Trustees’ Annual Report for the period
From 1st April 2022 To 31st March 2023
Charity name: CYLCH MEITHRIN Y GRAIG
Charity registration number: 1188352
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The object of the CIO is to advance and promote the education of mainly but not exclusively pre-school children in Llanfair Dyffryn Clwyd and Pwllglas through the medium of the Welsh language. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Cylch Meithrin y Graig provides childcare/education through the medium of Welsh, which is of a high standard, flexible and affordable to parents and guardians. We offer this care to children over the age of two and a half until they go to full time school, the sessions aim to develop children's skills and understanding through play. We deliver care in safe and stimulating environments, where children can benefit from a variety of activities and play experiences, which |
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| enables them to develop and learn to their full potential. We strive to meet each child's individual needs and Cylch Meithrin y Graig is committed to provide appropriate support which meets the needs of every child. Our priority is every child’s happiness. |
||
|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have read and had regard to the guidance issued by the Charity Commission on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference |
||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | The committee have worked tirelessly and volunteered their time free of charge to keep Cylch Meithrin y Graig |
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Charity running as we feel it is of great benefit to our rural community and provides a crucial service that promotes the Welsh language whilst supporting families and their children, so that they receive a high standard of care and education at an affordable price. Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The childcare service was provided Monday to Friday from 8:30 until 1pm during term time. Our essential services have enabled parents to return to work. Once children have started school we have had many families rely on Cylch Meithrin y Graig (Cylch) to childcare and education equivalent to a full school day and breakfast club. The children attend Cylch in the morning, they have the option to stay for lunch at Cylch and then go directly to school at Ysgol Llanfair after which they are collected by their parent or carer at 3.10pm. |
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The committee have worked tirelessly and volunteered their time free of charge to keep Cylch Meithrin y Graig Charity running as we feel it is of great benefit to our rural community and provides a crucial service that promotes the Welsh language whilst supporting families and their children, so that they receive a high standard of care and education at an affordable price.
Additional information (optional) You may choose to include further statements where relevant about:
----- Start of picture text -----
Achievements against
objectives set Para 1.41
Performance of fundraising
activities against objectives
set Para 1.41
Investment performance
against objectives Para 1.41
----- End of picture text -----
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Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity has received a significant value of grants in 2021-22 which have helped to erect a canopy directly outside the room enabling the children to experience learning outdoors in all weathers. The cost of works fell into 2022-23 this is reflected in the operating balance. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves will offer financial security going into the next financial year to cover overheads and continue to buy resources. |
| Amount of reserves held | Para 1.22 | £ 10,263.33 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | n/a |
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
|
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 |
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A description of the principal risks facing the charity Para 1.46 Other
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Structure, Governance and Management
Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (constitution, trust deed, royal charter) |
Para 1.25 | Constitution of a Charitable Incorporated Organisation whose only voting members are its charity members – foundation model constitution. |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable incorporated organisation |
| Trustee selection methods including details of any constitutional provisions e.g. election to post |
Para 1.25 | (1) Every trustee must be appointed by a resolution passed at a properly convened meeting of the charity trustees. (2) In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. |
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
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|---|---|---|
| The charity’s organisational structure and any wider |
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| network with which the charity works |
Para 1.51 | |
|---|---|---|
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Cylch Meithrin y Graig |
|---|---|
| Other name the charity uses | n/a |
| Registered charity number | 1188352 |
| Charity’s principal address | Ysgol Llanfair Dyffryn Clwyd Llanfair Dyffryn Clwyd Ruthin Denbighshire LL15 2RU |
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Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Alison Young | ||||
| Ruth James | ||||
| Jodie Hughes | Treasurer | |||
– Corporate trustees names of the directors at the date the report was approved
Director name n/a
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| n/a | ||
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Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
n/a |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
n/a |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
n/a |
| Additional information (optional) Names and addresses of advisers (Optional information) |
Additional information (optional) Names and addresses of advisers (Optional information) |
Additional information (optional) Names and addresses of advisers (Optional information) |
|
|---|---|---|---|
| Type of adviser Name Address |
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| Name of chief executive or names of senior staff members (Optional information) | |||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
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Declarations
The trustees declare that they have approved the trustees’ report above.
