Trustees’ Annual Report for the period
From 1 January 2021 Period start date To 31 December 2021 Period end date
Charity name: Tur Langton Village Hall
Charity registration number: 1188280
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The provision and maintenance of a village hall for the use of the inhabitants of Tur Langton and the surrounding area, without distinction of political, religious or other opinions, including use for (a) meetings, lectures and classes; and (b) other forms of recreation and leisure- time occupation, with the object of improving life for the inhabitants and reducing carbon emissions. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
• Fitness classes, creative/art classes, dance / drama classes. • Village events including festivals, charitable events and performances. • Parties and celebrations. • Training events and lectures. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have full regard of the guidance issued by the Charity Commission on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | Not applicable |
| Policy on social investment including program related investment |
Para 1.38 | Not Applicable |
| Contribution made by volunteers |
Para 1.38 | The charity has no employees. The day-to- day running of the hall including bookings, invoices, arranging and organising checks, and maintenance are carried out by trustees and volunteers. |
| Other |
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Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The hall reopened in May 2021. Since opening it has provided a high-quality amenity space offering a range of activities accessed regularly by residents. The impact is a reduction in the need to travel, thereby reducing carbon emissions. |
Additional information (optional)
You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set Performance of fundraising Para 1.41 activities against objectives set Investment performance Para 1.41 against objectives Other
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The village hall reopened in May 2021 following the Covid rules at the time. We ended the year with a small surplus. |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Our funding model is to grow a suitable equitable reserve of £7500. |
| Amount of reserves held | Para 1.22 | We had built a reserve of just over £1000 by the end of the year. |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | We have no concerns. Since we have reopened use has been regular and increasing. The feedback from hirers is positive and also very complementary about the quality of the refurbishments. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Hire of the hall; donations through Amazon smile and the Harborough Lotto; specific fundraising events. |
|---|---|---|
| Investment policy and objectives including any |
Para 1.46 |
4
| social investment policy adopted |
||
|---|---|---|
| A description of the principal risks facing the charity. |
Para 1.46 | The hall being closed for a prolonged period. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document | Para 1.25 | Trust deed |
| How is the charity constituted? |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | New trustees may be nominated or volunteer at any time if there are vacancies. Their applications are considered at a meeting and if all the criteria are met they are appointed to serve a term of three years. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | Tur Langton Village Hall is managed by a management committee on behalf of Tur Langton Parish Council who are custodial trustees. |
| Other |
Reference and Administrative details
| Charity name | Tur Langton Village Hall |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1188280 |
| Charity’s principal address | Main Street Tur Langton Leicester LE8 0PJ |
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Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Professor Clive Ruggles |
Treasurer | |||
| Mrs Tessa Bladon | Chair | |||
| Mrs Jannine Haynes |
||||
| Mr Paul Officer | From 18thMarch 2021 | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
6
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
N/A |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
N/A |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
N/A |
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
7
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Tessa J Bladon
Position (eg Secretary, Chair Chair, etc)
Clive L. N. Ruggles
Hon. Treasurer
Date 01-09-2021
8
Charity Name
No (if any)
Receipts and payments accounts
CC16a
| For the period from |
01/01/2021 | To | 31/12/2021 |
|---|---|---|---|
| Section A Receipts and payments | Section A Receipts and payments | Section A Receipts and payments | |||||||
|---|---|---|---|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ |
Restricted funds to the nearest £ |
Endowment funds to the nearest £ |
Total funds to the nearest £ |
Last year to the nearest £ |
||||
Transfer of funds from existing charity 521516 |
- | - | - | - | 4,455 | ||||
| Grant from Harborough District Council | - | - | - | - | 10,000 | ||||
| Proceeds from hire | 3,322 | - | - | 3,322 | - | ||||
| Donations | 1,418 | - | - | 1,418 | 1,191 | ||||
| Fundraising | 761 | - | - | 761 | 871 | ||||
| Gift aid | 267 | - | - | 267 | 551 | ||||
| Amazon core | 16 | - | - | 16 | 55 | ||||
| Keydeposits | 100 | - | - | 100 | - | ||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| Sub total(Gross income for AR) | 5,884 | - | - | 5,884 | 17,123 | ||||
| A2 Asset and investment sales, (see table). |
|||||||||
| - | |||||||||
| - | - | ||||||||
| Sub total | - | - | |||||||
| Total receipts A3 Payments |
|||||||||
| 17,123 | |||||||||
Refurbishment costs: |
- | - | - | - | - | ||||
| Buildingwork | - | - | - | 640 | |||||
| Plumbingwork | - | - | - | 1,300 | |||||
| Floor replacement | - | - | - | 5,308 | |||||
| Fire safetyequipment | 504 | - | - | 504 | - | ||||
| Materials and supplies | 2,612 | - | - | 2,612 | 7,671 | ||||
| Consumables and miscellaneous | 83 | - | - | 83 | - | ||||
| Runningcosts: | - | - | - | - | - | ||||
| Garden maintenance | 1,000 | - | - | 1,000 | - | ||||
| Equipment servicing | 72 | - | - | 72 | - | ||||
| Electricity | 498 | - | - | 498 | 322 | ||||
| Water and sewerage | 125 | - | - | 125 | 130 | ||||
| Music licence | 132 | - | - | 132 | - | ||||
| Wndow cleaning | 60 | - | - | 60 | - | ||||
| Insurance | 736 | - | - | 736 | 563 | ||||
| Subscriptions | 60 | - | - | 60 | - | ||||
| **Sub total ** | 5,882 | - | - | 5,882 | 15,934 | ||||
| A4 Asset and investment purchases, (see table) |
|||||||||
| - | |||||||||
| - | |||||||||
| **Sub total ** | - | - | |||||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||||||
| 15,934 | |||||||||
| 2 | 1,189 | ||||||||
| - | - | ||||||||
| 1,189 | - | ||||||||
| 1,191 | 1,189 |
Section B Statement of assets and liabilities at the end of the period
CCXX R1 accounts (SS)
02/09/2022
1
Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Details Bank account Cash Details Total cash funds (agree balances with receipts and payments account(s)) Details Details Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 1,099 - 92 - - - 1,191 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Clive Ruggles |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval | |||
| Clive Ruggles | 01-Sep-21 | ||
CCXX R2 accounts (SS)
~~02/09/2022~~
~~2~~