SIR JOHN PORT
AND JOHN OSBORNE ALMSHOUSES
ETWALL - DERBYSHIRE
Registered C.I.O. Charity Number 1188360
ANNUAL ACCOUNTS AND REPORTS
Prepared on a Receipts and Payments Basis
FOR THE YEAR ENDED
31-Dec-2023
PREPARED BY THE TREASURER ON BEHALF OF THE TRUSTEES
INDEPENDENT EXAMINATION BY
Mr. Paul Rayment
SIR JOHN PORT AND JOHN OSBORNE ALMSHOUSES Registered Charity Number 1188360
ANNUAL RECEIPTS & PAYMENTS ACCOUNTS AND REPORTS
FOR THE YEAR ENDED 31st DECEMBER 2023
INDEX
| TRUSTEES ANNUAL REPORT: | Pages | |
|---|---|---|
| Legal and Administrative Information | 1 | |
| Objectives, Activities and Achievements | 2 | |
| Finance | 3 | |
| Declaration | 3 | |
| ACCOUNTING STATEMENTS | ||
| End of Year Receipts and Payments Accounting Statement | 4 | |
| Investments | 5 | |
| Summary of Designated Reserves | 5 | |
| Assets | 5 | |
| Unrestricted Cyclic Maintenance Fund | 6 | |
| Restricted Emergency Repair Fund | 7 | |
| Restricted Sundial Re-Instatement Fund | 8 | |
| NOTES TO THE ACCOUNTS | ||
| Principal Accounting Policies | 9 | |
| INDEPENDENT EXAMINER'S REPORT | Appendix | |
| including: | ||
| Respective Responsibilities of Trustees and Examiner | ||
| Basis of Independent Examiner's Report | ||
| and | ||
| Independent Examiner's Statement |
SIR JOHN PORT AND JOHN OSBORNE ALMSHOUSES Registered Charity Number 1188360
Page 1
Legal and Administrative Information:
Charity name:
Sir John Port and John Osborne Almshouses
Registered charity number:
1188360
For the financial year beginning on and ending on
01-Jan-2023 31-Dec-2023
Charity's principle address
2 Hollies Court Egginton Road Etwall DERBYSHIRE DE65 6NP
Names of Charity Trustees:
Representing
Mr B Sargent ( Chairman ) Mrs A Faulkner - from 27/04/23 Mrs J Newton Mr J Wilton Mr N B Ireland ( Treasurer ) Mr B Payton - until 30/03/23 Mr D Muller vacant Mr A Gamon Mr W Skinner
National Farmers' Union (until 27/04/23) National Farmers' Union (from 27/04/23)
Repton School Etwall Parish Council Etwall Parish Council South Derbyshire District Council Derbyshire County Council
Clerk to the Trustees:
Mrs H Simpkin
Bankers: Caf Bank Ltd. 25, Kings Hill Avenue, West Malling, KENT, ME19 4JQ Virgin Money Plc: Jubilee House, Gosforth, Newcastle upon Tyne, NE3 4PL
Investments: M&G Charity Multi Asset Fund M&G Securities Ltd, PO Box 9038, Chelmsford, CM99 2XF
Description of charities Governing Documents:
Governing documents: Charity No. 1188360 The Foundation Constitution of 5th March 2020.
Objects of the Charity: Almshouses providing accommodation for vulnerable and elderly persons.
Advisors Almshouse Association Independent Examiner Mr P Rayment
SIR JOHN PORT AND JOHN OSBORNE ALMSHOUSES Registered Charity Number 1188360
Page 2
Objectives, Activities and Achievements
This Charity, now a CIO, continues to be a member of the Almshouse Association, managing a Grade 2* listed building, operating within Derbyshire, and whose objective is to provide independent living accommodation within its10 properties.
