2022-03-31-accounts - Gosforth And Jesmond Community Minibus

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Trustees' Annual Report for the period

	Period start date	Period start date			Period end date
From	01	04	2021	To	31 03	2022

Section A Reference and administration details

Charity name

Gosforth and Jesmond Community Minibus

Other names charity is known by Registered charity number (if any) 1188198

Previously Gosforth Community Minibus

Charity's principal address 1 Otterburn Terrace Jesmond Newcastle Upon Tyne Postcode NE2 3AP

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
David Gillam	Chair	1/05/21-19/10.21
David Melton	Chair	05/11/2021 –
Peter Hall	Treasurer
Francis Mogg	Secretary
David Melton	Trustee
Sonia Gillam	Trustee

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

March 2012

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution

Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company)

Appointed by Members or co-option Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

Trustees have prepared a full risk audit, Safeguarding Policy, Equal You may choose to include Opportunities policy, Data Protection Policy and Minibus maintenance and additional information, where operating procedures relevant, about:  Trustees have undertaken a full review of insurances necessary to policies and procedures adopted for the induction and mitigate operational risks training of trustees;

The charity operates with the support of Local Government Ward representatives, Community Libraries, Sheltered Housing and Care establishments and other local community organisations

the charity’s organisational structure and any wider network with which the charity works;

It remains challenging to identify and recruit new Trustees with skill sets relevant to the Charity’s needs and ongoing continuity

relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

The objects of the CIO are the relief of the inhabitants of Gosforth, Jesmond and other identified wards of Newcastle upon Tyne (the area of benefit) who are in need because of age, sickness or disability (mental or Summary of the objects of the physical) or poverty or because of the lack of availability of adequate safe charity set out in its public passenger services, by the provision of a community transport governing document service to community groups at an affordable cost.

TAR

March 2012

Gosforth and Jesmond Community Minibus (G&JCM) is managed and operated entirely by volunteers. The charity owns one seven year old minibus equipped with a tail lift, which is maintained and used for the sole purpose of providing services to groups and organisations that might otherwise be unable to go on trips. Drivers are assessed before being authorised to drive the minibus and regular licence checks are undertaken. Where necessary volunteer passenger escorts are provided to assist users. Records are kept of all journeys.

Recovery from the pandemic has been challenging as several customer groups have faded away and outbreaks of Covid at care homes has led to many cancelled bookings at short notice. G&JCM flexibility and structure has enabled us to deal with this without charging cancellation fees.

Summary of the main activities undertaken for the groups have faded away and outbreaks of Covid at care homes has led public benefit in relation to to many cancelled bookings at short notice. G&JCM flexibility and these objects (include within structure has enabled us to deal with this without charging cancellation this section the statutory fees. declaration that trustees have With the support of Local Ward Councillors, a series of trips were had regard to the guidance arranged for refugees housed locally. issued by the Charity Regular transport support has been provided for Liberdade a Gosforth Commission on public based charity supporting youngsters with special needs benefit) Monthly trips to and from Jesmond Community Library for Wellbeing

Regular transport support has been provided for Liberdade a Gosforth based charity supporting youngsters with special needs Monthly trips to and from Jesmond Community Library for Wellbeing sessions

Additionally we have undertaken trips for several Churches, local sheltered housing groups and local interest organisations We continue to seek local users who can benefit from the facilities which we offer in line with our constitutional objectives

Cost of purchasing and maintaining the minibus is covered through rental paid by users of the minibus and grant support

Additional details of objectives and activities (Optional information)

Trustees intend to undertake a full strategic review for the charity, this will include a review of our charges

A priority is to identify new volunteer drivers and trustees in order to continue to rebuild the charity and ensure its future

We are looking to build up a refreshed group of users as we recover from the damage caused by the pandemic

You may choose to include further statements, where relevant, about:

Trustees are considering options to improve training for volunteers while reviewing prices and procedures already in place Trustees are considering ways to fund a replacement for the minibus to enable emission reduction and more efficient operation

