**SIR JOHN PORT** ## **AND JOHN OSBORNE ALMSHOUSES** ## **ETWALL - DERBYSHIRE** ## **Registered C.I.O. Charity Number 1188360** ## **ANNUAL ACCOUNTS AND REPORTS** **Prepared on a Receipts and Payments Basis** **FOR THE YEAR ENDED** **31-Dec-2023** **PREPARED BY THE TREASURER ON BEHALF OF THE TRUSTEES** ## **INDEPENDENT EXAMINATION BY** **Mr. Paul Rayment** # **SIR JOHN PORT AND JOHN OSBORNE ALMSHOUSES Registered Charity Number 1188360** ## **ANNUAL RECEIPTS & PAYMENTS ACCOUNTS AND REPORTS** ## **FOR THE YEAR ENDED 31st DECEMBER 2023** ## **INDEX** |TRUSTEES ANNUAL REPORT:|Pages|| |---|---|---| |Legal and Administrative Information||1| |Objectives, Activities and Achievements||2| |Finance||3| |Declaration||3| |ACCOUNTING STATEMENTS||| |End of Year Receipts and Payments Accounting Statement||4| |Investments||5| |Summary of Designated Reserves||5| |Assets||5| |Unrestricted Cyclic Maintenance Fund||6| |Restricted Emergency Repair Fund||7| |Restricted Sundial Re-Instatement Fund||8| |NOTES TO THE ACCOUNTS||| |Principal Accounting Policies||9| |INDEPENDENT EXAMINER'S REPORT|Appendix|| |including:||| |Respective Responsibilities of Trustees and Examiner||| |Basis of Independent Examiner's Report||| |and||| |Independent Examiner's Statement||| **SIR JOHN PORT AND JOHN OSBORNE ALMSHOUSES Registered Charity Number 1188360** Page 1 ## **Legal and Administrative Information:** **Charity name:** **Sir John Port and John Osborne Almshouses** **Registered charity number:** **1188360** **For the financial year beginning on and ending on** 01-Jan-2023 31-Dec-2023 **Charity's principle address** 2 Hollies Court Egginton Road Etwall DERBYSHIRE DE65 6NP ## **Names of Charity Trustees:** ## **Representing** Mr B Sargent ( Chairman ) Mrs A Faulkner - from 27/04/23 Mrs J Newton Mr J Wilton Mr N B Ireland ( Treasurer ) Mr B Payton - until 30/03/23 Mr D Muller vacant Mr A Gamon Mr W Skinner National Farmers' Union (until 27/04/23) National Farmers' Union (from 27/04/23) Repton School Etwall Parish Council Etwall Parish Council South Derbyshire District Council Derbyshire County Council Clerk to the Trustees: Mrs H Simpkin Bankers: Caf Bank Ltd. 25, Kings Hill Avenue, West Malling, KENT, ME19 4JQ Virgin Money Plc: Jubilee House, Gosforth, Newcastle upon Tyne, NE3 4PL Investments: M&G Charity Multi Asset Fund M&G Securities Ltd, PO Box 9038, Chelmsford, CM99 2XF ## **Description of charities Governing Documents:** Governing documents: Charity No. 1188360 The Foundation Constitution of 5th March 2020. Objects of the Charity: Almshouses providing accommodation for vulnerable and elderly persons. **Advisors** Almshouse Association **Independent Examiner** Mr P Rayment **SIR JOHN PORT AND JOHN OSBORNE ALMSHOUSES Registered Charity Number 1188360** Page 2 ## **Objectives, Activities and Achievements** This Charity, now a CIO, continues to be a member of the Almshouse Association, managing a Grade 2* listed building, operating within Derbyshire, and whose objective is to provide independent living accommodation within its10 properties. The Trustees continue to aim to ensure, through good governance, that the aims and objectives of the Trust are achieved and fully comply with their duty, as described in section 17(5) of the Charities Act 2011, having due regard to the Charity Commission's public benefit when exercising any powers or duties. Work on the outstanding internal general maintenance and improvements to the properties continues, together with discussions, and selection of Architects to carry out next