## **Manorbrook Out of School Club**
## **Trustees Report for the Year Ending 31[st] August 2023**
This report covers the reporting period 1 September 2022 to 31st August 2023. It was written in May 2024.
## **Reference and administrative details of the charity**
**Name:** Manorbrook Out of School Club
**Charity Commission Registration Number:** 1188183
**Address:** Manorbrook School, Park Road, Thornbury BS35 1JW
## **Trustees**
The trustees during the financial year, and up to the date that this report was approved were:
- Emma Wild (Chair)
- Amanda Beyers _(resigned 13 July 2023)_
- Megan Carter (Secretary)
- Clare King _(appointed 20 March 2024)_
- Jenna Lundrigan _(appointed 2 January 2024)_
- John Mann
- Karen Storey _(appointed 26 June 2023)_
- Catherine Wood
## **Structure**
Manorbrook Out of School Club is a Charitable Incorporated Organisation (CIO) – Foundation Model, formed on 27th February 2020.
Trustees are appointed following an application and selection process by a properly convened meeting of the charity trustees. In selecting individuals for appointment, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.
## **Activities and objectives**
Manorbrook out of School Club’s primary objective is to provide parents and carers of children attending Manorbrook School with high quality, affordable wraparound care which enables children to thrive.
During this reporting period, over 80 children were registered to attend the club with session attendance ranging between 20-40 children.
## **Achievements and performance**
Throughout this year we delivered our childcare provision in line with our objective, providing high quality care to meet the needs of children ranging from age 4 to age 11.
The start of the school and financial year was a positive one, with session numbers and new registrations continuing to increase from September 2022. March 2023 saw our first Ofsted inspection since 2017. We were very pleased to achieve a Met with no actions rating – the highest available under the inspection regimes for out of school clubs. Commentary in the inspection report was also very positive.
April 2023 brought confirmation that Manorbrook Primary School would host two reception classes for the next school year (2023/24). As a result, demand for places at MOSC was unprecedently high. Session numbers were increased to accommodate as many places as possible within our current operating arrangements. A further four new staff were recruited to support this increased intake in July 2023. We also negotiated exclusive rental of the school hall (previously available to us on an ad hoc basis) to support increased numbers.
We ended the financial year with all but two of our ten weekly sessions at capacity, with a waiting list for many of those sessions. The relatively short notice of the increased reception intake meant that we did not have sufficient time to look at options for a greater increase of club capacity to accommodate increased demand. However, this will be a priority for trustees and club management in 2024/25, particularly if a second year of dual entry is confirmed by Manorbrook School.
Our continued ability to provide quality wraparound care was only possible thanks to the commitment and flexibility of our staff and trustees, and support from parents and our linked school, Manorbrook Primary. We are very grateful for everyone’s efforts and support.
## **Financial review**
Our financial position is positive. We are committed to providing affordable, high quality care and balancing this with long-term financial stability to ensure that the provision remains reliable and sustainable in the long-term.
We are also committed to our obligations as a good employer. Our pay expenditure increased during this period as a result of uplifting staff salaries from 1st April 2023, in line with the national living wage and maintaining appropriate differentials between different staffing grades.
## **Reserves policy**
The objective of Manorbrook Out of School club is to provide high quality child care, recreation and education for children out of school hours. We provide this in a safe environment, ensuring it is delivered by appropriately trained and qualified staff. The majority of income to the club is used directly for this purpose.
To support the ongoing financial stability of the charity, some funds must be held in reserve to ensure that we can continue to meet our obligations and deliver our services, in the case of unforeseen events or financial shortfall.
To meet this purpose, our reserves policy sets out the amount held in designated reserves for MOSC should:
- Meet all our redundancy obligations in full (£13,866.79)
- Meet term running costs of the organisation (circa £19,000)
The policy also states that we should aim to have a month’s expenditure (currently around £4k) held as free cash reserves.
## **Review of reserves: excess / shortfall**
The amount held in reserve will be reviewed annually to ensure it complies with this policy. Any decisions to hold a sum that is in excess of the amount set out in the reserve policy will be noted in Board minutes and MOSC’s annual report, in line with governance requirements.
Trustees will review the reserve policy and amounts, along with any income surplus generated for the previous financial year (ending 31st August) every Autumn. Once any adjustments have been made, the Board will discuss, agree and set out how it intends to:
- Re-invest any surplus to the reserves in ways that will benefit children who attend the club.
- Adjust income / expenditure to meet any shortfall in reserves for the remainder of the financial year.
At the Board meeting on 29 February 2024 the Trustees agreed that our target designated reserve level, based on our policy, should be £32,000. We have met this target.
The charity’s free cash reserves at the end of the year were £9,686.74, which is over the target amount of £4,000.
Trustees agreed that the sum of £5,000 would be used for re-investment in the club on the basis of the following:
- Demand for club places is likely to increase again in 2024/25
- A change in our operating structure and agreements is required to increase capacity further to ensure that we can continue to provide quality wraparound care to as many children as need it.
- A change in operating structure is likely to require some capital investment and any surplus should be used to support this.
