## **Trustees’ Annual Report for the period** **From 1 April 2024 Period start date To 31 March 2025 Period end date** **Charity name: Stroud Village Hall and Residents Association** **Charity registration number: 118440** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**(a) promote the benefit of the**
**inhabitants of Stroud in Hampshire and**
**neighbouring districts ("the area of**
**benefit") without distinction of sex,**
**sexual orientation, nationality, age,**
**disability, race or of political, religious**
**or other opinions, by associating**
**together the said inhabitants and the**
**statutory authorities, voluntary and**
**other organisations in a common effort**
**to advance education and to provide**
**facilities in the interests of social**
**welfare for recreation and leisure-time**
**occupation with the object of improving**
**the conditions of life for the said**
**inhabitants;**
**(b) establish, or secure the**
**establishment, of a Village Hall ("the**
**Hall") and to maintain and manage the**
**same (whether alone or in co-operation**
**with any local authority or other person**
**or body) in furtherance of these objects;**
**and**
**(c) promote such other charitable**
**purposes as may from time to time be**
**determined.**
**The CIO shall be non-party in politics**
**and non-sectarian in religion.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**The main activities undertaken for the**
**public benefit in relation to these**
**objects are (i) the management and**
**operation of a village hall that is**
**available and accessible to all; and (ii)**
**ro provide facilities and activities within**
**said village hall that engage and**
**enthuse residents of the village of**
**Stroud, near Petersfield, and of the**
**surrounding area**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Trustees are aware of and operate in**
**line with the guidance issued by the**
**Charity Commission on public benefit**| |---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**N/A**| |Policy on social investment
including program related
investment|Para 1.38|**N/A**| |Contribution made by
volunteers|Para 1.38|**The charity could not function as it does**
**without the support of its strong base of**
**volunteers, whether they are regular or**
**occasional they all have an important**
**part to play.**| |Other||**N/A**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**SVHARA continues to be the community**
**hub for Stroud and the neighbouring**
**villages of Ramsdean and Langrish,**
**who have no such facility of their own.**
**Being run by villagers for the villages**
**means it is always open and the**
**trustees have plans, when funds permit,**
**to install an emergency power supply**
**which will enable the hall to become a**
**warm space during power cuts. Its**
**popularity as a village hub continues to**
**be evidenced by the fact that most**
**events are fully booked well in advance.**| **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**A small operational surplus has been**
**achieved this year. Costs continue to be**
**closely monitored and controlled.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**It is the Trustees policy to hold a**
**minimum of six months expenditure**
**(excluding depreciation) in cash**
**reserves– currently circa £17,500.**| |Amount of reserves held|Para 1.22|**£28497**| |Reasons for holding zero
reserves|Para 1.22|**n/a**| |Details of fund materially in