| Signed on behalf of the charity’s trustees Signature(s) J. Hughes Full name(s) Jodie Rebecca Hughes Position (eg Secretary, Chair, etc) Treasurer Date 20/06/2023 |
Signed on behalf of the charity’s trustees Signature(s) J. Hughes Full name(s) Jodie Rebecca Hughes Position (eg Secretary, Chair, etc) Treasurer Date 20/06/2023 |
Signed on behalf of the charity’s trustees Signature(s) J. Hughes Full name(s) Jodie Rebecca Hughes Position (eg Secretary, Chair, etc) Treasurer Date 20/06/2023 |
|---|---|---|
| J. Hughes | ||
| Jodie Rebecca Hughes | ||
| Treasurer | ||
| 20/06/2023 | ||
| 20/06/2023 |
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Cylch Meithrin Y Graig
Cyfrifon y Flwyddyn hyd at 31 Mawrth 2023
Annual accounts to 31st March 2023
| Cylch MeithrinyGraig22/23 | Cylch MeithrinyGraig22/23 | Cylch MeithrinyGraig22/23 | Cylch MeithrinyGraig22/23 | Cylch MeithrinyGraig22/23 |
|---|---|---|---|---|
| Income | Expenditure | |||
| Cylch fees | £12,418.50 | Staf Wages | £24,381.60 | |
| Childcare ofer | £12,431.25 | HMRC | £0.00 | |
| Fundraising | £154.43 | Pension | 0 | |
| Grants | £3,056.84 | Rent and electric | £1,320.00 | |
| Other | £0.00 | Equip, materials, grant expenditure,etc |
£12,794.45 | |
| Rising 3s funding (early educaton) |
£5,740.00 | Fundraising/Marketng | £198.00 | |
| PetyCash | £320.00 | services/subscriptons | £125.00 | |
| Other | £0.00 | |||
| PetyCash | £320.00 | |||
| TOTAL | £34,121.02 | TOTAL | £39,139.05 | |
| Excess of Income over Expenditure | -£5,018.03 | |||
| OpeningBalance 01/04/23 | Bank | 15,281.15 | ||
| ClosingBalance 31/03/24 | Bank | 10,263.33 |
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Income and Expenditure for the 12 months to 31 March 2024
| April | May | June | July | August | September | October | November | December | January | February | March | YR TOTAL | |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| INCOME | |||||||||||||
| Rising 3s funding (Early Educaton) | £4,090.00 | £1,650.00 | £5,740.00 | ||||||||||
| Childcare ofer | £1,496.25 | £610.00 | £1,547.50 | £2,717.50 | £355.00 | £850.00 | £1,170.00 | £1,475.00 | £220.00 | £1,990.00 | £12,431.25 | ||
| Childcare fees | £1,497.00 | £814.00 | £2,408.00 | £480.00 | £558.00 | £5,897.50 | £574.00 | £190.00 | £12,418.50 | ||||
| Fundraising | £126.60 | £27.83 | £154.43 | ||||||||||
| Grants | £2,814.50 | £242.34 | £3,056.84 | ||||||||||
| Other | £0.00 | ||||||||||||
| Pety Cash | £320.00 | ||||||||||||
| Total | £1,496.25 | £6,197.00 | £2,361.50 | £5,125.50 | £606.60 | £913.00 | £0.00 | £877.83 | £3,984.50 | £9,022.50 | £794.00 | £2,422.34 | £34,121.02 |
| Expenditure | |||||||||||||
| Staf Wages | 3109.78 | 2471.98 | 2294.55 | 1467.5 | 1648.93 | 1894.21 | 2251.01 | 2115.96 | 2117.36 | 2577.26 | 2433.06 | £24,381.60 | |
| PAYE - HMRC | £0.00 | ||||||||||||
| Pension contributons | £0.00 | ||||||||||||
| Rent and electric | £1,320.00 | £1,320.00 | |||||||||||
| Equip, resources, food etc | £26.37 | £117.50 | £76.87 | £123.49 | £1,200.00 | £750.22 | £10,500.00 | £12,794.45 | |||||
| Fundraising/ Marketng | £150.00 | £48.00 | £198.00 | ||||||||||
| services/subscriptons | £125.00 | £125.00 | |||||||||||
| Other | £0.00 | ||||||||||||
| Pety Cash | £320.00 | ||||||||||||