The Trustees continue to aim to ensure, through good governance, that the aims and objectives of the Trust are achieved and fully comply with their duty, as described in section 17(5) of the Charities Act 2011, having due regard to the Charity Commission's public benefit when exercising any powers or duties.
Work on the outstanding internal general maintenance and improvements to the properties continues, together with discussions, and selection of Architects to carry out next Quinnquennial Inspection held.
This year saw the trustees say goodbye to one of our residents who had been with us for many years but we also welcomed three new residents, into three properties that changed occupants.
This change of occupants did however provide the opportunity to undertake some of the improvements that are best undertaken when properties are empty.
The residents have begun to reap the benefits of the installation of the secondary glazing and together with the freeze on level of Maintenance Contributions for this year, have thanked the Trustees for helping to reduce the effect of the large increase in cost of living that has affected all.
After a slow process from the Charities bank in setting up new accounts to satisfy the Charity Commission, the old accounts are still in use, but expected to close early next year.
Since gaining planning approval for the creation of a car parking area the Trustees are now seeking quotations for the first stages of the work, planned to begin in the new year. It is hoped that next year will see significant progress on this project.
After further discussions with the residents, who have now decided a preference for 'Vouchers' in lieu of Christmas hampers, the vouchers were distributed by Trustees.
Work began on updating the Charities Handbook with all trustees participating in deciding its format and content.
This year has seen changes to the Trustees.
Mr Payton who ceased to be a Parish Councillor decided to retire his trustee position, and Mr Sargent who having retired from Farming, introduced Mrs Anne Faulkner, another local Farmer who agreed to become a trustee and represent the National Farmers Union, with Mr Sargent agreeing to continue as a trustee. Mr Wilton our representative from Repton school announced he would be replaced shortly.
Mr Payton was thanked by all fellow trustees for his 6 years as a trustee and the work he had undertaken during that time.
RT AND Sstered HN BORNE ALPASH 118 Pago 3 Ina The Chority's actLJunts Cn& lo ba wtyared on a and Pay1$ ba&'s, avj (Yth again the Charity has retained the services of Mr. Paul Rayment to exane trn. With MTh1¢J unrest during 2022, o)ntiw'w into 2023, the w)itial result caJsirvJ 8 nett reducon in vdug ol the Investrwnts. 2023 eventually saw inter6st rales Iru6asg. luming last yews105s of 3% to a gain of2%. Howover it is orryirvJ that from inv8Trnl Pnt of view. intef•St rates to$ the year end bogan lalling on(% agofrn. It 18 exCl•d year tAryII 80• a gnffi(anl ewtrj'twe Lm the Car Parknw reqLimWtt ar#1 und•rt*ing fft as a r•sull of a QL#nquenftial Inspecllon r•pc¥t. 81gn•tsw• F1 rnm• SA(Z(Ly £AQ&t£ Po•ftlon CAAI(CMAtrJ u F Trt -f ÉS D•t• IS
SIR JOHN PORT AND JOHN OSBORNE ALMSHOUSES Registered Charity Number 1188360
Page 4
End of Year R & P ACCOUNTING STATEMENT - Year ended 31st DECEMBER 2023
