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2023-08-31-accounts

Manorbrook Out of School Club

Trustees Report for the Year Ending 31[st] August 2023

This report covers the reporting period 1 September 2022 to 31st August 2023. It was written in May 2024.

Reference and administrative details of the charity

Name: Manorbrook Out of School Club

Charity Commission Registration Number: 1188183

Address: Manorbrook School, Park Road, Thornbury BS35 1JW

Trustees

The trustees during the financial year, and up to the date that this report was approved were:

Structure

Manorbrook Out of School Club is a Charitable Incorporated Organisation (CIO) – Foundation Model, formed on 27th February 2020.

Trustees are appointed following an application and selection process by a properly convened meeting of the charity trustees. In selecting individuals for appointment, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.

Activities and objectives

Manorbrook out of School Club’s primary objective is to provide parents and carers of children attending Manorbrook School with high quality, affordable wraparound care which enables children to thrive.

During this reporting period, over 80 children were registered to attend the club with session attendance ranging between 20-40 children.

Achievements and performance

Throughout this year we delivered our childcare provision in line with our objective, providing high quality care to meet the needs of children ranging from age 4 to age 11.

The start of the school and financial year was a positive one, with session numbers and new registrations continuing to increase from September 2022. March 2023 saw our first Ofsted inspection since 2017. We were very pleased to achieve a Met with no actions rating – the highest available under the inspection regimes for out of school clubs. Commentary in the inspection report was also very positive.

April 2023 brought confirmation that Manorbrook Primary School would host two reception classes for the next school year (2023/24). As a result, demand for places at MOSC was unprecedently high. Session numbers were increased to accommodate as many places as possible within our current operating arrangements. A further four new staff were recruited to support this increased intake in July 2023. We also negotiated exclusive rental of the school hall (previously available to us on an ad hoc basis) to support increased numbers.

We ended the financial year with all but two of our ten weekly sessions at capacity, with a waiting list for many of those sessions. The relatively short notice of the increased reception intake meant that we did not have sufficient time to look at options for a greater increase of club capacity to accommodate increased demand. However, this will be a priority for trustees and club management in 2024/25, particularly if a second year of dual entry is confirmed by Manorbrook School.

Our continued ability to provide quality wraparound care was only possible thanks to the commitment and flexibility of our staff and trustees, and support from parents and our linked school, Manorbrook Primary. We are very grateful for everyone’s efforts and support.

Financial review

Our financial position is positive. We are committed to providing affordable, high quality care and balancing this with long-term financial stability to ensure that the provision remains reliable and sustainable in the long-term.

We are also committed to our obligations as a good employer. Our pay expenditure increased during this period as a result of uplifting staff salaries from 1st April 2023, in line with the national living wage and maintaining appropriate differentials between different staffing grades.

Reserves policy

The objective of Manorbrook Out of School club is to provide high quality child care, recreation and education for children out of school hours. We provide this in a safe environment, ensuring it is delivered by appropriately trained and qualified staff. The majority of income to the club is used directly for this purpose.

To support the ongoing financial stability of the charity, some funds must be held in reserve to ensure that we can continue to meet our obligations and deliver our services, in the case of unforeseen events or financial shortfall.

To meet this purpose, our reserves policy sets out the amount held in designated reserves for MOSC should:

The policy also states that we should aim to have a month’s expenditure (currently around £4k) held as free cash reserves.

Review of reserves: excess / shortfall

The amount held in reserve will be reviewed annually to ensure it complies with this policy. Any decisions to hold a sum that is in excess of the amount set out in the reserve policy will be noted in Board minutes and MOSC’s annual report, in line with governance requirements.

Trustees will review the reserve policy and amounts, along with any income surplus generated for the previous financial year (ending 31st August) every Autumn. Once any adjustments have been made, the Board will discuss, agree and set out how it intends to:

At the Board meeting on 29 February 2024 the Trustees agreed that our target designated reserve level, based on our policy, should be £32,000. We have met this target.

The charity’s free cash reserves at the end of the year were £9,686.74, which is over the target amount of £4,000.

Trustees agreed that the sum of £5,000 would be used for re-investment in the club on the basis of the following:

Confirmation of going concern

The trustees have assessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved. We conclude that our current level of reserves and continuing increase of children attending sessions support this position.

