## **Trustees' Annual Report for the period** ||Period start date|Period start date|||Period end date|| |---|---|---|---|---|---|---| |**From **|**01**|**04**|**2021**|**To**|**31**
**03**|**2022**| ## Section A Reference and administration details **Charity name** Gosforth and Jesmond Community Minibus **Other names charity is known by Registered charity number (if any)** 1188198 Previously Gosforth Community Minibus **Charity's principal address** 1 Otterburn Terrace Jesmond Newcastle Upon Tyne **Postcode NE2 3AP** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||David Gillam|Chair|1/05/21-19/10.21|| ||David Melton|Chair|05/11/2021 –|| ||Peter Hall|Treasurer||| ||Francis Mogg|Secretary||| ||David Melton|Trustee||| ||Sonia Gillam|Trustee||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser **
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Appointed by Members or co-option Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** Trustees have prepared a full risk audit, Safeguarding Policy, Equal You **may choose** to include Opportunities policy, Data Protection Policy and Minibus maintenance and additional information, where operating procedures relevant, about:  Trustees have undertaken a full review of insurances necessary to policies and procedures adopted for the induction and mitigate operational risks training of trustees; The charity operates with the support of Local Government Ward representatives, Community Libraries, Sheltered Housing and Care establishments and other local community organisations - the charity’s organisational structure and any wider network with which the charity works; It remains challenging to identify and recruit new Trustees with skill sets relevant to the Charity’s needs and ongoing continuity - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** The objects of the CIO are the relief of the inhabitants of Gosforth, Jesmond and other identified wards of Newcastle upon Tyne (the area of benefit) who are in need because of age, sickness or disability (mental or **Summary of the objects of the** physical) or poverty or because of the lack of availability of adequate safe **charity set out in its** public passenger services, by the provision of a community transport **governing document** service to community groups at an affordable cost. **TAR** March **2012** 2 Gosforth and Jesmond Community Minibus (G&JCM) is managed and operated entirely by volunteers. The charity owns one seven year old minibus equipped with a tail lift, which is maintained and used for the sole purpose of providing services to groups and organisations that might otherwise be unable to go on trips. Drivers are assessed before being authorised to drive the minibus and regular licence checks are undertaken. Where necessary volunteer passenger escorts are provided to assist users. Records are kept of all journeys. Recovery from the pandemic has been challenging as several customer groups have faded away and outbreaks of Covid at care homes has led to many cancelled bookings at short notice. G&JCM flexibility and structure has enabled us to deal with this without charging cancellation fees. **Summary of the main activities undertaken for the** groups have faded away and outbreaks of Covid at care homes has led **public benefit in relation to** to many cancelled bookings at short notice. G&JCM flexibility and **these objects (include within** structure has enabled us to deal with this without charging cancellation **this section the statutory** fees. **declaration that trustees have** With the support of Local Ward Councillors, a series of trips were **had regard to the guidance** arranged for refugees housed locally. **issued by the Charity** Regular transport support has been provided for Liberdade a Gosforth **Commission on public** based charity supporting youngsters with special needs **benefit)** Monthly trips to and from Jesmond Community Library for Wellbeing Regular transport support has been provided for Liberdade a Gosforth based charity supporting youngsters with special needs Monthly trips to and from Jesmond Community Library for Wellbeing sessions Additionally we have undertaken trips for several Churches, local sheltered housing groups and local interest organisations We continue to seek local users who can benefit from the facilities which we offer in line with our constitutional objectives Cost of purchasing and maintaining the minibus is covered through rental paid by users of the minibus and grant support ## **Additional details of objectives and activities (Optional information)** Trustees intend to undertake a full strategic review for the charity, this will include a review of our charges A priority is to identify new volunteer drivers and trustees in order to continue to rebuild the charity and ensure its future We are looking to build up a refreshed group of users as we recover from the damage caused by the pandemic You **may choose** to include further statements, where relevant, about: Trustees are considering options to improve training for volunteers while reviewing prices and procedures already in place Trustees are considering ways to fund a replacement for the minibus to enable emission reduction and more efficient operation - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance Gosforth and Jesmond Community Minibus (G&JCM) held its delayed **Summary of the main** (due to the pandemic) inaugural Committee meeting on Thursday 20[th] **achievements of the charity** May. **during the year** Despite the continuing constraints on transport activities much background work was undertaken to ensure operations were fit for