Broxbourne Arts Forum Annual Report - 2022
Extracts from Chairman's Report – presented to the AGM on 19 July 2022
Broxbourne Arts Forum is celebrating 22 years of existence. Our two major aims, as a representative body for the arts community and as a presenter of an arts-based entertainments programme, are the same as ever, but how we approach them must always be kept under review.
The range of our activities has been wide. We need to promote our successful initiatives, so that we have some positive financial outcomes to show for our efforts. Encouragingly the past year has seen the reawakening of the Arts scene and the re-opening of the Spotlight.
The financial support we receive from the Borough Council is now limited to a hall hire discount, which only applies when using Council premises, and now only at off-peak times. In the most recent award there has been an increase in the percentage offered. Cash grants are in general no longer available to us, but we have benefited from a Herts County Council grant to assist us as we rebuild from lockdown. We are still participants in the Broxbourne Lottery, and some members have been good enough to purchase tickets, some with modest success. It is necessary to identify other sources of support and our relationship with B3Living has continued.
This is now our second year as a registered charity, which has enabled us to make use of the Gift Aid declarations already provided by many members and to recover tax on their subscriptions. We hope that being a charity will open up grant possibilities from other bodies; our Amazon Smile membership has already brought some income.
The full Forum includes nominated representatives of the Council and other sectors such as business and the church and representatives from our affiliated groups, but we have been unable to hold meetings in the past year. The Executive Committee, now the charity’s Trustees, has met three times in the past year, all by Zoom, although there have been many informal meetings.
In March the Borough restarted its ‘What’s On’ publication, and has returned to its thrice-yearly pattern, in which we have promoted a number of our events. We have not as yet restarted our own publication. The committee has been discussing how and when to proceed with the next edition. We hope that our groups will confirm their plans at the earliest opportunity. Meanwhile, Lee Rayner has been writing and editing an informative monthly Broadsheet, and has also produced a short form programme.
Other activities are still temporarily suspended i.e. - Outreach to Schools and The Artful Badger Arts Awards. The BArts Student Grant Award scheme continues, offering up to 4 students each year up to £250 to help further their studies, but we have had no recent applications. Our financial situation may require caution in making these awards. Our Watercolour Class restarted successfully in the autumn with tutor Alison Showell, a relaxation of the rules meaning that classes could continue as normal.
Community involvement has continued with membership of the Love Hoddesdon BID.
In concluding, I would like to thank Sponsors, Patrons and Friends for their support, both moral and financial, and members of the Forum and Executive Committee for their work during the year. J. Malcolm Gordon - Hon. Chairman
Extracts from Events Director’s Report – presented to the AGM on 19 July 2022
This has been another year of uncertainties and disappointments. The extended closure of the Spotlight and limited information hampered our attempts to restore our regular events. However, its reopening in March has enabled us to contemplate a return to normality. For some time, I resisted the idea of Zooming, but the enthusiastic reception by our patrons made the challenge of adapting our popular ‘Let’s Do Lunch’ series to an online format, via Zoom, worthwhile. With the Spotlight’s reopening we returned to real lunches, with full houses, also welcoming some new customers, and we have a full programme going forward. By the end of the year we shall have presented a total of 230 lunches , since the series was started 20 years ago. However, the issue of a new venue for exhibitions remains unsolved; indeed the omission of the word ‘Gallery’, when the signage at the Spotlight was replaced, is significant. Lowewood Musuem has adapted some wall space for display purposes, but there is not really enough room to make it viable.
Another milestone was reached last September, but couldn’t be celebrated, when Barbara Manning would have achieved 10 years of ‘My Kind of Music’, playing the piano each month in the Bar Lounge, whilst our patrons enjoyed whatever food they preferred. After a hesitant start in May, we have now had two lunches in June and July, with a variety of food on offer. Since the bar is not open on a daily basis, except for events, the catering has to be pre-planned. Welcome news is that the Spotlight will finance a new support trolley for the piano, so that it can be moved to the centre of the room.
We have been pleased to reinstate our annual outdoor Shakespeare production, with The Lord Chamberlain’s Men coming to present ‘As You Like It’ in September, in the Spotlight Gardens. The new projection arrangements in the Dinant Room may provide possibilities of reviving Forum Film Classics.
We hope to restart our printed programme soon, and are contemplating following the ‘What’s On’ format of three issues a year, each with a one month overlap, reducing the need for groups to commit to planning 6 months ahead.