| Total | £26.37 | £3,227.28 | £2,621.98 | £2,371.42 | £1,467.50 | £1,772.42 | £1,894.21 | £2,424.01 | £3,315.96 | £2,867.58 | £2,577.26 | £14,253.06 | £39,139.05 |
| Cylch Meithrin y Graig 22/23 | Cylch Meithrin y Graig 22/23 | Cylch Meithrin y Graig 22/23 | Cylch Meithrin y Graig 22/23 | Cylch Meithrin y Graig 22/23 |
|---|---|---|---|---|
| Income | Expenditure | |||
| Cylch fees | £12,418.50 | Staf Wages | £24,381.60 | |
| Childcare ofer | £12,431.25 | HMRC | £0.00 | |
| Fundraising | £154.43 | Pension | 0 | |
| Grants | £3,056.84 | Rent and electric | £1,320.00 | |
| Other | £0.00 | Equip,materials, grant expenditure | £12,794.45 | |
| Rising3s funding (earlyeducaton) | £5,740.00 | Fundraising/Marketng | £198.00 | |
| PetyCash | £320.00 | services/subscriptons | £125.00 | |
| Other | £0.00 | |||
| PetyCash | £320.00 | |||
| TOTAL | £34,121.02 | TOTAL | £39,139.05 | |
| Excess of Income over Expenditure | -£5,018.03 | |||
| OpeningBalance 01/04/23 | Bank | 15,281.15 | ||
| PetyCash | £0.00 | |||
| £15,281.15 | ||||
| ClosingBalance 31/03/24 | Bank | 10,263.33 | ||
| PetyCash | £0.00 | |||
| £10,263.33 |
| Month What |
Descripton Paid in(£) |
|---|---|
| April childcare ofer |
Flintshire CC 1496.25 |
| 1496.25 | |
| May childcare ofer May early educaton hours May childcare fees May childcare fees May childcare fees May childcare fees May childcare fees May childcare fees May childcare fees June Childcare fees June Childcare ofer June childcare fees June childcare fees July childcare ofer July childcare fees July childcare fees July childcare fees July childcare fees July childcare fees July childcare fees July childcare fees July childcare fees July childcare fees July childcare fees July childcare fees July childcare ofer August childcare fees August childcare fees August fundraising Septembechildcare fees Septembechildcare ofer novembe childcare ofer novembe fundraising decemberchildcare ofer decemberchildcare ofer decemberGrant January childcare ofer January childcare ofer January early educaton hours January childcare fees |
Flintshire CC 610 |
| Denbighshire CC 4090 |
|
| Anwen Hughes 40 Annabel Grifths 216 Twm Jones 432 Anni Wyn 80 Elinor Morris 270 Ralphie Palmer 324 Harry lewis 135 TOTAL 6197 Huw Tudor 432 Flintshire CC 1547.5 Frey Angell 252 Cassi Jones 130 2361.5 fintshire CC 1422.5 cassi Jones 200 harry Lewis 108 ralphie palmer 216 Twm Jones 396 Anwen Hughes 160 Hiw Tudor 189 Cassi Jones 102 Henry Bradbury 128 Elinor Morris 207 Lois Faire 342 Anni Grifths 360 Flinsthire CC 1295 5125.5 Anni Wyn 360 Parker owen 120 Easy fundraising 126.56 606.56 cassi jones 558 fintshire CC 355 913 Flintshire CC 850 easy fundraising 27.83 877.83 fintshire CC 850 Gwynedd CC 320 Denbighshire CC (small grants) 2814.5 3984.5 Flintshire CC 637.5 Gwynedd CC 240 Denbighshire CC 1650 Iori Jones 300 |
| January | childcare fees | Jake Bagot | 150 |
|---|---|---|---|
| January | childcare fees | Elsa | 648 |
| January | childcare fees | Gwenllian Roberts | 522 |
| January | childcare fees | Lois Faire | 810 |
| January | childcare fees | Charlote Humphreys | 1044 |
| January | Childcare ofer | Flintshire CC | 597.5 |
| January | childcare fees | George Roberts | 300 |
