## **Trustees' Annual Report for the period**
Period start date 1 October
Period end date
October 2020
31 Septembe 2021 r
**From**
**To**
## Section A Reference and administration details
**Charity name** STUTTON COMMUNITY ASSOCIATION
**Other names charity is known by**
**Registered charity number (if any)** 1188188
**Charity's principal address STUTTON COMMUNITY HALL MANNINGTREE ROAD, STUTTON IPSWICH Postcode IP92TA**
## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 W. HEWLETT CHAIR
R. STUART VICE CHAIR
2
THOMPSON
3 N. PAVITT
4 I. FLOWER
5 R. GARRAD
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
- (eg. trust deed, constitution)
Incorporated Charitable Organisation How the charity is constituted
- (eg. trust, association, company)
Trustee selection methods
Elections held at the AGM.
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
March **2012**
**TAR**
2
|**Summary of the objects**
**of the charity set out in**
**its governing document**
**Summary of the main**
**activities undertaken for**
**the public beneft in**
**relation to these objects**
**(include within this**
**section the statutory**
**declaration that trustees**
**have had regard to the**
**guidance issued by the**
**Charity Commission on**
**public beneft)**|Operate for the beneft for the inhabitants of the Parish of
Stutton by
Providing an accessible village hall
Providing opportunities for recreation or other leisure time
occupation
Giving grants to people and organisations to further the
aims of the charity|
|---|---|
||It is important to understand why the charity was established
and to record the difculties we faced in moving things forward
during the Covid pandemic.
Two Stutton Charities: Stutton Community Hall and Stutton
Community Association resolved to combine their activities
under a new charity Stutton Community Association. This new
charity was created on 26 February 2020.
In the frst instance the decision was taken to close the
Community Hall Charity and then transfer its assets to Stutton
Community Association, which included the hall and the land
on which it sits. During this time the country was experiencing
the frst wave of Covid and the lockdowns prevented the
opening of a new bank account and considerably slowed the
legal processes. On 7thJuly 2020 Charity Commission made a
formal order for the transfer of assets to proceed. Thus through
this pandemic period, little more could have been achieved by
the end of the frst accounting period ending September 2021
Pretty’s solicitors were engaged to go through the legal
processes. On 21 January 2021, asigned vesting declaration
and the transfer document, which was needed to transfer the
title to the new CIO, were in place. That enabled an application
to be made to the Land Registry (with a copy of
the Charity Commission order) to update the title register for
the community hall. On
21 April 2021 register of title was
confrmed by the Land Registry.
Obtaining a charity bank account was much delayed through
this period. On
13 January COOP bank approved our application
to open a business account. It took until May when the assets
of the hall were passed over. And this was when the new
charity could operate.
We had our frst meeting on 9
th
June. Bill Hewlett elected as
Chair, Rosie Stuart Thompson as Vice Chair and Lisa Taylor as
Treasurer.
In carrying out the business of Stutton Community Association
the Trustees can confrm that we have complied with the duty
to have due regard to the commission’s public beneft
guidance.|
## **Additional details of objectives and activities (Optional information)**
March **2012**
**TAR**
3
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
Three committee meetings were held between June and to the end of September. A number of matters were progressed
- A vision for the hall as to how it meets the needs of the community and involves them was determined.
- An open meeting to introduce our new charity to the village was planned for June but due to Covid, it was deferred to October.
- Plans to upgrade the hall were agreed which aim to achieve 3 goals. o Improve the energy efficiency of the building, the key being to replace the sloping felt roof with insulated profile metal one and replace the white thin plastic walls
- o improve the dated appearance of the hall o build an extension to enable two separate lettings to take place at the same time.
- An architect has been appointed to work on detailed plans and specification to enable costs to be estimated and funding sources to be investigated
- Six policies were drawn up for future consideration of the Committee. This includes a grant giving policy which in turn will enable the charity to meet one of its principal objectives.
- In terms of meeting our objective to provide opportunities for recreation or other leisure time occupation for the people of Stutton: The Annual Puffins’ concert was held on 24 July in Stutton, which was very well attended
- As part of our duty to ensure that the hall and its grounds are maintained, tarmac repairs to the car park were carried out
- The Charity was registered with the Council as the Lottery promoter. This will enable an annual lottery to be run within the village to raise funds for the charity
- A swing band was booked to provide music for dance at the hall on 4 June 2022 as part of the village’s Platinum celebrations
March **2012**
**TAR**
4
## Section D Achievements and performance
- The continued availability and hiring of the Community Hall for a variety of activities which include: Parish Council Meetings, toddlers play, classes for art dance and exercise and more.
