2021-09-30-accounts - Stutton Community Association

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report for the period

Period start date 1 October

Period end date

October 2020

31 Septembe 2021 r

From

Section A Reference and administration details

Charity name STUTTON COMMUNITY ASSOCIATION

Other names charity is known by

Registered charity number (if any) 1188188

Charity's principal address STUTTON COMMUNITY HALL MANNINGTREE ROAD, STUTTON IPSWICH Postcode IP92TA

Names of the charity trustees who manage the charity

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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 W. HEWLETT CHAIR
R. STUART VICE CHAIR
2
THOMPSON
3 N. PAVITT
4 I. FLOWER
5 R. GARRAD
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

March 2012

TAR

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

(eg. trust deed, constitution)

Incorporated Charitable Organisation How the charity is constituted

(eg. trust, association, company)

Trustee selection methods

Elections held at the AGM.

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

March 2012

TAR

Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public beneft in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public beneft)	Operate for the beneft for the inhabitants of the Parish of Stutton by  Providing an accessible village hall  Providing opportunities for recreation or other leisure time occupation  Giving grants to people and organisations to further the aims of the charity
	It is important to understand why the charity was established and to record the difculties we faced in moving things forward during the Covid pandemic. Two Stutton Charities: Stutton Community Hall and Stutton Community Association resolved to combine their activities under a new charity Stutton Community Association. This new charity was created on 26 February 2020. In the frst instance the decision was taken to close the Community Hall Charity and then transfer its assets to Stutton Community Association, which included the hall and the land on which it sits. During this time the country was experiencing the frst wave of Covid and the lockdowns prevented the opening of a new bank account and considerably slowed the legal processes. On 7thJuly 2020 Charity Commission made a formal order for the transfer of assets to proceed. Thus through this pandemic period, little more could have been achieved by the end of the frst accounting period ending September 2021 Pretty’s solicitors were engaged to go through the legal processes. On 21 January 2021, asigned vesting declaration and the transfer document, which was needed to transfer the title to the new CIO, were in place. That enabled an application to be made to the Land Registry (with a copy of the Charity Commission order) to update the title register for the community hall. On 21 April 2021 register of title was confrmed by the Land Registry. Obtaining a charity bank account was much delayed through this period. On 13 January COOP bank approved our application to open a business account. It took until May when the assets of the hall were passed over. And this was when the new charity could operate. We had our frst meeting on 9 th June. Bill Hewlett elected as Chair, Rosie Stuart Thompson as Vice Chair and Lisa Taylor as Treasurer. In carrying out the business of Stutton Community Association the Trustees can confrm that we have complied with the duty to have due regard to the commission’s public beneft guidance.

Summary of the objects
of the charity set out in
its governing document
Summary of the main
activities undertaken for
the public beneft in
relation to these objects
(include within this
section the statutory
declaration that trustees
have had regard to the
guidance issued by the
Charity Commission on
public beneft)

Operate for the beneft for the inhabitants of the Parish of
Stutton by

Providing an accessible village hall

Providing opportunities for recreation or other leisure time
occupation

Giving grants to people and organisations to further the
aims of the charity

It is important to understand why the charity was established
and to record the difculties we faced in moving things forward
during the Covid pandemic.
Two Stutton Charities: Stutton Community Hall and Stutton
Community Association resolved to combine their activities
under a new charity Stutton Community Association. This new
charity was created on 26 February 2020.
In the frst instance the decision was taken to close the
Community Hall Charity and then transfer its assets to Stutton
Community Association, which included the hall and the land
on which it sits. During this time the country was experiencing
the frst wave of Covid and the lockdowns prevented the
opening of a new bank account and considerably slowed the
legal processes. On 7thJuly 2020 Charity Commission made a
formal order for the transfer of assets to proceed. Thus through
this pandemic period, little more could have been achieved by
the end of the frst accounting period ending September 2021
Pretty’s solicitors were engaged to go through the legal
processes. On 21 January 2021, asigned vesting declaration
and the transfer document, which was needed to transfer the
title to the new CIO, were in place. That enabled an application
to be made to the Land Registry (with a copy of
the Charity Commission order) to update the title register for
the community hall. On
21 April 2021 register of title was
confrmed by the Land Registry.
Obtaining a charity bank account was much delayed through
this period. On
13 January COOP bank approved our application
to open a business account. It took until May when the assets
of the hall were passed over. And this was when the new
charity could operate.
We had our frst meeting on 9
th
June. Bill Hewlett elected as
Chair, Rosie Stuart Thompson as Vice Chair and Lisa Taylor as
Treasurer.
In carrying out the business of Stutton Community Association
the Trustees can confrm that we have complied with the duty
to have due regard to the commission’s public beneft
guidance.