## **Confirmation of going concern**
The trustees have assessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved. We conclude that our current level of reserves and continuing increase of children attending sessions support this position.
||**Manorbrook Out of School Club**
**1**|**Manorbrook Out of School Club**
**1**|**Manorbrook Out of School Club**
**1**|**188183**|**CC16a**|
|---|---|---|---|---|---|
||**For the period**
**from**|01.09.2022|**To**|31.08.23||
|||||||
|**Section A Receipts and payments**||||||
|**A1 Receipts**
Fees
**66,575**
Interest
**92**
Other Income
**546**
**-**
**-**
**-**
**-**
**67,213**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 67,213**
**A3 Payments**
Wages/Payroll
**55,434**
Rent
**3,040**
Pension
**935**
Food & Drink
**3,140**
Cleaning
**330**
PlayResources
**1,192**
Stationery/ Craft Materials
**141**
Insurance
**599**
Staff thankyou / recognitiongifts
**899**
Staff & Trustee training
**1,426**
Water Cooler
**120**
Subscriptions andprofessional fees
**349**
Website & WiFi
**-**
DBS checks
**192**
**6,000**
Miscellanous expenses
**197**
Telephone
**133**
**-**
**_Sub total_ 74,127**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 74,127**
**_Net of receipts/(payments)_ - 6,914**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**48,750**
**_Cash funds this year end_ 41,835**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales, (see**
**table).**
~~Donation to Manorbrook School Play~~
Equipment
**A4 Asset and investment**
**purchases,(see table)**||**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**66,575**
**92**
**546**
**-**
**-**
**-**
**-**
**-**
**67,213**
**-**
**-**
**-**
**67,213**
**55,434**
**3,040**
**935**
**3,140**
**330**
**1,192**
**141**
**599**
**899**
**1,426**
**120**
**349**
**-**
**192**
**6,000**
**197**
**133**
**-**
**74,127**
**-**
**-**
**-**
**74,127**
**- 6,914**
**-**
**48,750**
**41,835**|**Last year**
**to the nearest £**|
||||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**66,575**|**-**|
|||||**92**|**-**|
|||||**546**|**-**|
|||||**-**|**-**|
|||||**-**|**-**|
|||||**-**|**-**|
|||||**-**|**-**|
|||||**-**|**-**|
|||||**67,213**|**-**|
|||||||
||||**-**
**-**
**-**|**-**||
|||||**-**|**-**|
|||||**-**|**-**|
|||||||
||||**-**|**67,213**|**-**|
|||||||
||||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**55,434**|**-**|
|||||**3,040**|**-**|
|||||**935**||
|||||**3,140**||
|||||**330**||
|||||**1,192**||
|||||**141**||
|||||**599**|**-**|
|||||**899**|**-**|
|||||**1,426**|**-**|
|||||**120**|**-**|
|||||**349**|**-**|
|||||**-**||
|||||**192**||
|||||**6,000**||
|||||**197**||
|||||**133**||
|||||**-**|**-**|
|||||**74,127**|**-**|
|||||||
||||**-**
**-**
**-**|**-**||
|||||**-**||
|||||**-**|**-**|
|||||||
||||**-**|**74,127**|**-**|
|||||||
|||**-**|**-**
**-**
**-**
**-**|**- 6,914**|**-**|
|||**-**||**-**|**-**|
|||**-**||**48,750**|**-**|
|||**-**||**41,835**|**-**|
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on behalf of
all the trustees|**Details**
Cash in Business Acct
Cash in Reserves Acct
Petty Cash at Setting
**Details**
**Details**
**Details**
Various toys and play equipment
**##**
Laptop
Mobile phone
**Details**
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
|**to nearest £**
**to nearest £**
**9,687**
**-**
**32,091**
**-**
**57**
**-**
**41,835**
**-**
OK
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
Emma Joanne Wild
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**to nearest £**
**Endowment**
**funds**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||Emma Joanne Wild|24-Apr-24|
|||||
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs
report on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
Manorbr(xJk Out of Schwl Club
On accounts for the
period ended
31sI August 2023
Charity no
(if any)
1188183
Set out on pages
I report to the trustees on my examination of the accA)unts of the above
arity (Ihe Trust") for the period ended 31" August 2023.
Responslbllities and As the charity trustees of the Trust, you are responsible for the preparation
basls of report of the a(Ounts in accOnSan vth the requirements of the Charities Act
2011 ("the Acr).
I retM)rt in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carying out my examination, I
have followed the applicable Directions given by the Charity Commission
under sectK)n 14515)(b) of the Act.
I have npleted my examination. I confirm that no material matters have
come to my attentton in connection with the examination which gives me
cause to believe that in, any material respecl."
acLX)unting records were not kept in a(xtdance with section 130 of
the Act or
the accounts do not ac(xKd with the accounting records
Independent
exarninerfs statement
I have no concems and have conie across no other matters in connection
with the examination to vthich attention should be drawn in order to enable a
proper understanding of the acojunts to be reached.
"SFgned:
L- HAV
Name:
avid Curtis
Rolevant professlonal
quallflcation(s) or body
(if any):
FCA (ICAEVI)
Address:
22 Barley Fields
Thombury
BS35 1
IER
October 2018
Section B
Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32,
Independent examination of charity accounts.. directions and guidance for
examiners).
Glve here brief detalls of
any Items that the
examlner wishes to
disclose.
IER
October 2018