Rode Hall Silver Band Trustees Annual Report
For the year 06.04.2020 to 05.04.2021
Administration Details
Charity Name : Rode Hall Silver Band
Charity Registration Number: 1188216
Charity Address: The Band Room, Church Lane, Scholar Green, Cheshire, ST7 3QQ
Charity Trustees:
| CharityTrustees: | |
|---|---|
| Trustee Name | Office |
| Victoria Sherwood | Chairperson |
| Anna Whitehurst | Secretary |
| Michael Whitehurst | Treasurer |
| Steve Twemlow | Band Manager |
| Dave Gianassi | Vice Chairperson |
| Nicholas Wright | Trustee |
| Simon Greasby | Trustee |
Structure, Governance & Management
Type of Governing Document: Constitution Adopted: 9[th] January 2020
Amended: N/A
How the Charity is Constituted: Charitable Incorporated Organisation (Association Model)
The Band is managed by an executive committee of trustees appointed annually by the membership. The executive committee discharges some accountabilities to non-committee members in the following roles:
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Librarian
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Instruments and Equipment Manager
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Media and Promotions Manager
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Fundraising Manager
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Contest Secretary
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Bandroom Manager
Objectives and Activities
Summary of Objectives
The Band shall exist for the purpose of the promotion of, education in and appreciation of brass band music amongst persons of all ages. In furtherance of the primary charitable object, the Band shall exist to:
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Coordinate the skills and training of band members.
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Provide opportunities and facilities for the performance and appreciation of music.
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Promote musical direction.
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Achievements and Performance
Achievements of the Management Team
The administration of the Charity is carried out by the Trustees and non-Trustee members with allocated management roles. Collectively the team manage:
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Band Financial Affairs
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HMRC GiftAid
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Concert Bookings
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Contest Bookings
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Travel
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Band Instruments and Uniform
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Fundraising
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Insurance
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Band Safe / BOPAs
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Player Registrations
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Memberships (BBE, Making Music, NWABBA)
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Health and Safety - including Covid-19 management
Achievements of Rode Hall Silver Band
Rehearsals
Due to the impact of the Covid-19 pandemic and the resulting government restrictions on social contact, the band was limited to just 26 hours of rehearsal time. These rehearsals were restricted to small outdoor groups in compliance with the restrictions in place at the time. For comparison, during the 2019-20 year the band rehearsed twice weekly totalling 162 hours of full band musical development time.
Online music making
The trustees, with the support of the MD organised a number of ‘stay at home’ musical activities to enable members to participate in video performances of selected pieces of music. Players recorded videos of their own parts to a backing track, and the individual videos were edited together into a band performance. Most were produced to be shared on our own social media platforms, but we also entered the Foden’s online Whit Friday Contest.
Supporting other Charitable Organisations & Community Events
Again, due to the pandemic, 15 planned events during year 2020-21 were unfortunately cancelled by the organisers. However, there were some limited opportunities to play outdoors in small groups for the community as detailed below. All performances were provided free of charge to the organisers to maximise our charitable impact in a challenging year.
| Date | Event |
|---|---|
| 5th December 2020 | Carols at Rode Hall Farmers Market |
| 13th December 2020 (afternoon) | Carols for Elderly residents of Biddulph housing association |
| 13th December 2020(evening) | CommunityCarol Service at Tesco carpark |
| 20th December 2020 | Carols at Davlyn House, Knypersley |
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| Contests Contest Date Piece Place Fodens Online Whit Friday 5th June 2020 The Cossack 70 |
Contests Contest Date Piece Place Fodens Online Whit Friday 5th June 2020 The Cossack 70 |
Contests Contest Date Piece Place Fodens Online Whit Friday 5th June 2020 The Cossack 70 |
Contests Contest Date Piece Place Fodens Online Whit Friday 5th June 2020 The Cossack 70 |
|---|---|---|---|
| Contest | Date | Piece | Place |
| Fodens Online Whit Friday | 5th June 2020 | The Cossack | 70 |
Finance
Reserves Policy
The charity aims to keep sufficient funds in reserve to maintain its assets for a minimum period of one year. Such costs cover insurance, utilities, rehearsal costs.
At present the band has exceeded the minimum reserve due to cessation of banding activity caused by the pandemic and therefore has incurred limited associated costs. In addition the band has benefitted from government assistance for business rate customers.
