Trustees’ Annual Report for the period
From 6 March 2021 to 5 April 2022
Charity name: Cycling Without Age Oxfordshire
Charity registration number: 1188400
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The relief of those who are in need by reason of their old age, restricted mobility or disability through the provision of trishaw ride services and the promotion of such services across Oxfordshire and other regions. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Our main activities in the reporting period have been: • Fundraising for the first second trishaws • Purchase of the second trishaw (received October 2021) • Recruitment and training of pilots, due to covid care home based • Build relationships with local care homes • Development of training package • Development of an online booking system • Provision of trishaw rides in Kennington and Oxford for the benefit of care home residents |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees have complied with their duty to have due regard to the Charity Commission's public benefit guidance when exercising any powers or duties to which the guidance is relevant. |
1
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The charity launched just after the start of the pandemic which restricted our ability to training and provide rides. We switched to care home based rides and provided rides for care home residents in Kennington and Oxford. These rides provide great joy for passengers (and pilots). Passengers, carers and family provided very positive feedback on the rides and their effect on the passengers’ well-being. Through our social media presence the Charity has raised its profile locally and across the country, receiving interest and enquiries from individuals and groups wishing to provide and run a trishaw in their local communities. |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | £32 balance at the end of our second financial year. All of the last year surplus (roughly £9k) was used to purchase the second trishaw (Kidlington trishaw). That leaves a small but sufficient positive position to cover ongoing costs of activities and further fundraising for new trishaws. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We hold sufficient cash in the bank to continue the charitable activities for one year in advance to cover insurance and servicing of the trishaw. All funds are held in a charity account at the Cooperative bank. |
| Amount of reserves held | Para 1.22 | £100 |
| Reasons for holding zero reserves |
Para 1.22 | Not applicable |
| Details of fund materially in deficit |
Para 1.24 | Not applicable |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Not applicable |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 |
Constitution, adopted in June 2020, in line with other affiliated chapters |
| How is the charity constituted? |
Para 1.25 | CIO |
2
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Founding members of the Charity identified prospective trustees through personal contacts and advertising in a sister charity’s newsletter, and selection of new trustees was made according to relevant experience and skills, and by interviews and consensus decision of the existing Trustees. |
|---|---|---|
Reference and Administrative details
| Charity name | Cycling Without Age Oxfordshire |
|---|---|
| Other name the charity uses | - |
| Registered charity number | 1188400 |
| Charity’s principal address | 128 Kennington Road Kennington OXFORD OX1 5PE |
Names of the charity trustees who manage the charity
| 1 2 3 4 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Kiran Audit | Chair | Whole financialyear | ||
| Janet Horrocks | Trustee | Whole financialyear | ||
| Suzanne Williams | Trustee | Whole financialyear | ||
| Christiaan Monden | Treasurer | Whole financialyear |
Corporate trustees None
Name of trustees holding title to property belonging to the charity None
3
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Kiran Audit Position (eg Secretary, Trustee and Chair Chair, etc)
Christiaan Monden Trustee and Treasurer
Date 3 April 2023
4
| Charity Name | No (if any) | |||
|---|---|---|---|---|
| CYCLING WITHOUT AGE OXFORDSHIRE 1188400 |
||||
| Receipts andpayments accounts | CC16a | |||
| For the period from |
Period start date 4/6/2021 |
To Period end date 4/5/2022 |
| Section A Receipts and payments | ||||
|---|---|---|---|---|
| to the nearest £ A1 Receipts Donations 2,212 Grant Yarnton Parish Council - Grant Kidlington Parish Council - - 2,212 - Sub total - Total receipts 2,212 A3 Payments Fundraisingcosts(incl. www.justgiving.com) 216 Costs of charitable activities(1) 3,556 Trishaw maintance - - Sub total 3,772 Kennington trishaw VanRaam Chat(2) - Kidlington trishaw VanRaam Chat(3) - Sub total - Total payments 3,772 Net of receipts/(payments) - 1,560 A5 Transfers between funds - A6 Cash funds last year end 11,716 Cash funds this year end 10,156 Unrestricted funds Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table) Notes: (1) this includes costs for the website, online booking system, insurance; no payments to trustees were made; (2) |
to the nearest £ Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ |
Last year to the nearest £ |
| - 500 - - 500 |
- - - - - |
2,212 500 - - 2,712 |
18,489 | |
| 3,000 | ||||
| - | ||||
| 21,489 | ||||
| - - |
- - |
- - |
||
| - | ||||
| 500 | - | 2,712 | 21,489 | |
| - - - - - - |
- - - - - - |
216 3,556 - - - 3,772 |
162 | |
| 1,825 | ||||
| 43 | ||||
| - | ||||
| - | ||||
| 2,030 | ||||
| 9,833 9,833 |
- - - |
- 9,833 9,833 |
7,743 | |
| 7,743 | ||||
| 9,833 | - | 13,605 | 9,773 | |
| - 9,333 - - - 9,333 |
- - - - |
- 10,892 - 11,716 824 |
11,716 | |
| - | ||||
| - | ||||
| 11,716 | ||||
Notes: (1) this includes costs for the website, online booking system, insurance; no payments to trustees were made; (2) this includes batteries and duffel. (3) this includes batteries and duffel
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details General fund Yarnton Council Grant Details Details Details Kennington Trishaw (VanRaam Chat) Details Signature Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ to nearest £ - 1,560 - 500 - - 1,560 500 Agreement Error Agreement Error to nearest £ to nearest £ - - - - Cost (optional) - - Cost (optional) Restricted 7,743 - - - Print Name Christiaan Monden Kiran Audit Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional) |
to nearest £ Endowment funds |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| to nearest £ Endowment funds |
|||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| Christiaan Monden | |||
| Kiran Audit |