## Rode Hall Silver Band Trustees Annual Report 

For the year 06.04.2020 to 05.04.2021 

## Administration Details 

Charity Name : **Rode Hall Silver Band** 

Charity Registration Number: **1188216** 

Charity Address: **The Band Room, Church Lane, Scholar Green, Cheshire, ST7 3QQ** 

## Charity Trustees: 

|CharityTrustees:||
|---|---|
|**Trustee Name**|**Office**|
|Victoria Sherwood|Chairperson|
|Anna Whitehurst|Secretary|
|Michael Whitehurst|Treasurer|
|Steve Twemlow|Band Manager|
|Dave Gianassi|Vice Chairperson|
|Nicholas Wright|Trustee|
|Simon Greasby|Trustee|



## Structure, Governance & Management 

Type of Governing Document: Constitution Adopted: 9[th] January 2020 

Amended: N/A 

How the Charity is Constituted: Charitable Incorporated Organisation (Association Model) 

The Band is managed by an executive committee of trustees appointed annually by the membership. The executive committee discharges some accountabilities to non-committee members in the following roles: 

- Librarian 

- Instruments and Equipment Manager 

- Media and Promotions Manager 

- Fundraising Manager 

- Contest Secretary 

- Bandroom Manager 

## Objectives and Activities 

## Summary of Objectives 

The Band shall exist for the purpose of the promotion of, education in and appreciation of brass band music amongst persons of all ages. In furtherance of the primary charitable object, the Band shall exist to: 

- Coordinate the skills and training of band members. 

- Provide opportunities and facilities for the performance and appreciation of music. 

- Promote musical direction. 

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## Achievements and Performance 

## Achievements of the Management Team 

The administration of the Charity is carried out by the Trustees and non-Trustee members with allocated management roles. Collectively the team manage: 

- Band Financial Affairs 

- HMRC GiftAid 

- Concert Bookings 

- Contest Bookings 

- Travel 

- Band Instruments and Uniform 

- Fundraising 

- Insurance 

- Band Safe / BOPAs 

- Player Registrations 

- Memberships (BBE, Making Music, NWABBA) 

- Health and Safety - including Covid-19 management 

## Achievements of Rode Hall Silver Band 

## _Rehearsals_ 

Due to the impact of the Covid-19 pandemic and the resulting government restrictions on social contact, the band was limited to just 26 hours of rehearsal time. These rehearsals were restricted to small outdoor groups in compliance with the restrictions in place at the time. For comparison, during the 2019-20 year the band rehearsed twice weekly totalling 162 hours of full band musical development time. 

## _Online music making_ 

The trustees, with the support of the MD organised a number of ‘stay at home’ musical activities to enable members to participate in video performances of selected pieces of music. Players recorded videos of their own parts to a backing track, and the individual videos were edited together into a band performance. Most were produced to be shared on our own social media platforms, but we also entered the Foden’s online Whit Friday Contest. 

## _Supporting other Charitable Organisations & Community Events_ 

Again, due to the pandemic, 15 planned events during year 2020-21 were unfortunately cancelled by the organisers. However, there were some limited opportunities to play outdoors in small groups for the community as detailed below. All performances were provided free of charge to the organisers to maximise our charitable impact in a challenging year. 

|Date|Event|
|---|---|
|5th December 2020|Carols at Rode Hall Farmers Market|
|13th December 2020 (afternoon)|Carols for Elderly residents of Biddulph housing<br>association|
|13th December 2020(evening)|CommunityCarol Service at Tesco carpark|
|20th December 2020|Carols at Davlyn House, Knypersley|



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|_Contests_<br>Contest<br>Date<br>Piece<br>Place<br>Fodens Online Whit Friday<br>5th June 2020<br>The Cossack<br>70|_Contests_<br>Contest<br>Date<br>Piece<br>Place<br>Fodens Online Whit Friday<br>5th June 2020<br>The Cossack<br>70|_Contests_<br>Contest<br>Date<br>Piece<br>Place<br>Fodens Online Whit Friday<br>5th June 2020<br>The Cossack<br>70|_Contests_<br>Contest<br>Date<br>Piece<br>Place<br>Fodens Online Whit Friday<br>5th June 2020<br>The Cossack<br>70|
|---|---|---|---|
|Contest|Date|Piece|Place|
|Fodens Online Whit Friday|5th June 2020|The Cossack|70|



## Finance 

## Reserves Policy 

The charity aims to keep sufficient funds in reserve to maintain its assets for a minimum period of one year. Such costs cover insurance, utilities, rehearsal costs. 