Additional details of objectives and activities (Optional information)

March 2012

TAR

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

Summary of the main achievements of the charity during the year

Three committee meetings were held between June and to the end of September. A number of matters were progressed

A vision for the hall as to how it meets the needs of the community and involves them was determined.
An open meeting to introduce our new charity to the village was planned for June but due to Covid, it was deferred to October.
Plans to upgrade the hall were agreed which aim to achieve 3 goals. o Improve the energy efficiency of the building, the key being to replace the sloping felt roof with insulated profile metal one and replace the white thin plastic walls
o improve the dated appearance of the hall o build an extension to enable two separate lettings to take place at the same time.
An architect has been appointed to work on detailed plans and specification to enable costs to be estimated and funding sources to be investigated
Six policies were drawn up for future consideration of the Committee. This includes a grant giving policy which in turn will enable the charity to meet one of its principal objectives.
In terms of meeting our objective to provide opportunities for recreation or other leisure time occupation for the people of Stutton: The Annual Puffins’ concert was held on 24 July in Stutton, which was very well attended
As part of our duty to ensure that the hall and its grounds are maintained, tarmac repairs to the car park were carried out
The Charity was registered with the Council as the Lottery promoter. This will enable an annual lottery to be run within the village to raise funds for the charity
A swing band was booked to provide music for dance at the hall on 4 June 2022 as part of the village’s Platinum celebrations

March 2012

TAR

Section D Achievements and performance

The continued availability and hiring of the Community Hall for a variety of activities which include: Parish Council Meetings, toddlers play, classes for art dance and exercise and more.

Section E Financial review

The Charity will retain sufficient funds to enable emergency Brief statement of the repairs to be undertaken to the Community Hall. charity’s policy on reserves

Details of any funds None materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

March 2012

TAR

Full name(s) WILLIAM SPENCER HEWLETT Position (eg Secretary, CHAIR Chair, etc) Date 19/7/2022

March 2012

TAR

Stutton Community Association

Receipts and payments acco For the period Period start date To from

10/01/2020

Section A Receipts and payments

Unrestricted Restricted Endowment funds funds funds

to the nearest £

A1 Receipts

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Fundraising events 1,096 - -
Hire of hall and equipment 2,603 - -
Contribution to repairs 350 - -
- - -
Transfer from Stutton Community Hall 15,302 - -
- - -
- - -
- - -
19,351 - -
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - -
- - -
Sub total [ - ] - -
Total receipts 19,351 - -
A3 Payments
Cost of fundraising 208 - -
Repairs and maintenance 2,152 - -
Light and heating 528 - -
Water,waste and business rates 218 - -
Insurance 9 - -
Printing, postage and stationery 69 - -
Music licence 141 - -
Professional fees 900 - -
Other 66 - -
Sub total 4,291 - -
A4 Asset and investment
purchases, (see table)
- - -
- - -
Sub total - - -
Total payments 4,291 - -
Net of receipts/(payments) 15,060 - -
A5 Transfers between funds - - -
A6 Cash funds last year end - - -
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Cash funds this year end 15,060 - -

Section B Statement of assets and liabilities at the end of

		Unrestricted
Categories	Details	funds
B1 Cash funds	Co-operative Bank Account	to nearest £ 14,132
	Cash held	928
	*Total cash funds* (agree balances with receipts and payments account(s))	- 15,060 OK
		Unrestricted
		funds
B2 Other monetary assets	Details	to nearest £ - -
		-
		-
		-
		-
		Fund to which
	Details	asset belongs
B3 Investment assets
		Fund to which
	Details	asset belongs
B4 Assets retained for the	Stutton Community Hall	Unrestricted
charity’s own use
		Fund to which
	Details	liability relates

B5 Liabilities

Signed by one or two trustees on behalf of all the trustees

Signature Print	N
William Hewlett

1188188

ounts

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CC16a
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Period end date 09/30/2021

Total funds

Last year

to the nearest £ to the nearest £

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1,096 -
2,603 -
350 -
- -
15,302 -
- -
- -
- -
19,351 -
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-
- -
- -
19,351 -
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208 -
2,152 -
528 -
218 -
9 -
69 -
141 -
900 -
66 -
4,291 -
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-
-
- -
4,291 -
15,060 -
- -
- -
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15.060

f the period

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Restricted Endowment
funds funds
to nearest £ to nearest £
- -
- -
- -
- -
OK OK
Restricted Endowment
funds funds
to nearest £ to nearest £
- -
- -
- -
- -
- -
- -
Current value
Cost (optional)
(optional)
- -
- -
- -
- -
- -
Current value
Cost (optional)
(optional)
- 839,195
- -
- -
- -
- -
- -
- -
- -
- -
Amount due When due
(optional) (optional)
-
-
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-
-
-
Date of
Name
approval
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