Quinnquennial Inspection held. This year saw the trustees say goodbye to one of our residents who had been with us for many years but we also welcomed three new residents, into three properties that changed occupants. This change of occupants did however provide the opportunity to undertake some of the improvements that are best undertaken when properties are empty. The residents have begun to reap the benefits of the installation of the secondary glazing and together with the freeze on level of Maintenance Contributions for this year, have thanked the Trustees for helping to reduce the effect of the large increase in cost of living that has affected all. After a slow process from the Charities bank in setting up new accounts to satisfy the Charity Commission, the old accounts are still in use, but expected to close early next year. Since gaining planning approval for the creation of a car parking area the Trustees are now seeking quotations for the first stages of the work, planned to begin in the new year. It is hoped that next year will see significant progress on this project. After further discussions with the residents, who have now decided a preference for 'Vouchers' in lieu of Christmas hampers, the vouchers were distributed by Trustees. Work began on updating the Charities Handbook with all trustees participating in deciding its format and content. This year has seen changes to the Trustees. Mr Payton who ceased to be a Parish Councillor decided to retire his trustee position, and Mr Sargent who having retired from Farming, introduced Mrs Anne Faulkner, another local Farmer who agreed to become a trustee and represent the National Farmers Union, with Mr Sargent agreeing to continue as a trustee. Mr Wilton our representative from Repton school announced he would be replaced shortly. Mr Payton was thanked by all fellow trustees for his 6 years as a trustee and the work he had undertaken during that time. RT AND Sstered HN BORNE ALPASH 118 Pago 3 Ina The Chority's actLJunts C￿￿n￿& lo ba wtyared on a and Pay￿￿1$ ba&'s, avj (Yth again the Charity has retained the services of Mr. Paul Rayment to exa￿ne tr￿n. With MTh1¢J unrest during 2022, o)ntiw'w into 2023, the w)itial result caJsirvJ 8 nett reduc*on in vdug ol the Investrwnts. 2023 eventually saw inter6st rales Iru6asg. luming last yews105s of 3% to a gain of2%. Howover it is *orryirvJ that from ￿ inv8*Trnl P￿nt of view. intef•St rates to￿$ the year end bogan lalling on(% agofrn. It 18 ex￿Cl•d year tAryII 80• a *gnffi(anl ewtrj'twe Lm the Car Parknw reqLimWtt ar#1 und•rt*ing fft as a r•sull of a QL#nquenftial Inspecllon r•pc¥t. 81gn•tsw• F￿1 rnm• SA(Z(Ly £AQ&t£ Po•ftlon CAAI(CMAtrJ u F Trt -f ÉS D•t• IS **SIR JOHN PORT AND JOHN OSBORNE ALMSHOUSES Registered Charity Number 1188360** Page 4 ## **End of Year R & P ACCOUNTING STATEMENT - Year ended 31st DECEMBER 2023** |**2022**
**£**

1,500
4,467

46,776
762

673
0
**£54,178**

1,177
915
8,889
1,560
6,894

2,166
8,356
1,070
13

0
5,721
60
**£36,822**
247,041
54,178
301,219
36,822
**£264,396**
34,154
131,793
98,449
**£264,397**
0
0|Gifts, Donations and other Voluntary Receipts
:
Expendable Endowment (from Repton School)
Donations
Receipts earned from Assets:
Maintenance Contributions
Allotment & Storage Hut Rents
Other Receipts
:
Bank Interest (less Charges)
Miscellaneous Receipts
**TOTAL RECEIPTS:**
Goods/Services provided to beneficiaries:
Communal Lighting
Charitable Activities
General Maintenance, Renewals and Servicing
Expenditure from CM Fund
Expenditure from ER Fund
