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2021-04-04-accounts

Trustees' Annual Report for the period

Period start date Period end date 02 03 2020 04 04 2020

From To

Section A Reference and administration details

Charity name Derbyshire DofE Award Group Other names charity is known by N/A Registered charity number (if any) 1188275 Charity's principal address 64 Main Street Weston on Trent Derby Postcode DE72 2BL

Names of the charity trustees who manage the charity

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20		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
PhilipMarriott Trustee Chair Trustees
Ralph Smallwood Trustee “
Penelope McCloy Trustee “
Dr.Mark Richard
Shearing		 Trustee “
Anne Haslam Trustee 01/03/2020 - 04/04/2021 “
Jane Ward Stanton Trustee 16/09/2020 - 04/04/2020 “

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year
N/A

TAR

March 2012

1

Names and addresses of advisers (Optional information)
Type of adviser
Name
Address		 Names and addresses of advisers (Optional information)
Type of adviser
Name
Address		 Names and addresses of advisers (Optional information)
Type of adviser
Name
Address
N/A

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document Constitution (eg. trust deed, constitution) How the charity is constituted Trust (eg. trust, association, company)

Trustee selection methods Appointed by existing trustees (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Policies and procedures in place for:Equal Opportunities: Risk Management; Safeguarding Vulnerable Beneficiaries; Complaints Handling; Volunteer Management; GDPR; Covid-19

The charity has three centres run by volunteers at different locations throughout Derbyshire and works under an annual licence granted by the Duke of Edinburgh Award organisation. The charity is managed on a day to day basis by two nominated trustees who each manage one of the three centres

None

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

To advance in life and help young people between the ages of 14 and 25 through (a) the provision of learning programmes leading to nationally recognised awards, in particular the Duke of Edinburgh Award intended to develop essential life skills, self-confidence, new interests, broaden horizons and develop proficiency in areas that will stand them in good stead in future life and work; (b) the provision of recreational and leisure time activities, designed to develop skills, capacity and capabilities to enable them to participate in society as mature and responsible citizens.

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March 2012

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Each trustee has read the guidance on public benefit issued by the Charity Commission and have regard to this when exercising any duties to which the guidance would be relevant. This is reviewed throughout the year as a matter of course and discussed at trustees’ meeting should the need arise. Examples of how we carry out work for the public benefit are:-

The charity provides an alternative route for young people to achieve awards such as the Duke of Edinburgh Award as many of them for a variety of reasons, do not wish to or cannot access the scheme through the traditional routes of school, Scouts or Guides.

Summary of the main activities undertaken for the Not all young people have a background that can steer them towards public benefit in relation to embarking on a nationally recognised award, particularly if not offered these objects (include within automatically through school (where in many places it is not) and our this section the statutory charity is run by dedicated adult volunteers who give their experience and declaration that trustees have support in helping them achieve their awards. had regard to the guidance Additionally, the charity provides a patient, encouraging and supportive issued by the Charity environment for young people who may be experiencing difficulties at an Commission on public important stage in their lives and can help boost self-confidence and a benefit) positive outlook.

For older adults, we provide volunteering opportunities to work with young people together with support and encouragement to attain the necessary qualifications to becoming a fully-fledged leader for the DofE.

The charity also actively encourages young people working towards their DofE Award to seek volunteering opportunities in their local community.

Additional details of objectives and activities (Optional information)

Contribution made by volunteers

The charity came about as a result of local authority funding being stopped in 2019 that provided financial and paid administration support to the three voluntary-run open award centres at various locations in Derbyshire.

You may choose to include further statements, where relevant, about:

The only way for this to continue and to make it possible to obtain a licence to deliver the DofE Award, was for the volunteers to work together and become a registered charity. The next step was to obtain sufficient funding to pay for the annual DofE licence fee, and public liability insurance for the first two years until the charity became self-sufficient.

Once this had been secured, the volunteers then took on the job of fully administering the newly named Derbyshire DofE Award Group, which was made up by combining the three smaller groups that had previously operated under the umbrella of the local authority.

Without the contribution made by volunteers, this could not have come about and a valuable resource to young people in Derbyshire would have been lost.

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March 2012

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

Our charity became registered just before the first Covid-19 outbreak and a decision was made by the trustees to delay the commencement of the DofE Licence until later in the year as it became clear that we could not start our activities in the way we had hoped, such as meeting directly with young people hoping to start their awards. During this period however we were able to use the time effectively to fine tune our policies, plans and procedures. Additionally, we were able to create an effective website (https://derbyshiredofe.org.uk) and despite lockdowns, we began enrolling our first participants and having subsequent meeting with them online to review progress and offer guidance.

TAR

March 2012

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Section E Financial review

Brief statement of the charity’s policy on reserves

This being the first year of the charity, it does not yet have a reserves policy as its trustees feel that is has sufficient in funds to meet its needs for the next two years. During the course of next year however, the trustees intend to discuss and consider its longer-term needs and develop a reserves policy as a matter of good practice.

Details of any funds materially in deficit

N/A

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Section F Other optional information

N/A

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Philip Thomas Marriott Position (eg Secretary, Chair, Trustee Chair etc)

Ralph Smallwood

Date 26/01/22

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March 2012

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Derbyshire D of E Award Group Derbyshire D of E Award Group Derbyshire D of E Award Group 1188275 1188275 1188275 CC16a
For the period
from		 02/03/2020 To 04/04/2021
Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest £
6,487
1,604
845
-
-
-
-
-
8,936
-
-
-
8,936
510
401
500
48
-
-
-
-
-
1,459
-
-
1,459
7,477
-
-
7,477		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
6,487
1,604
845
-
-
-
-
-
8,936
-
-
-
8,936
510
401
500
48
-
-
-
-
-
1,459
-
-
-
1,459
7,477		 Last year
to the nearest £
Grants 6,487 -
Donations 1,604 -
Welcome Pakcs 845 -
Gift Aid - -
Other - -
- -
- -
- -
Sub total(Gross income for
AR)		 8,936 -
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
A3 Payments
-
Welcome Packs 510 -
Insurance 401 -
Website 500 -
DBS 48 -
Licence - -
Other - -
- -
- -
- -
**Sub total ** 1,459 -
A4 Asset and investment
purchases, (see table)
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
-
7,477 - - 7,477 -
- - - - -
- - - - -
7,477 - - 7,477 -

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B3 Investment assets
B4 Assets retained for the
charity’s own use
B5 Liabilities		 Details
Bank
Total cash funds
(agree balances with receipts and payments
account(s))
Details
Details
Details
Details
Signature		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
7,477
-
-
-
-
-
7,477
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
Philip Thomas Marriott
Ralph Smallwood		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
Philip Thomas Marriott 23/01/2022
Ralph Smallwood 23/01/2022