## **Trustees’ Annual Report for the period** **From 1st April 2022 To 31st March 2023** ## **Charity name: CYLCH MEITHRIN Y GRAIG** **Charity registration number: 1188352** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The object of the CIO is to advance**
**and promote the education of mainly**
**but not exclusively pre-school children**
**in Llanfair Dyffryn Clwyd and Pwllglas**
**through the medium of**
**the Welsh language.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Cylch Meithrin y Graig provides**
**childcare/education through the**
**medium of Welsh, which is of a high**
**standard, flexible and affordable to**
**parents and guardians. We offer this**
**care to children over the age of two and**
**a half**
**until they go to full time school, the**
**sessions aim to develop children's**
**skills and understanding through play.**
**We deliver care in safe and**
**stimulating environments, where**
**children can benefit from a variety of**
**activities and play experiences, which**| Llyfr Mawr Piws 2021 TAR (SORP102) |||**enables them to develop and learn to**
**their full potential. We strive to meet**
**each child's individual needs and**
**Cylch Meithrin y Graig is**
**committed to provide appropriate**
**support which meets the needs of**
**every child. Our priority is every**
**child’s happiness.**| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have read and had**
**regard to the guidance issued by the**
**Charity Commission on public benefit.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|**The committee have**
**worked tirelessly and volunteered their**
**time free of charge**
**to keep Cylch Meithrin y Graig**| Llyfr Mawr Piws 2021 TAR (SORP102) **Charity running as we feel it is of great benefit to our rural community and provides a crucial service that promotes the Welsh language whilst supporting families and their children, so that they receive a high standard of care and education at an affordable price.** Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The childcare service was provided**
**Monday to Friday from 8:30 until**
**1pm during term time. Our essential**
**services have enabled parents to**
**return to work.**
**Once children have**
**started school we have had many**
**families rely on Cylch Meithrin**
**y Graig (Cylch) to childcare and**
**education equivalent to a full school**
**day and breakfast club. The children**
**attend**
**Cylch in the morning, they have the**
**option to stay for lunch at Cylch and**
**then go**
**directly to school at Ysgol Llanfair after**
**which they are collected by their parent**
**or carer at 3.10pm.**| Llyfr Mawr Piws 2021 TAR (SORP102) **The committee have worked tirelessly and volunteered their time free of charge to keep Cylch Meithrin y Graig Charity running as we feel it is of great benefit to our rural community and provides a crucial service that promotes the Welsh language whilst supporting families and their children, so that they receive a high standard of care and education at an affordable price.** **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Achievements against
objectives set Para 1.41
Performance of fundraising
activities against objectives
set Para 1.41
Investment performance
against objectives Para 1.41
**----- End of picture text -----**
Llyfr Mawr Piws 2021 TAR (SORP102) Other Llyfr Mawr Piws 2021 TAR ISORP102) ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The charity has received a significant**
**value of grants in 2021-22 which**
**have helped to erect a canopy directly**
**outside the room enabling the children**
**to experience learning outdoors in all**
**weathers. The cost of works fell into**
**2022-23 this is reflected in the operating**
**balance.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves will offer financial security**
**going into the next financial year to**
**cover overheads and continue to buy**
**resources.**| |Amount of reserves held|Para 1.22|**£**
10,263.33| |Reasons for holding zero