Management and Administration:
Insurance
Clerk's Fee
Sundry Expenses
Professional Expenses (Charity Incorporation)
Other Payments:
Donations
Costs against Sundials
Costs against Empty Properties
**TOTAL PAYMENTS**
Balance B/F @ Jan 1st
Plus Receipts
Minus Payments
Balance C/F at Dec 31st
These cumulative funds are represented by:
Sum of CafCash accounts
Sum of CafGold accounts
Virgin account
**Sub Total:**
Less Unpresented Cheques
Plus Unbanked Receipts
**RECEIPTS**
**PAYMENTS**|**2023**
**£**
750
700
46,141
365
1,603
0|**2023**| |---|---|---|---| |||**£49,559**|| |||2,670
960
8,200
6,000
71,459
2,563
11,637
1,449
1,962
0
0
0|| |||**£106,900**|| |||264,397
49,559|| |||313,955
106,900|| |||**£207,055**|| |||22,154
85,896
99,005|| |||**£207,055**|| |||0
0|| **TOTAL** **£264,397** **£207,055** **SIR JOHN PORT AND JOHN OSBORNE ALMSHOUSES Registered Charity Number 1188360** Page 5 ## **End of Year ACCOUNTING STATEMENTS continued - Year ended 31st DECEMBER 2023** ## **INVESTMENTS** 1543.893 Accumulation Shares held in the M&G Charity Multi Asset Fund ## **Market Value:** ||**2022**
161,651
At 1st January
6,010
Additions ( reinvested dividends )
0
Additional Investment ( Share purchases )
0
Shares sold ( Investment loss )
-(4,733)
Net Investment gain / ( loss )
**£162,928**
**At 31st December**||**2023**
162,928
6,605
0
0
3,510| |---|---|---|---| ||||**£173,044**| ## **SUMMARY OF DESIGNATED RESERVES** ||**2022**
As of 31st December these Funds account for the following
amounts from the total of the Charities available funds.
123,747
Cyclic Maintenance Fund (CMF)
110,333
Emergency Repair Fund (ERF)
2,180
Sundial Re-instatement Fund**FUND CLOSED**
**£236,261**
**TOTAL**amount of allocated funding:
After the completion of the Sundial Re-Instatement
Fund, the Charity currently now has 2 Reserve Funds.||**2023**
126,057
50,140
0| |---|---|---|---| ||||**£176,198**| ## **ASSETS** Housing, Land & Buildings _**(Note 1(b) page 9)**_ Valuation as at 14/07/03 = £ 1.17M Note: These assets are not realizable. Valuation figures are for insurance purposes only. **SIR JOHN PORT AND JOHN OSBORNE ALMSHOUSES Registered Charity Number 1188360** Page 6 ## **End of Year ACCOUNTING STATEMENTS - Year ended 31st DECEMBER 2023** ## **UNRESTRICTED (CMF) FUND: Receipts & Payment Details** ## **CMF (Cyclic Maintenance Fund) -** **RECEIPTS 2022 2023 £ £** 8,310 Agreed minimum transfer in 8,310 0 Additional transfer in 0 **£8,310 TOTAL RECEIPTS: £8,310 PAYMENTS** 1,560 General Maintenance of various Properties 0 0 Quinquennial Inspection Report 6,000 **£ 1,560 TOTAL PAYMENTS: £6,000 Fund Balance** 6,750 Surplus / (Deficit) for year 2,310 116,997 Fund total last year end 123,747 **£123,747 Fund total this year end £126,057** ## CMF (Cyclic Maintenance Fund) - The trustees may establish and maintain a reserve fund, to be entitled Cyclic Maintenance Fund, for the purpose of providing for those items of ordinary maintenance and repair of the Almshouses belonging to the Charity which recur at infrequent intervals. **SIR JOHN PORT AND JOHN OSBORNE ALMSHOUSES Registered Charity Number 1188360** Page 7 ## **End of Year ACCOUNTING STATEMENTS - Year ended 31st DECEMBER 2023** ## **RESTRICTED (ERF) FUND: Receipt & Payment Details** ## **ERF (Emergency Repair Fund) -** |**2022**
**£**
5,080
Agreed minimum transfer in
4,000
Additional Transfer In
**£9,080**
**TOTAL RECEIPTS:**
6,120
Major Maintenance of various Properties
774
0
**£6,894**
**TOTAL PAYMENTS:**
**Fund Balance**
2,186
Surplus / (Deficit) for year
110,333
Fund total last year end