At present the band has exceeded the minimum reserve due to cessation of banding activity caused by the pandemic and therefore has incurred limited associated costs. In addition the band has benefitted from government assistance for business rate customers. 

The retained reserves will be utilised going forwards to ‘restart’ band activity in a Covid safe environment  and address the long term rehearsal accommodation and storage needs of the band. 

## Treasurer’s Summary notes 

Both income generated from band activity  and operating costs were much reduced in Financial Year 2020-21 due to the Covid-19 pandemic and associated government restrictions. 

With the benefit of Government support for business rate customers, the charity  generated a surplus of £20,417.75. 

## _Comments on Income_ 

- No income was generated from bookings due to the pandemic. 

- Donation income was in line with the preceding financial year. 

- The band benefited significantly from Covid-19 support for business rate customers 

- Income from online shopping fell to zero. **Band members are once again reminded that Easy Fundraising and Amazon Smile can generate income for the band at no cost to them, friends or family. Details can be found on the band website at: http://www.rodehallband.org.uk/support-us/** 

- GiftAid and GASDS income was significantly lower than previous years due to very limited opportunities for cash collections. 

- Subscriptions income was negative having refunded member contributions back to the cessation of rehearsals - before the start of this financial period. 

- The band has not held any concerts of its own in the last financial year, consequently there has been no income from ticket sales. 

## _Comments on expenditure_ 

- No contests were entered resulting in any associated expenditure. 

- The band has benefited this year from the change of our insurance provider in the previous financial year. 

- No instruments were purchased 

- No repairs were necessary to instruments 

- Member registration costs were limited to revalidation costs 

- Band room utilities costs were limited to standing charges 

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## End of year position 

On the 5th April 2020, the band retained cash assets of **£31,374.02** comprised of the following: 

Cash Band Manager £100.00 

Cheshire Building Society £1.06 

Accounts Receivable £0.00 Instant Access Savings £15,404.63 

Lloyds Current Account £15,868.33 

See Summary of Accounts on next page. 

## Independent Examination 

An independent examination of the accounts was carried out on the 20th July 2021 by Caitlin Beardmore (FIAB), Caitlin Beardmore Ltd. 

## caitlin@caitlinbeardmore.co.uk 


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(i)
Summary of Accounts
Receipts and Payments Surnmary
For the Period of 06 Awil 2020- 05 April 2021
Recei
Coach Collertionslwhit Fridav
Concert Fees
2019-2020
2020-2021
525.00 £
3.905.￿ £
630.w £
807.05 £
65.69 £
2.950.￿1 £
271.69 £
a.os £
Contest Prizes
Donation
Online Shopping Income
Grants
HMRCGift Aid
Interest
Publle Collectlo
Raffles, Tombol35, Quizzes
Subscriptions
768.35
21.370.43
12.50
2.77
536.75 £
265.60 £
2,171.00 £
I2,130￿3 £
1189.201
21,964.85
Payments
2019-2020
152.27 £
195.20 £
80.00 £
35.00 £
I.615.(￿ £
21.th) £
30.00 £
1.490.00 £
3.015.92
2020-2021
25.00
54.00
Awards and Gifts
Band Room Upkeep
Band Socizl Events
Beartovln Conductor Expenses
Coaches
Committee Meetirq Expenses
Concert Expenses
Conductor Expenses
Contest Expen5e5
Cowd-19 Management
Deps
Donations
Electricity
Fundraising Expenses
Instrument & Band Equipmeffl Purthase
Instrument Repair
Insurance
Music
Registrations & Mernbership5
Stationary
Unlfom)
Water
Web Site
210.00
137.48
72.60 £
50.00 £
215.00 £
40.(KI £
1.743.34 £
I40.￿) £
930.W £
219.14 £
550.54 £
277.02 £
589.94 £
60.36 £
43.06 £
11.565.39 £
50.00
228.00
620.00
97.50
3.10
62.17
59.85
1.547.10
2019-2020
10,390A3 £
12,130.83 £
111.565.391 £
10.956.27 £
2020-2021
10,956.27
21.964.85
11,547.101
31,374.02
Openlng Balance
Incon
Expenditure
aosing Balance
Shown bv:
Ll¢)yds Current Actount
Lloyds Instant Access savings Account
Cash Account18and Manager)
Cheshire Building Society
£5,453.35
£5,401.86
£ioo.00
£1.06
15,868.33
15.404.63
loo.00
1.06
Total
EIO.956.27
31.374.02

## Declaration 


The trustees declare that they have approved the trustees’ report above. 

Signed on behalf of the charity’s trustees. 

Signatures 

___________________________ __________________________ Victoria Sherwood (Chairperson) Anna Whitehurst (Secretary) 

Date: 

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