## **Trustees’ Annual Report for the period** **From** _**10.3.2024**_ **Period start date To** _**9.3.2025**_ **Period end date** **Charity name:** _**Hill Pony Resources Group**_ **Charity registration number:** _**1188454**_ ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|_To promote humane behaviour towards_
_Dartmoor Hill Ponies by providing rehoming_
_where appropriate, suitable care,_
_protection, treatment and security._
_Attending to Dartmoor Hill Ponies which are_
_in need of care and attention by reason of_
_sickness, maltreatment, poor_
_circumstances or ill usage._| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|_To advance the education of the public in_
_the subject of the History of the Dartmoor_
_Hill Ponies and any matters pertaining to_
_animal welfare through social_
_media/website, face to face events and_
_work experience placements_| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public benefit|Para 1.18|_Trustees have access to ‘The Public_
_Benefit Requirements’ and ‘The Essential_
_Trustee’ both issued by The Charity_
_Commission_| **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|_n/a_| |Policy on social investment
including program related
investment|Para 1.38|_n/a_| |Contribution made by
volunteers|Para 1.38|_The charity relies heavily upon the_
_contributions made by volunteers. These_
_include working with the ponies for training_
_and field duties, fundraising, bookkeeping,_
_home checks for adoption procedures and_
_welfare checks._| Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|_Taken in ponies and rehomed into safe_
_environments. Also, during this period, we_
_helped ponies previous rehomed whose_
_adopters could no longer keep them; and_
_cared for them until the charity found_
_suitable new homes for them. The charity_
_has again provided lifetime support for the_
_ponies who have come through our care._
_The charity regularly supports fostered_
_ponies with veterinary and farrier_
_expenses._
_Providing care for permanent residents due_
_to age or behavioural issues._
_Assisted ponies that were at risk of neglect_
_and ill usage._
_Online information shared regarding equine_
_welfare issues for public benefit._
_Given advice to members of the public with_
_regards to pony welfare_**.**
_Made improvements to the yard for the_
_welfare of the ponies on site, taken on_
_more grazing for the above._
_Provided volunteer and employment_
_opportunity._| **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|_Continued to provide care for Dartmoor Hill_
_Ponies and other vulnerable ponies, all the_
_while, working on rehabilitation for_
_behaviour issues, whilst adapting our_
_settings to accommodate varying health_
_needs._| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|_We have managed to sustain the financial_
_accounts of the charity by successful grant_
_bids and some other fundraising incentives._
_These include: promoting Easy_
_Fundraising, raffles, auctions, Recycling for_
_Good Causes, tabletop sales, sponsoring_
_of ponies, along with other online appeals._| |Investment performance
against objectives|Para 1.41|_n/a_| |---|---|---| |Other||_During this period, we were able to provide_
_employment to a part time yard person as_
_well as employment for self-employed_
_persons on an ad hoc basis. This help has_
_proved invaluable in providing adequate_
_care for our ponies and ensuring their_
_needs and training is provided alongside_
_the yard being kept clean and orderly._
_Financial surplus from last year has_
_benefitted our main site by improving_
_drainage and provided an extra concrete_
_area for the comfort of our ponies during_
_poor weather._
_We have also made good use of our_
_Welfare unit which was purchase 23/24_
_period for the comfort and benefit of our_
_volunteers, particularly during bad weather._| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|_The charity holds a small cash reserve._| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|_These holdings represent funds to continue_
_the day to day running of the charity._| |Amount of reserves held|Para 1.22|_At the end of the period the charities_
_holdings remained at £5,605.58. This was_
_made up of £4,847.62 in the current_
_account (Triodos Bank), £688.78 in the_
_treasurers account (Lloyds Bank) and_
_£69.18 as petty cash._| |Reasons for holding zero
reserves|Para 1.22|_n/a_| |Details of fund materially in
deficit|Para 1.24|_n/a_| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|_Charity is only ongoing if we can continue_
_to raise funds and grants, in particular, to_
_provide paid support (training and yard_
_help)._| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|_Grants, donations, sale of donated items,_
_auctions, tabletop sales._| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|_n/a_| |A description of the principal
risks facing the charity|Para 1.46|_Lack of donations and grants, therefore,_
_loss of income._
_Increase in overheads, fuel, vets, farrier_
_and feed etc._
_Increase in number of people surrendering_
_their equines due to the cost of living._
_Lack of voluntary help._| |Other||_n/a_| ## **Structure, Governance and Management** |Description of charity’s
trusts:||_n/a_| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|_Trust deed_| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|_CIO_| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|_By nomination and seconded_| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|_Supply with trust deed._
