Trustees’ Annual Report for the period
Period start date From 1[st] April 2024 To Period end date 31[st] March 2025
Charity name: Cylch Meithrin y Graig
Charity registration number: 1188352
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The object of the CIO is to advance and promote the education of mainly but not exclusively pre-school children in Llanfair Dyffryn Clwyd and Pwllglas through the medium of the Welsh language. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Cylch Meithrin y Graig provides childcare/education through the medium of Welsh, which is of a high standard, flexible and affordable to parents and guardians. We offer this care for children over the age of two and a half until they go to full time school. The sessions aim to develop children's skills and understanding through play. We deliver care in safe and stimulating environments, where children can benefit from a variety of activities and play experiences, which enables them to develop and learn to their full potential. We strive to meet each child's individual needs and Cylch Meithrin y Graig is committed to provide appropriate support which meets the needs of every child. Our priority is every child’s happiness. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have read and had regard to the guidance issued by the Charity Commission on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about: SORP reference
| Policy on grant making | Para 1.38 | |
|---|---|---|
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | The committee have worked tirelessly and volunteered their time free of charge to keep Cylch Meithrin y Graig Charity running as we feel it is of great benefit to our rural community and provides a crucial service that promotes the Welsh language whilst supporting families and their children, so that they receive a high standard of care and education at an affordable price. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | From September 2024 Cylch Meithrin Y Graig increased the opening hours; 8am to 3pm, Monday to Friday. This means that the children can be at Cylch for a full school day. The children who are in Meithrin class at Ysgol Llanfair DC have access to ‘wrap around’ care at Cylch. This has been of great benefit to parents and the school. The committee have once again worked tirelessly and volunteered their time free of charge to keep Cylch Meithrin y Graig Charity running as we feel it is of great benefit to our rural community and provides a crucial service that promotes the Welsh language whilst supporting families and their children, so that they receive a high standard of care and education at an affordable price. |
Additional information (optional) You may choose to include further statements where relevant about:
Para 1.41
| Achievements against | ||||
| objectives set | ||||
| Performance of fundraising | ||||
| activities against objectives | Para 1.41 | |||
| set | ||||
| Investment performance | Para 1.41 | |||
| against objectives | ||||
| Other | ||||
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity is in a strong financial position at the end of 2024-25. From September 2024 we increased the opening hours from 8am to 3pm, Monday to Friday. One new member of staff joined the team. During the period September 24 to January 25 we had 18 new children join. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves will offer financial security going into the next financial year. We will continue to buy resources and plan to update our IT equipment. Our reserves policy suggests that we hold enough reserves to cover staff salaries for three months in the event of sudden closure. It also suggests we hold enough reserves to cover paying market rent should we be required to move **premises. ** |
| Amount of reserves held | Para 1.22 | £39,378.65 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | n/a |
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other