## **Section E Financial review**
The Charity will retain sufficient funds to enable emergency **Brief statement of the** repairs to be undertaken to the Community Hall. **charity’s policy on reserves**
**Details of any funds** None **materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
March **2012**
**TAR**
5
**Full name(s)** WILLIAM SPENCER HEWLETT **Position (eg Secretary,** CHAIR **Chair, etc) Date** 19/7/2022
March **2012**
**TAR**
6
## **Stutton Community Association**
## **Receipts and payments acco For the period** Period start date **To from**
10/01/2020
## **Section A Receipts and payments**
**Unrestricted Restricted Endowment funds funds funds**
**to the nearest £**
**to the nearest £**
**to the nearest £**
## **A1 Receipts**
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Fundraising events 1,096 - -
Hire of hall and equipment 2,603 - -
Contribution to repairs 350 - -
- - -
Transfer from Stutton Community Hall 15,302 - -
- - -
- - -
- - -
19,351 - -
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - -
- - -
Sub total [ - ] - -
Total receipts 19,351 - -
A3 Payments
Cost of fundraising 208 - -
Repairs and maintenance 2,152 - -
Light and heating 528 - -
Water,waste and business rates 218 - -
Insurance 9 - -
Printing, postage and stationery 69 - -
Music licence 141 - -
Professional fees 900 - -
Other 66 - -
Sub total 4,291 - -
A4 Asset and investment
purchases, (see table)
- - -
- - -
Sub total - - -
Total payments 4,291 - -
Net of receipts/(payments) 15,060 - -
A5 Transfers between funds - - -
A6 Cash funds last year end - - -
**----- End of picture text -----**
_**Cash funds this year end**_ **15,060 - -**
## **Section B Statement of assets and liabilities at the end of**
|||**Unrestricted**|
|---|---|---|
|**Categories**|**Details**|**funds**|
|**B1 Cash funds**|Co-operative Bank Account|**to nearest £**
**14,132**|
||Cash held|**928**|
||**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**-**
**15,060**
OK|
|||**Unrestricted**|
|||**funds**|
|**B2 Other monetary assets**|**Details**|**to nearest £**
**-**
**-**|
|||**-**|
|||**-**|
|||**-**|
|||**-**|
|||**Fund to which**|
||**Details**|**asset belongs**|
|**B3 Investment assets**|||
|||**Fund to which**|
||**Details**|**asset belongs**|
|**B4 Assets retained for the**|Stutton Community Hall|Unrestricted|
|**charity’s own use**|||
|||**Fund to which**|
||**Details**|**liability relates**|
## **B5 Liabilities**
Signed by one or two trustees on behalf of all the trustees
|Signature
Print|N|
|---|---|
|William Hewlett||
**1188188**
## **ounts**
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CC16a
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Period end date 09/30/2021
## **Total funds**
## **Last year**
**to the nearest £ to the nearest £**
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1,096 -
2,603 -
350 -
- -
15,302 -
- -
- -
- -
19,351 -
**----- End of picture text -----**
**----- Start of picture text -----**
-
- -
- -
19,351 -
**----- End of picture text -----**
**----- Start of picture text -----**
208 -
2,152 -
528 -
218 -
9 -
69 -
141 -
900 -
66 -
4,291 -
**----- End of picture text -----**
**----- Start of picture text -----**
-
-
- -
4,291 -
15,060 -
- -
- -
**----- End of picture text -----**
15.060
## **f the period**
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Restricted Endowment
funds funds
to nearest £ to nearest £
- -
- -
- -
- -
OK OK
Restricted Endowment
funds funds
to nearest £ to nearest £
- -
- -
- -
- -
- -
- -
Current value
Cost (optional)
(optional)
- -
- -
- -
- -
- -
Current value
Cost (optional)
(optional)
- 839,195
- -
- -
- -
- -
- -
- -
- -
- -
Amount due When due
(optional) (optional)
-
-
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-
-
-
Date of
Name
approval
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