2023-09-30-accounts

Trustees’ Annual Report for the period

October 2022 To September 2023

Charity name: KIBBLESWORTH & LAMESLEY COMMUNITY SPORTS CLUB

Charity registration number: 1188186

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	We aim to provide the means for the people of Kibblesworth and surrounding areas to participate in healthy recreation in order to support mental and physical wellbeing. The facilities are valuable local amenities given that Kibblesworth is not well served with public transport services.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	We maintain the bowling green to a high standard and it is free to use by all members of the local community. We provide the equipment needed to play bowls. Fun days and bowling tournaments are organised, these events are open to all although there is an entry fee for tournaments. We also host dedicated sessions for those with complex learning difficulties. The bowling green is home to Kibblesworth Bowling Club, fees paid by members of the club make up the majority of the annual running costs.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Trustees provided with copies of the guidance notes. Regular trustee meetings take place to discuss issues/concerns that arise.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38

Policy on social investment including program related investment
Contribution made by volunteers	Para 1.38
Other		This year we switched our bank account to RBS in order to have better access to local banking facilities and online account management

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The green was open for the entire bowling season, April-October, entirely due to the commitment made by our members. We hosted several open days which were well attended by the local community, in addition to our annual open pairs tournament that continues to attract top players from the region. The availability of the green has been important to local people since it offers a place where they can meet social, even for non-bowlers who drop in to watch games and enjoy the banter. In 2023 we hosted members of the Phoenix project, a support organisation for those with complex learning difficulties. For many of our volunteers, this has been the highlight of the season. A weeklong bowling extravaganza was held in May.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	Although membership increased this was only by one. The bowling green was open all season and maintained to a high standard, despite mechanical breakdowns to the grasscutter. We installed a wheelchair ramp providing access to the green. We saw an increase in the number of children using the bowling green and would like to build upon this in the next year.
Performance of fundraising activities against objectives set	Para 1.41	We raised sufficient funds to continue to meet our primary aim of maintaining the green and its surrounds. Additional junior bowls were purchased to support the bowling extravaganza in May, and we were pleased to see that these

		were required by juniors returning to play during the open season.
Investment performance against objectives	Para 1.41	N/A
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	We are generating sufficient funds in order to continue to maintain the facilities at their current high standard. Due to the mechanical problems we had with the grasscutter, we’ll be seeking approval from the membership to purchase a second hand grasscutter. We have requested a grant from SUEZ communities fund which we hope will allow us to make improvements to the access ramp leading to the green from the main gate. We have £2209 funds designated to support this grant if it is awarded.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Money held so that we have the ability to respond to any issues that could lead to the playing surfaces becoming unplayable.
Amount of reserves held	Para 1.22	£1000
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24	None
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None.

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Funds in this period fall in to 4 main categories: VCSE grant award, Sponsorship of an Open competition, Membership fees and general fundraising items such as selling Domino cards and raffle tickets. Members were generous in their provision of items to include in the raffle.
Investment policy and objectives including any social investment policy adopted	Para 1.46	None
A description of the principal risks facing the charity	Para 1.46	Reliability of the grasscutter; ongoing repair costs and the lack of maintenance when the cutter is out of action are not sustainable. We’re therefore looking to buy a replacement cutter to reduce impact of this. Longer term, failing to improve the playing quality will limit our ability to attract paying members to the club. By improving the quality of the playing surface, we can attract more members thus enabling us to become less reliant on grants due to the

expected increase in funds from membership fees. As our engagement with local medical and disability groups extends the number of visitors to the green, the uneven surface of the access ramp and surrounding path presents an increasing risk to the safety of the people we are trying to help. To mitigate this we are hoping to raise funds, specifically from a grant made to SUEZ communities fund, to improve the access. Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution available to all members
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are nominated and elected at the annual meeting.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	We collaborate with local schools and medical groups in order to promote the game of bowls and to encourage participation in healthy outdoor recreation.
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	KIBBLESWORTH & LAMESLEY COMMUNITY SPORTS CLUB
Other name the charity uses	Kibblesworth Bowling Club
Registered charity number	1188186
Charity’s principal address

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	William Trimble	Chairman		Club Members
	Ronnie Charters
	Phil Jefferies

– Corporate trustees names of the directors at the date the report was approved

Director name None

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
None

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

NA

Other optional information

None

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) William Trimble Position (eg Secretary, Chairman Chair, etc) Date 12 October 2023

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