| 2022 £ 1,500 4,467 46,776 762 673 0 £54,178 1,177 915 8,889 1,560 6,894 2,166 8,356 1,070 13 0 5,721 60 £36,822 247,041 54,178 301,219 36,822 £264,396 34,154 131,793 98,449 £264,397 0 0 |
Gifts, Donations and other Voluntary Receipts : Expendable Endowment (from Repton School) Donations Receipts earned from Assets: Maintenance Contributions Allotment & Storage Hut Rents Other Receipts : Bank Interest (less Charges) Miscellaneous Receipts TOTAL RECEIPTS: Goods/Services provided to beneficiaries: Communal Lighting Charitable Activities General Maintenance, Renewals and Servicing Expenditure from CM Fund Expenditure from ER Fund Management and Administration: Insurance Clerk's Fee Sundry Expenses Professional Expenses (Charity Incorporation) Other Payments: Donations Costs against Sundials Costs against Empty Properties TOTAL PAYMENTS Balance B/F @ Jan 1st Plus Receipts Minus Payments Balance C/F at Dec 31st These cumulative funds are represented by: Sum of CafCash accounts Sum of CafGold accounts Virgin account Sub Total: Less Unpresented Cheques Plus Unbanked Receipts RECEIPTS PAYMENTS |
2023 £ 750 700 46,141 365 1,603 0 |
2023 |
|---|---|---|---|
| £49,559 | |||
| 2,670 960 8,200 6,000 71,459 2,563 11,637 1,449 1,962 0 0 0 |
|||
| £106,900 | |||
| 264,397 49,559 |
|||
| 313,955 106,900 |
|||
| £207,055 | |||
| 22,154 85,896 99,005 |
|||
| £207,055 | |||
| 0 0 |
TOTAL
£264,397
£207,055
SIR JOHN PORT AND JOHN OSBORNE ALMSHOUSES Registered Charity Number 1188360
Page 5
End of Year ACCOUNTING STATEMENTS continued - Year ended 31st DECEMBER 2023
INVESTMENTS
1543.893 Accumulation Shares held in the M&G Charity Multi Asset Fund
Market Value:
| 2022 161,651 At 1st January 6,010 Additions ( reinvested dividends ) 0 Additional Investment ( Share purchases ) 0 Shares sold ( Investment loss ) -(4,733) Net Investment gain / ( loss ) £162,928 At 31st December |
2023 162,928 6,605 0 0 3,510 |
||
|---|---|---|---|
| £173,044 |
SUMMARY OF DESIGNATED RESERVES
| 2022 As of 31st December these Funds account for the following amounts from the total of the Charities available funds. 123,747 Cyclic Maintenance Fund (CMF) 110,333 Emergency Repair Fund (ERF) 2,180 Sundial Re-instatement FundFUND CLOSED £236,261 TOTALamount of allocated funding: After the completion of the Sundial Re-Instatement Fund, the Charity currently now has 2 Reserve Funds. |
2023 126,057 50,140 0 |
||
|---|---|---|---|
| £176,198 |
ASSETS
Housing, Land & Buildings (Note 1(b) page 9)
Valuation as at 14/07/03 = £ 1.17M
Note: These assets are not realizable. Valuation figures are for insurance purposes only.
SIR JOHN PORT AND JOHN OSBORNE ALMSHOUSES Registered Charity Number 1188360
Page 6
End of Year ACCOUNTING STATEMENTS - Year ended 31st DECEMBER 2023
UNRESTRICTED (CMF) FUND: Receipts & Payment Details
CMF (Cyclic Maintenance Fund) -
RECEIPTS 2022 2023 £ £ 8,310 Agreed minimum transfer in 8,310 0 Additional transfer in 0 £8,310 TOTAL RECEIPTS: £8,310 PAYMENTS 1,560 General Maintenance of various Properties 0 0 Quinquennial Inspection Report 6,000 £ 1,560 TOTAL PAYMENTS: £6,000 Fund Balance 6,750 Surplus / (Deficit) for year 2,310 116,997 Fund total last year end 123,747 £123,747 Fund total this year end £126,057
CMF (Cyclic Maintenance Fund) -
The trustees may establish and maintain a reserve fund, to be entitled Cyclic Maintenance Fund, for the purpose of providing for those items of ordinary maintenance and repair of the Almshouses belonging to the Charity which recur at infrequent intervals.