deficit|Para 1.24|**n/a**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**The trustees currently have no such**
**concerns or uncertainties**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**1. Income generated from the letting**
**out for commercial use of the**
**charity’s facilities.**
**2. Income generated from running**
**community events.**
**3. Income generated from fundraising**
**and grants received**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**The Charity does not hold any invested**
**assets and as such does not see the**
**need for an investment policy at present**| |A description of the principal
risks facing the charity|Para 1.46|**The principal risks are: 1. Sales income**
**reducing – mitigated by continuous**
**marketing and engagement of the Hall to**
**potential hirers; and 2. Resignation of**
**the Hall Manager – this will always be a**
**risk and is mitigated as far as possible**
**by close liaison with and support for the**
**Hall Manager and a notice period built**
**into the employment contract to allow**
**time for a replacement to be employed**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution drawn along Charity**
**Commission guidelines**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Charitable Incorporated Organisation**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are appointed for a term of**
**three years by resolution passed at a**
**properly convened meeting of the**
**Charity trustees. New trustees are**
**appointed following interview and**
**ratification and recruitment may be**
**made following either a direct approach**
**from someone wishing to be a trustee;**
**an approach from an existing trustee; or**
**in response to an advertisement.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|STROUD VILLAGE HALL AND RESIDENTS ASSOCIATION| |---|---| |Other name the charity uses|Stroud Village Hall| |Registered charity number|1188440| |Charity’s principal address|Stroud Village Hall Stroudfields Ramsdean Road Stroud
Petersfield| ||**GU32 3FS**| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Charles Rogers|Chair||| ||Glenys Wellstead|||| ||Oliver Howe|Treasurer||| ||Christopher Snow|||| ||Natasha Finn|||| ||SallyWedley|||| ||Kat Wooton||07/05/2024 – 31/03/2025|| ||Leah Newland||01/04/2024 – 02/07/2024|| ||JeremyMitchell|Secretary|01/04/2024 – 24/09/2024|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Additional information (optional)**
**Names and addresses of advisers (Optional information)**|**Additional information (optional)**
**Names and addresses of advisers (Optional information)**|**Additional information (optional)**
**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |**Accountant**|Sarah Redfern|5 Longacre Close, Liss, GU33 7VZ| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |Katy Lace (Manager, Stroud Village Hall)||| Katy Lace (Manager, Stroud Village Hall) ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Positlon (eg Secretary, Chair, etc) Date 15 November 2025 8I0ZPO 31 E>¥iv-I VWIJ Apoq Jo (s)uoil￿￿Ilenb Ipuoisswojd WPAal•¥ awpN ye P914fys .Aidd8 iou op Agillji sia¥wq aui ui sp￿1 eqi ai8pp e$ea￿ . 