Structure, Governance and Management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution of a Charitable Incorporated Organisation whose only voting members are its charity members – foundation model constitution. |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable incorporated organisation |
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | (1) Every trustee must be appointed by a resolution passed at a properly convened meeting of the charity trustees. (2) In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other | ||
Reference and Administrative details
| Charity name | Cylch Meithrin y Graig |
|---|---|
Other name the charity uses |
n/a |
| Registered charity number | 1188352 |
| Charity’s principal address | Ysgol Llanfair Dyffryn Clwyd | ||
| Llanfair Dyffryn Clwyd | |||
| Ruthin | |||
| Denbighshire | |||
| LL15 2SD | |||
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 1 0 1 1 1 2 1 3 1 4 1 5 1 6 1 7 1 8 1 9 2 0 |
Trustee name Heather Davies |
Office (if any) | Dates acted if not for whole year |
Na me of pe rs on (or bo dy) ent itle d to ap poi nt tru ste e (if an y) |
Na me of pe rs on (or bo dy) ent itle d to ap poi nt tru ste e (if an y) |
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|---|---|---|---|---|---|---|---|---|
| Treasurer | ||||||||
| Alexandra Morgan | Chairperson | |||||||
| Lydia Critchlow | Secretary | |||||||
| Ceri Lewis | Responsible Individual |
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– Corporate trustees names of the directors at the date the report was approved Director name n/a
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for wholeyear | |
|---|---|---|
| n/a | ||
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
n/a | |
|---|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
n/a | |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
n/a |
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|---|
| Type of adviser Name Address |
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| Name of chief executive or names of senior staff members (Optional information) | |||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Financial summary Income Rising 3s funding (R3) Childcare offer (C) Childcare fees (F) Fundraising (FR) Grants (G) Ti a Fi (T) Other (O) Credit (refunds) (CR) Petty Cash TOTAL Opening Balance 01/04/24 Closing Balance 31/03/25 |
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|---|---|---|---|---|
| Cylch Meithrin y Graig 24/25 | ||||
| Expenditure £6,700.00 Staff Wages (W) £21,262.50 PAYE - HMRC (TAX) £47,542.31 Pension contributions (P) £1,076.85 Rent and electric (R) £5,139.52 Equipment, resources etc (E) £366.00 Fundraising/ Marketing (M) £82.00 services/subscriptions (S) £11.01 food (F) £0.00 Grants (G) Ti a Fi (T) Other (O) Petty Cash £82,180.19 TOTAL Excess of Income over Expenditure |
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| £51,706.18 £4,700.71 £1,636.49 £1,000.00 £2,140.46 £463.62 £989.19 £539.67 £2,972.05 £300.00 £1,071.55 £0.00 |
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| £67,519.92 | ||||
| £14,660.27 | ||||
| Bank | £24,718.38 | |||
| Bank | £39,378.65 | |||
| £39,378.65 | ||||
| £14,660.27 |
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Heather Joy Davies Position (eg Treasurer Secretary, Chair, etc) Date 18th November 2025
| Charity Name | Charity Name | No (if any) | No (if any) | No (if any) | |||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Cylch Meithrin Y Graig | 1188352 | ||||||||||||||
| Receipts and payments accounts | CC16a | ||||||||||||||
| For the period from |
Period start date 01/04/2024 |
To | Period end date 31/03/2025 |
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| Section A Receipts and payments | |||||||||||||||
| Unrestricted funds |
Restricted funds | Endowment funds |
Total funds | Last year | |||||||||||