Lee Rayner - Programme Director
BROXBOURNE ARTS FORUM REGISTERED CHARITY NUMBER: 1188425
REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR
ENDED 31 MARCH 2022 FOR BROXBOURNE ARTS FORUM
BROXBOURNE ARTS FORUM CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022
| Page | |
|---|---|
| Report of the Trustees | 1 to 2 |
| Independent Examiner's Report | 3 |
| Statement of Financial Activities | 4 |
| Balance Sheet | 5 |
| Notes to the Financial Statements | 6 to 9 |
| Detailed Statement of Financial Activities | 10 |
BROXBOURNE ARTS FORUM
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022
The trustees present their report with the financial statements of the charity for the year ended 31 March 2022. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities' issued in March 2005.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
1188425
Principal address
4 Warners Avenue Hoddesdon Hertfordshire EN11 8LR
Trustees
J M Gordon Chairman J Elson Treasurer Mrs L Rayner Programme Director Mrs M Hutchinson Ms K Broad Mrs H Marsh
Independent examiner
R A Ash 48, Berners Way Wormley, Broxbourne Herts EN10 6NP
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The Charity is controlled by its governing document, its new constitution dated the 9th of July 2019, and constitutes a Charitable Incorporated Organistion (CIO) registered on the 9th of March 2020.
Risk management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
OBJECTIVES AND ACTIVITIES
Charitable Objectives
The objective of the CIO is the advancement of education for the public benefit by fostering and promoting understanding and appreciation of the arts, including but not exclusively by the provision of classes, seminars and training courses.
ACHIEVEMENT AND PERFORMANCE
Activities
The Broxbourne Art Forum, created in 2000, supplements the Borough's own programme of events by providing concerts, plays and operas which would not otherwise be performed. We engage a pianist at lunchtimes in the Spotlight Bar. We organize watercolour classes for local residents and we promote local artists' work by arranging displays. We make grants to eligible students. The Forum also acts as an umbrella organisation for arts groups within the Borough.
Performance
In the year under review most of the Forum's activities remained restricted by the impact of the Covid pandemic and the closure of the Spotlight Theatre. However, we continued to serve the membership with a monthly newsletter, and conducted meetings, and lectures online by Zoom and in March we were able at last to hold a lunchtime talk at a local hall. During the year we were able to hold our Watercolour classes in person and this was the main factor contributing to our improved performance. Fortunately our patrons continued to support us generously and we were also able to claim Gift Aid on their donations. That, together with a modest payment from the Broxbourne Lottery, ensured we finished the year with a £2,034 surplus.
Page 1
BROXBOURNE ARTS FORUM REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022
Approved by order of the board of trustees on: 24th May 2022
J M Gordon - Trustee
Page 2
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BROXBOURNE ARTS FORUM
I report on the accounts for the year ended 31 March 2022, which are set out on pages four to nine.
Responsibilities and basis of report
As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I have examined your charity's accounts as required under section 145 of the Charities Act 2011 ('the Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
My role is to state whether any material matters have come to my attention giving me cause to believe:
-
that accounting records were not kept as required by section 130 of the Act; or
-
that the accounts do not accord with those records; or
-
that the accounts do not comply with the accounting requirements of the Act; or
-
that there is further information needed for a proper understanding of the accounts.
Independent examiner's statement
I have completed my examination and have no concerns in respect of the matters (1) to (4) listed above and, in connection with following the Directions of the Charity Commission I have found no matters that require drawing to your attention.
R A Ash Independent Examiner 48, Berners Way Wormley Broxbourne Herts EN10 6NP
Date: .24th June 2022
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BROXBOURNE ARTS FORUM
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2022
| 2022 Unrestricted fund INCOMING RESOURCES Notes £ Incoming resources from generated funds Voluntary income 2,090 Activities for generating funds 2 3,809 Investment income 3 1 Total incoming resources 5,900 RESOURCES EXPENDED Costs of generating funds Costs of generating voluntary income 1,831 Governance costs 396 Other resources expended 1,639 Total resources expended 3,866 NET INCOMING RESOURCES 2,034 RECONCILIATION OF FUNDS Total funds brought forward 13,419 TOTAL FUNDS CARRIED FORWARD 15,453 |
2021 Total funds £ 2,515 2,156 3 |
|---|---|
| 4,674 690 393 2,821 |
|
| 3,904 | |
| 770 12,649 |
|
| 13,419 |
The notes form part of these financial statements
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BROXBOURNE ARTS FORUM
BALANCE SHEET AT 31 MARCH 2022
| 2022 Unrestricted fund Notes £ FIXED ASSETS Tangible assets 5 236 CURRENT ASSETS Prepayments and accrued income 666 Cash at bank and in hand 17,367 18,033 CREDITORS Amounts falling due within one year 6 (2,816) NET CURRENT ASSETS 15,217 TOTAL ASSETS LESS CURRENT LIABILITIES 15,453 NET ASSETS 15,453 FUNDS Unrestricted funds 7 15,453 TOTAL FUNDS 15,453 |
2021 Total Funds £ 262 258 15,005 15,263 (2,106) 13,157 13,419 13,419 13,419 13,419 |
|---|---|
The financial statements were approved by the Board of Trustees on 24th May 2022
and were signed on its behalf by:
............................................ J M Gordon -Trustee
The notes form part of these financial statements
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BROXBOURNE ARTS FORUM
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022
1. ACCOUNTING POLICIES
Accounting convention
The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008), the Charities Act 2011 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities.