| January | childcare fees | Ivy Walker | 126 |
| January | childcare fees | Elinor morris | 209.5 |
| January | childcare fees | Elinor morris | 1000 |
| January | childcare fees | Elis Sayers | 108 |
| January | childcare fees | Henry bradbury | 540 |
| January | childcare fees | Sol Moorcrof | 140 |
| TOTAL | 9022.5 | ||
| February | childcare ofer | Gwynedd CC | 220 |
| Fenbruarychildcare fees | Morgan Davies | 574 | |
| TOTAL | 794 | ||
| march | childcare fees | parker owen | 190 |
| march | childcare ofer | denbighshire CC | 1100 |
| march | childcare ofer | Gwynedd CC | 240 |
| march | grant | denbighire CC | 242.34 |
| march | childcare ofer | denbighire CC | 100 |
| march | childcare ofer | denbighire CC | 550 |
| TOTAL | 2422.34 |
0
0
18515.59
| Month | What | Descripton | Paid out (£) |
|---|---|---|---|
| April | expenses | Sioned | 26.37 |
| 26.37 | |||
| May | salary | Sioned | 740.13 |
| May | salary | Kate | 545.15 |
| May | salary | Sian | 291.94 |
| May | expenses | Sioned | 117.5 |
| May | salary | sian | 282.44 |
| May | salary | kate | 501.95 |
| May | salary | Sioned | 748.17 |
| 3227.28 | |||
| June | salary | Sasi | 607.5 |
| June | marketng | internet webahead | 150 |
| June | salary | Sian | 295.94 |
| June | salary | kate | 512.85 |
| June | salary | Sioned | 731.69 |
| June | salary | Sasi | 324 |
| 2297.98 | |||
| July | expenses | Sioned | 46.05 |
| July | salary | Susan Morris | 90.25 |
| July | expenses | Sioned | 30.82 |
| July | salary | sian | 360.34 |
| July | salary | kate | 534.25 |
| July | salary | Sioned | 742.71 |
| July | salary | Sasi | 567 |
| 2371.42 | |||
| August | salary | sian | 285.84 |
| August | salary | kate | 458.75 |
| August | salary | Sioned | 722.91 |
| 1467.5 | |||
| September | resources | TTS | 123.49 |
| September | salary | sian | 335.42 |
| September | salary | kate | 555.85 |
| September | salary | Sioned | 757.66 |
| 1772.42 | |||
| October | salary | Sian Jones | 38 |
| October | salary | Myra Roberts | 213.75 |
| October | salary | Sian | 286.07 |
| October | salary | kate | 638.53 |
| October | salary | Sioned | 717.86 |
| 1894.21 | |||
| november | fundraising/marketng | Hall hire | 48 |
| november | subscriptons/services | Mudiad registraton | 125 |
| november | salary | sian | 293.37 |
| november | salary | karen | 566.3 |
| november | salary | Kate | 638.53 |
| november | salary | Sioned | 752.81 |
| 2376.01 | |||
| December | salary | sian | 286.07 |
| December | salary | karen | 465.5 |
| December | salary | kate | 611.58 |
|---|---|---|---|
| December | salary | Sioned | 752.81 |
| December | expenses | kate | 1200 |
| 3315.96 | |||
| January | salary | sian | 316.27 |
| January | salary | kate | 481.98 |
| January | salary | karen | 566.3 |
| January | Resources (grant) | TTS | 750.22 |
| January | salary | Sioned | 752.81 |
| 2867.58 | |||
| February | salary | Susan morris | 160 |
| February | salary | sian | 297.52 |
| February | salary | kate | 633.18 |
| February | salary | karen | 728.70 |
| February | salary | Sioned | 757.86 |
| 2577.26 | |||
| March | rent | Llanfair DC School (sprin | 330.00 |
| March | rent | Llanfair DC School (summ | 330.00 |
| March | rent | Llanfair DC School (autu | 330.00 |
