## **Trustees' Annual Report for the period**
Period start date Period end date 02 03 2020 04 04 2020
**From To**
## Section A Reference and administration details
**Charity name** Derbyshire DofE Award Group **Other names charity is known by** N/A **Registered charity number (if any)** 1188275 **Charity's principal address** 64 Main Street Weston on Trent Derby **Postcode DE72 2BL**
**Names of the charity trustees who manage the charity**
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3
4
5
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7
8
9
10
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12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||PhilipMarriott|Trustee Chair||Trustees|
||Ralph Smallwood|Trustee||“|
||Penelope McCloy|Trustee||“|
||Dr.Mark Richard
Shearing|Trustee||“|
||Anne Haslam|Trustee|01/03/2020 - 04/04/2021|“|
||Jane Ward Stanton|Trustee|16/09/2020 - 04/04/2020|“|
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
|**Name**|**Dates acted if not for whole year**|
|---|---|
|N/A||
|||
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**TAR**
March **2012**
1
|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|
|---|---|---|
|N/A|||
||||
||||
||||
**Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document Constitution (eg. trust deed, constitution) How the charity is constituted Trust (eg. trust, association, company)
Trustee selection methods Appointed by existing trustees (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
Policies and procedures in place for:Equal Opportunities: Risk Management; Safeguarding Vulnerable Beneficiaries; Complaints Handling; Volunteer Management; GDPR; Covid-19
The charity has three centres run by volunteers at different locations throughout Derbyshire and works under an annual licence granted by the Duke of Edinburgh Award organisation. The charity is managed on a day to day basis by two nominated trustees who each manage one of the three centres
None
- Adherence to and regular reviews by trustees of risk management policies and procedures
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
To advance in life and help young people between the ages of 14 and 25 through (a) the provision of learning programmes leading to nationally recognised awards, in particular the Duke of Edinburgh Award intended to develop essential life skills, self-confidence, new interests, broaden horizons and develop proficiency in areas that will stand them in good stead in future life and work; (b) the provision of recreational and leisure time activities, designed to develop skills, capacity and capabilities to enable them to participate in society as mature and responsible citizens.
**TAR**
March **2012**
2
Each trustee has read the guidance on public benefit issued by the Charity Commission and have regard to this when exercising any duties to which the guidance would be relevant. This is reviewed throughout the year as a matter of course and discussed at trustees’ meeting should the need arise. Examples of how we carry out work for the public benefit are:-
The charity provides an alternative route for young people to achieve awards such as the Duke of Edinburgh Award as many of them for a variety of reasons, do not wish to or cannot access the scheme through the traditional routes of school, Scouts or Guides.
**Summary of the main activities undertaken for the** Not all young people have a background that can steer them towards **public benefit in relation to** embarking on a nationally recognised award, particularly if not offered **these objects (include within** automatically through school (where in many places it is not) and our **this section the statutory** charity is run by dedicated adult volunteers who give their experience and **declaration that trustees have** support in helping them achieve their awards. **had regard to the guidance** Additionally, the charity provides a patient, encouraging and supportive **issued by the Charity** environment for young people who may be experiencing difficulties at an **Commission on public** important stage in their lives and can help boost self-confidence and a **benefit)** positive outlook.
For older adults, we provide volunteering opportunities to work with young people together with support and encouragement to attain the necessary qualifications to becoming a fully-fledged leader for the DofE.
The charity also actively encourages young people working towards their DofE Award to seek volunteering opportunities in their local community.
## **Additional details of objectives and activities (Optional information)**
## **Contribution made by volunteers**
The charity came about as a result of local authority funding being stopped in 2019 that provided financial and paid administration support to the three voluntary-run open award centres at various locations in Derbyshire.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
The only way for this to continue and to make it possible to obtain a licence to deliver the DofE Award, was for the volunteers to work together and become a registered charity. The next step was to obtain sufficient funding to pay for the annual DofE licence fee, and public liability insurance for the first two years until the charity became self-sufficient.
Once this had been secured, the volunteers then took on the job of fully administering the newly named Derbyshire DofE Award Group, which was made up by combining the three smaller groups that had previously operated under the umbrella of the local authority.
Without the contribution made by volunteers, this could not have come about and a valuable resource to young people in Derbyshire would have been lost.