| to the nearest £ | to the nearest £ | to the nearest | £ | to the nearest £ | to the nearest £ | ||||||||||
| A1 Receipts | |||||||||||||||
| Rising 3s funding | - | 6,700- | - | -- | - | -- | - | 6,700- | - | 5,220- | |||||
| Childcare offer | - | 21,263- | - | -- | - | -- | - | 21,263- | - | 22,580- | |||||
| Childcare fees | - | 47,542- | - | -- | - | 47,542- | - | 35,123- | |||||||
| Fundraising | - | 1,077- | - | -- | - | -- | - | 1,077- | - | 621- | |||||
| Grants | - | -- | - | 5,140- | - | -- | - | 5,140- | - | 920- | |||||
| Ti a Fi | - | 366- | - | -- | - | -- | - | 366- | - | 405- | |||||
| Other | - | 93- | - | -- | - | -- | - | 93- | - | 425- | |||||
| - | -- | - | -- | - | -- | - | -- | - | -- | ||||||
| - | 77,041- | - | 5,140- | - | -- | - | 82,180- | - | 65,295- | ||||||
| Sub total(Gross income for AR) |
| A1 Receipts | |||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Rising 3s funding | - | 6,700- | - | -- | - | -- | - | 6,700- | - | 5,220- | |||||||||||
| Childcare offer | - | 21,263- | - | -- | - | -- | - | 21,263- | - | 22,580- | |||||||||||
| Childcare fees | - | 47,542- | - | -- | - | 47,542- | - | 35,123- | |||||||||||||
| Fundraising | - | 1,077- | - | -- | - | -- | - | 1,077- | - | 621- | |||||||||||
| Grants | - | -- | - | 5,140- | - | -- | - | 5,140- | - | 920- | |||||||||||
| Ti a Fi | - | 366- | - | -- | - | -- | - | 366- | - | 405- | |||||||||||
| Other | - | 93- | - | -- | - | -- | - | 93- | - | 425- | |||||||||||
| - | -- | - | -- | - | -- | - | -- | - | -- | ||||||||||||
| - | 77,041- | - | 5,140- | - | -- | - | 82,180- | - | 65,295- | ||||||||||||
| Sub total(Gross | income for AR) | ||||||||||||||||||||
| A2 Asset and investment sales, (see | |||||||||||||||||||||
| table). | |||||||||||||||||||||
| - | -- | - | -- | - | -- | - | -- | ||||||||||||||
| - | -- | - | -- | - | -- | - | -- | - | -- | ||||||||||||
| Sub total | - | -- | - | -- | - | -- | - | -- | - | -- | |||||||||||
| **Total receipts ** | - | 77,041- | - | 5,140- | - | -- | - | 82,180- | - | 65,295- | |||||||||||
| A3 Payments | |||||||||||||||||||||
| Salaries | - | 58,043- | - | -- | - | -- | - | 58,043- | - | 43,766- | |||||||||||
| Rent | - | 1,000- | - | -- | - | -- | - | 1,000- | - | 990- | |||||||||||
| Equipment, resources etc | - | 2,140- | - | -- | - | -- | - | 2,140- | - | 2,171- | |||||||||||
| Fundraising | - | 464- | - | -- | - | -- | - | 464- | - | 145- | |||||||||||
| Subscriptions | - | 989- | - | -- | - | -- | - | 989- | - | 1,092- | |||||||||||
| Food | - | 540- | - | -- | - | -- | - | 540- | - | 314- | |||||||||||
| Grant expenditure | - | -- | - | 2,972- | - | -- | - | 2,972- | - | 2,059- | |||||||||||
| Ti a Fi | - | 300- | - | -- | - | -- | - | 300- | - | 46- | |||||||||||
| Other | - | 1,072- | - | -- | - | -- | - | 1,072- | - | 257- | |||||||||||
| **Sub total ** | - | 64,548- | - | 2,972- | - | -- | - | 67,520- | - | 50,840- |
| Salaries | - | 58,043- | - | -- | - | -- | -- | - | 58,043- | - | 43,766- | |||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Rent | - | 1,000- | - | -- | - | -- | - | 1,000- | - | 990- | ||||||||||||
| Equipment, resources etc | - | 2,140- | - | -- | - | -- | - | 2,140- | - | 2,171- | ||||||||||||
| Fundraising | - | 464- | - | -- | - | -- | - | 464- | - | 145- | ||||||||||||
| Subscriptions | - | 989- | - | -- | - | -- | - | 989- | - | 1,092- | ||||||||||||
| Food | - | 540- | - | -- | - | -- | - | 540- | - | 314- | ||||||||||||
| Grant expenditure | - | -- | - | 2,972- | - | -- | - | 2,972- | - | 2,059- | ||||||||||||
| Ti a Fi | - | 300- | - | -- | - | -- | - | 300- | - | 46- | ||||||||||||
| Other | - | 1,072- | - | -- | - | -- | - | 1,072- | - | 257- | ||||||||||||
| **Sub total ** | - | 64,548- | - | 2,972- | - | -- | - | 67,520- | - | 50,840- | ||||||||||||
| **Sub total ** | - | 64,548- | - | 2,972- | - | -- | -- | - | 67,520- | - | 50,840- | ||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| A4 Asset and investment | |||||||||||||||||||||
