**Broxbourne Arts Forum Annual Report - 2022** ## Extracts from **Chairman's Report –** presented to the AGM on 19 July 2022 Broxbourne Arts Forum is celebrating 22 years of existence. Our two major aims, as a representative body for the arts community and as a presenter of an arts-based entertainments programme, are the same as ever, but how we approach them must always be kept under review. The range of our activities has been wide. We need to promote our successful initiatives, so that we have some positive financial outcomes to show for our efforts. Encouragingly the past year has seen the reawakening of the Arts scene and the re-opening of the Spotlight. The financial support we receive from the Borough Council is now limited to a hall hire discount, which only applies when using Council premises, and now only at off-peak times. In the most recent award there has been an increase in the percentage offered. Cash grants are in general no longer available to us, but we have benefited from a Herts County Council grant to assist us as we rebuild from lockdown. We are still participants in the Broxbourne Lottery, and some members have been good enough to purchase tickets, some with modest success. It is necessary to identify other sources of support and our relationship with B3Living has continued. This is now our second year as a registered charity, which has enabled us to make use of the Gift Aid declarations already provided by many members and to recover tax on their subscriptions. We hope that being a charity will open up grant possibilities from other bodies; our Amazon Smile membership has already brought some income. The full Forum includes nominated representatives of the Council and other sectors such as business and the church and representatives from our affiliated groups, but we have been unable to hold meetings in the past year. The Executive Committee, now the charity’s Trustees, has met three times in the past year, all by Zoom, although there have been many informal meetings. In March the Borough restarted its ‘What’s On’ publication, and has returned to its thrice-yearly pattern, in which we have promoted a number of our events. We have not as yet restarted our own publication. The committee has been discussing how and when to proceed with the next edition. We hope that our groups will confirm their plans at the earliest opportunity. Meanwhile, Lee Rayner has been writing and editing an informative monthly Broadsheet, and has also produced a short form programme. Other activities are still temporarily suspended i.e. - Outreach to Schools and The Artful Badger Arts Awards. The BArts Student Grant Award scheme continues, offering up to 4 students each year up to £250 to help further their studies, but we have had no recent applications. Our financial situation may require caution in making these awards. Our Watercolour Class restarted successfully in the autumn with tutor Alison Showell, a relaxation of the rules meaning that classes could continue as normal. Community involvement has continued with membership of the Love Hoddesdon BID. In concluding, I would like to thank Sponsors, Patrons and Friends for their support, both moral and financial, and members of the Forum and Executive Committee for their work during the year. **J. Malcolm Gordon - Hon. Chairman** Extracts from **Events Director’s Report** – presented to the AGM on 19 July 2022 This has been another year of uncertainties and disappointments. The extended closure of the Spotlight and limited information hampered our attempts to restore our regular events. However, its reopening in March has enabled us to contemplate a return to normality. For some time, I resisted the idea of Zooming, but the enthusiastic reception by our patrons made the challenge of adapting our popular ‘Let’s Do Lunch’ series to an online format, via Zoom, worthwhile. With the Spotlight’s reopening we returned to real lunches, with full houses, also welcoming some new customers, and we have a full programme going forward. By the end of the year we shall have presented a total of 230 lunches , since the series was started 20 years ago. However, the issue of a new venue for exhibitions remains unsolved; indeed the omission of the word ‘Gallery’, when the signage at the Spotlight was replaced, is significant. Lowewood Musuem has adapted some wall space for display purposes, but there is not really enough room to make it viable. Another milestone was reached last September, but couldn’t be celebrated, when Barbara Manning would have achieved 10 years of ‘My Kind of Music’, playing the piano each month in the Bar Lounge, whilst our patrons enjoyed whatever food they preferred. After a hesitant start in May, we have now had two lunches in June and July, with a variety of food on offer. Since the bar is not open on a daily basis, except for events, the catering has to be pre-planned. Welcome news is that the Spotlight will finance a new support trolley for the piano, so that it can be moved to the centre of the room. We have been pleased to reinstate our annual outdoor Shakespeare production, with The Lord Chamberlain’s Men coming to present ‘As You Like It’ in September, in the Spotlight Gardens. The new projection arrangements in the Dinant Room may provide possibilities of reviving Forum Film Classics. We hope to restart our printed programme soon, and are contemplating following the ‘What’s On’ format of three issues a year, each with a one month overlap, reducing the need for groups to commit to planning 6 months ahead. **Lee Rayner - Programme Director** **BROXBOURNE ARTS FORUM REGISTERED CHARITY NUMBER: 1188425** **REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR** **ENDED 31 MARCH 2022 FOR BROXBOURNE ARTS FORUM** **BROXBOURNE ARTS FORUM CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022** ||Page| |---|---| |Report of the Trustees|1 to 2| |Independent Examiner's Report|3| |Statement of Financial Activities|4| |Balance Sheet|5| |Notes to the Financial Statements|6 to 9| |Detailed Statement of Financial Activities|10| **BROXBOURNE ARTS FORUM** ## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022** The trustees present their report with the financial statements of the charity for the year ended 31 March 2022. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities' issued in March 2005. ## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number** 1188425 ## **Principal address** 4 Warners Avenue Hoddesdon Hertfordshire EN11 8LR ## **Trustees** J M Gordon Chairman J Elson Treasurer Mrs L Rayner Programme Director Mrs M Hutchinson Ms K Broad Mrs H Marsh ## **Independent examiner** R A Ash 48, Berners Way Wormley, Broxbourne Herts EN10 6NP ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing document** The Charity is controlled by its governing document, its new constitution dated the 9th of July 2019, and constitutes a Charitable Incorporated Organistion (CIO) registered on the 9th of March 2020. ## **Risk management** The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. ## **OBJECTIVES AND ACTIVITIES** ## **Charitable Objectives** The objective of the CIO is the advancement of education for the public benefit by fostering and promoting understanding and appreciation of the arts, including but not exclusively by the provision of classes, seminars and training courses. ## **ACHIEVEMENT AND PERFORMANCE** ## **Activities** The Broxbourne Art Forum, created in 2000, supplements the Borough's own programme of events by providing concerts, plays and operas which would not otherwise be performed. We engage a pianist at lunchtimes in the Spotlight Bar. We organize watercolour classes for local residents and we promote local artists' work by arranging displays. We make grants to eligible students. The Forum also acts as an umbrella organisation for arts groups within the Borough. ## **Performance** In the year under review most of the Forum's activities remained restricted by the impact of the Covid pandemic and the closure of the Spotlight Theatre. However, we continued to serve the membership with a monthly newsletter, and conducted meetings, and lectures online by Zoom and in March we were able at last to hold a lunchtime talk at a local hall. During the year we were able to hold our Watercolour classes in person and this was the main factor contributing to our improved performance. Fortunately our patrons continued to support us generously and we were also able to claim Gift Aid on their donations. That, together with a modest payment from the Broxbourne Lottery, ensured we finished the year with a £2,034 surplus. Page 1 **BROXBOURNE ARTS FORUM REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022** Approved by order of the board of trustees on: 24th May 2022 J M Gordon - Trustee Page 2 ## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BROXBOURNE ARTS FORUM** I report on the accounts for the year ended 31 March 2022, which are set out on pages four to nine. ## **Responsibilities and basis of report** As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). I have examined your charity's accounts as required under section 145 of the Charities Act 2011 ('the Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. My role is to state whether any material matters have come to my attention giving me cause to believe: 1. that accounting records were not kept as required by section 130 of the Act; or 2. that the accounts do not accord with those records; or 3. that the accounts do not comply with the accounting requirements of the Act; or 4. that there is further information needed for a proper understanding of the accounts. ## **Independent examiner's statement** I have completed my examination and have no concerns in respect of the matters (1) to (4) listed above and, in connection with following the Directions of the Charity Commission I have found no matters that require drawing to your attention. R A Ash Independent Examiner 48, Berners Way Wormley Broxbourne Herts EN10 6NP Date: .24th June 2022 Page 3 ## **BROXBOURNE ARTS FORUM** ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2022** |**2022**
**Unrestricted**
**fund**
**INCOMING RESOURCES**
Notes
**£**
**Incoming resources from generated**
**funds**
Voluntary income
2,090
Activities for generating funds
2
3,809
Investment income
3
1
**Total incoming resources**
5,900
**RESOURCES EXPENDED**
**Costs of generating funds**
Costs of generating voluntary income
1,831
**Governance costs**
396
**Other resources expended**
1,639
**Total resources expended**
3,866
**NET INCOMING RESOURCES**
2,034
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
13,419
**TOTAL FUNDS CARRIED FORWARD**
15,453|**2021**
**Total**
**funds**
**£**
2,515
2,156
3| |---|---| ||4,674
690
393
2,821| ||3,904| ||770
12,649| ||13,419| The notes form part of these financial statements Page 4 **BROXBOURNE ARTS FORUM** ## **BALANCE SHEET AT 31 MARCH 2022** |**2022**
**Unrestricted**
**fund**
Notes
**£**
**FIXED ASSETS**
Tangible assets
5
236
**CURRENT ASSETS**
Prepayments and accrued income
666
Cash at bank and in hand
17,367
18,033