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

TAR

March 2012

Section D Achievements and performance

Gosforth and Jesmond Community Minibus (G&JCM) held its delayed Summary of the main (due to the pandemic) inaugural Committee meeting on Thursday 20[th] achievements of the charity May. during the year Despite the continuing constraints on transport activities much background work was undertaken to ensure operations were fit for purpose when circumstances permitted. The minibus has been regularly run and serviced by way of maintenance. The associated costs have impacted previously accumulated reserves. Reviews were undertaken of Risk Management (including a specific set linked to Covid risks) and Data protection. New Safeguarding and Equal Opportunities policies were drafted and agreed by Trustees Driver review arrangements were updated and new DBS check policy agreed and commenced Assets and liabilities of Gosforth Community Minibus (GCM) were transferred to G&JCM and with the consent of the Charity Commission, Gosforth Community Minibus was closed and removed from the Charity Commission register A members’ register for G&JCM was commenced listing 18 personal members. G&JCM commenced transport activities from September 2021. Sixty six trips have been carried out since then arrying an estimated 330 passengers. The pandemic closedown had led to the loss of several users and drivers. However, efforts to bring in new users and volunteers have borne fruit and trip numbers have started to recover. Local Council Ward support has provided opportunities to support travel arrangements for asylum seekers in local temporary accommodation and also to provide shopping trips for elderly locals in Vale House Jesmond With the help of Paul Rea, the G&JCM has a new logo and strap line Jasper Mogg has been instrumental in establishing and updating online and internet arrangements for the charity which resulted in significant cost reductions David Melton’s work with insurance arrangements has ensured a smooth transfer from GCM with competitive premium arrangements and cover. Trustees met six times during the year, where necessary meetings were held online. The 2021 delayed AGM (due to the pandemic) was conducted online in July 2021. Trustees were greatly saddened by the untimely death of David Gillam, Chair of died on 19[th] October 2021. David played a significant part in the conversion to G&JCM, CIO from GCM and the significant progress already made with the initiatives outlined above. David Melton, Trustee, has taken the Chair temporarily, pending identification of a permanent replacement for the role.

TAR

March 2012

Section E Financial review

The CIO intends to retain a healthy level of reserves to cover operating Brief statement of the requirements and contribute to the cost of a replacement vehicle in due charity’s policy on reserves course

Details of any funds materially N/A in deficit

Further financial review details (Optional information)

The management and operation of the CIO and the minibus is intended You may choose to include to be through unpaid volunteers. The cost of running and (in part) additional information, where replacement of the minibus is scheduled to be covered by charges made relevant about: to users,

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Francis John Mogg Position (eg Secretary, Chair, Secretary etc) Date 10/01/2023

TAR

March 2012

I CHAITY COMAItSSION Recei tsand ments accounts CC160 Soction A Receipts and payments Ufjf••trtti•d funo lund¥ Al suts C•Jh (rmd¥ thls y•r* 2££££ TAR March 2012

Section B Statèmènt of assets and liabilities at the end of the period tbr••trt¢i•d fund FI•Alrlci•d futio> B1 C••b lund• k&)pJ TAR March 2012

rb CHARITY COMMISSION FOR ENGLANDANDWALES	rb CHARITY COMMISSION FOR ENGLANDANDWALES	Gosforth and Jesmond Community Minibus	Gosforth and Jesmond Community Minibus	Gosforth and Jesmond Community Minibus
		Recei	and	accounts			CCl6a
		Fsrthe period from	01-Apr-z1	To	31-l,llar-ZZ
		UnrestrictedRestricted funds funds		Endowment funds	Totalfunds		Last year
		to thenearestt	to the nearestf	ts the nearest€	to the nearest€		to the nearestg
A1Recei
Hire of minibus		1,716				1,716
Grants		548				548
Refunds and cashhack		163				163
Donations		q				o
	AR)	2,436				2,436
,AZAs$et endinvestmentsales,
(seetable).
Totalreceipts		z,43ri			I	e,+ge I
A3
Fuel		464				464
Vehicle tax and insuranae		1,057				1,057
General lnsurance		128				128
Admin(tel.,copying)		79				79
DBS fees		326				326
Subscriptions andpermits		21				n4
Bank charges		10				10
Repairs and maintenance		587				587
	Suhtotal	2,672				?.,$72
A4Asset andinvestment
nurchasss-{seetsblel
	Subfofal
Total payments		2,672				?,672
Netofraceipts/(payments)		236				236
A5Transfersbetween	funds
A6 Cashfundslast year end
Casfifundsthis	yearend	236				236

SectionBStatement	of assets an	dliabilitiesat	the end of	the period
			Unrestricted	Restricted		Endowment
	etail		funds to nearest €	funds nearestI		funds
B{Cashfunds	Cuffent account		1,064
	Deposit account		9,436
	Cash			3
		Total cashfunds	10,503
	{agreebalances	withreceipts and paym€nts
		accourd(s))
			Unrestricted	Restricted		Endowment
			funds	funde		funds
	Details		to nearest€	tonearestt		tonearest€
82Other monetary assets	Nit
	Details		Fuod towhich	Cost {optional}		Current vdlue
83lnvestment assets	Nit
	Details		Fund towhich	Cost {optionat}		Current value
84Assetsretainedfor the	Motor vehicie		Unrestricted			8,000
charity'solrvnu$a
			Fund towhich	Amount due		When due
	i;s
85 Liabilities	tsarclaycard		Unrestricted		6
Signed byone ortwotrustess ofl behalfot allthe trustees	Signature		Print Name			Dateof
			Peter			21-Dec-22
						21-Dee-22