**TAR**
March **2012**
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
Our charity became registered just before the first Covid-19 outbreak and a decision was made by the trustees to delay the commencement of the DofE Licence until later in the year as it became clear that we could not start our activities in the way we had hoped, such as meeting directly with young people hoping to start their awards. During this period however we were able to use the time effectively to fine tune our policies, plans and procedures. Additionally, we were able to create an effective website (https://derbyshiredofe.org.uk) and despite lockdowns, we began enrolling our first participants and having subsequent meeting with them online to review progress and offer guidance.
**TAR**
March **2012**
4
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
This being the first year of the charity, it does not yet have a reserves policy as its trustees feel that is has sufficient in funds to meet its needs for the next two years. During the course of next year however, the trustees intend to discuss and consider its longer-term needs and develop a reserves policy as a matter of good practice.
**Details of any funds materially in deficit**
N/A
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal Initial ‘start-up’ grant from Derbyshire County Council. sources of funds (including any fundraising);
- how expenditure has Enabled the charity to purchase its first year’s licence from the Duke of 2. Edinburgh Award organisation.
- supported the key objectives Met the cost of annual public liability insurance premium.
- of the charity;
- investment policy and objectives including any N/A ethical investment policy adopted.
## **Section F Other optional information**
N/A
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
## **Signature(s)**
**Full name(s)** Philip Thomas Marriott **Position (eg Secretary, Chair,** Trustee Chair **etc)**
Ralph Smallwood
**Date** 26/01/22
**TAR**
March **2012**
5
||**Derbyshire D of E Award Group**|**Derbyshire D of E Award Group**|**Derbyshire D of E Award Group**|**1188275**|**1188275**|**1188275**|**CC16a**|
|---|---|---|---|---|---|---|---|
||**For the period**
**from**|02/03/2020|**To**||04/04/2021|||
|||||||||
|**Section A Receipts and payments**||||||||
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**6,487**
**1,604**
**845**
**-**
**-**
**-**
**-**
**-**
**8,936**
**-**
**-**
**-**
**8,936**
**510**
**401**
**500**
**48**
**-**
**-**
**-**
**-**
**-**
**1,459**
**-**
**-**
**1,459**
**7,477**
**-**
**-**
**7,477**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**6,487**
**1,604**
**845**
**-**
**-**
**-**
**-**
**-**
**8,936**
**-**
**-**
**-**
**8,936**
**510**
**401**
**500**
**48**
**-**
**-**
**-**
**-**
**-**
**1,459**
**-**
**-**
**-**
**1,459**
**7,477**||**Last year**
**to the nearest £**|
|Grants|**6,487**||||||**-**|
|Donations|**1,604**||||||**-**|
|Welcome Pakcs|**845**||||||**-**|
|Gift Aid|**-**||||||**-**|
|Other|**-**||||||**-**|
||**-**||||||**-**|
||**-**||||||**-**|
||**-**||||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**8,936**||||||**-**|
|||||||||
|**A2 Asset and investment sales,**
**(see table).**||||||||
||**-**|||||||
||**-**||||||**-**|
|**_Sub total_**|**-**||||||**-**|
|**_Total receipts_ **
**A3 Payments**||||||||
||||||||**-**|
|||||||||
|Welcome Packs|**510**||||||**-**|
|Insurance|**401**||||||**-**|
|Website|**500**||||||**-**|
|DBS|**48**||||||**-**|
|Licence|**-**||||||**-**|
|Other|**-**||||||**-**|
||**-**||||||**-**|
||**-**||||||**-**|
||**-**||||||**-**|
|**_Sub total_ **|**1,459**||||||**-**|
|||||||||
|**A4 Asset and investment**
**purchases, (see table)**||||||||
|||||||||
||**-**|||||||
|**_Sub total_ **|**-**||||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||
||||||||**-**|
|||||||||
||**7,477**|**-**|**-**||**7,477**||**-**|
||**-**|**-**|**-**||**-**||**-**|
||**-**|**-**|**-**||**-**||**-**|
||**7,477**|**-**|**-**||**7,477**||**-**|
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**|**Details**
Bank
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**7,477**
**-**
**-**
**-**
**-**
**-**
**7,477**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Philip Thomas Marriott
Ralph Smallwood|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||Philip Thomas Marriott|23/01/2022|
|||Ralph Smallwood|23/01/2022|