| March | rent | Llanfair DC School (sprin | 330.00 |
| March | salary | sian | 285.87 |
| March | salary | kate | 665.48 |
| March | salary | karen | 733.95 |
| March | salary | Sioned | 747.76 |
| March | resources | Llanfair DC school (grant | 10500 |
| 14253.06 |
| PETTY CASH | ||||
|---|---|---|---|---|
| Date | Item | Income | Expenditure | Running Balance |
| Oct. 2022 | FUNDRAISING | £200.00 | ||
| DEC. 2022 | FUNDRAISING | £120.00 | ||
| Food/resources | £320.00 |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent exarniner's report on the accounts Sectlon A Independent Ex8rnSn•r's R8POrt R•p¢rt tgthe tiu8t0•81 m•mbr8 pl C-ILLH WEfniiih) Y 6IAI& 31" MAtCH lols (kn •¢counts ft>r th• y••r •nd•d Charlty no lil any) 11 fg352 I repm to the trustaes on my 8xwninaknn ol Ihe acctjunts d Ihe abo¥e ehaiity Tru8n ior year t11 31 03 2oZ I. •sponslbrlrtis and As the charity truste8s of the Tnjsi. yc4ts are re5prms for the preparax ba$1$ of r•port of the acujunts in accordanr wlh the fequiremw)ts of Charrtw Act 2011 flhe Actl. I report in pect of my examirTratson oflhe Tru5Ys accounts earned o nder sectron 145 of the 2011 Act arHI in rarywng my èxaminatKJn. I have followed the appIlble DirectDns given by th8 Chartty Commissti) und8r section 14515llbl ol Ihe Act. I have compl8ted my exarnination. I confirm that nts material matters haN examin•rfs statemert come tts my attention lother than that di5dosed below") in connects(xi with the examinatK)n which gives me cause to Llve that in, any materMI Tesrect.. ac£wnting records were not kept in aoxrdance wfth secticffi 130 the Act or the acojunts do not ac(x>rd wrth the accounting records I have no concerns aThJ have com& acro no olh&r rnatters in with the exarninath.on lo which attèntN)n should drawn ofd&r to gn pr¢)p&r under51anding ol the accwnts to be reathed. ' PIo8se delete the wo8 in Iha iackets ifthey t• notappty. &gn•d: Nam•: EIKY GuéNLLlI R•l•vant prof•sslonal qualllicatlon{$) or body (If any).. Cimps Addr•s8:
Indepwrt•umln•rt reportto th•trustses of Cykh M•tthrkn v Gra I repyttoihe tNsteeson ryexamlnatlon of the a¢couThts of tm tykh Melthrlfty fjra forthe ended 31st March 2023. R•spon51bMllles•nd b•shglr•p Asthe cr1fytr1J5teeS of the Trust arÈ responble lor the prepaTrtbon olthe aCtnts In accOrdae wlth the requirements of the Charlles Act 20111'the Act'l. I veport in espe¢t of ry examinatloTh of the TNM'S accounts carrled wt undersethon 145of tht 2011 Act anLt i• urrylng out my examlnadon I have followed all the aPItable DlrttiiM$ 8trtn the Charlty COMMI0 under sectlon 14515llbl of the Act. Indwd¢+tt examlrs sM•mert I h• completed rye¥Arnirwtion. I confirm that no material matters have come to rryatlentlon" c(#Trrction with the examination Bi¥in8 me cause to believe that in any mtrial respect: l. accounting retordswere not kept in respect of theTrust as reqUId bysed5on 130 of the 2. the accounts do not accwd with those records. I no toncems and ha% come across no otherrnattets in connection with the ey2mlnitin to thich attention should be dRwn in thts Teport in orderto enable a proper undetstandln6 of the ac¢tsJntsto be reached. A &Ènllia(L mu'ph Rele*dnt professional qualffltation or meMbehIp ol pfo Address.. ssional ljodles Ilf any).. Ch