The retained reserves will be utilised going forwards to ‘restart’ band activity in a Covid safe environment and address the long term rehearsal accommodation and storage needs of the band.
Treasurer’s Summary notes
Both income generated from band activity and operating costs were much reduced in Financial Year 2020-21 due to the Covid-19 pandemic and associated government restrictions.
With the benefit of Government support for business rate customers, the charity generated a surplus of £20,417.75.
Comments on Income
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No income was generated from bookings due to the pandemic.
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Donation income was in line with the preceding financial year.
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The band benefited significantly from Covid-19 support for business rate customers
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Income from online shopping fell to zero. Band members are once again reminded that Easy Fundraising and Amazon Smile can generate income for the band at no cost to them, friends or family. Details can be found on the band website at: http://www.rodehallband.org.uk/support-us/
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GiftAid and GASDS income was significantly lower than previous years due to very limited opportunities for cash collections.
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Subscriptions income was negative having refunded member contributions back to the cessation of rehearsals - before the start of this financial period.
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The band has not held any concerts of its own in the last financial year, consequently there has been no income from ticket sales.
Comments on expenditure
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No contests were entered resulting in any associated expenditure.
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The band has benefited this year from the change of our insurance provider in the previous financial year.
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No instruments were purchased
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No repairs were necessary to instruments
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Member registration costs were limited to revalidation costs
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Band room utilities costs were limited to standing charges
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End of year position
On the 5th April 2020, the band retained cash assets of £31,374.02 comprised of the following:
Cash Band Manager £100.00
Cheshire Building Society £1.06
Accounts Receivable £0.00 Instant Access Savings £15,404.63
Lloyds Current Account £15,868.33
See Summary of Accounts on next page.
Independent Examination
An independent examination of the accounts was carried out on the 20th July 2021 by Caitlin Beardmore (FIAB), Caitlin Beardmore Ltd.
caitlin@caitlinbeardmore.co.uk
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(i) Summary of Accounts Receipts and Payments Surnmary For the Period of 06 Awil 2020- 05 April 2021 Recei Coach Collertionslwhit Fridav Concert Fees 2019-2020 2020-2021 525.00 £ 3.905. £ 630.w £ 807.05 £ 65.69 £ 2.950.1 £ 271.69 £ a.os £ Contest Prizes Donation Online Shopping Income Grants HMRCGift Aid Interest Publle Collectlo Raffles, Tombol35, Quizzes Subscriptions 768.35 21.370.43 12.50 2.77 536.75 £ 265.60 £ 2,171.00 £ I2,1303 £ 1189.201 21,964.85 Payments 2019-2020 152.27 £ 195.20 £ 80.00 £ 35.00 £ I.615.( £ 21.th) £ 30.00 £ 1.490.00 £ 3.015.92 2020-2021 25.00 54.00 Awards and Gifts Band Room Upkeep Band Socizl Events Beartovln Conductor Expenses Coaches Committee Meetirq Expenses Concert Expenses Conductor Expenses Contest Expen5e5 Cowd-19 Management Deps Donations Electricity Fundraising Expenses Instrument & Band Equipmeffl Purthase Instrument Repair Insurance Music Registrations & Mernbership5 Stationary Unlfom) Water Web Site 210.00 137.48 72.60 £ 50.00 £ 215.00 £ 40.(KI £ 1.743.34 £ I40.) £ 930.W £ 219.14 £ 550.54 £ 277.02 £ 589.94 £ 60.36 £ 43.06 £ 11.565.39 £ 50.00 228.00 620.00 97.50 3.10 62.17 59.85 1.547.10 2019-2020 10,390A3 £ 12,130.83 £ 111.565.391 £ 10.956.27 £ 2020-2021 10,956.27 21.964.85 11,547.101 31,374.02 Openlng Balance Incon Expenditure aosing Balance Shown bv: Ll¢)yds Current Actount Lloyds Instant Access savings Account Cash Account18and Manager) Cheshire Building Society £5,453.35 £5,401.86 £ioo.00 £1.06 15,868.33 15.404.63 loo.00 1.06 Total EIO.956.27 31.374.02
Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees.
Signatures
_____ ______ Victoria Sherwood (Chairperson) Anna Whitehurst (Secretary)
Date:
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