purpose when circumstances permitted. The minibus has been regularly run and serviced by way of maintenance. The associated costs have impacted previously accumulated reserves. Reviews were undertaken of Risk Management (including a specific set linked to Covid risks) and Data protection. New Safeguarding and Equal Opportunities policies were drafted and agreed by Trustees Driver review arrangements were updated and new DBS check policy agreed and commenced Assets and liabilities of Gosforth Community Minibus (GCM) were transferred to G&JCM and with the consent of the Charity Commission, Gosforth Community Minibus was closed and removed from the Charity Commission register A members’ register for G&JCM was commenced listing 18 personal members. G&JCM commenced transport activities from September 2021. Sixty six trips have been carried out since then arrying an estimated 330 passengers. The pandemic closedown had led to the loss of several users and drivers. However, efforts to bring in new users and volunteers have borne fruit and trip numbers have started to recover. Local Council Ward support has provided opportunities to support travel arrangements for asylum seekers in local temporary accommodation and also to provide shopping trips for elderly locals in Vale House Jesmond With the help of Paul Rea, the G&JCM has a new logo and strap line Jasper Mogg has been instrumental in establishing and updating online and internet arrangements for the charity which resulted in significant cost reductions David Melton’s work with insurance arrangements has ensured a smooth transfer from GCM with competitive premium arrangements and cover. Trustees met six times during the year, where necessary meetings were held online. The 2021 delayed AGM (due to the pandemic) was conducted online in July 2021. Trustees were greatly saddened by the untimely death of David Gillam, Chair of died on 19[th] October 2021. David played a significant part in the conversion to G&JCM, CIO from GCM and the significant progress already made with the initiatives outlined above. David Melton, Trustee, has taken the Chair temporarily, pending identification of a permanent replacement for the role. **TAR** March **2012** 4 ## **Section E Financial review** The CIO intends to retain a healthy level of reserves to cover operating **Brief statement of the** requirements and contribute to the cost of a replacement vehicle in due **charity’s policy on reserves** course **Details of any funds materially** N/A **in deficit** ## **Further financial review details (Optional information)** The management and operation of the CIO and the minibus is intended You **may choose** to include to be through unpaid volunteers. The cost of running and (in part) additional information, where replacement of the minibus is scheduled to be covered by charges made relevant about: to users, - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** ## **Signature(s)** **Full name(s)** Francis John Mogg **Position (eg Secretary, Chair,** Secretary **etc) Date** 10/01/2023 **TAR** March **2012** 5 I CHA*ITY COMAItSSION Recei tsand ments accounts CC160 Soction A Receipts and payments Ufjf••trtti•d funo lund¥ Al suts￿ C•Jh (rmd¥ thls y*•r* 2££££ TAR March 2012 Section B Statèmènt of assets and liabilities at the end of the period tbr••trt¢i•d fund FI•Alrlci•d futio> B1 C••b lund• k&)pJ TAR March 2012 |rb
CHARITY COMMISSION
FOR ENGLANDANDWALES|rb
CHARITY COMMISSION
FOR ENGLANDANDWALES|Gosforth and Jesmond Community Minibus|Gosforth and Jesmond Community Minibus|Gosforth and Jesmond Community Minibus|||| |---|---|---|---|---|---|---|---| |||Recei|and|accounts|||CCl6a| |||Fsrthe period
from|01-Apr-z1|To|31-l,llar-ZZ||| |||UnrestrictedRestricted
funds
funds||Endowment
funds|Totalfunds||Last year| |||to thenearestt|to the nearestf|ts the nearest€|to the nearest€||to the nearestg| |A1Recei|||||||| |Hire of minibus||1,716||||1,716|| |Grants||548||||548|| |Refunds and cashhack||163||||163|| |Donations||q||||o|| ||AR)|2,436||||2,436|| |,AZAs$et endinvestmentsales,|||||||| |(seetable).|||||||| |Totalreceipts||z,43ri|||I|e,+ge I|| |A3|||||||| |Fuel||464||||464|| |Vehicle tax and insuranae||1,057||||1,057|| |General lnsurance||128||||128|| |Admin(tel.,copying)||79||||79|| |DBS fees||326||||326|| |Subscriptions andpermits||21||||n4|| |Bank charges||10||||10|| |Repairs and maintenance||587||||587|| ||Suhtotal|2,672||||?.,$72|| |A4Asset andinvestment|||||||| |nurchasss-{seetsblel|||||||| ||Subfofal||||||| |Total payments||2,672||||?,672|| |Netofraceipts/(payments)||236||||236|| |A5Transfersbetween|funds||||||| |A6 Cashfundslast year end|||||||| |Casfifundsthis|yearend|236||||236|| ## |SectionBStatement|of assets an|dliabilitiesat|the end of|the period||| |---|---|---|---|---|---|---| ||||Unrestricted|Restricted||Endowment| ||*etail*||funds
to nearest €|funds
nearestI||funds| |B{Cashfunds|Cuffent account||1,064|||| ||Deposit account||9,436|||| ||Cash|||3||| |||Total cashfunds|10,503|||| ||{agreebalances|withreceipts and paym€nts||||| |||accourd(s))||||| ||||Unrestricted|Restricted||Endowment| ||||funds|funde||funds| ||Details||to nearest€|tonearestt||tonearest€| |82Other monetary assets|Nit|||||| ||Details||Fuod towhich|Cost {optional}||Current vdlue| |83lnvestment assets|Nit|||||| ||Details||Fund towhich|Cost {optionat}||Current value| |84Assetsretainedfor the|Motor vehicie||Unrestricted|||8,000| |charity'solrvnu$a||||||| ||||Fund towhich|Amount due||When due| ||i;s|||||| |85 Liabilities|tsarclaycard||Unrestricted||6|| |Signed byone ortwotrustess ofl
behalfot allthe trustees|Signature||Print Name|||Dateof| ||||Peter|||21-Dec-22| |||||||21-Dee-22|