**£112,519**
**Fund total this year end**
**RECEIPTS**
**PAYMENTS**
Preparations for Car Parking &
Vehicle Charging facilities
Purchase and Installation of
Secondary Window Units|**2023**
**£**
5,080
4,000|**2023**| |---|---|---| ||**£9,080**|| ||2,712
1,360
67,387|| ||**£71,459**|| ||-(62,379)
112,519|| ||**£50,140**|| ERF (Extraordinary Repair Fund) - The Trustees shall establish and maintain a reserve fund, to be entitled Extraordinary Repair Fund, for the purpose of providing for the extraordinary repair, improvements or rebuilding of the Almshouses belonging to the Charity. **SIR JOHN PORT AND JOHN OSBORNE ALMSHOUSES Registered Charity Number 1188360** Page 8 ## **End of Year ACCOUNTING STATEMENTS - Year ended 31st DECEMBER 2023** ## **SUNDIAL RE-INSTATEMENT FUND: (restricted)** **This Fund, set up in 2019, is specifically intended for the re-instatement of 2 Sundials at the front of the Almshouses on Chimneys either side of the Pedimented Archway** **----- Start of picture text -----**
RECEIPTS
2022 2023
£ £
40 Anonymous Donation 0
500 Donation from R & J Newton 0
500 Donation from Etwall Community Project 0
2,949 Grant from South Derbyshire District Council 0
478 Donation from Derbyshire Archaeological Society 0
£4,467 TOTAL RECEIPTS: £0
**----- End of picture text -----**
## **PAYMENTS** 4,878 Balance of cost of Sundials 0 272 Plaque manufacture & fixing 0 542 Unveiling day expenses 0 **PROJECT COMPLETE - Remaining Funds** 2,180 **PROJECT COMPLETE - Remaining Funds Transferred back to General Fund** |**£ 5,691**
**TOTAL PAYMENTS:**
**Fund Balance**
-(1,225)
Surplus / (Deficit) for year
3405
Fund total last year end
**£2,180**
**Fund total this year end**|**£2,180**| |---|---| ||-(2,180)
2,180| ||**£0**| ## **FUND CLOSED** **SIR JOHN PORT AND JOHN OSBORNE ALMSHOUSES** Page 9 **Registered Charity Number 1188360** # **NOTES TO THE ACCOUNTS** ## **1. ACCOUNTING POLICIES** ## **(a) Basis of Accounting** The Trustees have chosen to prepare the accounts on a Receipts and Payments Basis ## **(b) Housing, Land and Buildings** Sir John Port and John Osborne Almshouses were constructed in the seventeenth century and there is no record of the original cost. The Housing Land and Buildings costs relates to improvements carried out since 1987, less a Housing Corporation grant, and a grant from English Heritage Historic Buildings and Movements Commission. Appendix: Independent oxaminer's rnport to tho trustees of th• Sir John Port and John Osboume Almshouse Trust I report to the trustees on my examination of the accounts of the Sir John Port and John Osboume Almshouse Trust (Ihe Trusf) for the year ended 31 December 2023. Re8pon8lbllltles and basls of report As the charity trust88s of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act.). I report in respect of my examination of the Trust's accounts carried out under seclion 145 of the 2011 AGt and in carrying out my examination I have followed all the applicable Direclions given by the Chanty Commission under section 145(5)(b) of the Acl. Independent examlner's statement I have completed my examination. I confimi that no materlal matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept In respect of the Trust as required by sectlon 130 of the Act; or 2. the accounts do not accord with those records. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: Paul lan Rayment Relevant professional qualification or membership of professional bodies (rf any): None Address: 4 Oaklands Road, Etwall. Derbyshire DE65 6JJ Date: S.&.