Pony Resources Group
Other name the charity uses n/a
Registered charity number 1188454
Charity’s principal address 3 Callington Road, Harrow Barrow, Cornwall, PL17 8AZ

Names of the charity trustees who manage the charity

1
2
3
4
5
6
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10
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19
20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee (if any)
Scott Houghton 3 Callington Road,
Harrow Barrow,
Cornwall, PL17 8AZ		 Whole year
Nicola Wakeham Wholeyear
Roger Wakeham Wholeyear
Lynn Laramy Wholeyear

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of
adviser
Name
Address
Accountant Jonathan Lambert,
Greenscombe
Accounting		 April Sunset, Latchley, Gunnislake, PL18 9AX

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date
Scott Houghton Nicola Frances Wakeham

Trustee		 Treasurer
4.12.2025
4.12.2025

Charity Name
Charity Name
Charity Name		 No (if any) CC16a
Receipts and payments accounts
For the period
from		 Period start date To Period end date
Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest £
21,803
14,350
1,898
4,232
686
701
294
614

44,578
-
-
-
44,578
1,515
6,399
2,247
20,036
3,683
310
423
14,406
3,554
2,099
1,266
50
213
56,201
-
56,201
- 11,623
- 9,017
26,246
5,606		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
TO ASSETS
-		 Endowment
funds
to the nearest £		 Total funds
to the nearest £		 Last year
to the nearest £
DONATIONS 21,803 -
-
-
-
-
-
-
-
-		 21,803 21,500
GRANTS 14,350 14,350 27,170
GIFT AID 1,898 1,898 652
CHARITABLE ACTIVITIES: PAYPAL,
EASY FUNDRAISING		 4,232 4,232 4,082
CHARITABLE ACTIVITIES: EVENTS
AND COMPETITIONS		 686 686 635
OTHER TRADING ACTIVITIES 701 701 496
INTEREST 294 294 80
OTHER 614 614 -
Sub total(Gross income for
AR)
44,578		 44,578 54,615
A2 Asset and investment sales,
(see table).
- -
-
-		 -
- - -
Sub total - - -
Total receipts
A3 Payments
- 44,578 54,615

COSTS IN FUNDRAISING		 1,515 -
-
-
-
-
-
-
-
-
-		 1,515 1,030
CHARITABLE ACTIVITIES: FEED &
EQUIPMENT		 6,399 6,399 4,495
VOLUNTEER EXPENSES 2,247 2,247 1,424
SALARIES,PAY & TRAINING 20,036 20,036 5,221
VET,TREATMENTS & FARRIER 3,683 3,683 4,703
TRANSPORT & PASSPORTS 310 310 480
OTHER: PUBLIC LIABILITY INSURANCE 423 423 384
OTHER: RENT & FIELD MAINTENANCE 14,406 14,406 4,860
OTHER: VEHICLE EXPENSES &
INSURANCE		 3,554 3,554 1,190
DEPRECIATION 2,099 2,099 1,018
STAFF WELFARE & CLOTHING 1,266 1,266 240
AUDIT FEES 50 50 50
IT EXPENSES 213 213 163
**Sub total ** 56,201 56,201 **# ** 25,258
A4 Asset and investment
purchases (see table)
, -
-
-		 -
-
**Sub total ** - - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
- 56,201 25,258
- 11,623 - - - 11,623 29,357
- 9,017 TO ASSETS -
-		 - 9,017
-
26,246 - 26,246 2,764
5,606 -
5,606		 32,121

CCXX R1 accounts (SS)

04/12/2025

1

Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B1 Cash funds		 Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details
Details
TRAILER
LAPTOP & PRINTER
VEHICLE
MUD CONTROL MATS
EQUI HUT
WELFARE UNIT
GENERATOR
Details
Signature		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
5,606
-
-
-
-
-
5,606
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
PLANT &
MACHINERY
OFFICE
EQUIPMENT
VEHICLES
CONTROL MATS
EQUI HUT
WELFARE UNIT
GENERATOR
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
NICOLA WAKEHAM		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
118
241
11,723
923
2,390
2,000
1,020
18,415
-
When due
(optional)
Date of
approval
NICOLA WAKEHAM 1.12.25

CCXX R2 accounts (SS)

04/12/2025

2

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ members of Hill Pony Resources 09/03/2025 Charity 1188454 On accounts for the year no (if ended any) Set out on pages 1-2

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 09/03/2025.

Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:
Name:
Relevant professional
qualification(s) or body
(if any):		 SLambert 18thAugust 2025
Sarah Lambert (MICB, PM.Dip)
Institute of Certified Bookkeepers (ICB) Member 469340
ICB Practice Licence Number 22531

Oct 2018

1

IER

Address: 2 Briston Orchard St Mellion PL12 6RQ

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

Oct 2018

2

IER