reserves|Para 1.22|**n/a**| |Details of fund materially in
deficit|Para 1.24|**n/a**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**n/a**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| Llyfr Mawr Piws 2021 TAR (SORP102) A description of the principal risks facing the charity Para 1.46 Other Llyfr Mawr Piws 2021 TAR (SORP102) ## **Structure, Governance and Management** |
Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(constitution, trust deed,
royal charter)|Para 1.25|**Constitution of a Charitable**
**Incorporated Organisation whose only**
**voting members are its charity**
**members – foundation model**
**constitution.**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Charitable incorporated organisation**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post|Para 1.25|**(1) Every trustee must be appointed**
**by a resolution**
**passed at a properly convened**
**meeting of the charity trustees.**
**(2) In selecting individuals for**
**appointment as charity trustees, the**
**charity trustees must have regard to**
**the skills, knowledge and experience**
**needed for the effective**
**administration of the CIO.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider||| Llyfr Mawr Piws 2021 TAR (SORP102) |network with which the
charity works|Para 1.51|| |---|---|---| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Cylch Meithrin y Graig| |---|---| |Other name the charity uses|n/a| |Registered charity number|1188352| |Charity’s principal address|Ysgol Llanfair Dyffryn Clwyd
Llanfair Dyffryn Clwyd
Ruthin
Denbighshire
LL15 2RU| ||| Llyfr Mawr Piws 2021 TAR (SORP102) **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11|**Trustee name**|**Office (if any)**|**Dates acted if**
**not for whole**
**year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**| |---|---|---|---|---| ||Alison Young|||| ||Ruth James|||| ||Jodie Hughes|Treasurer||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name n/a** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**n/a**||| |||| |||| |||| |||| |||| Llyfr Mawr Piws 2021 TAR (SORP102) ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|n/a| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|n/a| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|n/a| ||**Additional information (optional)**
**Names and addresses of advisers (Optional information)**|**Additional information (optional)**
**Names and addresses of advisers (Optional information)**|**Additional information (optional)**
**Names and addresses of advisers (Optional information)**| |---|---|---|---| ||**Type of**
**adviser**
**Name**
**Address**||| ||||| ||||| ||||| ||||| ||**Name of chief executive or names of senior staff members (Optional information)**||| ||||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** Llyfr Mawr Piws 2021 TAR (SORP102) Llyfr Mawr Piws 2021 TAR ISORP102) ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** |**Signed** **on behalf of the charity’s trustees**
**Signature(s)**
J. Hughes
**Full name(s)**
Jodie Rebecca Hughes
**Position (eg Secretary,**
**Chair, etc)**
Treasurer
**Date** 20/06/2023|**Signed** **on behalf of the charity’s trustees**
**Signature(s)**
J. Hughes
**Full name(s)**
Jodie Rebecca Hughes
**Position (eg Secretary,**
**Chair, etc)**
Treasurer
**Date** 20/06/2023|**Signed** **on behalf of the charity’s trustees**
**Signature(s)**
J. Hughes
**Full name(s)**
Jodie Rebecca Hughes
**Position (eg Secretary,**
**Chair, etc)**
Treasurer