SIR JOHN PORT AND JOHN OSBORNE ALMSHOUSES Registered Charity Number 1188360
Page 7
End of Year ACCOUNTING STATEMENTS - Year ended 31st DECEMBER 2023
RESTRICTED (ERF) FUND: Receipt & Payment Details
ERF (Emergency Repair Fund) -
| 2022 £ 5,080 Agreed minimum transfer in 4,000 Additional Transfer In £9,080 TOTAL RECEIPTS: 6,120 Major Maintenance of various Properties 774 0 £6,894 TOTAL PAYMENTS: Fund Balance 2,186 Surplus / (Deficit) for year 110,333 Fund total last year end £112,519 Fund total this year end RECEIPTS PAYMENTS Preparations for Car Parking & Vehicle Charging facilities Purchase and Installation of Secondary Window Units |
2023 £ 5,080 4,000 |
2023 |
|---|---|---|
| £9,080 | ||
| 2,712 1,360 67,387 |
||
| £71,459 | ||
| -(62,379) 112,519 |
||
| £50,140 |
ERF (Extraordinary Repair Fund) -
The Trustees shall establish and maintain a reserve fund, to be entitled Extraordinary Repair Fund, for the purpose of providing for the extraordinary repair, improvements or rebuilding of the Almshouses belonging to the Charity.
SIR JOHN PORT AND JOHN OSBORNE ALMSHOUSES Registered Charity Number 1188360
Page 8
End of Year ACCOUNTING STATEMENTS - Year ended 31st DECEMBER 2023
SUNDIAL RE-INSTATEMENT FUND: (restricted)
This Fund, set up in 2019, is specifically intended for the re-instatement of 2 Sundials at the front of the Almshouses on Chimneys either side of the Pedimented Archway
----- Start of picture text -----
RECEIPTS
2022 2023
£ £
40 Anonymous Donation 0
500 Donation from R & J Newton 0
500 Donation from Etwall Community Project 0
2,949 Grant from South Derbyshire District Council 0
478 Donation from Derbyshire Archaeological Society 0
£4,467 TOTAL RECEIPTS: £0
----- End of picture text -----
PAYMENTS
4,878 Balance of cost of Sundials 0 272 Plaque manufacture & fixing 0 542 Unveiling day expenses 0 PROJECT COMPLETE - Remaining Funds 2,180
PROJECT COMPLETE - Remaining Funds Transferred back to General Fund
| £ 5,691 TOTAL PAYMENTS: Fund Balance -(1,225) Surplus / (Deficit) for year 3405 Fund total last year end £2,180 Fund total this year end |
£2,180 |
|---|---|
| -(2,180) 2,180 |
|
| £0 |
FUND CLOSED
SIR JOHN PORT AND JOHN OSBORNE ALMSHOUSES
Page 9
Registered Charity Number 1188360
NOTES TO THE ACCOUNTS
1. ACCOUNTING POLICIES
(a) Basis of Accounting
The Trustees have chosen to prepare the accounts on a Receipts and Payments Basis
(b) Housing, Land and Buildings
Sir John Port and John Osborne Almshouses were constructed in the seventeenth century and there is no record of the original cost. The Housing Land and Buildings costs relates to improvements carried out since 1987, less a Housing Corporation grant, and a grant from English Heritage Historic Buildings and Movements Commission.
Appendix: Independent oxaminer's rnport to tho trustees of th• Sir John Port and John Osboume Almshouse Trust I report to the trustees on my examination of the accounts of the Sir John Port and John Osboume Almshouse Trust (Ihe Trusf) for the year ended 31 December 2023. Re8pon8lbllltles and basls of report As the charity trust88s of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act.). I report in respect of my examination of the Trust's accounts carried out under seclion 145 of the 2011 AGt and in carrying out my examination I have followed all the applicable Direclions given by the Chanty Commission under section 145(5)(b) of the Acl. Independent examlner's statement I have completed my examination. I confimi that no materlal matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept In respect of the Trust as required by sectlon 130 of the Act; or 2. the accounts do not accord with those records. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: Paul lan Rayment Relevant professional qualification or membership of professional bodies (rf any): None Address: 4 Oaklands Road, Etwall. Derbyshire DE65 6JJ Date: S.&.