_Provide information on how the charity runs_
_on a day to day basis._
_Visit to all sites._| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|_n/a_| |Relationship with any
related parties|Para 1.51|_n/a_| |Other||_n/a_| ## **Reference and Administrative details** |Charity name|_Hill Pony Resources Group_| |---|---| |Other name the charity uses|_n/a_| |Registered charity number|_1188454_| |Charity’s principal address|_3 Callington Road, Harrow Barrow, Cornwall, PL17 8AZ_| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||_Scott Houghton_|_3 Callington Road,_
_Harrow Barrow,_
_Cornwall, PL17 8AZ_|_Whole year_|| ||_Nicola Wakeham_||_Wholeyear_|| ||_Roger Wakeham_||_Wholeyear_|| ||_Lynn Laramy_||_Wholeyear_|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |_Accountant_|_Jonathan Lambert,_
_Greenscombe_
_Accounting_|_April Sunset, Latchley, Gunnislake, PL18 9AX_| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Scott Houghton|Nicola Frances Wakeham| ||
Trustee|Treasurer| ||4.12.2025|| ||4.12.2025|| ||
**Charity Name**|
**Charity Name**|
**Charity Name**|**No (if any)**||**CC16a**| |---|---|---|---|---|---|---| ||**Receipts and payments accounts**|||||| ||**For the period**
**from**|Period start date|**To**|Period end date||| |||||||| |**Section A Receipts and payments**||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**21,803**
**14,350**
**1,898**
**4,232**
**686**
**701**
**294**
**614**

**44,578**
**-**
**-**
**-**
**44,578**
**1,515**
**6,399**
**2,247**
**20,036**
**3,683**
**310**
**423**
**14,406**
**3,554**
**2,099**
**1,266**
**50**
**213**
**56,201**
**-**
**56,201**
**- 11,623**
**- 9,017**
**26,246**
**5,606**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**TO ASSETS**
**-**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**||**Last year**
**to the nearest £**| |DONATIONS|**21,803**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**21,803**||**21,500**| |GRANTS|**14,350**|||**14,350**||**27,170**| |GIFT AID|**1,898**|||**1,898**||**652**| |CHARITABLE ACTIVITIES: PAYPAL,
EASY FUNDRAISING|**4,232**|||**4,232**||**4,082**| |CHARITABLE ACTIVITIES: EVENTS
AND COMPETITIONS|**686**|||**686**||**635**| |OTHER TRADING ACTIVITIES|**701**|||**701**||**496**| |INTEREST|**294**|||**294**||**80**| |OTHER|**614**|||**614**||**-**| |**_Sub total_**_(Gross income for_
_AR)_|
**44,578**|||**44,578**||**54,615**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**||**-**
**-**
**-**|**-**||| ||**-**|||**-**||**-**| |**_Sub total_**|**-**|||**-**||**-**| |**_Total receipts_**
**A3 Payments**||||||| ||||**-**|**44,578**||**54,615**| |||||||| |
COSTS IN FUNDRAISING|**1,515**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**1,515**||**1,030**| |CHARITABLE ACTIVITIES: FEED &
EQUIPMENT|**6,399**|||**6,399**||**4,495**| |VOLUNTEER EXPENSES|**2,247**|||**2,247**||**1,424**| |SALARIES,PAY & TRAINING|**20,036**|||**20,036**||**5,221**| |VET,TREATMENTS & FARRIER|**3,683**|||**3,683**||**4,703**| |TRANSPORT & PASSPORTS|**310**|||**310**||**480**| |OTHER: PUBLIC LIABILITY INSURANCE|**423**|||**423**||**384**| |OTHER: RENT & FIELD MAINTENANCE|**14,406**|||**14,406**||**4,860**| |OTHER: VEHICLE EXPENSES &
INSURANCE|**3,554**|||**3,554**||**1,190**| |DEPRECIATION|**2,099**|||**2,099**||**1,018**| |STAFF WELFARE & CLOTHING|**1,266**|||**1,266**||**240**| |AUDIT FEES|**50**|||**50**||**50**| |IT EXPENSES|**213**|||**213**||**163**| |**_Sub total_ **|**56,201**|||**56,201**|**# **|**25,258**| |||||||| |**A4 Asset and investment**
**purchases (see table)**||||||| |**,**|||**-**
**-**
**-**|**-**||| |||||**-**||| |**_Sub total_ **|**-**|||**-**||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| ||||**-**|**56,201**||**25,258**| |||||||| ||**- 11,623**|**-**|**-**|**- 11,623**||**29,357**| ||**- 9,017**|**TO ASSETS**|**-**
**-**|**- 9,017**|
|**-**| ||**26,246**|**-**||**26,246**||**2,764**| ||**5,606**||**-**|
**5,606**||**32,121**| CCXX R1 accounts (SS) 04/12/2025 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
TRAILER
LAPTOP & PRINTER
VEHICLE
MUD CONTROL MATS
EQUI HUT
WELFARE UNIT
GENERATOR
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**5,606**
**-**
**-**
**-**
**-**
**-**
**5,606**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
PLANT &
MACHINERY
OFFICE
EQUIPMENT
VEHICLES
CONTROL MATS
EQUI HUT
WELFARE UNIT
GENERATOR
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
NICOLA WAKEHAM|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**118**| ||||**241**| ||||**11,723**| ||||**923**| ||||**2,390**| ||||**2,000**| ||||**1,020**| ||||**18,415**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||NICOLA WAKEHAM|1.12.25| ||||| CCXX R2 accounts (SS) 04/12/2025 2 ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/ members of** Hill Pony Resources 09/03/2025 **Charity** 1188454 **On accounts for the year no (if ended any) Set out on pages** 1-2 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 09/03/2025. **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. |**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**|SLambert|18thAugust 2025| |---|---|---| |||| ||Sarah Lambert (MICB, PM.Dip)|| |||| ||Institute of Certified Bookkeepers (ICB) Member 469340
ICB Practice Licence Number 22531|| **Oct 2018** 1 **IER** **Address:** 2 Briston Orchard St Mellion PL12 6RQ ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **Oct 2018** 2 **IER**