**Date** 20/06/2023| |---|---|---| ||J. Hughes|| |||| ||Jodie Rebecca Hughes|| |||| ||Treasurer|| ||20/06/2023|| ||20/06/2023|| Llyfr Mawr Piws 2021 TAR (SORP102) ## Cylch Meithrin Y Graig ## Cyfrifon y Flwyddyn hyd at 31 Mawrth 2023 ## Annual accounts to 31st March 2023 |Cylch MeithrinyGraig22/23|Cylch MeithrinyGraig22/23|Cylch MeithrinyGraig22/23|Cylch MeithrinyGraig22/23|Cylch MeithrinyGraig22/23| |---|---|---|---|---| |||||| |Income|||Expenditure|| |||||| |Cylch fees|£12,418.50||Staf Wages|£24,381.60| |Childcare ofer|£12,431.25||HMRC|£0.00| |Fundraising|£154.43||Pension|0| |Grants|£3,056.84||Rent and electric|£1,320.00| |Other|£0.00||Equip, materials, grant
expenditure,etc|£12,794.45| |Rising 3s funding (early
educaton)|£5,740.00||Fundraising/Marketng|£198.00| |PetyCash|£320.00||services/subscriptons|£125.00| ||||Other|£0.00| ||||PetyCash|£320.00| |TOTAL|£34,121.02||TOTAL|£39,139.05| |||||| |||||| ||||Excess of Income over Expenditure|-£5,018.03| |||||| |||||| |||||| |OpeningBalance 01/04/23|Bank|||15,281.15| |ClosingBalance 31/03/24|Bank|||10,263.33| Llyfr Mawr Piws 2021 TAR (SORP102) ## Income and Expenditure for the 12 months to 31 March 2024 ||April|May|June|July|August|September|October|November|December|January|February|March|YR TOTAL| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| |INCOME|||||||||||||| |Rising 3s funding (Early Educaton)||£4,090.00||||||||£1,650.00|||£5,740.00| |Childcare ofer|£1,496.25|£610.00|£1,547.50|£2,717.50||£355.00||£850.00|£1,170.00|£1,475.00|£220.00|£1,990.00|£12,431.25| |Childcare fees||£1,497.00|£814.00|£2,408.00|£480.00|£558.00||||£5,897.50|£574.00|£190.00|£12,418.50| |Fundraising|||||£126.60|||£27.83|||||£154.43| |Grants|||||||||£2,814.50|||£242.34|£3,056.84| |Other|||||||||||||£0.00| |Pety Cash|||||||||||||£320.00| |Total|£1,496.25|£6,197.00|£2,361.50|£5,125.50|£606.60|£913.00|£0.00|£877.83|£3,984.50|£9,022.50|£794.00|£2,422.34|£34,121.02| |Expenditure|||||||||||||| |Staf Wages||3109.78|2471.98|2294.55|1467.5|1648.93|1894.21|2251.01|2115.96|2117.36|2577.26|2433.06|£24,381.60| |PAYE - HMRC|||||||||||||£0.00| |Pension contributons|||||||||||||£0.00| |Rent and electric||||||||||||£1,320.00|£1,320.00| |Equip, resources, food etc|£26.37|£117.50||£76.87||£123.49|||£1,200.00|£750.22||£10,500.00|£12,794.45| |Fundraising/ Marketng|||£150.00|||||£48.00|||||£198.00| |services/subscriptons||||||||£125.00|||||£125.00| |Other|||||||||||||£0.00| |Pety Cash|||||||||||||£320.00| |Total|£26.37|£3,227.28|£2,621.98|£2,371.42|£1,467.50|£1,772.42|£1,894.21|£2,424.01|£3,315.96|£2,867.58|£2,577.26|£14,253.06|£39,139.05| |Cylch Meithrin y Graig 22/23|Cylch Meithrin y Graig 22/23|Cylch Meithrin y Graig 22/23|Cylch Meithrin y Graig 22/23|Cylch Meithrin y Graig 22/23| |---|---|---|---|---| |||||| |Income|||Expenditure|| |||||| |Cylch fees|£12,418.50||Staf Wages|£24,381.60| |Childcare ofer|£12,431.25||HMRC|£0.00| |Fundraising|£154.43||Pension|0| |Grants|£3,056.84||Rent and electric|£1,320.00| |Other|£0.00||Equip,materials, grant expenditure|£12,794.45| |Rising3s funding (earlyeducaton)|£5,740.00||Fundraising/Marketng|£198.00| |PetyCash|£320.00||services/subscriptons|£125.00| ||||Other|£0.00| ||||PetyCash|£320.00| |TOTAL|£34,121.02||TOTAL|£39,139.05| |||||| |||||| ||||Excess of Income over Expenditure|-£5,018.03| |||||| |||||| |||||| |OpeningBalance 01/04/23|Bank|||15,281.15| ||PetyCash|||£0.00| |||||| |||||£15,281.15| |||||| |ClosingBalance 31/03/24|Bank|||10,263.33| ||PetyCash|||£0.00| |||||| |||||£10,263.33| |Month
What|Descripton
Paid in(£)| |---|---| |April
childcare ofer|Flintshire CC
1496.25| ||1496.25| |May
childcare ofer
May
early educaton hours
May
childcare fees
May
childcare fees
May
childcare fees
May
childcare fees
May
childcare fees
May
childcare fees
May
childcare fees
June
Childcare fees
June
Childcare ofer