Incoming resources
All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
Resources expended
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2. ACTIVITIES FOR GENERATING FUNDS
| 2022 Unrestricted funds £ Income from Classes 2,355 Income from Lunches 900 Affiliation Fees 366 BARTS Programme Adverts - Broxbourne Lottery 176 Sundries 12 Hall Hire Allowance - 3,809 |
2021 Total funds £ 1,070 255 447 185 199 - - 2,156 |
|---|---|
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BROXBOURNE ARTS FORUM
NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 MARCH 2022
3. INVESTMENT INCOME
| 2022 | 2021 | |
|---|---|---|
| Unrestricted | Total | |
| funds | funds | |
| £ | £ | |
| Interest receivable - trading | 1 | 3 |
4. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2022 nor for the year ended 31 March 2021.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2022 nor for the year ended 31 March 2021.
5. TANGIBLE FIXED ASSETS
| COST At 1 April 2021 Additions At 31 March 2022 DEPRECIATION At 1 April 2021 Charge for year At 31 March 2022 NET BOOK VALUE At 31 March 2022 At 31 March 2021 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade creditors Other creditors |
Fixtures and fittings £ 6,397 0 6,397 6,135 26 6,161 236 262 2022 £ 2,364 2021 £ 1,728 452 378 2,816 2,106 |
|---|---|
6. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
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BROXBOURNE ARTS FORUM
NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 MARCH 2022
7. MOVEMENT IN FUNDS
| Net | |||
|---|---|---|---|
| movement | |||
| At 1/4/21 | in funds | At 31/3/22 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 13,419 | 2,034 | 15,453 |
| TOTAL FUNDS | 13,419 | 2,034 | 15,453 |
| Net movement in funds, included in the above are as follows: | |||
| Incoming | Resources | Movement | |
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 5,900 | (3,866) | 2,034 |
| TOTAL FUNDS | 5,900 | (3,866) | 2,034 |
| Comparatives for movement in funds | |||
| Net | |||
| movement | |||
| At 1/4/20 | in funds | At 31/3/21 | |
| £ | £ | £ | |
| Unrestricted Funds | |||
| General fund | 12,649 | 770 | 13,419 |
| TOTAL FUNDS | 12,649 | 770 | 13,419 |
| Comparative net movement in funds, included in the above are as follows: | |||
| Incoming | Resources | Movement | |
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 4,674 | (3,904) | 770 |
| TOTAL FUNDS | 4,674 | (3,904) | 770 |
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BROXBOURNE ARTS FORUM
NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 MARCH 2022
7. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
| Net movement At 1/4/20 in funds At £ £ Unrestricted funds General fund 12,649 2,804 TOTAL FUNDS 12,649 2,804 |
31/3/22 £ 15,453 15,453 |
|---|---|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 10,574 | (7,770) | 2,804 |
| TOTAL FUNDS | 10,574 | (7,770) | 2,804 |
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BROXBOURNE ARTS FORUM
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2022
| INCOMING RESOURCES Voluntary income Donations Gift aid Activities for generating funds Income from Events Income from Classes Income from Lunches Affiliation Fees BARTS Programme Adverts Broxbourne Lottery Sundries Hall Hire Allowance Investment income Interest receivable - trading Total incoming resources RESOURCES EXPENDED Costs of generating voluntary income Expenditure on Events Expenditure on Classes Expenditure on Lunches Governance costs Independent Examiner AGM and meeting room hire Support costs Management Insurance Postage and stationery Sundries BARTS Programme / Broadsheet Website Costs Grants to Students Love Hoddesdon Membership Fee Fixtures and fittings Total resources expended Net income |
2022 £ 1,813 277 2,090 - 2,355 900 366 - 176 12 - 3,809 1 5,900 1,650 181 1,831 396 - 396 1,152 114 46 72 129 - 100 26 1,639 3,866 2,034 |
2021 £ 2,238 277 2,515 - 1,070 255 447 185 199 2,156 3 4,674 - 690 - 690 378 15 393 1,140 353 71 960 172 - 100 25 2,821 3,214 770 |
|---|---|---|
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