'paLPEaJ oq oi &unoyJp wi 10 6uipueisJ8pun Jadojd e aiqeuo oi J8pJo ui yod8J $Iyi UI UMeJp aq pinous uofjuaup u?IUM oi uolleuiwBXg 9111 LllLIA UollgauU￿ Ul SJ8UELU j6￿0 ou $sorJe ewoj aAEU pue suJ99UW OU 8Ae41 'UOIIEuiwexa iuapu8d8PU! UE io yed se pajapisu J8UEW e iou Sl LPIYM MeiA Jiej pue anJL e aAI6 siunog98 8ui ieyi iUgLuoJinbaJ Aue UBiII J8LIIO 8cwJz suorypin6a8 (syoda¥ PUE siun(yxJv) s8ryup43 ui ino ias ¥un0￿e Jo iueiuog pue LUJOI etn 6u!wwJuoJ $iUaLugJinbaJ 8iqvJ!Idde oui Uilm Aidwog iou pip siunw?e eyi Jo ..$pJ￿Oj bullun(￿E al41141W4 PJOYJE IOU pip gunoJJe 841 Jo :pv saiiup4J aui 0£ L UOIP8S LIIIM ￿UEPjtrJ9B U! ida¥ w W8M SPJQ)aJ 6uuun099e aui p8dsw IBlJg18W AUB 'ui ieui aA811￿ Oi 8snv) gw seAI6 4J!iIM {.-M018ry￿. 7Prwr￿. I I Iniip.Iiiii IpYA ￿ li ii!IM iini!!aiii Im Lll ilt)ni IAI!p. Aiii ni Aiiin? eA?y sJ8uew IEyaiew ou ieui uuijuog I 'uoqeuiLUEXO Aw paiaidwo? eA8y I 'eiqegiidde li [1818 11 aiq q UOnEUIWExa IUOWelYI8 S.JWIiUPXO w•pu•dopui 'PV 8U] Jo Iq>19)StrL U0￿88 Jepun UOISSIWLUO? oui Aq U8AI6 suou)oJio eiqvJ!IddE oyi IIP P8MOIIOi 8AEiI I 'uoiieuiwEXe AUJ ino 6uiAJJvJ ui pue pv k koz glll Jo SIVL uory￿ Japun Ino pguJvJ ¥untrJ)e s.IsnJi aui w uoiieuiLuex8 ALU io Pgdsoj ui yod8J I '(￿V euJ.I L LOZ pv s8iiiJey) aui io SiUaLUOJinb8J ayi Uilm wuepJoyJe u! siunogge Aill Jn IJn!iRJP.dAJd Alll Jnj Aiqi8iiThlqAJ Ajp. nnA 'RAAi*nn q Aiiiptlry Alll *V yodoj io SI8?q pup s#!i!!ia!suods8¥ aAoqe aui io •un￿Je ayi Jo uooeuiLUEXe AUJ uo saaisnji aLll oi yodej I se6Ed ua ino 16S otrbs ,%II *ii ou fvijeug s[oElf IIE rJoL￿￿ 5JMiiW + myu Jwiin JpaA 4unog?e uo $offjsnJi oui ￿ yod•¥ yoda¥ sJau!wex3 iuapuadapui V UOi1?as siuno??E aui uo yodaj sjauiwpxa iuapuadapui 531VM aNV aNV19N3 JOJ 1 NOISSIWWO) AIIOVH) 810ZPO ¥31 4f4DN '0S01?8lP 01 S•ySIAI JOUILUPXO 041 ipui swffjl AUB JO 8IIEI•P I•IJq OJO11 OAIg '(sJ8u!wexa Jw WJUEpin6 pup suoipejip :gunoy)B AweLP Jo uooeuiwexo iuepuadapui 'z£?J aas) uJa?uoJ Jo sJauEw IEuaiew iu6iiy6su 01 spaau JaUlLuexa ayi Ji aiaidwoj Aiuo aJn5oi?sia 8 uoiI?as 3FfyO 4IL7KLVWQ? ssajppv (AUE 11) T*T•fEd ￿ld1)I￿oI L6*'8t Uiwpa 4xbn4 p•i)U￿a¥ SLfT SaAIèg¥ PUE i*4dp) 51•5SV I•N £l9 5•4!iiq¥n iu•JJn) s6al SVSGV I•Wi £osknz 1s•iiiiqeiil pa5sy )uwnJ i•N aNtApd*una) j￿A￿u0 uiyiim anp¥yniti siunow¢:sio¥p4JJ OLI IW)L'TI 116'T q¥AK4j￿ S)vnoiy 961.ot ¥TY'• 01?t•*N- iuno)yrfs.J•Jn5eaJi tOT 19T£.5•u￿¢ Hh- ono¥is 9T T9t* wnoJy*4nssiJ•AesAe0 56 £.* O•IIVP•XI4 I*I•A T90, 9LL'*I Aoul4XlI PU¢ iu?W wawdinb3aJYJO wwth*3•WUOUDry*I)•Jdffj p•jnnwnJ￿sT41 jJa¥￿￿0)u0u￿￿poJ(￿p4Wnl￿n￿5sa1 1￿￿￿￿￿n￿3￿ndL $8uipii oBti SIOZ 4)Jew TE ie sy (VllVHAS) uoiie!)ossy guap!sa¥ y IieH a2eii!A pnojis iaa4S a)ueipg IPTalvd 86£ SJg))SWW•d &tT'I s•suadv15apaw¥o WèllK1inb3 1s•!WdnsaJiJK) sawr15uv)wRaJEIA]10S JI 99l'l YT a)ueJnFJJi EOL sKuadx3 IPJOY•g J•¥MN y8uillaH-Seg Lsi'i ÉT9 IuDEaH'lallOd'w81i- Ai!wi)•13 •su•d¥3 u￿le1￿d1Q swwaAw.unwwD)?111.JQSn•Hale¥wui p•Jj￿￿$1$o) %w¥ioi%o) y*Jx3¥uiuJow4•uo) $I￿j1U&1Y JOH V¥ldoi•y4•th¢*qJf J •a¥u 955 sw l>Jnuho)y*y)Ipn¥ luiwwr*4 7IuL%I¥•A •ArJ*Jisiujwpv IIIOJd SSOJ9 LLJOJd