Trustees’ Annual Report for the period
From 1 April 2024 Period start date To 31 March 2025 Period end date
Charity name: Stroud Village Hall and Residents Association
Charity registration number: 118440
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | (a) promote the benefit of the inhabitants of Stroud in Hampshire and neighbouring districts ("the area of benefit") without distinction of sex, sexual orientation, nationality, age, disability, race or of political, religious or other opinions, by associating together the said inhabitants and the statutory authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants; (b) establish, or secure the establishment, of a Village Hall ("the Hall") and to maintain and manage the same (whether alone or in co-operation with any local authority or other person or body) in furtherance of these objects; and (c) promote such other charitable purposes as may from time to time be determined. The CIO shall be non-party in politics and non-sectarian in religion. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The main activities undertaken for the public benefit in relation to these objects are (i) the management and operation of a village hall that is available and accessible to all; and (ii) ro provide facilities and activities within said village hall that engage and enthuse residents of the village of Stroud, near Petersfield, and of the surrounding area |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Trustees are aware of and operate in line with the guidance issued by the Charity Commission on public benefit |
|---|---|---|
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | N/A |
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | The charity could not function as it does without the support of its strong base of volunteers, whether they are regular or occasional they all have an important part to play. |
| Other | N/A |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | SVHARA continues to be the community hub for Stroud and the neighbouring villages of Ramsdean and Langrish, who have no such facility of their own. Being run by villagers for the villages means it is always open and the trustees have plans, when funds permit, to install an emergency power supply which will enable the hall to become a warm space during power cuts. Its popularity as a village hub continues to be evidenced by the fact that most events are fully booked well in advance. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | A small operational surplus has been achieved this year. Costs continue to be closely monitored and controlled. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | It is the Trustees policy to hold a minimum of six months expenditure (excluding depreciation) in cash reserves– currently circa £17,500. |
| Amount of reserves held | Para 1.22 | £28497 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The trustees currently have no such concerns or uncertainties |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | 1. Income generated from the letting out for commercial use of the charity’s facilities. 2. Income generated from running community events. 3. Income generated from fundraising and grants received |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | The Charity does not hold any invested assets and as such does not see the need for an investment policy at present |
| A description of the principal risks facing the charity |
Para 1.46 | The principal risks are: 1. Sales income reducing – mitigated by continuous marketing and engagement of the Hall to potential hirers; and 2. Resignation of the Hall Manager – this will always be a risk and is mitigated as far as possible by close liaison with and support for the Hall Manager and a notice period built into the employment contract to allow time for a replacement to be employed |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution drawn along Charity Commission guidelines |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated Organisation |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are appointed for a term of three years by resolution passed at a properly convened meeting of the Charity trustees. New trustees are appointed following interview and ratification and recruitment may be made following either a direct approach from someone wishing to be a trustee; an approach from an existing trustee; or in response to an advertisement. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | STROUD VILLAGE HALL AND RESIDENTS ASSOCIATION |
|---|---|
| Other name the charity uses | Stroud Village Hall |
| Registered charity number | 1188440 |
| Charity’s principal address | Stroud Village Hall Stroudfields Ramsdean Road Stroud Petersfield |
| GU32 3FS |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Charles Rogers | Chair | |||
| Glenys Wellstead | ||||
| Oliver Howe | Treasurer | |||
| Christopher Snow | ||||
| Natasha Finn | ||||
| SallyWedley | ||||
| Kat Wooton | 07/05/2024 – 31/03/2025 | |||
| Leah Newland | 01/04/2024 – 02/07/2024 | |||
| JeremyMitchell | Secretary | 01/04/2024 – 24/09/2024 | ||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Additional information (optional) Names and addresses of advisers (Optional information) |
Additional information (optional) Names and addresses of advisers (Optional information) |
Additional information (optional) Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Accountant | Sarah Redfern | 5 Longacre Close, Liss, GU33 7VZ |
| Name of chief executive or names of senior staff members (Optional information) | ||
| Katy Lace (Manager, Stroud Village Hall) |
Katy Lace (Manager, Stroud Village Hall)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Positlon (eg Secretary, Chair, etc) Date 15 November 2025
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