| purchases, (see table) | |||||||||||||||||||||
| - | -- | - | -- | - | -- | - | -- | ||||||||||||||
| - | -- | - | -- | - | -- | - | -- | ||||||||||||||
| **Sub total ** | - | -- | - | -- | - | -- | - | -- | |||||||||||||
| **Total payments ** | - | 64,548- | - | 2,972- | - | -- | - | 67,520- | - | 50,840- | |||||||||||
| **Net of receipts/(payments) ** | - | 12,493- | - | 2,167- | - | -- | - | 14,660- | - | 14,455- | |||||||||||
| A5 Transfers between funds | - | -- | - | -- | - | -- | - | -- | - | -- | |||||||||||
| A6 Cash funds last year end | - | 24,718- | - | -- | - | -- | - | 24,718- | - | 10,263- | |||||||||||
| **Cash funds this year end ** | - | 37,211- | - | 2,167- | - | -- | - | 39,378- | - | 24,718- | |||||||||||
Section B Statement of assets and liabilities at the end of the period
| Unrestricted | Restricted funds | Restricted funds | Endowment | |||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Categories | Details | funds | funds | |||||||||
| to nearest £ | to nearest £ | to nearest £ | ||||||||||
| B1 | Cash | funds | Bank | - | 37,211- | - | 2,167- | - | -- |
CCXX R1 accounts (SS)
1/22/2026
1
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| B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities Signed by one or two trustees on behalf of all the trustees |
Total cash funds (agree balances with receipts and payments account (s)) Details Details Details |
- 37,211- |
- 2,167- |
- -- |
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Endowment funds to nearest £ |
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| Date of approval | ||||||||
| 12/6/2025 | ||||||||
CCXX R2 accounts (SS)
1/22/2026
2
COMISIWN ELUSENNAU AR GYFER CYMRU A LLOEGR Adroddiad yr archwiliwr annibynnol ar y cyfrifon Adran A Adroddiad yr Archwillwr Annibynnol Adroddlad I ymddlrledolwyr Ar y cyfrifon arn y ftwyddyn yn diweddu Rhif yr Elusen (os oes) I gweld ar dudalennau Adrryjdaf i'r ymddiriedohvyr ar fy archwiliad o gyfnfon yr elusen uchod (Thr Yrnddiriedolaeth'l am y fbhydttyn yn dThddu Cylrlfoldebau'r a'r Sall adrodd Fel yr Ymdd1rdo elusen, ryttych yn gjtrrfol bwatoi'r cylrifon yn unol a g(rfynlon Deddf EIus8Mau 2011 ( Ddeddri. Adroddaf mewn perthyn8& a'm harchwjlhqd o gyfnfon yr Ymddiriedolaeth a gwblhavryd o dan adran 145 0 Ddeddf 2011 ac wrth ymgymryd a'm harChl, dItyna yr holl Gyfarvryddiadau cymwys a rTrJdwyd gan y Comisr•¥n Elusennau o dan adran 145{5}(b) o'r Odeddl. Datganlad yr archvAIkn [Roedd in00n gros yr ehjsen yn fvry na £250.000 a¢ Twy'n gymwysedig i annibynnol gynnal yr archwiliad trwy fc#J yn aelod cymwysedi9 01 ll. 0WCh [ l os nad Y'n gymwys. Rwyf wedi cwblhau fy aWillad. Cadamhaf nad yw unrhyw falerion perthnasol WdI dod I m sylw mewn perthynas a'r archwli8d (heblawr hyn ddalgelir ood ') sy'n rhoi achos i mi gredu, mewn unrhyw agwedd perthnasol". ni chafcJd cofnodh)n cyfnfyddu eu yn unol ag adran 130 O'r Ddeddf Elusennau; neu nid yr cyfnfon yn cyfateb a'r cofnodK>n wfrifyddu,. neu nid cylnfon yn cydymffijrfio a'r gofynK)n cymwys yn yrnwneud a ffurf a chynnwys cyFrrfon a amlinellir yn Rheoliadau Elusennau {Cyfrifon ac Adroddodaul 2008 hebLaw unrhyw ofyniad bod y cyfrrfon yn rhoi darlun 'gr a theg. nad Y*Vn fater itr4 YStyr fel rhan o archwiliad annibynnol. Nid ces unrhyw bryderon gennyf ac nid vryf wedi dod ar draws unihyw ferIOn eraill mevm perthynas a'r archV11ad y dylid dwyn sybN atynt yn yr roddkqd er mwyn sicrhau dealliwriaeth briodol o'r cyfrifon. .laWCh y g8ili8u mewn cromlach8u os n8d ydynt yn gymwys. Llofnodwyd: Enw: mL4rfPM Cymhwyster IC¥y3teraU) neu gorff proffesiynol perihnasol (os oes): CIN Pr IER Hydref 2018
Cyf•iriad: fvu Adran B Datgeliad Cwblhewch dim ond os (w angen i'r arch111+¥r dynnu SY al fatlon o bryder perthnasol {gweter CC32. Archwilwd annibynnol o gytrrfon elusennau: cYfarwydddaU a chanK&¥Hu i archwilvryr). Rhowch fanylion byr yma am unrhyw eitemau yr hoffai'r archw111 eu datgelu. nJ/k IER Hydref 2018