**CREDITORS**
Amounts falling due within one year
6
(2,816)
**NET CURRENT ASSETS**
15,217
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
15,453
**NET ASSETS**
15,453
**FUNDS**
Unrestricted funds
7
15,453
**TOTAL FUNDS**
15,453|**2021**
**Total**
**Funds**
**£**
262
258
15,005
15,263
(2,106)
13,157
13,419
13,419
13,419
13,419| |---|---| The financial statements were approved by the Board of Trustees on 24th May 2022 and were signed on its behalf by: ............................................ J M Gordon -Trustee The notes form part of these financial statements Page 5 **BROXBOURNE ARTS FORUM** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022** ## **1. ACCOUNTING POLICIES** ## **Accounting convention** The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008), the Charities Act 2011 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities. ## **Incoming resources** All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. ## **Resources expended** Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. ## **Tangible fixed assets** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. ## **Taxation** The charity is exempt from tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. ## **2. ACTIVITIES FOR GENERATING FUNDS** |2022
**Unrestricted**
**funds**
£
Income from Classes 2,355
Income from Lunches
900
Affiliation Fees
366
BARTS Programme Adverts
-
Broxbourne Lottery
176
Sundries 12
Hall Hire Allowance
-
3,809|2021
**Total**
**funds**
£
1,070
255
447
185
199
-
-
2,156| |---|---| Page 6 **BROXBOURNE ARTS FORUM** ## **NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 MARCH 2022** ## **3. INVESTMENT INCOME** ||2022|2021| |---|---|---| ||**Unrestricted**|**Total**| ||**funds**|**funds**| ||£|£| |Interest receivable - trading|1|3| ## **4. TRUSTEES' REMUNERATION AND BENEFITS** There were no trustees' remuneration or other benefits for the year ended 31 March 2022 nor for the year ended 31 March 2021. ## **Trustees' expenses** There were no trustees' expenses paid for the year ended 31 March 2022 nor for the year ended 31 March 2021. ## **5. TANGIBLE FIXED ASSETS** |**COST**
At 1 April 2021
Additions
At 31 March 2022
**DEPRECIATION**
At 1 April 2021
Charge for year
At 31 March 2022
**NET BOOK VALUE**
At 31 March 2022
At 31 March 2021
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade creditors
Other creditors|**Fixtures and**
**fittings**
£
6,397
0
6,397
6,135
26
6,161
236
262
2022
£
2,364
2021
£
1,728
452
378
2,816
2,106| |---|---| ## **6. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR** Page 7 **BROXBOURNE ARTS FORUM** ## **NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 MARCH 2022** ## **7. MOVEMENT IN FUNDS** |||**Net**|| |---|---|---|---| |||**movement**|| ||**At 1/4/21**|**in funds**|**At 31/3/22**| ||**£**|**£**|**£**| |**Unrestricted funds**|||| |General fund|13,419|2,034|15,453| |**TOTAL FUNDS**|13,419|2,034|15,453| |Net movement in funds, included in the above are as follows:|||| ||**Incoming**|**Resources**|**Movement**| |**resources**||**expended**|**in funds**| ||**£**|**£**|**£**| |**Unrestricted funds**|||| |General fund|5,900|(3,866)|2,034| |**TOTAL FUNDS**|5,900|(3,866)|2,034| |**Comparatives for movement in funds**|||| |||**Net**|| |||**movement**|| ||**At 1/4/20**|**in funds**|**At 31/3/21**| ||**£**|**£**|**£**| |**Unrestricted Funds**|||| |General fund|12,649|770|13,419| |**TOTAL FUNDS**|12,649|770|13,419| |Comparative net movement in funds, included in the above are as follows:|||| ||**Incoming**|**Resources**|**Movement**| |**resources**||**expended**|**in funds**| ||**£**|**£**|**£**| |**Unrestricted funds**|||| |General fund|4,674|(3,904)|770| |**TOTAL FUNDS**|4,674|(3,904)|770| Page 8 **BROXBOURNE ARTS FORUM** ## **NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 MARCH 2022** ## **7. MOVEMENT IN FUNDS - continued** A current year 12 months and prior year 12 months combined position is as follows: |**Net**
**movement**
**At 1/4/20**
**in funds**
**At**
**£**
**£**
**Unrestricted funds**
General fund
12,649
2,804
**TOTAL FUNDS**
12,649
2,804|**31/3/22**
**£**
15,453
15,453| |---|---| A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: ||**Incoming**|**Resources**|**Movement**| |---|---|---|---| ||**resources**|**expended**|**in funds**| ||**£**|**£**|**£**| |**Unrestricted funds**|||| |General fund|10,574|(7,770)|2,804| |**TOTAL FUNDS**|10,574|(7,770)|2,804| Page 9 **BROXBOURNE ARTS FORUM** ## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2022** |**INCOMING RESOURCES**
**Voluntary income**
Donations
Gift aid
**Activities for generating funds**
Income from Events
Income from Classes
Income from Lunches
Affiliation Fees
BARTS Programme Adverts
Broxbourne Lottery
Sundries
Hall Hire Allowance
**Investment income**
Interest receivable - trading
**Total incoming resources**
**RESOURCES EXPENDED**
**Costs of generating voluntary income**
Expenditure on Events
Expenditure on Classes
Expenditure on Lunches
**Governance costs**
Independent Examiner
AGM and meeting room hire
**Support costs**
**Management**
Insurance
Postage and stationery
Sundries
BARTS Programme / Broadsheet
Website Costs
Grants to Students
Love Hoddesdon Membership Fee
Fixtures and fittings
**Total resources expended**
**Net income**|**2022**
**£**
1,813
277
2,090
-
2,355
900
366
-
176
12
-
3,809
1
5,900
1,650
181
1,831
396
-
396
1,152
114
46
72
129
-
100
26
1,639
3,866
2,034|**2021**
**£**
2,238
277
2,515
-
1,070
255
447
185
199
2,156
3
4,674
-
690
-
690
378
15
393
1,140
353
71
960
172
-
100
25
2,821
3,214
770| |---|---|---| Page 10