June
childcare fees
June
childcare fees
July
childcare ofer
July
childcare fees
July
childcare fees
July
childcare fees
July
childcare fees
July
childcare fees
July
childcare fees
July
childcare fees
July
childcare fees
July
childcare fees
July
childcare fees
July
childcare fees
July
childcare ofer
August
childcare fees
August
childcare fees
August
fundraising
Septembechildcare fees
Septembechildcare ofer
novembe childcare ofer
novembe fundraising
decemberchildcare ofer
decemberchildcare ofer
decemberGrant
January
childcare ofer
January
childcare ofer
January
early educaton hours
January
childcare fees|Flintshire CC
610| ||Denbighshire CC
4090| ||Anwen Hughes
40
Annabel Grifths
216
Twm Jones
432
Anni Wyn
80
Elinor Morris
270
Ralphie Palmer
324
Harry lewis
135
TOTAL
6197
Huw Tudor
432
Flintshire CC
1547.5
Frey Angell
252
Cassi Jones
130
2361.5
fintshire CC
1422.5
cassi Jones
200
harry Lewis
108
ralphie palmer
216
Twm Jones
396
Anwen Hughes
160
Hiw Tudor
189
Cassi Jones
102
Henry Bradbury
128
Elinor Morris
207
Lois Faire
342
Anni Grifths
360
Flinsthire CC
1295
5125.5
Anni Wyn
360
Parker owen
120
Easy fundraising
126.56
606.56
cassi jones
558
fintshire CC
355
913
Flintshire CC
850
easy fundraising
27.83
877.83
fintshire CC
850
Gwynedd CC
320
Denbighshire CC (small grants)
2814.5
3984.5
Flintshire CC
637.5
Gwynedd CC
240
Denbighshire CC
1650
Iori Jones
300| |January|childcare fees|Jake Bagot|150| |---|---|---|---| |January|childcare fees|Elsa|648| |January|childcare fees|Gwenllian Roberts|522| |January|childcare fees|Lois Faire|810| |January|childcare fees|Charlote Humphreys|1044| |January|Childcare ofer|Flintshire CC|597.5| |January|childcare fees|George Roberts|300| |January|childcare fees|Ivy Walker|126| |January|childcare fees|Elinor morris|209.5| |January|childcare fees|Elinor morris|1000| |January|childcare fees|Elis Sayers|108| |January|childcare fees|Henry bradbury|540| |January|childcare fees|Sol Moorcrof|140| |||TOTAL|9022.5| |February|childcare ofer|Gwynedd CC|220| |Fenbruarychildcare fees||Morgan Davies|574| |||TOTAL|794| |march|childcare fees|parker owen|190| |march|childcare ofer|denbighshire CC|1100| |march|childcare ofer|Gwynedd CC|240| |march|grant|denbighire CC|242.34| |march|childcare ofer|denbighire CC|100| |march|childcare ofer|denbighire CC|550| |||TOTAL|2422.34| 0 0 18515.59 |Month|What|Descripton|Paid out (£)| |---|---|---|---| |April|expenses|Sioned|26.37| ||||26.37| |May|salary|Sioned|740.13| |May|salary|Kate|545.15| |May|salary|Sian|291.94| |May|expenses|Sioned|117.5| |May|salary|sian|282.44| |May|salary|kate|501.95| |May|salary|Sioned|748.17| ||||3227.28| |June|salary|Sasi|607.5| |June|marketng|internet webahead|150| |June|salary|Sian|295.94| |June|salary|kate|512.85| |June|salary|Sioned|731.69| |June|salary|Sasi|324| ||||2297.98| |July|expenses|Sioned|46.05| |July|salary|Susan Morris|90.25| |July|expenses|Sioned|30.82| |July|salary|sian|360.34| |July|salary|kate|534.25| |July|salary|Sioned|742.71| |July|salary|Sasi|567| ||||2371.42| |August|salary|sian|285.84| |August|salary|kate|458.75| |August|salary|Sioned|722.91| ||||1467.5| |September|resources|TTS|123.49| |September|salary|sian|335.42| |September|salary|kate|555.85| |September|salary|Sioned|757.66| ||||1772.42| |October|salary|Sian Jones|38| |October|salary|Myra Roberts|213.75| |October|salary|Sian|286.07| |October|salary|kate|638.53| |October|salary|Sioned|717.86| ||||1894.21| |november|fundraising/marketng|Hall hire|48| |november|subscriptons/services|Mudiad registraton|125| |november|salary|sian|293.37| |november|salary|karen|566.3| |november|salary|Kate|638.53| |november|salary|Sioned|752.81| ||||2376.01| |December|salary|sian|286.07| |December|salary|karen|465.5| |December|salary|kate|611.58| |---|---|---|---| |December|salary|Sioned|752.81| |December|expenses|kate|1200| ||||3315.96| |January|salary|sian|316.27| |January|salary|kate|481.98| |January|salary|karen|566.3| |January|Resources (grant)|TTS|750.22| |January|salary|Sioned|752.81| ||||2867.58| |February|salary|Susan morris|160| |February|salary|sian|297.52| |February|salary|kate|633.18| |February|salary|karen|728.70| |February|salary|Sioned|757.86| ||||2577.26| |March|rent|Llanfair DC School (sprin|330.00| |March|rent|Llanfair DC School (summ|330.00| |March|rent|Llanfair DC School (autu|330.00| |March|rent|Llanfair DC School (sprin|330.00| |March|salary|sian|285.87| |March|salary|kate|665.48| |March|salary|karen|733.95| |March|salary|Sioned|747.76| |March|resources|Llanfair DC school (grant|10500| ||||14253.06| |||PETTY CASH||| |---|---|---|---|---| |Date|Item|Income|Expenditure|Running Balance| |Oct. 2022|FUNDRAISING|£200.00||| |DEC. 2022|FUNDRAISING|£120.00||| ||Food/resources||£320.00|| CHARITY COMMISSION FOR ENGLAND AND WALES Independent exarniner's report on the accounts Sectlon A Independent Ex8rnSn•r's R8POrt R•p¢rt tgthe tiu8t0•81 m•mb*r8 pl C-ILLH WEfniiih) Y 6IAI& 31" MAtCH lols (kn •¢counts ft>r th• y••r •nd•d Charlty no lil any) 11 fg352 I repm to the trustaes on my 8xwninaknn ol Ihe acctjunts d Ihe abo¥e ehaiity Tru8n ior year t￿1￿1 31 03 2oZ I. •sponslbrlrti*s and As the charity truste8s of the Tnjsi. yc4ts are re5prms￿￿ for the preparax ba$1$ of r•port of the acujunts in accordanr* wlh the fequiremw)ts of Charrtw Act 2011 flhe Actl. I report in ￿pect of my examirTratson oflhe Tru5Ys accounts earned o nder sectron 145 of the 2011 Act arHI in rarywng my èxaminatKJn. I have followed the appIl￿ble DirectDns given by th8 Chartty Commissti) und8r section 14515llbl ol Ihe Act. I have compl8ted my exarnination. I confirm that nts material matters haN examin•rfs statemert come tts my attention lother than that di5dosed below") in connects(xi with the examinatK)n which gives me cause to L￿l￿ve that in, any materMI Tesrect.. ac£wnting records were not kept in aoxrdance wfth secticffi 130 the Act or the acojunts do not ac(x>rd wrth the accounting records I have no concerns aThJ have com& acro￿ no olh&r rnatters in with the exarninath.on lo which attèntN)n should ￿ drawn ￿ ofd&r to gn pr¢)p&r under51anding ol the accwnts to be reathed. ' PIo8se delete the wo￿8 in Iha i￿ackets ifthey t*• notappty. &gn•d: Nam•: EIKY GuéNLLlI￿ R•l•vant prof•sslonal qualllicatlon{$) or body (If any).. Cimps Addr•s8: Indepw*rt•umln•rt reportto th•trustses of Cykh M•tthrkn v Gra I repyttoihe tNsteeson ryexamlnatlon of the a¢couThts of tm tykh Melthrlfty fjra* forthe ended 31st March 2023. R•spon51bMllles•nd b•shglr•p Asthe c￿r1fytr1J5teeS of the Trust arÈ respon￿ble lor the prepaTrtbon olthe aCt￿nts In accOrda￿e wlth the requirements of the Charlles Act 20111'the Act'l. I veport in *espe¢t of ry examinatloTh of the TNM'S accounts carrled wt undersethon 145of tht 2011 Act anLt i• urrylng out my examlnadon I have followed all the aP￿Itable DlrttiiM$ 8trtn the Charlty COMMI￿0￿ under sectlon 14515llbl of the Act. Indwd¢+tt examlr*s sM•mert I h•* completed rye¥Arnirwtion. I confirm that no material matters have come to rryatlentlon" c(#Trr*ction with the examination Bi¥in8 me cause to believe that in any m￿trial respect: l. accounting retordswere not kept in respect of theTrust as reqUI￿d bysed5on 130 of the 2. the accounts do not accwd with those records. I no toncems and ha%* come across no otherrnattets in connection with the ey2mln*itin to thich attention should be dRwn in thts Teport in orderto enable a proper undetstandln6 of the ac¢tsJntsto be reached. A &Ènllia(L mu'ph Rele*dnt professional qualffltation or meMbe￿hIp ol pfo Address.. ssional ljodles Ilf any).. Ch