Manorbrook Out of School Club
1		 Manorbrook Out of School Club
1		 Manorbrook Out of School Club
1		 188183 CC16a
For the period
from		 01.09.2022 To 31.08.23
Section A Receipts and payments
A1 Receipts
Fees
66,575
Interest
92
Other Income
546
-
-
-
-
67,213
-
-
Sub total -
Total receipts 67,213
A3 Payments
Wages/Payroll
55,434
Rent
3,040
Pension
935
Food & Drink
3,140
Cleaning
330
PlayResources
1,192
Stationery/ Craft Materials
141
Insurance
599
Staff thankyou / recognitiongifts
899
Staff & Trustee training
1,426
Water Cooler
120
Subscriptions andprofessional fees
349
Website & WiFi
-
DBS checks
192
6,000
Miscellanous expenses
197
Telephone
133
-
Sub total 74,127
-
-
Sub total -
Total payments 74,127
Net of receipts/(payments) - 6,914
A5 Transfers between funds
-
A6 Cash funds last year end
48,750
Cash funds this year end 41,835
Unrestricted
funds
to the nearest £
Sub total(Gross income for AR)
A2 Asset and investment sales, (see
table).
~~Donation to Manorbrook School Play~~
Equipment
A4 Asset and investment
purchases,(see table)		 to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Restricted
funds		 to the nearest £
Endowment
funds		 Total funds
to the nearest £
66,575
92
546
-
-
-
-
-
67,213
-
-
-
67,213
55,434
3,040
935
3,140
330
1,192
141
599
899
1,426
120
349
-
192
6,000
197
133
-
74,127
-
-
-
74,127
- 6,914
-
48,750
41,835		 Last year
to the nearest £
-
-
-
-
-
-
-
-
-		 66,575 -
92 -
546 -
- -
- -
- -
- -
- -
67,213 -
-
-
-		 -
- -
- -
- 67,213 -
-
-
-
-
-
-
-
-
-		 55,434 -
3,040 -
935
3,140
330
1,192
141
599 -
899 -
1,426 -
120 -
349 -
-
192
6,000
197
133
- -
74,127 -
-
-
-		 -
-
- -
- 74,127 -
- -
-
-
-		 - 6,914 -
- - -
- 48,750 -
- 41,835 -
Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Categories
B1 Cash funds
B2 Other monetary assets
B3 Investment assets
B5 Liabilities
B4 Assets retained for the
charity’s own use
Signed by one or two trustees on behalf of
all the trustees		 Details
Cash in Business Acct
Cash in Reserves Acct
Petty Cash at Setting
Details
Details
Details
Various toys and play equipment
##
Laptop
Mobile phone
Details
Signature
Total cash funds
(agree balances with receipts and payments
account(s))
 to nearest £
to nearest £
9,687
-
32,091
-
57
-
41,835
-
OK
OK
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Cost (optional)
-
-
-
-
-
Cost (optional)
Unrestricted
-
Unrestricted
-
Unrestricted
-
-
-
-
-
-
-
-
-
-
-
-
Print Name
Emma Joanne Wild
Unrestricted
funds
Restricted
funds
Unrestricted
funds
Restricted
funds
Fund to which
asset belongs
Fund to which
asset belongs
Fund to which
liability relates
Amount due
(optional)		 to nearest £
Endowment
funds
-
-
-
-
OK
to nearest £
Endowment
funds
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
Emma Joanne Wild 24-Apr-24

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Manorbr(xJk Out of Schwl Club On accounts for the period ended 31sI August 2023 Charity no (if any) 1188183 Set out on pages I report to the trustees on my examination of the accA)unts of the above arity (Ihe Trust") for the period ended 31" August 2023. Responslbllities and As the charity trustees of the Trust, you are responsible for the preparation basls of report of the a(￿Ounts in accOnSan￿ v￿th the requirements of the Charities Act 2011 ("the Acr). I retM)rt in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charity Commission under sectK)n 14515)(b) of the Act. I have ￿npleted my examination. I confirm that no material matters have come to my attentton in connection with the examination which gives me cause to believe that in, any material respecl." acLX)unting records were not kept in a(xt￿dance with section 130 of the Act or the accounts do not ac(xKd with the accounting records Independent exarninerfs statement I have no concems and have conie across no other matters in connection with the examination to vthich attention should be drawn in order to enable a proper understanding of the acojunts to be reached. "SFgned: L- HAV Name: avid Curtis Rolevant professlonal quallflcation(s) or body (if any): FCA (ICAEVI) Address: 22 Barley Fields Thombury BS35 1 IER October 2018

Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Glve here brief detalls of any Items that the examlner wishes to disclose. IER October 2018